HEALTH AND SAFETY MANAGEMENT SYSTEMS

Health and Safety Management Systems and Certification

Vicki Gomersall

Agenda• Managing Health and Safety

• Drivers for health and safety management

• Business benefits of implementing an OH&S management system

• The BS OHSAS 18001 approach

• The Assessment & certification process

• An introduction

• Benefits of certification

• Route to Certification

• Case Study – Westminster City Council

Managing Health and Safety

HSC Statistics 2006/7

• Injuries

• 241 workers were killed at work

• 141,350 other injuries to employees were reported

• Ill health

• 2.2 million people were suffering from an illness they believed was caused or made worse by their current or past work.

• Working days lost

• 36 million days were lost overall

Drivers - Legislation (1)

Examples:

• The Health and Safety at Work etc Act 1974 ,

• Control of Major Accident Hazards Regulations (COMAH)

• Control of Noise at Work Regulations

• Control of Substances Hazardous to Health

• Personal Protective Equipment Regulations

• Work at Height Regulations

• Lifting Operations and Lifting Equipment Regulations

• Construction (Design and Management) Regulations

Drivers – Legislation (2)

Enforcement (2004/2005)

• 8445 enforcement notices

• 712 offences were prosecuted by HSE

• 95% conviction rate

Fines:

• Average penalty - £18,765

Drivers for health and safety management

• Legislation

• Financial

• Moral argument

• Stakeholders

• Pressure groups

• Civil litigation

Business Benefits• Greater control of risks leading to:

• Reduced down time

• Greater ability to deliver services

• Satisfied customers

• Happy employees / potential employees

• Less Absenteeism

• Greater productivity

• Reduced recruitment and training costs

• Reduced insurance premiums

Business Benefits

• Greater control of risks leading to:

• Happy regulators

• Happy stakeholders

• Better public image/reputation

• Reduced costs

• Greater profits

The BS OHSAS 18001 Approach -

The requirements

Occupational Health and Safety Management Systems (OHSMS)

• A British Standard

• Enables an organisation to:

• develop an health and safety policy

• establish objectives and processes

• take action to improve performance

• Can be used for voluntary registration of an organisation’s OHS

The BS OHSAS 18001 Approach

PlanningPlanning

Implementation & operation

Implementation & operation

Checking Checking

Management ReviewManagement Review

Continual Improvement

Initial ReviewInitial Review

PolicyPolicy

Policy

‘Where do we want to be?’

Management Review

Policy

Planning

Feedback from measuring

performance Audit

Planning

‘How do we get to where we want to be?’Policy

Planning

Implementation and Operation

Feedback from measuring

performance Audit

Planning (Cl. 4.3)

• 4.3.1 Hazard identification, risk assessment and determining controls

• 4.3.2 Legal and other requirements

• 4.3.3 Objectives and programmes

Implementation and

Operation

Implementation & Operation

Planning

Checking and Corrective Action

Feedback from measuring

performance Audit

Implementation & Operation (Cl. 4.4)

• 4.4.1 Resources, roles, responsibility, accountability and authority

• 4.4.2 Competence, training and awareness

• 4.4.3 Communication, participation and consultation

• 4.4.4 Documentation

• 4.4.5 Control of documents

• 4.4.6 Operational Control

• 4.4.7 Emergency preparedness and response

Checking

Checking

Implementation and Operation

Management Review

Feedback from measuring

performance Audit

Checking (Cl. 4.5)

• 4.5.1 Performance measurement and monitoring

• 4.5.2 Evaluation of compliance

• 4.5.3 Incident investigation, nonconformity, corrective action and preventive action

• 4.5.4 Control of records

• 4.5.5 Internal audit

Management Review

Management Review

Checking

Policy

External Factors Internal Factors

Initial Review – Where are we now?Existing information,

instructions & allocated resources

Initial Review

Policy

Best practice/guidance

from sector

Legislation & regulations

The Assessment &

Certification Process

Certification – An introduction

• Independent assessment of an organisation’s implementation of the occupational health and safety management standard (BS OHSAS 18001)

• Objectives of certification: Are the requirements of the Standard effectively

implemented?

Is the organisation effectively managing its occupational health and safety risks?

BSI Certification Service

• BSI delivers its OHSAS certification service in accordance with:

EN 45012, the European accreditation standard that governs the activities of certification bodies operating system certification schemes.

ISO Guide 66 - General requirements for bodies operating assessment and certification/registration of environmental management systems (EMS)

ISO/IEC 17021:2006 - Conformity assessment - Requirements for bodies providing audit and certification of management systems

Certification – The benefits

• Confidence in the management processes

• Credibility to health and safety reporting

• Independent assurance to insurers of effective health and safety management

• Independent assurance to stakeholders of effective health and safety management

• Enhanced reputation

• Competitive Advantage

The Certification Process

STEP 1

STEP 2

STEP 3

STEP 4

STEP 5

STEP 6

STEP 7

Step 1 - Initial enquiry

Step 2 - Proposal

Step 3 - Application

Step 4 - Gap analysis

Step 5 – Certification assessment

Step 6 – Registration

Step 7 – Maintenance Programme

The Certification Process

STEP 1 – Initial Enquiry

• Initial enquiry

• Sales call Determination of Risk Level:

• Low risk e.g. office with no interface

• Medium risk e.g. light manufacturing, tourism

• High risk e.g. heavy manufacturing, hospitals

The Certification Process

STEP 2 – Proposal

• Service

• Fees

• Conditions of Contract

• Assessment Duration E.g. 40 employees, medium risk

= 4 man days

The Certification Process

STEP 3 – Application

• Standard Application Form

The Certification Process

STEP 4 – Gap Analysis

• Optional

• Initial Review

The Certification Process

STEP 5 – Certification Assessment

• Stage 1 – Planning Site Tour

Documentation review

Planning of Stage 2

• Stage 2 – Implementation and Effectiveness Recommendation with or without CAP

Limited re-assessment

Full re-assessment

The Certification Process

STEP 6 – Registration

• Independent review

• Certificate issue

The Certification Process

STEP 7 – Maintenance Programme

• Continuing Assessment Strategic Assessment Plan (SAP) Two visits per annum

• Strategic Review Review of the findings from the continuing assessments Development of the next SAP Recommendation for re-certification/withdrawl

Further Support

• Associate Consultant Programme

• Training Courses – www.bsi-training.com

• Starter Kit

Benefits:

• 52% - large/significant improvement in regulatory compliance

• 32% - decrease in overall costs of accidents

• 17% - decrease in insurance premiums

• 4% - decrease of over 10% in insurance premiums

What our customers say

• Paint manufacturer in Liverpool reduced its Employer’s Liability premiums by 11%

• Double glazing manufacturer in Leeds reduced its EL premiums by 20%

• Construction company reduced its EL premiums from 1.5M to 1.25M

Examples of Customer Savings

Client Case Study

Westminster City Council

Summary• Several drivers for managing health and

safety

• Many benefits from implementing an occupational health and safety management system

• Many requirements of BS OHSAS 18001 are best practice and nothing new

• Certification provides assurance to stakeholders

• OHSAS 18001 helps you manage and improve OHS not just comply with legislation

Contact UsName: Vicki Gomersall

Title: Product Marketing Manager

Address: BSI Management Systems

PO Box 9000

Milton Keynes

MK14 6WT

Telephone: 07785 373741

Fax: 01908 228180

Email: vicki.gomersall@bsi-global.com

Links: http://www.bsi-uk.com