heart of the city revitalization committee agenda€¦ · that the heart of our city revitalization...

HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA

DATE: July 13, 2011

LOCATION: City Council Chambers

TIME: 4:00 p.m. – 6:00 p.m. (No Supper)

1. Welcome – Chair

2. Approval of Agenda

3. Adoption of Minutes (Attachment 1)

4. Business Arising

5. Strategic

a. 2012 to 2014 Budget and Timelines Continuation (Attachment 2)

i. Base Budget of Downtown Revitalization Fund of $500,000 per year is going forward

ii. Ongoing adjustments and allocations to the individual buckets can be made as priorities change

iii. Individual Committees were responsible for determining their budget and priorities by August 11, 2011. To date, have only received from Design, Planning and Regulatory Sub-Committee (Attachment 3)

b. Terms of Reference

i. The current Terms of Reference is attached (Attachment 4)

ii. Results of Survey (Attachment 5)

iii. Draft Terms of Reference (Attachment 6)

6. Operational

a. Sub-Committee Reports

7. For Information

a. Building & Development Permit Activity (Attachment 7)

b. Transforming and Revitalizing Downtown Summit – Ken Nakagama and Bev Lanz

c. Enhancement and Functional Works Sub-Committee Terms of Reference (Attachment 8)

d. Downtown Events Sub-Committee Terms of Reference (Attachment 9)

e. Report on PRATS Charrette Exercise will be done at September, 2011 Meeting

8. What’s happening

a. Around the Table

b. Downtown Revitalization Manager (Attachment 10)

9. Adjournment

MINUTES of a Meeting of the HEART OF OUR CITY REVITALIZATION COMMITTEE, held on Wednesday, June 8, 2011, at 4:00 p.m. in the City Hall of the City of Lethbridge with the following in attendance: CHAIRMAN: Ken Nakagama, Downtown BRZ MEMBERS: Mark Bellamy, Citizen-at-large

Jeff Coffman, Alderman Belinda Crowson, Lethbridge Historical Society Grace Duff, Chamber of Commerce Bev Lanz, Downtown BRZ Suzanne Lint, Allied Arts Council

OTHERS: Jeff Greene

George Kuhl, Downtown Revitalization Manager Ted Stilson, Downtown BRZ Managing Coordinator (joined at 4:10 p.m.) David Sarsfield, City Clerk’s Office

ABSENT: Renae Barlow, Economic Development Lethbridge

Jeff Carlson, Alderman CALL TO ORDER: The Meeting was called to order at 4:00 p.m. by Chairman Nakagama APPROVAL OF AGENDA: The agenda for June 8, 2011 was circulated.

JEFF COFFMAN: THAT the Agenda of June 8, 2011 be approved as presented.

CARRIED APPROVAL OF MINUTES: The Minutes of May 11, 2011 were circulated.

MARK BELLAMY: THAT the Minutes of May 11, 2011 be approved as presented.

CARRIED STRATEGIC: a. 2012 – 2014 Budget and Timelines

A draft operating budget for the years 2012 – 2014 was presented. It assumed $500,000 per year funding would be maintained for the Downtown Revitalization Fund as part of the City’s base Budget. The budget is being reviewed by City

of 4 Heart of Our City Revitalization Committee Minutes

Administration over the summer, and will be presented to City Council in the Fall, 2011. Bucket amounts were created for each Sub-Committee. Each Sub-Committee was asked to evaluate their budget over the next three years, decide on their priorities and report back to the Overall Committee by August 11, 2011. The role of the Design, Planning, and Regulatory Processes Sub-Committee with the Downtown Area Redevelopment Plan and the PRATS Study was questioned.

BEV LANZ: THAT the Heart of Our City Revitalization Committee recommend a base operating budget of $1.5 Million for the three year period of 2012 – 2104.

CARRIED

ACTION: George Kuhl to send out a template for each Sub-Committee to assist with the determination of their budget and priorities. Each Subcommittee to complete a review of their budget by August 11, 2011

b. Terms of Reference

The current Terms of Reference were circulated. Each Committee member was requested to submit what they believe the future composition of the Board should be by June 17, 2011. One possibility suggested was the option of rotating membership so as to involve more groups on the Committee.

ACTION: Each Member to forward their preferred composition for the Committee to David Sarsfield by June 17, 2011

OPERATIONAL: a. Sub Committee Reports Functional Works and Maintenance Upkeep Sub-Committee (Nakagama, Bellamy, Stilson) – An update was provided on the various initiatives including the following:

• Murals – A streetcar mural will be done on the Moneyfax Building on 6th Street South. This will be coordinated by BRZ

• Sidewalk Cleaning – work is to be completed by June 30, 2011 • Fixtures and Amenities – Downtown Kiosk has been ordered • Downtown Security Patrol – Request for Proposal bids have been received and

are currently being evaluated • Decorative Lights in Galt Gardens – Lights from 2010 have not been removed • Summer Ambassador Program – program to start in late June and be

coordinated by BRZ • High Speed Wireless Network – is up and running. A formal ribbon cutting

ceremony will occur at a later date


Championing, Marketing, and Promotion Sub-Committee (Barlow, Lanz) – Eight responses were received for the Request for Proposals. A video/conference call with the frontrunner has been scheduled. It is anticipated the contract will be awarded by June 30, 2011. Design, Planning, & Regulatory Processes Sub-Committee (Carlson, Duff, Crowson) - Sub-Committee is looking at distributing a survey on streamlining services for Downtown businesses. They requested input on how to maximize the response. Downtown BRZ Association has email contacts for about half of the businesses. Surveys sent out by standard mail and email have a low percentage response. Ted Stilson stated that it was difficult to get responses to surveys via emails. A better response is likely to be obtained if go door to door. It was suggested that look at partnering with either the University of Lethbridge or Lethbridge College marketing students. It was noted that the Sub-Committee could not utilize the mailing addresses maintained by the Downtown BRZ. It was questioned if it could garner permission to establish their own mailing list if that option was provided next time information was sent out by the Downtown BRZ. Jeff Greene will check with the City’s FOIP Coordinator.

ACTION: Jeff Greene to check with Kathy Wolansky on the use of the BRZ’s

mailing list, reporting back to the Sub-Committee Downtown Life and Events Sub-Committee (Lint, Bellamy) – an application has been received from the Jazz Festival for $9,200. The Word on the Street Literacy Festival will be putting in a funding application for $5,000. FOR INFORMATION: a. Completed Sub-Committee Terms of Reference Completed Terms of Reference for the Design, Planning, & Regulatory Processes Sub-Committee and the Championing, Marketing, and Promotion Sub-Committee were provided. The remaining Sub-Committees were asked to forward their Terms of Reference.

ACTION: Functional Works and Maintenance Upkeep Sub-Committee and the

Downtown Life and Events Sub-Committee to submit their Terms of Reference

b. Building and Development Permit Activity The activities for the month of May, 2011 was circulated. c. PRATS Charette The PRATS Charette is scheduled for June 13 to June 16, 2011. Heart of Our City Committee members are invited to a session on June 13 from 4 – 5:00 p.m., with drop in sessions on June 14 and 15, 2011. A final presentation will be made on June 16, 2011 starting at 6:45 p.m.


d. Alberta Downtown Conference Grace Duff provided information on the recent Alberta Downtown Conference held in Red Deer. This included details on “Recruiting Destination Development Projects” as well as steps to “Unlock Your Downtown’s Potential”. WHAT’S HAPPENING: a. Around the Table

Belinda Crowson announced that she had recently published a book entitled “So You Think You Know Lethbridge: Lethbridge History for Kids”. A presentation by the Lethbridge Family Circle Association was done on June 7, 2011 on their plans to establish a Family Village. b. Downtown Revitalization Manager George Kuhl reported on the following:

• Public Art Master Plan to be developed in the near future • Public Art Committee recommendation on new Fire Hall piece going to City

Council on Monday, June 13 • Interpretive signage template chosen for Public Art works • First Avenue properties owned by the City of Lethbridge are listed for sale • Chinese National League Building is looking at funding opportunities available

through Alberta Historical Resources • Flowers now planted in recycled brick garbage bins with watering to be done by

Clean Sweep Crew • Chinook-a-tron has been reinstalled

NEXT MEETING: The next regular meeting will be held Wednesday, July 13, 2011 from 4:00 - 6:00 p.m. ADJOURNMENT:

BELINDA CROWSON:

That the meeting adjourn.

CARRIED

The meeting adjourned at 5:15 p.m.

CHAIRMAN

CLERK

2011HOCRC 2012 2013 2014

FUNDING SOURCES: Budget Final Projected Projected Projected TOTALS

City of Lethbridge (2011-2014) $2,000,000 $500,000 $500,000 $500,000 $500,000 $1,500,000Budget (remaining) $922,175 $606,846 $240,807 $31,000 $31,000 $315,329

TOTAL FUNDING: $2,922,175 $1,106,846 $740,807 $531,000 $531,000 $1,815,329

PROJECT COSTS:

Governance and AdministrationSubtotal Administration 170,530 $135,530 $135,530 $135,530 $406,590

Strategic Considerations (Structural Momentum)

Design, Planning and Regulatory Processes Subtotal $236,505 $105,000 $0 $0 $105,000

Championing, Marketing and PromotionSubtotal $80,000 $49,000 $24,000 $24,000 $97,000

Subtotal Strategic Considerations $316,505 $154,000 $24,000 $24,000 $202,000

Operational Considerations (Sustaining)

Downtown Life (Events)Subtotal $55,000 $50,000 $50,000 $50,000 $150,000

Enhancement WorksSubtotal 62,000 $62,000 $62,000 $62,000 $186,000

Functional Works Maintenance and Upkeep ( Subtotal $391,599 $304,000 $234,000 $234,000 $772,000

Subtotal Operational Considerations $508,599 $416,000 $346,000 $346,000 $1,108,000 Add 2007 and 2008 Projects $61,212 $0 $0 $0 $0

TOTAL BUDGET SUMMARY

Subtotal Council Approved Projects 1,056,846$ 705,530$ 505,530$ 505,530$ $1,716,590Contingencies $50,000 $50,000 $35,277 $25,277 $25,277 $85,830

Subtotal Council Approved Projects $0 $1,106,846 $740,807 $530,807 $530,807 $1,802,420

Governance and Administration HOCRC as a wholeDesign, Planning and Regulatory Processes Subcommittee (Alderman Carlson; Grace Duff, Belinda Crowson)Championing, Marketing and Promotion Subcommittee (Renae Barlow, Bev Lanz)Downtown Life (Events) Subcommittee (Suzanne Lint, Mark Bellamy)Enhancement Works Subcommittee (Ken Nakagama, Mark Bellamy, Ted Stilson)Functional Works Maintenance and Upkeep (Clean and Safe) Subcommittee (Ken Nakagama, Mark Bellamy, Ted Stilson)

2012 to 2014

FOR DISCUSSION PURPOSES

Downtown Redevelopment FundHeart of Our City Master PlanProjected for 2011 & 2012-14

June 16, 2011

Recommendation:

The Sub-Committee “Design, Planning and Regulatory Processes” has the following budget recommendations for our Sub-Committee:

Bylaw reviews (process streamlining, bylaw reviews and info packages) $5K a year for 2012, 2013 & 2014

Downtown Revitalization Incentive Program should be $100K a year for 2012, 2013 & 2014

Parking lot design should be $10K for 2012

thanks

Grace Duff, General Manager

Lethbridge Centre

Budget Implications: This proposes an increase in funds of $105,000 for this Sub-Committee. If adopted, there will have to be a corresponding reduction elsewhere. This will be reviewed once the other budgets have been received.

Potential Changes to the Terms of Reference for the HOCRC A response was received from all members except the City Council representatives. Membership:

• It appeared that most are satisfied with the current representatives, but wish to add a few members

• Proposal adds a representative from the Urban Development Institute • Proposal adds an additional citizen at large position which could be a downtown resident or

someone from the educational community or just someone at large • Did not change the City Council representation. Will leave that up to the City Council members

to express their opinion • Result is 11 voting members (excluding the Mayor as ex-officio)

Other possible changes included the following:

• language regarding length of appointments from outside groups so that it is clear that only appointments by City Council are constrained by the six year limit

• Downtown Lethbridge BRZ – from member of the Board to representative (similar to the other appointing bodies)

• add statement under “Duties and Responsibilities” to prepare and recommend the Downtown Redevelopment Fund budget on an annual basis

• add the word “special” to a committee meeting may be called at the request of the Chair or Vice-Chair with 48 hours notice

• Leave quorum at five voting members

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CITY OF LETHBRIDGE HEART OF OUR CITY REVITALIZATION COMMITTEE

TERMS OF REFERENCE (as of March 21, 2011)

1. Name and Type of Committee

a. Heart of Our City Revitalization Committee b. Standing Committee of City Council

2. Statement of Purpose

The purpose of the Heart of Our City Revitalization Committee is to champion the revitalization of Downtown Lethbridge through implementation of the Heart of Our City Master Plan and to provide strategic leadership through the implementation of the Heart of Our City Master Plan.

3. Composition of the Committee

The Committee shall be comprised of representatives according to the following: a. City of Lethbridge

i. two (2) City Council representatives

ii. Mayor (as ex-officio)

iii. City Manager or designate (non-voting)

b. Downtown Lethbridge Business Revitalization Zone:

i. two (2) members of the board

ii. Chief Administrative Officer (non-voting)

c. Lethbridge Chamber of Commerce - one (1) representative

d. Economic Development Lethbridge - one (1) representative

e. Lethbridge Historical Society – one (1) representative

f. Allied Arts Council – one (1) representative

g. Citizen at Large - one (1) representative

4. Term of Appointment

Members of the Committee shall be appointed for two (2) year terms except for City Council and City Administration. Members are eligible to be appointed for a maximum period of six (6) years.

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5. Chair and Vice-Chair

a. The Chair shall be elected from amongst the membership.

b. The Vice-Chair shall be a member of City Council c. The Chair and Vice-Chair are to be elected annually

6. Sub-Committees The Committee may establish sub-committees to examine, consider, report, and take action, which is consistent with the sub-committee terms of reference.

a. The Chair of any such committee shall be a board member.

b. Members from the community at-large may be appointed to committees.

c. Committee meetings may be called at the request of the chair of the committee.

d. Minutes of all committee meetings will be provided to all Committee members.

7. Duties and Responsibilities

a. The Committee shall have standing to make recommendations on planning and

development matters with respect to downtown revitalization to City Council;

b. The Committee shall monitor planning and development applications and may make representation on planning and development matters with respect to downtown revitalization;

c. The Committee shall undertake and be responsible for:

i. recommendations to City Council on strategic direction and policy to implement the Heart of Our City Master Plan Campaign;

ii. identification of critical success measures that City Council and the community can use to monitor and to evaluate the efficacy of the Heart of Our City Master Plan Campaign;

d. The Committee shall:

i. monitor and review the Downtown Redevelopment Fund budget on an annual basis;

ii. advise on the preparation of business planning related to Downtown Revitalization in alignment with City of Lethbridge budget cycles

e. The Committee shall review the Terms of Reference annually with any amendments being agreed upon by the Committee and adopted by City Council;

f. The Committee shall submit an annual report to the City Council

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8. Meetings

a. The committee meetings shall be held monthly.

b. A committee meeting may be called at the request of the Chair or Vice-Chair with 48 hours notice.

9. Voting

All decisions of the Committee shall be by a simple majority of members present.

10. Quorum

A quorum of the Committee shall consist of five (5) of the voting members. 11. Support Services

The City of Lethbridge shall provide the Committee with administrative and clerical support.

Survey Results from Committee Composition

Organization Current R. Barlow M. Bellamy B. Crowson G. Duff B. Lanz S. Lint K. Nakagama

City of Lethbridge2 aldermen plus Mayor as ex-officio

1 alderman plus Mayor as ex-officio

1 alderman plus Mayor as ex-officio

Downtown BRZ 2 representativesAdd Executive Director 1 representative 1 representative

Chamber of Commerce 1 representativeAdd 1 rep if do not add Executive

EDL 1 representative

Historical Society 1 representative

Allied Arts Council 1 representative

Citizen at Large 1 representative 2 representatives

OthersLondon Road Association

Downtown Resident Home Builders Developer Developer

Downtown Resident (such as London Road Association)

OthersUrban Development Institute Developer

Educational such as U of L

Learning Community such as U of L Land Developer

OthersYouth Advisory Council

Youth Advisory Council

I think that making the committee much larger than this, will prove to be unwieldy. I instead favor trying to identify other stakeholders and getting them to sit on appropriatesub-committees to garner their input. Sub-committees need only one member of the main HOC committee and then as many members as that particular sub-committee seesfit to include (comment from Ken Nakagama)

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CITY OF LETHBRIDGE HEART OF OUR CITY REVITALIZATION COMMITTEE

DRAFT TERMS OF REFERENCE

1. Name and Type of Committee

a. Heart of Our City Revitalization Committee b. Standing Committee of City Council

2. Statement of Purpose

The purpose of the Heart of Our City Revitalization Committee is to champion the revitalization of Downtown Lethbridge through implementation of the Heart of Our City Master Plan and to provide strategic leadership through the implementation of the Heart of Our City Master Plan.

3. Composition of the Committee

The Committee shall be comprised of representatives according to the following: • City of Lethbridge

i. two (2) City Council representatives

ii. Mayor (as ex-officio)

iii. City Manager or designate (non-voting)

• Downtown Lethbridge Business Revitalization Zone:

i. two (2) representatives

ii. Chief Administrative Officer (non-voting)

• Lethbridge Chamber of Commerce - one (1) representative

• Economic Development Lethbridge - one (1) representative

• Lethbridge Historical Society – one (1) representative

• Allied Arts Council – one (1) representative

• Urban Development Institute – one (1) representative

• Citizen at Large - two (2) representatives

• Consideration will be given to include a downtown resident as well as someone from the educational community

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4. Term of Appointment

Members of the Committee shall be appointed for two (2) year terms except for City Council and City Administration. Members appointed by City Council are eligible to be appointed for a maximum period of six (6) years. Term length for members appointed by other groups is left at the discretion of the group.

5. Chair and Vice-Chair

a. The Chair shall be elected from amongst the membership.

b. The Vice-Chair shall be a member of City Council c. The Chair and Vice-Chair are to be elected annually

6. Sub-Committees The Committee may establish sub-committees to examine, consider, report, and take action, which is consistent with the sub-committee terms of reference.

a. The Chair of any such committee shall be a board member.

b. Members from the community at-large may be appointed to committees.

c. Committee meetings may be called at the request of the chair of the committee.

d. Minutes of all committee meetings will be provided to all Committee members.

7. Duties and Responsibilities

a. The Committee shall have standing to make recommendations on planning and

development matters with respect to downtown revitalization to City Council;

b. The Committee shall monitor planning and development applications and may make representation on planning and development matters with respect to downtown revitalization;

c. The Committee shall undertake and be responsible for:

i. recommendations to City Council on strategic direction and policy to implement the Heart of Our City Master Plan Campaign;

ii. identification of critical success measures that City Council and the community can use to monitor and to evaluate the efficacy of the Heart of Our City Master Plan Campaign;

d. The Committee shall:

i. prepare and monitor the Downtown Redevelopment Fund budget on an annual basis;

ii. advise on the preparation of business planning related to Downtown Revitalization in alignment with City of Lethbridge budget cycles

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e. The Committee shall review the Terms of Reference annually with any amendments being agreed upon by the Committee and adopted by City Council;

f. The Committee shall submit an annual report to the City Council

8. Meetings

a. The committee meetings shall be held monthly.

b. A special committee meeting may be called at the request of the Chair or Vice-Chair with 48 hours notice.

9. Voting

All decisions of the Committee shall be by a simple majority of members present.

10. Quorum

A quorum of the Committee shall consist of five (5) of the voting members. 11. Support Services

The City of Lethbridge shall provide the Committee with administrative and clerical support.

Folder

Number Civic Address Subject

Application

Date Total Value

BP010989 803 3 AVE S Exterior Exit to Bay 255 June 9 2011 7,000.00

BP011031 102 5 AVE S Reno ‐ east wing of Pemmican Lodge June 16 2011 1,657,000.00

$1,664,000.00

Enhancement & Functional Works Sub-Committee Terms of Reference June 4, 2011

Purpose The purpose of the Enhancement and Functional Works Sub-Committee is to assist the Heart of Our City Revitalization Committee (HOCRC) in overseeing the development and implementation of initiatives and projects that are enhancements to the downtown core and to further assist the HOCRC with the functional maintenance and upkeep of the downtown core.

Composition of the Sub-Committee

The Sub-Committee shall be comprised of no less than two (2) HOCRC representatives; the Downtown Lethbridge Business Revitalization Zone Executive Director, and the Downtown Revitalization Manager. The Sub-Committee, at its discretion, may also invite other persons to sit on the Sub-Committee on an ad hoc basis to be of assistance with regard to the various initiatives and projects that they may oversee.

Sub-Committee Chairman

The Chairman shall be determined by the members of the Sub-Committee.

Duties and Responsibilities

a. The Enhancement and Functional Works Sub-Committee shall assist City Administration with the development and implementation of enhancement projects and initiatives as identified by the HOCRC.

b. The Enhancement and Functional Works Sub-Committee shall assist City Administration with maintenance and upkeep issues arising from the downtown core in keeping with the HOCRC and the Master plan.

c. The Enhancement and Functional Works Sub-Committee shall: advise and inform the HOCRC with issues and priorities arising from the enhancement, maintenance and upkeep of the downtown core.

Meetings

a. The Enhancement and Functional Works Sub-Committee shall meet at least two weeks prior to a regularly scheduled HOCRC meeting to ensure agenda materials for the next HOCRC meeting are in order.

b. The Sub-Committee may schedule any special meetings with 48 hours notice as provided for in the HOCRC Terms of Reference.

Downtown Life (Events) Sub-Committee Terms of Reference July 8, 2011

Purpose The purpose of the Downtown Life (Events) Sub-Committee is to assist the Heart of Our City Revitalization Committee (HOCRC) in providing event opportunities in the downtown core.

Composition of the Sub-Committee

The Sub-Committee shall be comprised of no less than two (2) HOCRC representatives and the Downtown Revitalization Manager. The Sub-Committee, at its discretion, may also invite other persons to sit on the Sub-Committee on an ad hoc basis to be of assistance with regard to the various initiatives and projects that they may oversee.

Sub-Committee Chairman

The Chairman shall be determined by the members of the Sub-Committee.

Duties and Responsibilities

a. The Downtown Life (Events) Sub-Committee shall assist City Administration with the development and implementation of downtown events as identified by the HOCRC.

b. The Downtown Life (Events) Sub-Committee shall advise and inform the HOCRC with issues and priorities arising from the events occurring in the downtown core.

Meetings

a. The Downtown Life (Events) Sub-Committee shall meet at least two weeks prior to a regularly scheduled HOCRC meeting to ensure agenda materials for the next HOCRC meeting are in order.

b. The Sub-Committee may schedule any special meetings with 48 hours notice.

George Kuhl,

Downtown Revitalization Manager City of Lethbridge

910 – 4th Avenue South, Lethbridge,

Alberta, Canada, T1J 0P6 Phone:(403) 320-3926

Fax:(403) 327-6571 e-mail: [email protected]

July 5, 2011

2011 Heart of Our City Projects Implementation

Investment Area Department Completion Target

Date & Status Notes

Clean Sweep Program

Planning & Development & Community Services – Community & Social Development

Ongoing

Clean Sweep 2 – revised program launch beginning to Transition to new service provider underway & will take effect July 9th

Sik-Ooh-Kotoki agreed to discontinue as Service Provider as of July 8th, 2011

BRZ will become new Service Provider

Contract being prepared

Summer Ambassadors Planning & Development; Infrastructure

July 1 to August 31

Currently underway

City Departments assist as necessary when requested

Sidewalk cleaning Infrastructure

(Right-of-way coordinator)

Planning & Development

Risk Management

City Solicitor, City Clerk

June 30

Completed

We have asked the contractor to be “on-call” for some emergency cleaning such as where public urination or defecation has taken place (There is capacity in the budget since the successful bidder came in substantially under our estimate)

Galt Gardens Security

Community Services (Corporate Security)

Ongoing

Contractor selection underway

Bid closure May 6

Bid decided May 16

New contractor commenced July 1, 2011

Award process underway through purchasing – May 18

Contract Awarded to Corps of Commissionaires

Monthly stakeholder meetings being held

Bike racks

Community Services (Facility Services)

June 30

Fabrication complete, installation between July 6 and July 13

ordered 10 installing 6 [4 for inventory]

1. 2 @ Lethbridge Centre 1 @ Old #1 Firehall

2. 1 near Flexible Learning Systems (506-4th Ave)

3. 2 @ SAAG in appropriate location

Garbage Receptacles Infrastructure July 15 5 ordered

(Amenity Services) Fabrication Completed June 27

Installation underway (July 5th)

All units now being deployed – some existing ones being relocated to more suitable locations

Heritage Street Signs

(Alpha-numeric)

Infrastructure Stantec Report pending

Meeting with Stantec Thursday, July 7

Assessment phase complete; Design phase underway

Information Kiosk Community Services June 30

Fabrication nearly complete July 5th

1 @ SAAG

1 @ Library (near cafe entrance)

Pole Collars Community Services June 30

Awaiting status report from fabricator (July 5th)

Ordered 10; installing 4 [6 for inventory]

1. Corner of 6th St & 4th Ave. near National Bank Financial

2. Corner of 7th St & 4th Ave near CIBC

3. Corner of 7th St & 4th Ave near Esquires

4. Corner of 5th St & 3rd Ave near entrance to Galt Gardens

Christmas Meter plug. Infrastructure Dec 1 – Dec 23 Project should be ready for BRZ to launch through media; web site etc. by 3rd week of November

Snow Clearing Infrastructure (Transportation Operations)

Aug 31 Need program in place well in advance of winter

Back Alley Walkway Infrastructure (Parks)

Community Services (Facility Services)

July 30

Site work awaiting contractor to commence

Street furniture ordered

Bus Shelter Cleaning

Community Services (Transit)

Contract in Place with Pattison

Specially cleaning possible if required

Decorative lighting (GG) Infrastructure (Parks)

New lights to be ordered by August 31

Installation Complete by November 15

There was some difficulty at the removal stage because of bad weather. Except for low hanging ones, lights will remain in the trees for 2011 Bright Lights Festival

Re-installation of Chinook-a-tron

Infrastructure

(Electrical)

May 30

Completed May 12th

Sculpture repaired and examined for structural integrity (sited on west side of 7th Street, beside Foster’s Jewellery)

Maintenance of Andy Davies Sculpture

Infrastructure

(Right-of-way Coordinator)

75% Completed mid June

(one piece currently being powder coated and re-installation)

Christmas lighting

Community Services

Infrastructure Services

Planning &

Identify Streets by July 30th

George to derive tentative streets, then consult with Sub-committee

$50K from Operating Budget has been allocated

Development

New planters

Infrastructure (Parks)

First week of June

Soil placement completed May 18, 2011

Flowers planted on schedule

Completed

Ray will fill planters with soil & supervise Clean Sweep workers for planting

Planting commenced May 25

Historic Plaques Community Services 2011 Plaques unveiling May 6

Completed

2012 plaques currently being decided

Public Art Plaques Community Services; Infrastructure


May 17 decision

Fabricator selection underway (June 28)

August 15 installation completion

Design currently being finalized by Pub Art Com with consultant

Some work may be required relative to affixing signs to poles in Right-of-way

Gateway Design Community Services

Infrastructure Services


2012-2014

Preliminary design of 5th St. & 6th Avenue (Old Fire Hall site) completed as part of PRATS design charette,

Scoping exercise required

Public process required

Actual site being created as part of road plan survey currently underway

Landscape Project

Multi-Departmental Concept by October 2011

Set up meeting – possible parking lot enhancement or other project

Committee consultation

Landscape Architect

Wifi – wireless internet IT, Facility Services Go live June 15 in Phase 1 area

Official Unveiling was held June 30

NOS need to be contacted to determine timing, costs and logistics for additional phases including possible installation on City Hall

Planning of next phase needs to occur & resources allocated (may require some reallocation within “bucket”

Galt Gardens Phase 3

Design

Infrastructure ; Community Services & Planning & Development

Initial meeting May 10

Follow-up meeting required

Discussion of ideas; discussion concept ($ from HOCRC budget need to be allocated)

Landscape Architect

Public Process required

Branding & Marketing Planning & Development

November 30

July 5th, Consultant notified of selection- July 19th conference call for start-up

RFP issued; May 20th bidding closes; Tender awarded June 30

Downtown Events

Bright Lights Festival Community Services November 18 Committee to be activated by BRZ

Other events Community Services ongoing The Events sub-committee established a funding process

Jazz Festival Planning & Development

completed

Spoken Work Festival Planning & Development

Event scheduled for September 25

Expecting application from Festival sponsors

LSCO Family Festival Planning & Development

Event scheduled for August 23

Expecting application from Festival sponsors (Part of Whoop-up Days)

PRATS


October 31

Design Charette info distributed

DARP Planning & Development

June 30, 2012 Somewhat parallel process to DARP but dependent on DARP outcomes

Hazardous Materials Removal Assistance Grant Adaptive Reuse


Roll-out

August 1

George consulting with others to tweak roll out of the program

heart of the city revitalization committee agenda€¦ · that the heart of our city revitalization...

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