HENRY COUNTY PUBLIC HENRY COUNTY PUBLIC SCHOOLSSCHOOLS

NEW employee Orientation

WELCOME TO HENRY COUNTY WELCOME TO HENRY COUNTY PUBLIC SCHOOLSPUBLIC SCHOOLS

Today you will begin your employment with Henry County Public Schools

Welcome

Henry County Public SchoolsHenry County Public Schools

VisionHenry County Public Schools where critical thinking is expected, creativity is nurtured, technology and innovation are embraced, and learning is celebrated.

Henry County Public SchoolsHenry County Public Schools

MissionHenry County Public Schools, a high-performing school division, provides all students with an exemplaryeducation in a safe, supportive environment that promotes self-discipline, motivation, and excellence.

enVISION 2018enVISION 2018

Objective 1: High Quality InstructionHenry County Public Schools will produce globally

competitive students

Objective 2: High QualityProfessionals Henry County Public Schools will be directed by 21st

century professionals

Henry County Public SchoolsHenry County Public Schools

Parameters The needs of students will always come first. There is a direct relationship between teacher

expectations and student achievement. Integrity is essential to decision-making. Unethical behavior is never accepted, ignores or

tolerated. Everyone has the right to feel physically and

emotionally safe at school.

Henry County Employee Henry County Employee OrientationOrientation

What Should I Bring?Driver’s LicenseSocial Security CardVoided Check for direct depositBeneficiary Information – SS Number and

Date of Birth

What To Expect at What To Expect at Orientation?Orientation?

Employee Identification BadgeDrug TestingCriminal Background CheckTuberculosis TestingChild Protective ServicesVirginia New Hire FormEmployment Eligibility Verification

TUBERCULOSIS FORMTUBERCULOSIS FORM

Fill out name, date and school locationTake to hospital, health dept., or your doctors office to process Form will be returned to Human Resources Department by hospital, health dept., or doctors office

Child Protective Services Child Protective Services Central RegistryCentral Registry

Fill out completely, leave no blank areas

Use full middle names, no initials Addresses go back 10 years Names of all children Sign the back I will notarize

Virginia New Hire Reporting Virginia New Hire Reporting FormForm

Fill out completely This form is sent to the State for

employment statistics

Employment Eligibility Employment Eligibility Verification (I-9 Information)Verification (I-9 Information)

Fill out top portion up to signature and date lines

Your passport or drivers license number and social security card are verified

This form verifies that you are eligible for employment in the United States

Verification of Previous Verification of Previous EmploymentEmployment

This form is for teachers who have had previous employment with other school divisions and received benefits

Complete top portion Previous employer (school system)

completes section I-VI The school division will return

completed form to HCPS Human Resources Department – August 15

Employee Data Information Employee Data Information SheetSheet

Please complete the Employee Data Information Sheet

Virginia State Tax FormVirginia State Tax Form

Top section is a worksheet to determine your exemption(s)

Complete bottom section, sign and date

Federal Tax FormFederal Tax Form

Top section is a worksheet to determine your exemption(s)

Complete bottom section, sign and date

W-11 is a federal form that has to be completed if applicable.

Electronic Payroll DepositElectronic Payroll Deposit

Complete entire form Designate - checking or savings Attach “VOIDED” check

First Financial Group of First Financial Group of AmericaAmerica

You will need to contact Tori Cundiff with First Financial to set up an appointment to discuss all benefits offered. 1-540-797-1823

Health InsuranceHealth InsuranceANTHEM PPOANTHEM PPO

Summary Sheet Summary Sheet

This form gives a summary of plan options and rates

Refer to Anthem Booklet for individual plan information

ANTHEMANTHEM Enrollment Form Enrollment Form

Check “new hire”, fill out name, address, etc.

Employment Status – “Active” Marital Status Fill out dependent information on

back Sign and date

ANTHEM Health WaiverANTHEM Health Waiver

Complete this form if you wish to waive coverage

Plan year for all insurance coverages is July 1 – June 30

Changes can only be made during open enrollment (April 1– May 31 yearly), unless a qualifying event occurs

ALTERNATE COVERAGESALTERNATE COVERAGES

All full-time employees with benefits have their health insurance paid by the employer.

If the employee chooses to waive health insurance, monthly premium can be applied to other benefits.

Delta Dental SummaryDelta Dental Summary

See Delta Dental summary of benefits 100% coverage for Diagnostic &

Preventive Care 80% coverage for Basic Dental Care

with $25 deductable Coverage ends for children the end of

the month that they reach 19 yrs or 23 yrs if they are a full-time student

Delta Dental Enrollment Delta Dental Enrollment FormForm

Section A, if you are waiving coverage please check and sign

Section B, complete if enrolling Product - check “Delta Premier” Complete dependent information Sign and at the date bottom of the

form

VisionVisionUnited Healthcare Specialty Benefit United Healthcare Specialty Benefit

SummarySummary In-Network – See list provided When choosing a in-network provider,

$15 co-pay for exam and materials

United Healthcare Specialty United Healthcare Specialty Vision Enrollment Vision Enrollment

Employee Information – check “A”, complete name address, etc.

Complete dependent information Sign and date at the bottom of the

form If you wish to waive coverage, write

“DECLINE”, sign and date at the bottom of the form

Reliance StandardReliance StandardLong Term DisabilityLong Term Disability

Henry County Public Schools pays for employees LTD core, which is equal to 66 2/3% of covered monthly earnings to a maximum benefit of $2,334 per month

Employees can elect LTD buy-up, which is equal to 66 2/3% of covered monthly earnings to a maximum of $7,780 per month

Rate is $.38 per $100 of benefit

Virginia Retirement SystemVirginia Retirement System

Participating VRS MembersPlan 2 – if a new teacher has been

hired after July 1, 2010Plan 2 BookExperience Teachers – VRS Book

VRS Plan 2VRS Plan 2

Plan 2 Members will need to be at least 60 years of age with 30 years of service to qualify for unreduced retirement benefits

VRS Plan 2 Book

VRS ProfileVRS Profile

Participating Members can assess the Member Benefit Profile by visiting www.varetire.org/myVRS and enter your username and password to log into your account.

If you think any information is incorrect, please contact the HR Department at 634-4708

Beneficiary DesignationBeneficiary Designation

Part B. – pertains to life insurance (VRS pays twice your income in life insurance benefits to named beneficiaries in the event of a natural death and four times your income in the event of a accidental death) Part B.#7 - if you choose the order established by law, check the box; if not, complete beneficiary information

Share % MUST equal 100% Part C. – VRS retirement benefits to named

beneficiaryPart C.#8 - if you choose the order established by law, check the box; if not, complete beneficiary information

Beneficiaries do not need to be the same for retirement beneftis and life insurance

Optional Life Insurance through Optional Life Insurance through Minnesota LifeMinnesota Life

This is optional low-cost term insurance Use this form if you wish to purchase extra

life insurance If you enroll within the first 31 days of

employment, no Evidence of Insurability is required

Indicate option choice, complete dependent information. If you elect to cover your spouse and choose options 2, 3 or 4, your spouse needs to complete an Evidence of Insurability

If you waive coverage, sign at #5

Licensed StaffLicensed StaffSick Leave BankSick Leave Bank

All full time Exempt Employees Only Employees earn one sick day for every

month worked By participating, you donate 2 sick days to

the sick bank You may apply to the sick bank for up to 45

additional days, once your annual sick leave is depleted and you have been out of work for 30 consecutive days in case of terminal or catastrophic illness related to personal or immediate family member (spouse, child or parent)

YMCAYMCA

Payroll deduction is optional at a 9% discounted rate

Payroll InformationPayroll Information

All employees are paid on the last working day of the month

12 monthly installments If the employee begins work on or

before the 15th of the month, he or she will be paid that current month if the necessary paperwork is received in payroll in a timely manner

Payroll InformationPayroll Information

If the employee starts work after the 15th, he or she will be paid the last working day of the following month

Cancelled Days – if you are employed in the middle of a pay cycle

FMLAFMLA

To be eligible for leave under this policy the employee must have at least twelve (12) months of service with the Henry County Public School division and have worked at least 1250 hours according to the Fair Labor Standards Act in the twelve (12) months preceding the commencement of the leave

Full-time teachers are deemed to meet the 1250 hour test

FMLA can be used for long term illness

WORKPLACE INJURIESWORKPLACE INJURIES

If a workplace injury occurs please notify your supervisor immediately to fill out appropriate paperwork

Appropriate paperwork is located at each school site

TECHNOLOGYTECHNOLOGY

Acceptable Use PolicyHenry County E-Mail Request Form Internet SafetySocial Networking

Subfinder

Kim Roher manages the Subfinder software system.

The number for Subfinder 1-888-899-7264

Website https://henrycps.subfinderonline.com

Will need to voice name by calling number once you receive emp.#

Leave

Sick LeaveVacation for 12 months employees

onlyPersonal LeavePersonal Leave 60/40%Professional LeaveBereavement Leave

Teacher Licensure PacketTeacher Licensure Packet

Application for Licensure - $50TranscriptsTeaching LicensureCollege Verification Form CompletedVerification of Experience from

another school divisionTesting Information – VCLA, VRA,

Praxis if applicable

Miscellaneous ItemsMiscellaneous Items

Appropriate Attire for the workplaceLicensure For teachers

Provisional LicenseProbationary Teachers StatusDevelop a plan for moving forwardDeadline for submitting Virginia

Licensure Information to Annette Lawson on or before September 1, 2011

Identification Badge

Henry County Public SchoolPolicy Manual

The Henry County Public Schools Policy Manual is posted on the Henry County Public Schools website

www.henry.k12.va.us

Henry County Employee Henry County Employee HandbookHandbook

Human Resources Website www.henry.k12.va.usClick on Human ResourcesClick on EmployeeEmployee Benefits Summary