henrietta town board agenda september 26, 2018 7:00 … · imagine there will be cool new...

HENRIETTA TOWN BOARD AGENDA

SEPTEMBER 26, 2018 7:00 P.M.

Supervisor Schultz Councilman Page Councilman Adair Councilman Barley Councilman Stafford ORDER OF BUSINESS 1. Roll Call 2. Prayer 3. Pledge of Allegiance to the Flag 4. Approval of Minutes of the Preceding Meeting(s):

September 12, 2018 5. Public Presentation(s)/ Miscellaneous Communications

- Reading of Sherman Elementary Students’ Time Capsule Essays Benjamin Carlson, 6th Grade Lauren Williams, 6th Grade Dibyansi Panda, 5th Grade Miles Anderson, 5th Grade Olivia Siebert, 4th Grade Jaylahn Martin, 4th Grade

6. Public Hearing: - Local Law to Override the Tax Levy Limit for the Fiscal Year 2019

7. Introduction of, Public Discussion of, and Action Upon Resolutions, Local Laws, and Ordinances

8. Committee Reports 9. Additional Public Comment 10. Adjournment RESOLUTION #20-248/2018 Authorize Accounts Payable RESOLUTION #20-249/2018 Acknowledge Henrietta Garden Club RESOLUTION #20-250/2018 Authorize Supervisor to Execute Easement – RG&E – Calkins Road RESOLUTION #20-251/2018 Reject Bid – Senior Center Roof Replacement RESOLUTION #20-252/2018

Authorize Purchase of Equipment – Large Format Plotter

RESOLUTION #20-253/2018 Award Bid – 2018 Sanitary Sewer Repair Project

RESOLUTION #20-254/2018

Declare Items Surplus Material – Highway/Parks/Recreation/Building Departments RESOLUTION #20-255/2018 Authorize Supervisor to Sign Snow and Ice Agreement – Monroe County RESOLUTION #20-256/2018 Authorize Purchase of Equipment – Floor Scrubber RESOLUTION #20-257/2018 Declare Item Surplus Material – Floor Scrubber RESOLUTION #20-258/2018 Authorize Personnel Items RESOLUTION #20-259/2018

Award Quote – Sanitary Sewer Lateral Project – Minerva Campbell Way

MINUTES OF THE HENRIETTA TOWN BOARD SEPTEMBER 26, 2018

A regularly scheduled meeting of the Town of Henrietta Town Board was held on Wednesday, September 26, 2018 at the Henrietta Town Hall, 475 Calkins Road, Henrietta, New York 14467. The meeting was called to order at 7:14 p.m. by Supervisor Schultz.

PRESENT: Supervisor Stephen L. Schultz

Councilman M. Rick Page Councilman Scott M. Adair Councilman Robert Barley Jr. Councilman Michael J. Stafford

ALSO PRESENT: Rebecca Wiesner, Town Clerk and Receiver of Taxes;

Donald Young, Esq., Town Attorney; Peter Minotti, Deputy Supervisor; Terry Ekwell, Fire Marshal/Building Inspector; Amy Jorstad, Town Assessor; Jason Kulik, Director of Parks and Recreation; Chris Martin, P.E., Director of Engineering and Planning; Adrienne Pettinelli, Library Director; Linda Salpini, Director of Finance; Tina Thompson, Town Historian; Kevin Wilson, Assistant Building Inspector; Approximately 50 Guests/Resident

SPEAKERS: Benjamin Carlson, 6th Grade – Sherman Elementary

Jeffrey Pollard, Sherman Elementary Principal Dibyansi Panda, 5th Grade – Sherman Elementary Miles Anderson, 5th Grade – Sherman Elementary Olivia Siebert, 4th Grade – Sherman Elementary Jaylahn Martin, 4th Grade – Sherman Elementary Dan Bunke, 3 Eagle Pine Way

Everyone stood for a silent prayer and The Pledge of Allegiance was recited. APPROVAL OF MINUTES OF THE PRECEDING MEETING(S) Supervisor Schultz: May I have a motion to approve the minutes from the preceding

meeting. Councilman Adair: Mr. Supervisor I’d like to move to approve the Town Board meeting

minutes from September 12, 2018. Supervisor Schultz: I second. Any discussion? Hearing none, please call the roll.

TB September 26, 2018

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Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

PUBLIC PRESENTATION(S) / MISCELLANEOUS COMMUNICATIONS – Reading of Sherman Elementary Students’ Time Capsule Essays Supervisor Schultz: During the Bicentennial Celebration, the kickoff party, we opened a time

capsule from 25 years ago and the best stuff in it were a couple letters from elementary . . . it might have even been high school students from 25 years ago. I approached our Superintendent and asked him to organize elementary school kids to write letters for the time capsule that we will be burying October 13th. What we’ve been doing all summer long is each meeting we’ve been having the children read the letters that they wrote. We pick a different school each night and tonight it is Sherman Elementary. We have some of those kids here to read. First up is Benjamin Carlson, who was in 6th grade.

Benjamin Carlson: In the year of 2018, Henrietta is a bustling city. It has a population of

approximately 44,000 residents. The Town of Henrietta is also filled with wonderful places to go. For instance, Altitude, a trampoline park; Lasertron, a laser tag arena; and the Henrietta Rec Center; eventually the new Public Library. The Henrietta educational system is one of the best in the country. The people are extremely diverse and almost everyone is friendly. Henrietta is a great place to live and in the future it will surely be better.

25 years from now, in 2043, Henrietta will remain a highly populated and diverse town. Possibly even more suburban areas have grown and a city has sprouted. Gas and oil prices are through the roof. The Wegmans empire has grown. The Marketplace Mall is out of business due to online shopping. The technology is also pretty cool. Medicine has advanced and some diseases have been cured. The mail truck drives and delivers on its own. And an extremely fast train has developed. Who knows?

Supervisor Schultz: Thank you. (Applause) Supervisor Schultz: That was Benjamin. Hopefully the Wilmorites don’t read the minutes.

They might be upset. Next up we have Lauren Williams who was in 6th grade at the time of writing this letter. Is Lauren here? Mr. Pollard, would you like to read for her? For those who don’t know, Mr. Pollard is the principal for Sherman Elementary.


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Jeffrey Pollard: (On behalf of Lauren Williams) Alright, so on behalf of Lauren: In Henrietta, June of 2018, I have noticed that Henrietta has amazing features. But in 25 years (2043), I expect things to change. In this town I have noticed that the schools and people have changed too. For example, each Memorial Day we have a parade; people in the parade show off what they like to do. Also I have noticed that people like to play outside, such as walking their dogs, biking and swimming. Along with people enjoying outside, people enjoy reading books. Now with the new library in construction more people will start to go outside. Over the years our district has become better and better. Now, in 2018, we have become the #1 school in Monroe County.

25 years from now it will be 2043. Henrietta will be a lot different in 2043. Henrietta will hopefully be a peaceful place where there will be no violence. I believe that people will begin to quit going outside. Instead we will be shopping on our devices, reading on our phones, and we will all have phones. People also may start taking classes online and there will be multiple new restaurants, stores, and community buildings. 25 years from now, I hope that Henrietta is a great place and that everyone will be happy.

(Applause) Supervisor Schultz: Next up, and I apologize if I butcher the name, we have Dibyansi

Panda. Dibyansi Panda: Henrietta is a really beautiful place today. We have many buildings and

we also have many new houses, and places which help us learn and/or help make this place be better. We have many parks which make our town look pretty, like Veterans Park and Tinker Nature Park. We have many buildings that are educational and/or help us improve our abilities and skills like the Public Library and the Recreational Center. Henrietta also has many stores to choose from, like Wegmans, Walmart, Tops, Home Depot, and we have many restaurants to choose from as well. We have many new houses because our total population is 42,600 people.

In 25 years, I think Henrietta will be a better place. There might be more educational buildings to help children learn more and better. There might also be more parks and even more stores to choose from. The transportation or the looks of cars might change. The people who run the town might change how the town looks and/or might build or take buildings down to make Henrietta a better place. The Town of Henrietta was, is, and will always be a nice place to live.

(Applause) Supervisor Schultz: I forgot to mention she was in 5th grade when she wrote the letter.

These were all from last spring. Next up we have Miles Anderson who was in 5th grade.


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Miles Anderson: I wrote a lot more than I thought I did. (Laughter) Councilman Barley: Good job, Miles. Miles Anderson: Hi, this is Miles. I was born in 2007, but when you see this, I’ll be 36.

Things becoming more modern are like roller coasters preparing for the part that is amazing – exciting, but terrifying. Soon, we’ll be starting the slope of things to become modern, this is what life is like now, before the Jurassic changes happen. Life in Henrietta is perfect right now. It’s modern but not too industrial. It doesn’t have a lot of factories and it has lots of land not filled up by houses. It has an amazing school district, with lots of schools and it takes in everybody, from poor, to rich, to different religions, anything would be accepted. Hopefully this stays this way. There is a baseball complex with lots of beautiful fields, and Sperry Senior High has their own team called the Royal Comets. We have the best school district in the county, hopefully we stay that way. Our latest consoles are Xbox One X and PS4. Those may seem ancient, for technology is growing so fast. Just 6 years ago, the technology they had is about 10 times worse than the technology today! I am very grateful because Henrietta is such a nice place. Other places, like Honeoye Falls, have things not as high quality as Henrietta. So I’m very happy to be living here.

I believe that in 25 years (2043) there will be super high tech computers that can do everything super quick. I also think that there will definitely be more houses, and I do believe there will be . . . not sure why I wrote dome there . . . factories dotted around the place that are very noticeable. Aside from those issues, new schools will probably be built for the increase in population in Henrietta. Henrietta will probably become much more automated with the new technology that helps people with everyday work, like printing. There might be some new kind of printer that prints for itself without needing someone to press all these buttons, it just knows what you want to print or responds to voice commands. People in our generation may be the leaders of Henrietta, the mayor, or the governor of the state. There will probably be a lot more solar panels and windmills and other natural ways of energy due to so much fossil fuels being burnt. I’d also imagine there will be cool new inventions, like maybe hoverboards that actually hover, and not those Segway “hoverboards” we have now, which touch the ground and moved depending on your foot placement. There will probably be no libraries anymore. I think everything will be turned into eBooks. Good books in our time will be considered classics and many awesome new books will come out in 25 years.

I also predict there will be robots to help people do their job. The governor is trying to raise minimum wage so McDonalds might just turn their workers into robots that do the work for them. I believe that new foods will be created that are filling and delicious! There may even be


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cures for what were once thought of as incurable, like cancer. Amazon will probably knock all the stores out of business that were in business in Henrietta and other places around the country. It has already knocked out Toys “R” Us. Perhaps more will go out of business, sadly. All in all, I know that Henrietta will definitely become more industrial, but that is a good thing. If the world never changes, we’ll always stay the same. I hope life for you in Henrietta will be better than mine, because you deserve more. You are the next generation.

(Applause) Supervisor Schultz: Did we have to get the AED for Adrienne back there? (Laughter) Councilman Barley: Knocked her out of a job. Councilman Adair: I got nervous thinking about the bills we’re about to approve. Supervisor Schultz: Next up we have Olivia Siebert who was in 4th grade when she wrote

this. Olivia Siebert Dear Mr. Pollard,

In 2018, life is amazing. For fun I like to play with my brothers. I also read my books and I am currently reading Princess Juniper of the Anju. I also like camping outdoors with my Dad. I like doing puzzles, drawing, and coloring. I like to go on my phone and tablet sometimes. I like to watch Ever After High, and I like the shows and movies of Monster High. We go to school Monday through Friday and we get Saturday, Sunday, and the rest of Friday off! My favorite subject is math. I do Critter Club, Math Club, and I still do Chorus and Orchestra. I do chores and help my parents like making my bed, folding laundry, helping make breakfast, wash dishes, and helping my parents with my brothers Jack and Max.

I predict in 2043 that technology will grow from cell phones, Chromebooks, tablets, and TV, to have technology right in your hands you can use whenever you want and almost everything will be technology to use when or where there might not be much paper and pencils that you use. I hope by 2043 that there is a cure for diseases like diabetes and cancer. Also, I hope there will be new animal discoveries! There will hopefully be a time machine. There might also be flying cars! Until then, I will wait for the future!

Sincerely, Olivia Siebert (Applause) Supervisor Schultz: Thank you very much. And finally we have Jaylahn Martin who was in

4th grade when she wrote this.


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Jaylahn Martin: Hi. I am writing this letter on June 11, 2018 at 9:53 a.m. I go to Sherman Elementary School in Henrietta, and my name is Jaylahn Martin. I bet you are reading this in 2043. I’m 35 now and time flew by like a fan blowing dust!

Imagine you are in Henrietta at Sherman Elementary School and you wonder: What would life be like in 25 years? What food would I eat? Will there still be as many gas stations? What phone would I have: the iPhone 20 or the iPhone 30? Will I have normal running sneakers or supersonic speed shoes?

Henrietta is very peaceful and has lots of quiet neighborhoods and big houses. It also has lots of grocery stores and gas stations. I bet it is very different from when I was 10. I wrote this letter when I was 10 and now I am 35 years old. I bet Sherman Elementary School is very different. Henrietta had a big Wegmans that almost everyone went to. A lot of people had Facebook, Musical.ly, Instagram, Snapchat, and Twitter. A lot of people back in my time have iPhones, Chromebooks, flat screen TVs, Apple Watches, PS4’s, Xbox’s, and virtual reality goggles.

Henrietta in the future must be outstanding. I think Henrietta in the future might have every building be solar powered. And you might have 3D hologram telephone conversations. It’s like Facetime but even better! Some people who can’t do things on their own might have robots to help them. Also, you might be able to watch your favorite reality TV show in your mirror! Your parents might have electric powered cars, so they might go to charging stations.

Life can be pretty fascinating once you learn new things and know a lot about technology and maybe even predict the future.

(Applause) Supervisor Schultz: I would like to thank all the children who read tonight and Mr. Pollard, if

you could do me a favor and get a group shot of them— Jeffrey Pollard: (From audience) Yes. Supervisor Schultz: —out in the hallway that would be great. I won’t make them sit

through the rest of the business of Board meeting. Jeffrey Pollard: They got to experience— Supervisor Schultz: They got to experience a little of it because our Special Permit meeting

ran long, but again, I think it’s going to be a lot of fun for whoever is sitting in these sits in 25 years, to be reading these letters. I think they’ll be enjoying them as much as we have, so thank you again.

Councilman Stafford: Steve, can I . . . I’d like to—


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(Applause) Supervisor Schultz: Yes so they’ve reminded me that, as I mentioned earlier, we’re going to

have the . . . we’re going to be burying the time capsule on Saturday, October 13th. The thing starts at 11:00 a.m. Afterwards, we’re going to have hotdogs and hamburgers, you know, picnic. It’s going to be right in front of Town Hall. We’d love to get a group shot of all the kids, so we would very much appreciate it if you’re able to make it then so that we can get one big shot. I am going to try to get the press there. As I’ve told other kids, I’m going to tell them that I have a major Ikea announcement. The announcement will be that I’m going to put their Ikea stories into the time capsule, but you know, maybe it’ll work. We look forward to having you there and again, thank you. Is that it? Thank you very much.

Councilman Stafford: Thank you. Jeffrey Pollard: (From audience) Are these the ones that we sent? Supervisor Schultz: No, I have the originals are actually— Jeffrey Pollard: (From audience) (Inaudible) these copies? Supervisor Schultz: You can give those copies to the kids, yes. Jeffrey Pollard: Thanks for the (inaudible). Supervisor Schultz: You bet. Councilman Barley: Thanks a lot Mr. Pollard. Councilman Stafford: Thank you.

__________________________________________________ (OUT OF ORDER) INTRODUCTION OF, PUBLIC DISCUSSION OF, AND ACTION UPON RESOLUTIONS, LOCAL LAWS, AND ORDINANCES Supervisor Schultz: So I’d like to, if you’ll indulge me, I’d like to go a little bit out of order.

The same thing, we have a resolution to acknowledge the Henrietta Garden Club and rather than make the Garden Club members sit through all of our business until we get to the resolutions, I thought it would be nice to read that resolution now, so Mike, could you read that for us.


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RESOLUTION #20-249/2018 On Motion of Seconded by Councilman Stafford Councilman Barley

WHEREAS, the Town of Henrietta has numerous facilities and planters around the Town that are made much prettier and inviting when filled with flowers, including the Town Hall sign, the Recreation Center sign, the Veterans’ Memorial grounds, and the “Welcome to Henrietta” sign on Jefferson Road, and

WHEREAS, these flowers are planted and periodically maintained by the Henrietta Garden Club, meaning the Town generally needs to just handle watering and occasional weeding, and

WHEREAS, the Henrietta Garden Club offers seminars to the public at the Tinker Nature Park and assists Tinker Garden volunteers that plant and maintain the gardens at the park, and

WHEREAS, the Henrietta Garden Club also plants and maintains the indoor garden in the lobby of the Town Hall, providing a relaxing splash of green right outside these very doors, and

WHEREAS, these efforts are done on a volunteer basis, saving the Henrietta Tax Payers money.

THEREFORE, BE IT RESOLVED, that the Henrietta Town Board recognizes the Henrietta Garden Club and thanks them, on behalf of the Town of Henrietta, for all they do to help add to the beauty of our Town and the cost savings the Tax Payers benefit from thanks to their volunteer services. Councilman Barley: Thank you. Supervisor Schultz: Thank you. Councilman Barley: Great job. Supervisor Schultz: Additional comments? Hearing none, please call the roll. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried (Supervisor Schultz presented a framed copy of the resolution to the Henrietta Garden Club members in attendance.) Councilman Adair: Thank you. Supervisor Schultz: Thank you for all you guys do. (Applause) Councilman Stafford: Thank you for all the work you do.

__________________________________________________


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PUBLIC HEARING: Local Law to Override the Tax Levy Limit for the Fiscal Year 2019

Supervisor Schultz: We have one public hearing tonight. It’s for a local law to override the

tax levy limit for the fiscal year 2019. Basically I’ve got a presentation that I put together today to go over a little bit about what the tax cap is and essentially why we’re going through this process.

Supervisor Schultz: So basically New York State instituted a 2% cap on the budget increase

and what that means is it limits the amount of increase that the tax levy


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can grow by 2% after the tax base growth has been taken into account. Unfortunately the tax base growth is a rolling average, so even though we’ve seen a significant increase this year, it’s like 1.0102 is our growth rate, so it’s essentially a 1% growth in the tax base as far as the cap is concerned. For Henrietta, from 2018 to 2019 it works out to be about $160,000.00. It doesn’t sound like a lot – it’s not – and the reason is because we have such a low tax base to begin with. Next slide.

Supervisor Schultz: So why are we up against the cap? First and foremost, in 2018 when

they were putting together the budget, the Jack Moore administration did not levy the tax on the special lighting district. So basically what happened, even though it was in the budget, it was never levied, never collected, and so that was . . . I don’t remember the number off the top my head . . . $236,263.00, and so what happens then, because that wasn’t collected, just adding that back in represents about a 5% increase in the taxes and therefore we’re above the 2%. We had actually approached the State Comptroller to see if there was any omitted taxes and the ruling we got back from them was no, that does not . . . it’s not like where somebody is improperly given a STAR tax credit and they’re not. That is going to count against the tax cap limit right there alone. Next slide.


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Supervisor Schultz: In addition, the Town put forth a referendum to build a new library. It

was approved by a 67% margin and the discussions on that, it was known that taxes were going to go up because of that. So there’s the principal and interest that will have to be paid on the debt service and then there is the increased operating costs because the new library is now twice as large as the previous. So again, those numbers . . . the principal and interest on the debt as well as . . . so we took out a $5-million bond this year to pay for a bunch of the construction. There will be an additional note and eventually an additional bond next year, so the anticipated principal and interest on that debt is $584,333.00. Again, over the cap limit.

In addition, the expected increase from the operating income, some of that increase is a full year number, some of that is a part year number because the new library comes online in July, but that increased operating expense due to the new library is $240,839.00. That’s also above the cap. So some of those numbers, especially the $240,000.00, we might have been able to absorb, cut some stuff in other areas. When you put all three of these together there is no way that we can avoid going over the cap. Next slide.


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Supervisor Schultz: In addition, there’s some other factors going in . . . that for the past

four years we’ve been putting roughly $800,000.00 from the General Fund Balance towards the operations of the Highway and the Library and the reason that was done was to keep tax increases down. It’s a good idea; the problem is the General Fund is now depleted. In the past . . . from 2015 to 2018 we spent a total of $17.4-million either from the General Fund Balance or from the excess in sales tax and mortgage tax. A portion of that was for capital expenditures, some of it was for this $800,000.00, some of it was for other expenditures as well.

And so there is still some fund left in the General Balance but the Comptroller wants municipalities to maintain a roughly 20% balance to handle contingencies in case there’s a downturn in the economy and we’ve essentially reached that amount. So whereas we have a little bit to play with, it’s not much. There’s no way we can offset these growths with money from the capital budget, or excuse me, from the General Fund Balance. Next slide.


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Supervisor Schultz: In addition, last year . . . well it took effect last year so it was probably

two years ago . . . they negotiated a Labor Union Contract that . . . it includes annually a 3% raise and on the, basically after your work anniversary, if you’re still on step – which basically means the first 8 years you’re on a particular job – it’s an additional 1.5% increase. So for a lot of people who work here, that means they’re getting a 4.5% increase in salary. That contract runs through, is it 2020 or 2021?

Linda Salpini: (From audience) 2021. Supervisor Schultz: 2021 so that’s going to make the budget difficult, but we should be able

to do that in years when we don’t have these other massive increases involved. Just to give you a point of reference, when we talked to other towns, most were at 2%, which if you’ve got a 2% cap limit that kind of makes sense. So being perfectly blunt, I’m going to have some interesting negotiations with the Union in 2021. There’s no way that this is sustainable, but it’s in place for the next few years. Part of what . . . from my understanding as to why this was done is we were below the median for salaries in municipal governments around Monroe County. When this contract is over that will no longer be the case, we will be in the upper half and probably close to the upper quartile. Next.


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Supervisor Schultz: So is there any way to stay under the cap? As you can guess from this,

the answer’s no. We were hoping to do it, we had tried to put in, what if we put the 2% cap, is there any way that we could work everything underneath and straight up the answer was no. There’s just too much stuff that’s coming on. We already run a pretty lean town. When you look at the number of people who work in Highway to clear our roads as compared to the adjacent towns, it’s night and day. We have very low staff, we have very low staff in pretty much every department there is. So there really is not a whole lot of fat to trim to potentially prevent this from going up to 2% and again, especially when you add up all of those increases, there really is no good way to trim it.

So, as I mentioned, we called the Comptroller’s office to see, could it be treated as omitted taxes. They said there was nothing in the law for the 2% cap limit that would allow us to do that. Even if there was, the debt service and the increased operating costs of the library would have put us over the cap anyways. Again, whereas we might have been able to do one of these things, we certainly would not . . . with all of them there’s no way we can get under the cap. Next.


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Supervisor Schultz: So what does this mean? Basically it means that taxes are going up

next year. Now again, we knew that when we approved the library construction. That was made very clear in the public information meetings. Now the reality is going to hit home and I’m sure there’s going to be some people when they get their tax bills, they’re not going to be happy about it. It’s the reality we have. Hopefully when the new library opens up in the summer, they’ll go into it and say, “You know what, that was money well spent.” As far as what the dollar increase is, I don’t know that yet. We’re still rolling up the budget, but in order to . . . basically as part of this process we have to start the public hearing and local law in order to institute . . . to basically put in more than the tax cap growth.

Basically, for the street light district, obviously we’re going to be levying that tax. It will actually be higher than normal because we have to build that contingency back up. It’s pretty much been wiped out, it’s down to . . . when all the electrical bills are in, and hopefully electricity doesn’t go up in the next three months, we’ll be at about $13,000.00. The balance prior to that was, again, over $300,000.00. If you didn’t notice a change in your tax bill, that’s because this probably didn’t affect you. It affects primarily the businesses along Jefferson Road. So their taxes will be . . . they got a bit of tax break the last year because of that error. Not only will that go back in, but again, there’s going to be probably in the 25-50% . . . we’re talking with the Comptroller to see what is a good basis to have in there from a contingency to deal with either increasing electrical costs or damage to the infrastructure.

Finally, it means that the following year there will not be the rebate checks since we’ll have exceeded the tax cap. I think that’s it.


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Supervisor Schultz: Oh, what about next year? Yes, thank you. So, one of the things . . .

we’re already putting together some preliminary numbers for 2020 so that we can avoid exceeding the cap then. We’re still going to have the challenge that there’s going to be some additional debt. The other half of the $10-million debt comes on. However, we have some good news in that regards . . . is that Adrienne and her team were able to secure over $1-million in aid which will reduce the debt from $5-million to under $4-million so that will reduce the principal and interest on that debt.

We’re also implementing a number of cost savings. A lot of these are picking up $60,000.00 here and $40,000.00 there but again, when you look at that the limit is $160,000.00, it may not sound like a lot, but that makes a difference because we don’t have a whole lot of room to play with. I think that’s it. Did I miss anything? Yes, that’s it. I will open it up I guess first to the Board. Well, Don, is there anything that we need to add from a procedural standpoint?

Donald Young, Esq.: No, I think at this point it’s, you would have the public hearing for the

Local Law to exceed the tax limit. Supervisor Schultz: Okay, thank you. So I open it up first to questions from the Board,

comments from the Board, and then also . . . as well as anyone from the audience. If you would like to speak, please just raise your hand, I’ll call you up, you’ll come up to the microphone and just say your name and address and speak. So questions, comments?

Councilman Barley: Well, first of all I’d like to say thank you to the Library and the

Foundation for getting the grant. That does help with our debt load and $1-million is a lot of money. I remember reading that it was the largest


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grant we’ve gotten in this area. Thank you, Adrienne and the team that put that together. It’s never a good thing to have taxes rise up but we’ll work to see what we can do about our budget and get by this also. It’s kind of ironic that when I was at the last meetings asking about the budget, I never got any answers; I was always put off and now I see there have been some problems with the budget prior to us getting here. That being said, I’ll turn it over to the audience or anybody else on the Board who wants to talk.

Councilman Adair: Thanks Mr. Supervisor, I appreciate the, what I’ll call presentation this

evening. A little disappointed with some of the conversation around some of the things that are in there because I’m not 100% sure that it’s 100% factual and certainly look forward to actually receiving the budget so that we can, the five of us can kick the tires of it to make sure it is fiscally sound as we move forward. There’s some things in there that were brought to light this evening that I was not 100% aware of and certainly want to look into those a little bit more.

I think one of the things that you pointed out during the presentation that I think is taking a little bit of exception and I feel like in two different slides you talked about it in two different ways. On one slide you talked about the raises to the employees to the Town and how you need to wrangle that in and on the other hand you talked about how underpaid the Town employees have been over the past years and being in the lower quartile and we’ll be in the upper quartile when the contract ends. I would certainly like to see the facts surrounding that; I don’t believe that is the case. I do believe we made a conscious effort in settling the last union contract to make sure that the unionized employees were paid . . . we could move their wages up certainly above what most of the other towns were doing in the area but also the concession that we got from them which was relatively unheard of at the time, was getting the entire workforce changed over to a high deductible plan from the co-pay plans that they were on before and the increases that we would have seen regarding health insurance costs and the co-pay plans during those years would have significantly been higher than what the 3% raise would have cost us.

Lot of details and a lot of numbers being thrown up on the projection screen tonight and certainly not having access to all of that, I do look forward to our meeting on Friday afternoon to go through the department budget with the Department Heads. I think it’s also a little bit, I’m going to say premature, that we even have this public hearing tonight based on this information. You threw out a ton of numbers, large numbers, that some . . . everybody knew about the library debt. We’ve talked about that at length and I think the downside to it is that some of the other numbers haven’t been publically aired until this evening and the problem with that is that, as you can see by the signup sheet, there’s nobody here to speak on the public hearing tonight. I think if we had the numbers actually publicized to people and were able to talk about what it was to the bottom line and their taxes, we might


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see a different outcry from the public at this point in time.

So I would certainly recommend to this Town Board that consideration be given to holding another public hearing when we have more hard and fast numbers regarding this. I think the way the state has laid out the override of the tax cap and their guide on doing it, they recommend having the public hearing the night of the budget vote so people can hear what is actually happening in totality, which is something that we’re not getting this evening. I certainly would recommend that we give consideration to that in the future before we pass this budget that when we have finalized numbers after this Board’s had a chance to take a look at things, that we get another opportunity to hear from the public so that they can voice their opinions on where we’re at.

Supervisor Schultz: That’s always the plan. This is not the public hearing for the budget

itself. Basically we have to start the process for the local law in order to pass the budget.

Councilman Adair: Understood. But this is a public hearing to override the 2% tax cap and

the people don’t know what the override is about at this point in time; they don’t know what the dollar is to their bottom line. We may and obviously by your own report, we don’t know what that is tonight—

Supervisor Schultz: Correct. Councilman Adair: —and hopefully we’ll know it in the near future so that we can publicize

that and so people can understand what overriding a tax cap really does mean to them. That’s why in the State Comptroller’s literature and the other information that’s been passed out regarding the override of the tax cap, a lot of folks suggest that you do that the same night as the budget hearing so that they can have all the finalized numbers at that point. My only point is there is to recommend that we have another public hearing, which it sounds like was your plan all along. That’s the first I’ve heard of that, so I appreciate that.

Supervisor Schultz: So if you’ll notice there’s no resolution to vote on this. The plan was to

basically get feedback so that, again, as Scott mentioned . . . so Friday we have the . . . we’re presenting the departmental budgets to the Town Board. All this is still being rolled up, but it’s one of these . . . the reason I wanted to call it early is I don’t like leaving surprises to the last minute so I wanted to get it out early. Again, some of this information . . . we got caught by surprise with the whole thing with the lighting district and we’ve been calling furiously to the Comptroller’s office to try to get an opinion on that. Again, unfortunately it didn’t go our way, although as I’ve mentioned before, even without that we’d still be over the cap because of the debt service and such. It’s just, again, I want people to be aware of it and I want to be fully transparent. Here’s where we’re at and the point of this hearing now was again, to get information out early, get people thinking about it and discussing it, but


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being perfectly blunt, I don’t see how we could ever possibly not exceed the cap with all that is going on from last year.

Councilman Adair: To that point, Mr. Supervisor, I don’t disagree with that based on what

we knew going into it from the library project alone. I think there are some other issues and certainly do, as Town Councilman Barley pointed out, I certainly do want to congratulate Adrienne and the library for obtaining that grant. I know there was a considerable amount of effort that went into that and being the, I believe, highest award ever in Monroe County, if not the state, to one single entity. It was certainly a feather in the cap of the library at this point in time. Certainly don’t want to be remiss in that this is, understandably so, this is close to my home because of what I do on a daily basis regarding budgeting so I take some ownership of the Town budget and I think we all do, from that perspective. Mike and Rob are in for an experience in going through these meetings on Friday in certainly getting some background information from the Town Board. But none of us take this responsibility lightly. It’s probably one of the largest responsibilities that we as a Town Board have and I don’t necessarily want to say that we couldn’t have avoided the 2% property tax cap if we didn’t have the library debt coming on. That part of it I can understand, the other pieces I still need to see, as I often refer to, the devil’s in the detail of the budget and I look forward to Friday afternoon and sitting down with that and over the next couple of weeks continuing to discuss that amongst the five of us.

Councilman Stafford: I just want to thank the Supervisor for getting the process started,

letting people know that hey, we’re going down, we have to go down this road unfortunately. I just want to thank him for that.

Councilman Page: As a member, an original member of the Planning Committee for the

Recreation Center, we spent a lot of time trying to build a building that would last 50-75 years that wasn’t a Cadillac, that wasn’t a Volkswagen either and I think we accomplished that. And I think we were pretty open about the fact that if we had to build a new library, under those same conditions, something that we would enjoy that looked good, that was functional, that wasn’t dirt cheap but not a Cadillac as well, and given the fact that we wouldn’t spend more than $12.5-million and borrow more than $10-million, given the increases in health insurance and retirement costs and things that are out of our control, for me I knew that the tax cap was probably going to be something we couldn’t save just in the debt service and in those increases alone.

But I can, I will say that the five of us will work as hard as we can to keep any tax increase to its lowest possible point as we can and we will start that on Friday with about five and a half hours of dedicated meetings with all the directors and all the Department Heads and start to work the real numbers. From where I sit, the minute we passed the library by such a significant margin in a permissive referendum, I pretty much knew the 2% cap was not something we could save.


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Supervisor Schultz: And I will point out, so again, some of that’s already starting so when we got the budget from the library we reviewed it and we looked at and we separated out the increases that were due to the growth of the library and we looked at the other stuff and it was a 2.91% increase so I went back to Adrienne and asked her, could you cut it down to get it closer to 2%. So we recognize that the increase due to the library was going to have to be there but if we’re being responsible for the town, let’s trim that back. We don’t actually have budgetary authority in terms of saying how they . . . approving their budget other than the total amount. She came back to me already, figured out some areas where she could trim some of that down and so again, that other . . . so without the new library it would have been added around the 2% mark.

We’re doing that with other departments; as we’re going through each of the departments, and again we’ll be presenting that all to the Town Board. I just want you to understand we are working on trimming costs wherever we can, there’s just no way to trim enough to deal with the increase due to the debt service and the increased operating costs as well as due to the affect from a . . . again, it really only affects the cap. In that aspect, it was a good year for it to happen. It would have really stunk if that tax levy issue happened in a year that we weren’t otherwise going to be over the cap and we had two years in a row. Again, we want to make sure that next year we do not exceed the cap.

Like I said, we are working, and I certainly have plenty of help from the rest of the Board, plenty of eyes to look over the stuff.

Councilman Page: Thank you, Steve. Supervisor Schultz: I will also point out that the Finance Director I brought in, we now have

a full-time Finance Director and I’ve worked with Linda for many years at Pictometry and we’ve always . . . we ran a very tight ship there. We had . . . we did a really good job in controlling costs and that’s why, part of why we were as successful as we were. One of the things that’s also . . . we’ve pulled in the Department Heads greater than they ever have been in the past. We had a couple of Department Heads that said, “I’ve never seen these details, I’ve never seen these numbers.” We’re using, for instance, for all the payroll we’re using actuals. The Union Contract spells out what peoples’ salaries will be next year so we’re using actuals. We’re also . . . Linda’s gone through and figured out what everybody’s health insurance costs are and they’re being allocated to the proper funds. It used to just kind of be done . . . we’re not 100% certain how it was done. It seemed to be on a percentage basis, unfortunately there was minimal documentation at best.

We’re taking that approach, we’re also doing a lot more work. One of the things Linda and I had a lot of experience at was forecasting. One of the things that’s traditionally happened is we’ve always kind of under forecasted our sales tax and our mortgage tax, the idea being you want to avoid a downturn in the economy, but then we would take this $800,000.00 and put it in from the General Fund. Well we don’t have


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that anymore, so the idea is let’s get more accurate on what those other tax revenues will be so that we don’t have to raise as much in property taxes. We obviously don’t want to get to the point where we are putting ourselves at risk if there’s a significant downturn in the economy, so we’re taking that into account, but we’ve got years of actuals in growth, we’ve got a lot of data that we can then apply to that to get a better forecast as to what those expected revenues will be so that, again, we can try to minimize as much as possible the amount of increase we have to do on the property taxes.

There’s a lot of work going into it. You come by at 7:00 or 8:00 at night, you’re probably going to see Linda’s office light on. You come by 7:00/8:00 in the morning you’ll probably see Linda’s office light on. I don’t think a day’s gone by in the last couple of weeks where her and I have spent hours together combing this budget trying to figure out where can we trim, where can we do stuff. So like I said, it’s certainly not for lack of trying to keep the taxes down, but we need our streets cleared, we need . . . there’s a lot of essential services that are done in this town and again, this town does it for very cheap. Only 4% of your property taxes go to the Town. That’s a credit to all the Supervisors and Town Board members before me. This Town has a great history of fiscal responsibility and we intend to keep that going strong.

Councilman Stafford: I just want to add that we have . . . the great people that we have in

this Town doing all that work. The guys in the Sewer Department, the guys running the plows in the middle of the night and the great jobs they do.

Supervisor Schultz: Agreed. Any public comments? Any other questions? Yes. Dan Bunke (From audience) Dan Bunke— Supervisor Schultz: Please come up to the microphone; it helps when they’re doing the

minutes . . . Dan Bunke Dan Bunke, 3 Eagle Pine Way. My question just was, is this budget cap

override handled like a School Board where they have to go to the public to approve it or is this something that just you five guys determine on your own?

Supervisor Schultz: My understanding is it’s this Board who makes the decision, is that

correct Don? Donald Young, Esq.: Yes. Supervisor Schultz: Yes. Dan Bunke: I just wondered because I know when the School Board wants to raise

their taxes above the 2% cap, the constituents have to vote on it.


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Councilman Barley: Right. Councilman Page: And it has to pass by 60%. Supervisor Schultz: Right. Dan Bunke: I just wondered if that was the same case with this. Councilman Page: No. Supervisor Schultz: I think that has to do with the fact, Rick . . . Councilman Page: I think the reason that they have the 60% vote for the School District is

that the School District gets a significant amount of state aid, where the Town does not get any, and so they built that extra step in. They’re already using, the School District gets a significant amount of tax money already as state aid so they put that in as a safety.

Dan Bunke: Just a question that I had. Councilman Barley: Good question. Dan Bunke: Thank you. Supervisor Schultz: Thank you very much. Any other questions or comments? (Pause, no

response) Well, I thank you for participating. We’re going to close this public hearing and again, we’ll have a second, I don’t know if it will be a public hearing or a public information meeting regarding the budget itself.

Councilman Adair: I would like to recommend, Mr. Supervisor, at this meeting before we

officially close it, that we hold another public hearing when we have, maybe closer to, maybe not the night of the budget vote, but when we have finalized tax numbers so that we can get those publicized out there and we can see what kind of public comments we have regarding it and then have that conversation. I appreciate if we would do that.

Supervisor Schultz: I agree. That was always my plan to, again, when we have the

numbers, to go out into the public to have a chance for the public to give feedback and explain to them where the numbers are, show them in excruciating detail, and I promise there will not be those heavy pictures behind the numbers so that you can’t read them from the audience. That was one of the things that always drove me nuts with the previous budget presentations. I couldn’t even read them when I’m looking at the PowerPoint on my computer screen because they’re printed over these fully saturated images.

Councilman Adair: On a lighter note, I will note that you were here for one of those, so a

lot of us put up with it for a lot longer than that.


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Supervisor Schultz: Well, just because I wasn’t here doesn’t mean I didn’t read them online—

Councilman Adair: Fair enough. Supervisor Schultz: When you pull them down online, you still can’t read them. Councilman Adair: Fair enough. Supervisor Schultz: Okay, hearing no further comments, I’d like to close the public hearing. Councilman Page: So moved. Councilman Adair: Second. Supervisor Schultz: Do we call the roll on that, or is it . . . I don’t know the full procedure on

public hearing. Donald Young, Esq.: I don’t think it’s required. You can close it.

__________________________________________________ INTRODUCTION OF, PUBLIC DISCUSSION OF, AND ACTION UPON RESOLUTIONS, LOCAL LAWS, AND ORDINANCES Supervisor Schultz: Okay, can I get a first resolution? RESOLUTION #20-248/2018 On Motion of Seconded by Councilman Adair Councilman Stafford

BE IT RESOLVED, that the Director of Finance be authorized to pay the following bills payable:

Exhibit A Bills Payable dated 9/26/2018 $ 1,548,937.86 Supervisor Schultz: Any discussion? Councilman Adair: Mr. Supervisor, I just will note for the Record, that a number of the

expenses on this particular billing were for the library construction project going on. I don’t remember the exact dollar amount, but it was a considerable amount and the other piece that was in there was a large portion, not dollar-wise large, but a number of payments to individuals that served as election inspectors for us during the September Primary Election.

Supervisor Schultz: Thank you. Any further discussion? Councilman Barley: No, sir.


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Supervisor Schultz: Hearing none, please call the roll. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

Supervisor Schultz: So we’ve already done Resolution #20-249/2018, so Rob, you’re up.

__________________________________________________ RESOLUTION #20-250/2018 On Motion of Seconded by Councilman Barley Councilman Page

WHEREAS, Rochester Gas & Electric (RG&E) is requesting permanent gas main easements for the Town’s property located along the south side of Calkins Road for the new Henrietta Public Library, and

WHEREAS, the Town Attorney and the Director of Engineering and Planning have reviewed the Permanent Easements and recommended that the Town of Henrietta consent to and execute said Permanent Easements.

THEREFORE, BE IT RESOLVED, that the Supervisor, on behalf of the Town, be hereby authorized to execute the Permanent Easements, which shall be filed in the Monroe County Clerk’s Office. Supervisor Schultz: So I’ll open discussion by just explaining that RG&E has proposed to put

the two services through the one connection under the road. Because they’re two separate parcels, they need an easement. Any other discussion? Hearing none, please call the roll.


Carried __________________________________________________


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RESOLUTION #20-251/2018 On Motion of Seconded by Councilman Page Supervisor Schultz

WHEREAS, Resolution #18-218/2018 authorized the advertisement for bids for the Senior Center Roof Replacement Project, and

WHEREAS, the bid was opened on September 5, 2018, and WHEREAS, the Town Board reserves the right to reject any and all bids received. THEREFORE, BE IT RESOLVED, that the Town Board hereby rejects the bid received for

the Senior Center Roof Replacement Project as the bid amount exceeds the total amount budgeted for the project. Supervisor Schultz: Discussion? Councilman Stafford: I just want to thank the work that you put into this to make sure we

were . . . that we didn’t overpay for a new roof on there and study also other possible avenues of getting a new roof on the Senior Center.

Supervisor Schultz: So what we’re looking at . . . one of the things – the complexity of the

hips and valleys of the, what I’ll call the western wing of the Senior Center, is part of why our own staff was not, shall we say, enthusiastic about doing the work themselves. But as anyone who’s seen the Senior Center knows, there’s a portion of the roof that needs to be replaced. We’ve talked about the possibility of replacing it with shingles. The problem is that they just don’t seem to last. We’ve replaced that roof many times; we want to go to metal. So we’ve talked about replacing the southern portion. If you look, there were two extensions added to that building over time. The southern portion you can see a slight change in the roof pitch – that’s where the current shingle damage is. The idea is our crews would rip the shingles off and put up the new metal siding. The reason we’re looking to do a tear-off is for two reasons: metal roof over shingles will tend to waver and they won’t be as strong because the screws are having to go through shingles instead of directly into the plywood. In addition, because there have been some issues with leakage and stuff like that, we want to make sure that the plywood is sound before we put a roof that has a 50 year warranty on top of it. Obviously, we’re getting together pricing on what the material costs would be and then our labor group would do that and when we have that together, we will then bring it forth for a resolution to spend that money. At this time, it just does not make good fiscal sense to accept even the lowest bid here.

Councilman Adair: Mr. Supervisor, the one other comment that I would make regarding

this is I believe on Monday night you said that you would attempt to get this work done before the winter sets in—

Supervisor Schultz: That’s correct.


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Councilman Adair: —because of the roof condition currently, correct? Supervisor Schultz: Yeah. Councilman Adair: I just want to make sure we got that on the Record. Supervisor Schultz: Sure, thank you. Any other discussion? Hearing none, please call the

roll. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

RESOLUTION #20-252/2018 On Motion of Seconded by Supervisor Schultz Councilman Adair

WHEREAS, the 2018 Engineering Budget provides funds for a Large Format Multi-Function Plotter, and

WHEREAS, four (4) quotes were received and the best value quote, meeting Engineering specifications, was received from Usherwood Office Technology for an OCE Plotwave 450 MFP, for a total cost of $19,950.00 and a monthly maintenance fee of $100.00.

THEREFORE, BE IT RESOLVED, that Usherwood Office Technology, 2595 Brighton Henrietta Town Line Road, Rochester, New York 14623, be hereby selected as the vendor.

BE IT FURTHER RESOLVED, that the Director of Finance be hereby authorized to pay Usherwood Office Technology in an amount not to exceed $19,950.00, upon satisfactory delivery and receipt of all proper documentation and acceptance by the Director of Engineering and Planning.

BE IT FURTHER RESOLVED, that the Director of Finance by hereby authorized to pay Usherwood Office Technology a monthly service fee of $100.00 upon receipt of all proper documentation and acceptance by the Director of Engineering and Planning. Supervisor Schultz: So I’ll open up discussion just saying we looked at . . . the lowest quote

was actually for the same as the current printer which they’ve been having a number of problems with. This one was only a little bit more, had slightly better functionality, and again, wasn’t the one that they’ve been having a ton of problems with. The color version was not a whole lot more, but the monthly service fee was $140?

Chris Martin: (From audience) No, it was . . . Supervisor Schultz: $140 additional, so $240, yeah. Chris Martin: (From audience) $240.


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Supervisor Schultz: And so we just, for the few times they would need to use the color copy, we just didn’t think that made good fiscal sense, so we went with the black and white. They do have the ability, they have a color printer that they can send . . . they would scan on this one and send to the other one. It’s not the most efficient, but again, that happens once a month maybe, so it just made more sense to save the money by going with the black and white. Any other discussion? Hearing none, please call the roll.


Carried __________________________________________________

RESOLUTION #20-253/2018 On Motion of Seconded by Councilman Adair Councilman Stafford

WHEREAS, Resolution #18-219/2018 authorized the advertisement for bids for the Year 2018 Sanitary Sewer and Lateral Repair Project, for the spot repairs and lateral replacements to the existing sanitary sewer system located at Birchbrook Road, Castle Road, Colonnade Drive, Essex Drive, Faircrest Road, Greenbrier Lane, Groton Parkway, Hollybrook Road, Princess Drive, and Viscount Drive, and

WHEREAS, three (3) bids were received, and the low bid, meeting specifications, was received from Hewitt Young Electric, LLC for a total cost of $410,770.00, and

WHEREAS, per the Town’s review, it is recommended that Hewitt Young Electric, LLC be awarded the contract to perform the project for a reduced scope in work and amount not to exceed $240,000.00

THEREFORE, BE IT RESOLVED, that Hewitt Young Electric, LLC, 645 Maple Street, Rochester, New York 14611, be hereby awarded the bid.

BE IT FURTHER RESOLVED, that the Director of Finance be hereby authorized to pay Hewitt Young Electric, LLC in an amount not to exceed $240,000.00 upon successful completion of said work and acceptance by the Director of Engineering and Planning. Supervisor Schultz: Discussion? Councilman Adair: Mr. Supervisor, I just want to get on the Record that we did confirm

with the vendor that they would still honor the price point for the number, or the . . . however it’s measured. I know that when they were, originally scoped the project, it was done based upon measurement and that $410,000 was then cut back to $240,000. I just want to make sure that we confirmed with them that they were okay with keeping the same unit price.


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Chris Martin: For the Record, Chris Martin, Director of Engineering and Planning. That’s correct, Councilman Adair. I did speak with the Foreman for the project and they are willing to reduce the amount or the scope of the services. So basically there’s bid items and each of these bid items has a unit price, which constitutes what the grand total’s going to be. So basically we’re doing about half the laterals that we had originally proposed. We’re doing the ones that we have to do because of issues with the lateral itself. By being able to reduce the scope by half, we’ve been able to save some money that we can use, to be honest, for some other Town projects that came up within the last couple months.

Councilman Adair: Great, thank you. Councilman Barley: I have one other question. You mentioned, Mr. Martin, that we’re doing

the ones that are necessary right now, right – that have to be done? Chris Martin: That’s correct, yeah. There were some that our Sewer Foreman, we

were having issues with, that they don’t have the capability to dig and install, so we have our contractor, or the contractor for this job is going to be doing that one, and there’s also a couple grants that we’re getting for doing some sliplining. Those laterals have to be done on that section of sanitary sewer so that we can do the sliplining, which we’re getting a grant from the Community Development Block Grant for, so that’s why we’re able to reduce the scope to get 1) the laterals that we really need to get done, and the ones for these sliplining projects.

Supervisor Schultz: And my understanding is there were other ones that they were going to

do because they could be problems down the road, but we have some time to get to those other ones, but when you reduce the scope you were looking at the ones that could be problematic in the near future; is that correct?

Chris Martin: That’s right. I mean, there were a couple that the Sewer Department

has to go out and flush on a continuous basis, like every couple weeks/every month, but it’s the areas where the Orangeburg pipe, that we talked about earlier, that they’re having issues with. We also take certain road sections and try to replace a lot of these laterals, and what I mean by the laterals, it’s anywhere from the main to the property line or the easement line, so anything the Town is responsible for; anything from the cleanout to the home is still up to the residents to take care of those projects, or take care of their own lateral, so to speak. So these are really the only ones that . . . for these that are outlined in the contract, they really should be done this year.

Councilman Barley: Alright, thank you for your hard work and the grants that you’re working

to get. Chris Martin: I have a dedicated staff and certainly Mike Catalano from the Sewer

Department, he deserves a shout-out as well, as well as his guys.


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Councilman Barley: Great job by the whole department. Supervisor Schultz: Chris, when we’re doing this considering it and we’ve selected what the

properties are, can we notify the homeowners well in advance in the event that . . . like I don’t know if they’d have—

Chris Martin: Yes. Supervisor Schultz: —an opportunity to replace their portion of the lateral, especially if it’s a

Greenburg pipe. Chris Martin: Orangeburg. Supervisor Schultz: Orangeburg, Greenburg . . . whatever. Chris Martin: To answer your question, Mr. Supervisor, yes, we do. So basically it’ll

be a couple weeks before we start, we’ll send out notices. Now we certainly can’t . . . if our contractor wants to do those laterals on the side, that’s up to them; we don’t get involved in that, but we do notify the residents several weeks in advance so that they know 1) if there’s certain things they have to do while these laterals are getting replaced. So we do have a notification process that we follow for every year, and we’ve done these projects for probably the last eight or ten years, so to speak.

Supervisor Schultz: I’ve never been on sewer, so you’ve never done it for me. Chris Martin: Any other questions at all? Councilman Barley: If you gave me an estimate of, what are the ages of these homes?

Were they built in the ‘60s? Chris Martin: Sure, that’s a fair question. A lot of these . . . most of these are in the

Hollybrook area, so the area that we’re speaking of is mostly north of Calkins Road, south of Castle, east of East Henrietta Road, and west of Pinnacle, so it’s almost a square mile, and there’s some subdivisions in between there, but the vintage of these subdivisions were early to mid, to even the later part of the ‘50s. That’s when this Orangeburg pipe was used. In the early/mid-50s, a lot of it was during the Korean War, they were trying to save metals and things like that, so they went with this new technology, which doesn’t always work that well. I know Councilman Stafford has I think one of these . . . not on this particular project, but obviously you know what it’s like to have a lateral (inaudible).

Supervisor Schultz: I will say for something made of cardboard and tar, it’s held up a long

time. Councilman Barley: A long time, right?


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Chris Martin: It has, and to be honest, a lot of these pipes have long outlasted their useful life.

Councilman Stafford: House was built in ’55. Councilman Page: It’s usually tree roots that ruin them. Chris Martin: Yeah, and some are cast iron. We have some . . . you have one, couple

houses next to each other that may have the Orangeburg; the other side across the street may be cast iron; it’s just one of those hit and miss type of things.

Supervisor Schultz: Thank you. Chris Martin: Anything else? Supervisor Schultz: Any other questions? Councilman Barley: No. Chris Martin: Thank you. Supervisor Schultz: Hearing none, please call the roll. Thank you, Chris. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

RESOLUTION #20-254/2018 On Motion of Seconded by Councilman Stafford Councilman Barley

WHEREAS, the Henrietta Highway, Parks, Recreation and Building Departments have requested that the attached items be declared surplus material, and

WHEREAS, the items are to be consigned to the Teitsworth Municipal Auction held on October 6, 2018.

THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the attached items be removed from the Town’s Inventory list. Supervisor Schultz: Any discussion? Hearing none, please call the roll.


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Carried __________________________________________________

RESOLUTION #20-255/2018 On Motion of Seconded by Councilman Barley Councilman Page

WHEREAS, the County of Monroe has submitted to the Town of Henrietta a revised Intermunicipal Agreement for Snow Removal and Ice Control Services on County Highways within the Town of Henrietta under a lump sum reimbursement formula, and

WHEREAS, the Town Attorney has reviewed the agreement and found it acceptable, and WHEREAS, the Town has traditionally provided these services to insure safe driving

conditions for motorists and has been properly reimbursed by the County for doing so. THEREFORE, BE IT RESOLVED, that the Supervisor, on behalf of the Town, be hereby

authorized to sign said revised agreement with the County of Monroe for the provision of Snow Removal and Ice Control Services for an initial term of five years commencing on October 1, 2018 and expiring on September 30, 2023, with annual adjustments to labor, equipment, and material rates. Supervisor Schultz: Any discussion? Hearing none, please call the roll. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

RESOLUTION #20-256/2018 On Motion of Seconded by Councilman Page Supervisor Schultz WHEREAS, the Town is seeking quotes to purchase a Chariot 3 iScrub 26, and WHEREAS, there are funds available in the 2018 Recreation Budget and General Fund, and WHEREAS, three (3) quotes were received, and the low quote, meeting specifications was received from Phoenix Machine Repair, Inc. for a total cost of $11,548.00. THEREFORE, BE IT RESOLVED, that Phoenix Machine Repair, Inc., 191 Bremen Street, Rochester, NY 14621 be hereby selected as the supplier of the above Chariot floor scrubber. BE IT FURTHER RESOLVED, that the Director of Finance be hereby authorized to pay


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Phoenix Machine Repair, Inc. in an amount of $11,548.00, upon successful delivery and acceptance by the Director of Parks and Recreation. Supervisor Schultz: I’ll open discussion by noting that because the current quote for

cleaning included the use of their own scrubber for the track and other areas, and this will allow them to use it for the entire facility, we went back and asked to get a reduction in their contract and was it $127/month, Jason? Or $117?

Jason Kulik: (From audience) $117. Supervisor Schultz: $117, so basically it will be . . . the cleaning services will be reduced by

$117 per month going forward once we have this piece of equipment. Other discussion, other comments.

Councilman Barley: Yeah, I was just wondering if the Parks and Director of Recreation could

come and explain a little bit about the machine and all the due diligence he did going into finding and purchasing it.

Supervisor Schultz: Briefly. Councilman Adair: Take a page out of Chris Martin’s book. Jason Kulik: For the Record, Jason Kulik, Director of Parks and Recreation. So this

machine will definitely be more efficient in cleaning our facility. It’s also more suited towards the multipurpose flooring that we have in the gymnasium, as well as three of our activity rooms. The current machine – it’s a Viper brand machine – is a ride on and is very large, so it’s not able to navigate upstairs to the track level, nor is it able to get into one of the activity rooms, which only has a single door. So the Chariot machine we’re very excited about. We did demonstrate it twice with Phoenix Machine Repair, Gary Mason; they did a great job explaining all the features to our Facilities staff and our Recreation staff and we’re really excited that it’ll do a much better job in cleaning and making sure that the floors are sanitary and safe for all of the users of the Recreation Center. Any other questions?

Supervisor Schultz: Especially where the kids crawl around on the floor. Jason Kulik: Yeah, you know we offer many preschool programs and yoga programs

for adults where the activities are right on the floor, so we want that floor to be as clean as possible.

Councilman Barley: Well, great job doing that and I know we have some kind of warranty

on the machine also. Jason Kulik: Yes, absolutely. There will be many warranties with this and again, I

mentioned Gary Mason earlier; he’s been phenomenal in showing us the machine as well as assisting us with repairing some of our vacuums that


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we have right now that were out of order, so we look forward to cleaning the facility in a manner that will be more efficient for the Alliance Cleaning Company who we have now, but then also it’s going to be a cost savings for us in the future.

Councilman Barley: Great, thank you. Jason Kulik: Thanks. Councilman Stafford: Thank you. Supervisor Schultz: Any further discussion? Hearing none, please call the roll. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

RESOLUTION #20-257/2018 On Motion of Seconded by Supervisor Schultz Councilman Adair WHEREAS, Resolution #20-256/2018 approved the purchase of a new floor scrubber, thus making the current Viper Ride-on Scrubber, model #AS710R, no longer necessary, making it surplus, and WHEREAS, Alliance Cleaning Services’ purchase offer for $2,500.00 is greater than the trade-in value we could receive for this item, and WHEREAS, $2,500.00 is a fair and reasonable price for the surplus item. THEREFORE, BE IT RESOLVED, that the above Viper Ride-On Scrubber be hereby declared surplus equipment and removed from the Town Inventory. BE IT FURTHER RESOLVED, that the above Viper Ride-On Scrubber be sold to Alliance Cleaning Services, 20 Endicar Drive, Rochester, NY 14622 upon receipt of payment in the amount of $2,500.00. Supervisor Schultz: So I’ll open discussion by noting that with this sale, and thank you to

Jason and his team for pursuing this, the expected payback, or however you want to express it, but basically in about just over six years, the monthly savings from the cleaning contract will have fully paid for the scrubber. And after six years, assuming that the contract, or the scrubber, continues to go, it will start to represent a cost savings. Other questions/comments? Hearing none, please call the roll.


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Carried __________________________________________________

RESOLUTION #20-258/2018 On Motion of Seconded by Councilman Adair Councilman Stafford BE IT RESOLVED, that the person on the attachment, Exhibit A, be hired.

BE IT FURTHER RESOLVED, that the rate changes on the attachment – Step Progession 2018 – July-Dec – be made, effective September 1, 2018. Supervisor Schultz: Discussion? One of the things I will open the discussion with is I think

next meeting let’s put together a motion that essentially says that we don’t need to authorize Step Progressions anymore; they’re in the Union contract. When we authorize the Union contract, essentially we can’t say no, so it’s kind of silly that we bring them forth every . . .

Councilman Adair: I’d love to second that resolution. Supervisor Schultz: Any further discussion on this one? Councilman Barley: No. Supervisor Schultz: Hearing none, please call the roll. Duly put to a vote: Councilman Page voting Aye Councilman Adair voting Aye Councilman Barley voting Aye Councilman Stafford voting Aye Supervisor Schultz voting Aye

Carried __________________________________________________

RESOLUTION #20-259/2018 On Motion of Seconded by Supervisor Schultz Councilman Barley

WHEREAS, a new sanitary sewer needs to be constructed along Minerva Campbell Way, and WHEREAS, there are funds available in the 2018 Sewer Budget, and


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WHEREAS, three (3) quotes were received, and the low quote, meeting specifications, was received from F.S.I. Construction for a total cost of $47,564.00, and

WHEREAS, per the Town’s review, it is recommended that F.S.I. Construction be awarded the contract to perform the project for a reduced scope in work and amount not to exceed $34,999.00

THEREFORE, BE IT RESOLVED, that F.S.I. Construction, 90 Goodway Drive, Rochester, New York 14623, be hereby awarded the bid.

BE IT FURTHER RESOLVED, that the Director of Finance be hereby authorized to pay F.S.I. Construction in an amount not to exceed $34,999.00 upon successful completion of said work and acceptance by the Director of Engineering and Planning. Supervisor Schultz: So I will open up discussion and explain a little . . . the number amount

sounds a little funny. It’s because when we looked at this, when the bids came in above the dollar amount we looked at, could we reduce the scope to get it under the amount that would . . . required by state law for us to go out to a formal bid process. This work needs to be done soon because there’s a bunch of other work that kind of cascades on top of it, so we looked at reducing the scope and getting it down to where we were under the amount. We were just a little bit over and they said, “Well, we’ll reduce it to $34,999.00 so that we can be under the amount.” So that’s where that number comes from. If it sounds funny, it’s because that’s what they came at to drop down to get below. So when we looked at . . . we’re just dropping it essentially from unit pricing . . . stuff that they . . . it was still a little bit over. What we’re doing . . . there’s two parts to the sewer. One is the main along the road, the other part is the lateral from the library to connect into the main. The lateral, that portion is going to be done under the library work; this is just for the main for the road. Down the road, excuse the pun, there may be connections in there for properties further down into the same sewer along Fair Avenue. This is, again, for the main line that’s along the road for Minerva Campbell Way. Questions/comments?

Councilman Adair: Just one comment, Mr. Supervisor. I want to thank you for pushing this

along as fast as we did. I know that this kind of popped up the last minute on Monday and certainly to get this to a point where we can resolve and get it approved this evening and have work start next week is extremely important to the entire project and I think the more we keep our foot on the gas pedal regarding that, the better off we’re going to be.

Supervisor Schultz: Thank you. Councilman Barley: I second that. Supervisor Schultz: Any further discussion? Hearing none, please call the roll.


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Carried __________________________________________________

COMMITTEE REPORTS Supervisor Schultz: That brings an end to the list of resolutions. Terry Ekwell: (From audience) Praise Jesus. Councilman Barley: Somebody got religion back there. Supervisor Schultz: That’s right, I heard it. (Laughter) Councilman Barley: Terry got religion. Supervisor Schultz: Do we have any committee reports? Councilman Stafford: I just want to remind everybody of the burying of the time capsule on

October 13th. It should be a good day. Supervisor Schultz: Before that is the gala, right? Councilman Adair: Mhmm. Councilman Stafford: Yes. Councilman Adair: Saturday. Supervisor Schultz: This Saturday. Councilman Page: Do we have any idea the number of tickets sold for the gala? Adrienne Pettinelli: (From audience) 120 something. Councilman Page: 120, that’s very good. Supervisor Schultz: 120 something. Rebecca Wiesner: Thank you. Supervisor Schultz: No problem. Make sure . . . that was from Adrienne in the audience.


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Councilman Adair: And that earlier comment was from Peter in the audience. (Laughter) Peter Minotti: (From audience) Mr. Supervisor, that was Mr. Ekwell. Councilman Barley: I heard, I knew it was Terry. I knew it was Terry. I’d know that voice

anywhere. Supervisor Schultz: There is a debate occurring in the audience as to who the origin of Mr.

Ekwell’s comments were. Terry Ekwell: (From audience) It was a spontaneous utterance, I couldn’t help myself. Supervisor Schultz: Any further committee meeting— Councilman Barley: Yes I just wanted to thank Mr. Martin for leading our landscape

guideline committee and making sure we’re getting everything in line for our town and beautifying things that are out of line and looking to make our town look better and feel better for the residents and people that visit. So thanks a lot, Mr. Martin. I appreciate your help.

Chris Martin: (From audience) Thank you. Councilman Barley: Yes.

__________________________________________________ ADDITIONAL PUBLIC COMMENT Supervisor Schultz: Hearing no further committee reports, the fact that there is no public to

make additional public comment I would like to hear a motion to adjourn, as would Terry.

(Laughter)

__________________________________________________ The Regular Meeting of the Henrietta Town Board was moved for adjournment by Councilman Barley, seconded by Councilman Adair and was adjourned without objection at 8:39 p.m. Respectfully submitted,

Jennifer L. Miranda Deputy Town Clerk and Receiver of Taxes

henrietta town board agenda september 26, 2018 7:00 … · imagine there will be cool new...

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