helms briscoe presentation
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Meeting Site Selection
Meeting Site SelectionBy Lauren Larsen
HelmsBriscoe
The Industry Leader in Site Selection
By Lauren Larsen
HelmsBriscoe
The Industry Leader in Site Selection
sleeping rooms
rates
meeting space
function space
upgrades
AV
exhibits
amenities
attrition & cancellation
food & beverage
destination
facility
Attendee Post Meeting Survey.. Venue & Facility supported
overall meeting objectives Excellent value High attendee satisfaction
Excellent service Achieved all meeting goals
Attendee Post Meeting Survey.. Venue & Facility supported
overall meeting objectives Excellent value High attendee satisfaction
Excellent service Achieved all meeting goals
What Actions Are Meeting Planners Taking to save money on Hotel Costs*?
What Actions Are Meeting Planners Taking to save money on Hotel Costs*?
62%62%
Planning less expensive F&BPlanning less
expensive F&B
37%37%
Planning shorter meetings
Planning shorter meetings
34%34%
Paring down or eliminating coffee
breaks
Paring down or eliminating coffee
breaks
28%28%
Planning fewer meal functionsPlanning fewer meal functions
26%26%
Reducing or eliminating in-room gifts
Reducing or eliminating in-room gifts
*Meetings and Conventions
A Scaleable Resource For Your Organization A Scaleable Resource For Your Organization
HelmsBriscoe is the largest conference resource firm in the world.
As the finest site selection firm in the industry, we handle and evaluate 25,000 meetings per year. (Large, medium and small).
HelmsBriscoe is the largest conference resource firm in the world.
As the finest site selection firm in the industry, we handle and evaluate 25,000 meetings per year. (Large, medium and small).
A Valuable Resource For Your Organization
A Valuable Resource For Your Organization
• Founded in 1992
• Representing more than 8,000 clients with 3.5 million room nights booked in 2008
• Delivering more than $4 billion in gross meetings spend annually to the hotel community
• Global presence with 1000+ associates in 31 countries
• Founded in 1992
• Representing more than 8,000 clients with 3.5 million room nights booked in 2008
• Delivering more than $4 billion in gross meetings spend annually to the hotel community
• Global presence with 1000+ associates in 31 countries
The Distinct Advantages of Working With Us
The Distinct Advantages of Working With Us
• Our Experienced Professionals
• Our Industry Partnerships
• Our Purchasing Power
• Our Collective Knowledge
• Our Experienced Professionals
• Our Industry Partnerships
• Our Purchasing Power
• Our Collective Knowledge
Our Experienced ProfessionalsOur Experienced Professionals• With an average of 12 years industry experience
• 75% with hotel sales background
• 82% with meeting planning experience
• Located within 2 hours of every hotel in the World
• Global contract negotiation expertise
• Developing RFP’s that are focused on meeting your needs
• With an average of 12 years industry experience
• 75% with hotel sales background
• 82% with meeting planning experience
• Located within 2 hours of every hotel in the World
• Global contract negotiation expertise
• Developing RFP’s that are focused on meeting your needs
Our Industry PartnershipsOur Industry Partnerships• First or second largest client of every major
hotel brand in the world
• Delivering incremental business to major chains and independent hotels of all sizes
• Streamlining the RFP and contract negotiation process
• First or second largest client of every major hotel brand in the world
• Delivering incremental business to major chains and independent hotels of all sizes
• Streamlining the RFP and contract negotiation process
Putting the Advantage to Work for Your OrganizationPutting the Advantage to Work for Your Organization
• HB leads receive the highest priority
• Flexibility of contract terms
• Soft dollar concessions
• We use our industry relationships to benefit you while you maintain your identity with the hotel
• RFP’s are much easier and faster for the hotels to respond to versus creating traditional proposals.
• HB leads receive the highest priority
• Flexibility of contract terms
• Soft dollar concessions
• We use our industry relationships to benefit you while you maintain your identity with the hotel
• RFP’s are much easier and faster for the hotels to respond to versus creating traditional proposals.
Our Purchasing PowerOur Purchasing Power
• The largest site selection firm in the world
• Unparalleled knowledge of every marketplace
• Extensive rate history of all events captured through our RFP process is used to further negotiate your rates
• Value-added contract negotiations
• The largest site selection firm in the world
• Unparalleled knowledge of every marketplace
• Extensive rate history of all events captured through our RFP process is used to further negotiate your rates
• Value-added contract negotiations
Buying PowerRate History
* Partnership* Knowledge
Buying PowerRate History
* Partnership* Knowledge
Collective Knowledge
* InSite
Collective KnowledgeFeedback
Collective Knowledge
* InSite
Collective KnowledgeFeedback
CollectiveKnowledgeFacilityInformation
CollectiveKnowledgeFacilityInformation
CollectiveKnowledgeSpaceOpportunities
CollectiveKnowledgeSpaceOpportunities
CollectiveKnowledgeSpecialOffers
CollectiveKnowledgeSpecialOffers
The Site Selection ProcessThe Site Selection Process
HelmsBriscoe Client/HelmsBriscoe Client
Meeting objectives
Prioritize needs
Meeting/budget requirements
Meeting history
Possible options
RFP to hotels
Collect data from RFPs
Response grid for presentation to
client
RFP proposals & opportunities for
negotiations
Develop “Wish List”
Contract negotiation
Select hotel
Finalize contract
Arrange site visits
Manage contract cut-off dates
Problem resolution
Post-meeting feedback
sleeping rooms
upgrades
AV
amenities
attrition & cancellation
food & beverage
facility
meeting space
function space
exhibits
rates
destination
A Valuable Resource For Your Organization
A Valuable Resource For Your Organization
Lauren A. Larsen
Director Global Accounts
702-860-4751
Lauren A. Larsen
Director Global Accounts
702-860-4751