hec imds nt supplier training 02sept2013

7/26/2019 HEC IMDS NT Supplier Training 02Sept2013

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IMDS(International Material Data System)

Havovy Cama

[email protected]

+44 1484 833545

THIS IS NOT OFFICIAL TRAINING THIS IS AN OVERVIEW SESSION TO HELP YOU


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Topics

IMDS

What is it

How is it used

Supplier Registration

Types of Users

Data Structure

Sending Information to CTT

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Request for Teleconference

Please put your phone on mute when not asking questions

To avoid background noise

Please feel to

ask questions at any time

to request me to repeat to request for translation in Chinese, at any point

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Overview

ELV (End of Life Vehicle) was created in the EU to promotereuse, recycle & recovery of passenger cars at the end oftheir life, & reduce the amount of carcinogens entering

landfillsApplies to vehicles


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IMDS (International Material Data System)

Internet database

Mandated by most OEMs to store individual component MDSs (MaterialData Sheets)

Intent is that the MDSs are entered by the supply chain at thecomponent level

MDSs are submitted to & approved by the customer

IMDS enables companies to demonstrate compliance to the ELVDirective & other global materials legislations

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IMDS Participation

2000 2002 2004

35 participanting OEMs as of August 20136


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What do we have to report?

Anything that remains in product at point of recycling

Process chemicals that are removed are not needed

Total composition (%wt) of every component in theturbo has to be reported

Material specification

Weight of component

Each component has its own Material Data Sheet (MDS)

Material specification

Weight

other info ( such as source of information, supplier name)

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IMDS Data Transfer (to/from CTT)

CTT Suppliers

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Registration into IMDS Free registration

Use http://www.mdsystem.com

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Then use

1. New to IMDS?2. Company

registration(Note: one user

per companydoes this)


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Types of Users(Each user can have 1 profile)

Company Administrator Individual for authority within company and user registration

Deal with password issues, create new users, user modifications

Generally the person who registers their company first (can be

changed later) Gives other people access via the Administration site in IMDS

User (Publish) Profile : same as user but has publish rights

User (Certification) Profile: sends company certification to OEM ifneeded

User (User ) Profile: individuals with read and write access toYOUR COMPANY section of IMDS

User (Read only): can read data but cannot publish / modifyinformation

Public Users can view ublic areas onl10


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Access to IMDS Data

Users of IMDS only have access to MDS

1. Created and saved (in edit mode or internally released) by any

user in their company

2. Sent/proposed to them from supplier companies

3. Published or made available to all IMDS users (intentionally or inerror)

For more information on IMDS data security, please read

section on Security Concepts in IMDS user manual11


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IT System Requirements

1. www.mdsystem.com

2. Public pages

3. System

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Use the Most Up to Date User Guide

Or using the help button on Task Bar (after logging in)

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Other Complimentary Training Materials (1)

These are useful training materials and worth reviewing

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Other Complimentary Training Materials (2)

These are useful training materials and worth reviewing

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Logging into IMDS NT(via www.mdsystem.com)

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Logging into IMDS NT

(Directly via www.mdsystem.com/imdsnt)

Use the username and password sent by IMDSYou have to change your password after the first log in

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Data Upload

Manual (most popular)

Automatic (need to pay a fee to use an upload interface)

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Guidelines / Recommendations

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Keep the following information at handwhen you create a MDS

Part Number

Part Description

Material specification (=alloy composition)

It is best to find an IMDS published std with range wider than yourmaterial

Weight

Customer IMDS requirements (including their IMDS referencenumber)

Your company IMDS reference number

You will need the above information for each component if youare uploading information for an assembly of parts

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Manually Uploading Data

Component : In IMDS terms, a component can be simple part (eg: machined

casting) or a sub-component assembly (eg: casting with other bits attached to

it).

Semi-component: Something that will become a component AFTER furtherprocessing (eg: machining, cutting)

A casting is a semi-component but after machining it becomes a component

Material: Describes what a component or semi-component is made of

Use the appropriate IMDS Recommendations as Guidelines

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Creating a new MDS/Module

Datasheet

Can be sent to a customer

Includes fields for supplier ref, customer part #/drawing information

Can be converted to a module by releasing internally in recipient field

Module

Useful for internal use of information repeatedly

Can be imported into a datasheet and sent to customer

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Creating a Material Data Sheet (MDS)-2

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Basic Building Blocks (=Nodes) for MDS

Component: assembly, sub-assembly, part

Semi-component (not often used):

something that has to be processed to

make it into a component

Material: chemical composition or tradename or specification number

Basic Substance

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Types of Data Sheets Data sheet

Used to submit information to customers

Can be used for internal reference if released internally

Module:

Generally used for internal reference

Useful to create own material information

Can re-use information for

Different customers

Different assemblies

Both of the above are developed in the same manner

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Building MDS

Add Component: connect new component node toparent node

Add Semi-component (not often used): Connect new

semi-component node to parent node

Add Material: Search for existing material to connect toparent node

Add Basic Substance (only within a Material Datasheetor module): Search for existing basic substance toconnect to material node

Add Reference (could be component / semi-comp,material ref)

To add a node/reference click on the parent node and then on the appropriate add

button.

Node

Node

Node

Node

+Reference

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Symbols

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General Functions - 1

Wild card = %

Search Function

By part description

Part numberDate range

IMDS reference code

Own/published MDS

By supplier company Entered and saved (but not necessarily released)

Entered and released by any User in your company

Released from supplier companies and accepted by yourcompany

Published or made publicly available

Received (ie coming in) MDS

Sent (ie going out) MDS

OR

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General Functions - 2

Copy Function

Create copies (MDS or Module) from existing MDS or module.

Works like a template and saves creating entries from scratch

Can copy components, semi-components, materials Steps

Search for and find component, semi-component or material

Highlight the component in search window and then select

Copy Copy as New Version: Creates same IMDS ref # but increased

version # in edit mode. Used to revise, correct or update MDS ormodule

Copy as new datasheet: creates new MDS with a new ref # .

Copy as Forward: used to forward MDS from supplier to customerwithout any ingredients data changes other than altering the identityof supplier

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Forwarding MDS(only if supplier has allowed forwarding to the customer)

Steps

Search for a MDS that is received and accepted

Right click on search result and select forward (Thereafter complete supplier info (ie your name), your customer info)

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Creating a pdf file to send to Cummins toshow MDS is accepted (for PPAP)

1. Search for MDS sent to CTT (customer code 50009)

2. Open MDS

3. Click on pdf file symbol

4. Select company view for selected report = CTT

5. Save pdf

6. Send in PPAP pack to CTT

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Error Checking and Warnings

Can use the on task bar at any timeVERY USEFUL guide

Does not pick up all issues (especially if they are customerspecific)

Fixing errors / warning

Navigate the screens to check manually or click on error/warningfor guidance and press

Errors need to be fixed before submitting. Cannot submit MDSuntil they are fixed

Warnings need not be fixed mandatorily and you will be able to

publish internally; customer could reject MDSUseful files in Public Pages and/or IMDS news sections

Adobe Acrobat

7.0 Document

Microsoft Excel

Worksheet

Adobe Acrobat

7.0 Document

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Task Bar

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Save info as you work

High level checks

Where usedanalyses

Newdatasheet/module


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Sending Options to Customer(Send vs Propose vs Internal)

Send a part to a single recipient SEND (most common)

Send the same part to multiple recipients

PROPOSE

Common but has data control implications as any changes in MDS are sent to allrecipients

Create (secure) your MDS or Module for future use in different sub-assemblies orwithout danger of future editing

INTERNAL

Send your MDS to all users of IMDS (Avoid!!)

PUBLISH

Send a part which was internally released

Create a new MDS and import internally released part

SEND / PROPOSE

Note: Once a part isproposed it automaticallybecomes internallyreleased irrespective ofthe recipients approval

status

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Receiving MDS from Supplier

Best to use first to see if the submission is free of errors andwarnings

Check that material does not contain prohibited / restrictedsubstances

There are allowances based on applications

Use ELV guidelines

Check that your supplier has followed your guidelines

Accept / reject

If you are rejecting, clearly state the reason for rejecting

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Adobe Acrobat

Document


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Recommended User Settings

Tick boxesforautomaticupdates

via email

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Some Tips - 1

When creating a material DO NOT select developmentsample report

Use Published IMDS committee materials whenever possibleIf you struggle to find a common material using ISO,...codes or

material trade name contact the IMDS helpdesk and they will helpyou to find a published material

Ensure that you have put weights when adding component andmaterial information

Ensure you submit your MDS to correct CTT IMDScode=50009

Use CTT IMDS guidelines

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Some tips 2

Weight tolerances used by some OEM

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Formal Training Details

Use www.mdsystem.com IMDS Training

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Amendments to File

_220310: original

_120510: added updated Annex II of ELV on slide 30

_190510: registration steps altered to reflect new IMDS db (slide9)

NT supplier training 02Sept2013:

changed relevant slides to show how things are done in IMDS v8 (aka NTsystem)

Used new CTT PPT template

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hec imds nt supplier training 02sept2013

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