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HAWAIʻIANEMAC

How do you implement recovery when response has no end in

sight?

Welcome and Introductions

Amanda Reidelbach

Recovery Section Chief, VDEM

EMAC as Voluntary Agency Liaison

Leanne VanDerveer

Acting Infrastructure Branch Director, VDEM

JFO 4401/4411

EMAC as Public Assistance Specialist

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Overview

▣ Complexities of integrating into another state’s emergency management system

▣ Delivery of Stafford Act programs during county and state response operations

▣ State had multiple disaster declarations on multiple islands

▣ Sheltering, transitional sheltering, housing challenges

▣ Infrastructure challenges

Understanding Hawaiʻi

▣ Statehood on August 21, 1959

▣ The only U.S. state located in Oceania

▣ The only U.S. state located outside North America

▣ The only U.S. state composed entirely of islands

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Hawaiʻi’s Nearest Neighbor

Understanding Hawaiʻi

▣ Eight main islands, seven of which are permanently inhabited

▣ Hawaii comprises five counties: ◼ City and County of Honolulu (Island of Oʻahu)

◼ Hawai’i County (Island of Hawaiʻi- “Big Island”)

◼ Maui County (Island of Maui)

◼ Kauai County (Islands of Kauaʻi, Niʻihau, Lānaʻi and Kaʻula)

◼ Kalawao County (Island of Molokaʻi)

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Hawaiʻi Emergency Management Agency (HI-EMA)

▣ Office under the Department of Defense

▣ HI-EMA has five branches: Preparedness, Operations, Telecommunications, Logistics, and Finance/Administration.

▣ HI-EMA has no steady-state personnel is each county. All staff based in Honolulu

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Challenges Integrating

▣ PA staff under the XXX Branch▣ No IA staff/positions. These functions fell to the Preparedness Branch

Director.▣ Mitigation staff under the Preparedness Branch Director▣ Voluntary and Private Sector Liaison under the Preparedness Branch

Director◼ This employee supporting Honolulu and Kauai following mudslides/flooding

▣ HI-EMA heavily utilized EMAC◼ Brought in additional PA specialists to augment state staff◼ Brought in the IA Branch from other states

▣ HI-EMA personnel worked in the EOC. FEMA personnel worked in the JFO.▣ State employees members of a union▣ Plans

◼ No ESF6 Annex◼ No Mass Care Plan◼ No Recovery Plan

Concurrent Disasters

▣ Hawaii Severe Storms, Flooding, Landslides, And Mudslides (DR-4365)◼ Incident Period: April 13, 2018

- April 16, 2018◼ Declared on May 08, 2018 for

IA and PA◼ Designated Area: Honolulu

and Kauai◼ Individual Assistance

Applications Approved: 251◼ Total Individual & Households

Program Dollars Approved: $1,565,380.94

◼ Total Public Assistance Grants Dollars Obligated: $4,661,235.34

▣ Hawaii Kilauea Volcanic Eruption And Earthquakes (DR-4366)◼ Incident Period: May 03, 2018

- August 17, 2018◼ Declared on May 11, 2018 for

PA◼ Declared on June 14, 2018 for

IA◼ Designated Area: Hawaii◼ Individual Assistance

Applications Approved: 1,000◼ Total Individual & Households

Program Dollars Approved: $10,388,044.53

◼ Total Public Assistance GrantsDollars Obligated: $5,091,666.31

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Concurrent Disasters

DR-4365 DR-4366

Kilauea Eruption National Park Service Overview

▣ https://www.nps.gov/havo/planyourvisit/lava2.htm

▣ (length 6:54)

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Kilauea/Fissure 8 Overview

Kilauea/Fissure 8

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Kilauea/Fissure 8

2018 Statistics (USGS)

▣ 13.7 square miles of land inundated by lava (lava thickness varies across area, up to 30-80 feet in places)

▣ 875 acres of new land created by ocean entries ▣ 716 dwellings destroyed by lava (per Hawaiʻi County) ▣ 30 miles of roads covered by lava▣ 1 billion cubic yards of lava erupted (enough to fill at

least 320,000 Olympic-size swimming pools) ▣ 60,000 earthquakes occurred between April 30–

August 4, 2018 (4,400 were magnitude 3 or higher; largest: M 6.9 on May 4)

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HI-EMA State Public Assistance

▣ State Lead – Located in Honolulu JFO

▣ AFO – DR4366 ◼ Located in Hilo, Hawai’I on Big Island

▣ PA Staff – used EMAC◼ Utilized long-term (30-60 day) staffing for

new PA Delivery Model

◼ Maintain continuity among applicants

◼ One PDMG◼ One County

◼ Multiple Applicants

Hawai’i County Civil Defense Agency

▣ Structure◼ Leadership◼ Staffing◼ CERT utilized (100+

active members)▣ Plans

◼ Utilized NC and WA IMAT for long-term Ops Section coverage at AFO and EOC

▣ EOC Operations◼ Participating

Organizations◼ Response and Recovery

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Hawai’i County as an Applicant for Public Assistance DR-4366

• Response: Ongoing/ planning� Resources being stretched

• Recovery: applying for PA� Short-term� Long-term

• Reviewing project decisions, what was covered under PA and anticipating future decisions

� Cat B: Emergency Protective Measures ongoing for months

� Determining lava flow� Need for more paving/evacuation

routes

Hawai’i County Public Assistance

• Response: Ongoing/ planning• Recovery: Applying for PA concurrently• Reviewing project decisions, what was

covered under PA and anticipating future decisions

� Cat B: Emergency Protective Measures ongoing for months

� Determining lava flow� Need for more paving/evacuation

routes• Hurricane season approaching

� Need for structures versus tents for Ops Staff at Forward Operating Base

� Need for structures versus tents for Ops Staff at Forward Operating Base

� Shelters

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State-led Public Assistance Programs

▣ FEMA’s new State-led Public Assistance Guide (Guide) was released on February 6, 2019.

▣ Only 6 states have opted to lead PA ops since 2001

▣ Increasing state-led PA increases resiliency by building up state capacity and capability.

▣ Preserves federal resources for catastrophic disasters

State-led Public Assistance Programs

▣ Provides options for VDEM to explore, take on more responsibility with specific position supplementation

▣ VDEM Florence DR 4401/ Michael DR 4411 JFO JFO partnership with VDEM Regional offices throughout the state to administer the PA program

▣ Regionally applied PA Delivery methods▣ Relationship continuity/familiarity▣ Information sharing and documentation focus

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Lessons Learned From Hawai’i Applied in Virginia

Lessons Learned from Hawai’i Applied in Virginia

Public Assistance Process in Concurrent Disasters

▣ Virginia Hurricane Florence (DR-4401)

◼ Incident Period: September 08, 2018 - September 21, 2018

◼ Declared on October 15, 2018 for PA

◼ 40 Applicants

◼ Projected PA Grant Dollars: $51.6M

◼ VDEM as an applicant

◼ JFO/Regions◼ State-specific PA training

▣ Virginia Tropical Storm Michael (DR-4411)◼ Incident Period: October 09,

2018 - October 16, 2018◼ Declared on December 18,

2018◼ 68 Applicants◼ Projected PA Grant Dollars:

$26.5M◼ VDEM as an applicant◼ JFO/Regions◼ Lessons learned from 4401◼ Procurement Disaster

Assistance Training (PDAT)4/8-4/12 6 locations

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Individual Assistance

▣ FEMA/State Disaster Recovery Center (DRC)

▣ Mass Care

▣ Traditional Individual Assistance Programs

▣ Voluntary Assistance

Individual Assistance

▣ HI-EMA EMAC the IA Branch from other states�IA Branch Director – Arizona

�Deputy IA Branch Director – Arizona

�Voluntary Agency Liaison – Virginia

�IA/Mass Care Specialist – Alaska

▣ IA Branch Director reported to Deputy State Coordinating Officer (Preparedness Branch Director) in Honolulu at the JFO

▣ Area Field Office located in Hilo, Hawai’i

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Disaster Recovery Center

Disaster Recovery Center

▣ Local/State/FEMA/NGO Partnership

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Mass Care

▣ Congregate Sheltering

▣ Non-congregate sheltering

▣ Transitional sheltering

▣ Temporary housing

Mass Care: Congregate Sheltering

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Mass Care: Congregate Sheltering

Mass Care: Congregate Sheltering

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Mass Care: Non-Congregate Sheltering

▣ Location where each individual or household has living space that offers some level of privacy

Sacred Heart Shelter

▣ https://www.facebook.com/HOPEServicesHawaii/videos/1872180422846596/

▣ (1:02 length)

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Connect Point Church

▣ https://www.facebook.com/788488181269228/videos/1083204375179293/

▣ (start at 1:01, 1:02 length)

Mass Care: Transitional Sheltering Assistance

▣ Transitional Sheltering Assistance (TSA), pays for hotel or motel rooms as short-term, emergency sheltering for eligible survivors

▣ PA funded (CAT B)

▣ Was not able to implement

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Mass Care: Temporary Housing

▣ Direct Housing not requested

▣ Requested increase in the Rental Assistance rate to 125% of the HUD FMR

Traditional IA Programs

▣ Disaster Case Management▣ Challenges

◼ How to assist households disconnected from home?

◼ How to assist households impacted by ash, gas and VOG?

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Voluntary Assistance

▣ Pre-disaster organizations:◼ East Hawai`i VOAD◼ Faith Hui: local churches and faith-based organizations working to

support community needs◼ Interfaith Communities in Action: interfaith networking,

education, fundraising, community change, and service opportunities for faith organizations

◼ Community Alliance Partners (CAP): advocates for affordable housing, chapter of Bridging the Gap, a coordinating body that develops recommendations for programs and services to address housing gaps and provides direction to the state for competition of HUD homeless assistance funds.

▣ Inter-Agency Disaster Assistance and Recovery Team: Did not exist prior to the eruption. Focus on the needs of evacuees and survivors.

Hawai’i Island Disaster Assistance Response and Recovery Team

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HI-DART Unmet Needs

Peak Need (7/17/18 Current (2/21/19)

Houising Assistance 626 19

Airfare 155 1

Medical 37 0

Counseling 77 0

Financial Assistance, Clothing 329 6

Legal Counseling n/a 14

Building/Home Repair n/a 23

Outstanding Unmet Needs n/a 16

Total duplicated Unmet Needs 1224 79

Total unduplicated Households n/a 68

Questions

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Lessons Learned in Virginia

Concurrent disasters

Virginia Hurricane Florence (DR-4401)

Incident Period: September 08, 2018 -September 21, 2018

Declared on October 15, 2018 for PA

Projected PA Grant Dollars: $51.6M

� Total PA Grants Dollars Obligated: $4M

▣ Virginia Tropical Storm Michael (DR-4411)◼ Incident Period: October 09,

2018 - October 16, 2018◼ Declared on December 18, 2018◼ Projected PA Grant Dollars:

$26.5M

� Total PA Grants Dollars Obligated: $1.1M

▣ SBA Disaster Declaration (VA-00077)◼ Designated Areas: Danville City,

Salem◼ Contiguous Areas: Pittsylvania,

Roanoke, Roanoke City◼ Loans awarded: $3.5M

Initial Damage Assessment (IDA)

▣ Field damage assessments conducted by local governments, state agencies, IHEs, and PNPs

▣ Focused on capturing damage information according to FEMA eligibility criteria

▣ Completed assessments provided to the State for analysis

▣ Information aggregated to determine potential pursuit of a Presidential Disaster Declaration

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Joint Preliminary Damage Assessment

▣ If severity and magnitude and/or per capita documented in IDA, a Joint PDA is requested

▣ Request includes any jurisdiction to be assessed

▣ The declaration designates which areas (e.g., county, parish, city, or Indian Tribal Government) are eligible to receive PA based on:

▣ County or city meets per capita of $3.78

▣ State meets per capita of $1.50

Per Capita

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Henry County Example

Henry Co. Gov’t Costs

EOC Staffing $5,000

Sheltering $2,000

Rented equipment

$1,500

EOC Meals $1,500

Total $10,000

Henry County Population (2010 Census)

Per Capita Indicator

Per Capita Threshold

State Threshold of $12M met?

54,151 $3.78 204,690.78 Yes

All Other Costs

VDOT $150,000

Patrick Henry Community College $20,000

Virginia State Police $20,000

Henry Volunteer Fire Department $5,000

Henry Co. Industrial Development Authority

$10,000

Total $205,000

Includes assistance for:◼ Debris removal ◼ Permanent restoration of

infrastructure◼ Certain emergency protective

measures

▣ Purpose: To help Local, State, and Tribal governments and certain private nonprofit organizations recover from a declared disaster

Public Assistance (PA) Program

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▣Cost▣Work

▣ Applicant ▣ Facility

General Program Eligibility

▣ State and Local government agencies

▣ Tribal organizations

▣ Private Non-Profits

▣ Others

Applicants

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▣ State Government Agencies◼ FEMA Definition: State and Territorial

governments, including the District of Columbia, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, Puerto Rico, and the U.S. Virgin Islands, are eligible Applicants

Applicants

▣ Examples of State Agencies◼ Virginia Department of Emergency Management◼ Virginia Department of Transportation◼ Virginia Department of Behavioral Health and

Developmental Services◼ Virginia Department of Health◼ Virginia Department of Environmental Quality◼ Virginia National Guard◼ Virginia Alcohol Beverage Control Board Authority◼ Virginia Port Authority◼ College of William and Mary◼ Virginia Commonwealth University◼ Piedmont Virginia Community College

Applicants

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▣ Local Examples◼ Counties◼ Cities◼ Towns◼ Local public authorities◼ School districts◼ Councils of governments◼ Regional and interstate government entities, ◼ Agencies or instrumentalities of local government◼ State-recognized Tribes◼ Special districts established under State law

Applicants

▣ Local Examples◼ Louisa County

◼ Town of Mineral

◼ Town of Louisa

◼ Louisa County Water Authority

◼ Louisa County Industrial Development Authority

◼ James River Water Authority

Applicants

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▣ Private Non-profits

◼ Only certain PNPs are eligible Applicants. To be an eligible PNP Applicant, the PNP must show that it has:

◼ 501(c), (d), or (e) or documentation from the State substantiating it is a non-revenue producing, nonprofit entity organized or doing business under State law.

◼ By-laws/charter

◼ Examples: Volunteer Fire Departments, Private Schools, Electric Co-ops, VOADs

Applicants

Applicants

▪ Private Nonprofits

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Applicants

Applicants

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▣ Examples of PNPs

◼ Louisa Volunteer Fire

◼ Louisa County Rescue Squad

◼ Mineral Volunteer Fire Department

◼ Bumpass Volunteer Fire

◼ Lake Anna Rescue

◼ Holly Grove Volunteer Fire

◼ Holly Grove Volunteer Rescue

◼ Locust Creek Volunteer Fire

◼ Trevilians Volunteer Fire

◼ Zion Crossroads Volunteer Fire

◼ Bethany Christian Church

◼ Jefferson Area Board on Aging

◼ Louisa County Resource Center

◼ Jefferson Madison Regional Library

◼ Mineral Baptist Church

◼ Zion Crossroads United Methodist Church

◼ Fluvanna/Louisa Housing Foundation

◼ Piedmont Housing Alliance

◼ Louisa County Historical Society

◼ Brackett’s Farm

Applicants

Questions