herd register for bovine animals - gov.uk · pdf fileherd register for bovine animals hrb1 ver...

Herd Register for Bovine Animals

HRB1 ver 12.0 Mar 2017

Name

Address

Postcode

Holding number

Herd Mark

Notes for Guidance

You must keep an accurate and up-to-date herd register, if you do not this could lead to a loss of payment under CAP schemes and/or prosecution. If you already keep records, including electronic records, which meet the legal requirements and contain all the information that is covered by the herd register there is no need to keep this register as well. Please keep your register in a safe place. You are required to keep your herd register/records for 10 years from the end of the calendar year in which the last entry was made. Please complete your register/records in ink. Entries need to be completed by the following deadlines:

• 36 hours for movements on or off a holding.• 7 days for the birth of a dairy animal.• 30 days for the birth of cattle not in a dairy herd.• 7 days for death.• within 36 hours of replacing ear-tags.

You might find it easier to record the birth of a calf at the same time as applying the first tag.

Individual animal/movement recordYou must record all additions to your herd, all movements on and off your holding, and all deaths on farm. Details of all cattle must be recorded. Movements of the same animal on and off the holding must appear on the same line. If you have a CTS link to another holding, you do not need to let BCMS know about movements to and from the linked location, but you must still record these movements in your records. You must start a new entry when an animal returns to the holding. You might find it easier to record male and female animals on separate pages or in different parts of the book.

• Column 1: include the old and new ear-tag numbers of re-identified animals (RT). Animals born (or imported from other countries within the EU) on or after 01/01/98 should not be re-identified. You must re-identify animals imported from countries that are not members of the EU with approved ear-tags.

• Column 2: enter the exact date of birth.• Column 3: tick this box when you have notified BCMS of the birth.• Column 4: use the ‘Official cattle breeds and codes’ on GOV.UK. • Column 5: use F for females and M for males including steers.• Column 6: enter the ear-tag number of the dam and if relevant, the surrogate dam, for calves

born on your holding. You don’t need to enter the sire’s ear-tag number but you might find it useful.

• Columns 7 and 8: complete for all cattle brought onto your holding, including CPH number (this can be found in the animals passport).

• Columns 9 and 10: complete for all cattle which leave your holding. If an animal dies on farm you need to show how it was disposed of, the date the carcase was moved, the name of the haulier, and where the carcase went.

• Column 11: tick this box when you have notified BCMS of the movement. Please note Scottish markets and abattoirs report movements on behalf of the keeper.

• Column 12 is for any notes of your own.

Continuous herd record : running totalsThe completion of this section is optional. You may find it useful to keep a running total of the cattle present on your holding.

Medicine recordKeeping medicine records is a statutory requirement. A section for veterinary medicinal records is provided at the back of this register, which can be used to record the acquisition, administration and disposal of veterinary medicines. If you already keep medicine records that meet the legal requirement, there is no need to keep this record as well.

1

1

Ear-tag

2

Date of birth

D M Y

4

Breed

5Sex(M or F)

6Dam’s (and surrogate dam’s)

ear-tag numberOptional: Sire identity number

All cattle One entry for each animal on your holding

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Animals born into herd

RT

1

RT

2

RT

3

RT

4

RT

5

RT

6

RT

7

RT

8

RT

9

RT

10

RT

11

RT

2

UK 666666500046 18 11 06 HE M

RT

UK 830378400881 11 05 07 LIMX M UK 830378100011

RT

UK 191972100372 01 11 07 SM M

RT

E

X

A

M

P

L

E

3Notified BCMS of birth

UK 191972600275

UK 666666500001

UK AB123400123

FAA080430UK 753499567123

ü

7Date of

movement

D M Y

9Date of

movement or death

D M Y

8Holding (or premises) from

which moved and name and address or CPH of person from whom delivery taken

10Holding (or premises) to which

moved and name and address or CPH of person taking delivery

12

For Herd owner’s use

Cattle movedonto holding

Cattle moved off or died on holding

3

1

2

3

4

5

6

7

8

9

10

11

25 02 07 J T Smith & Sons 18 12 07 The Grange Smallwood, Gloucester

07 07 07 A J Ingram Milton Farm Kidderminster Worcs

16 01 08 Hereford Market 03 07 08

E

X

A

M

P

L

E

Notified BCMS of

movement

11

Passport applied for using CTS online on 03/05/08

On Off

Died on farm. Moved by Richards the Knacker Man to Broomfield Hunt Kennels 04/07/08

Gloucester Marketü

ü

ü Passport returned to BCMS on 06/07/08

ü

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

4

12

RT

13

RT

14

RT

15

RT

16

RT

17

RT

18

RT

19

RT

20

RT

21

RT

22

RT

23

RT

24

RT

25

RT

26

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

5

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

6

27

RT

28

RT

29

RT

30

RT

31

RT

32

RT

33

RT

34

RT

35

RT

36

RT

37

RT

38

RT

39

RT

40

RT

41

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





7

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

42

RT

43

RT

44

RT

45

RT

46

RT

47

RT

48

RT

49

RT

50

RT

51

RT

52

RT

53

RT

54

RT

55

RT

56

RT

8

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

9

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

10

57

RT

58

RT

59

RT

60

RT

61

RT

62

RT

63

RT

64

RT

65

RT

66

RT

67

RT

68

RT

69

RT

70

RT

71

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





11

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

12

72

RT

73

RT

74

RT

75

RT

76

RT

77

RT

78

RT

79

RT

80

RT

81

RT

82

RT

83

RT

84

RT

85

RT

86

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





13

72

73

74

75

76

77

78

79

80

81

82

83

84

85

86

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

14

87

RT

88

RT

89

RT

90

RT

91

RT

92

RT

93

RT

94

RT

95

RT

96

RT

97

RT

98

RT

99

RT

100

RT

101

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





15

87

88

89

90

91

92

93

94

95

96

97

98

99

100

101

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

16

102

RT

103

RT

104

RT

105

RT

106

RT

107

RT

108

RT

109

RT

110

RT

111

RT

112

RT

113

RT

114

RT

115

RT

116

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





17

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

18

117

RT

118

RT

119

RT

120

RT

121

RT

122

RT

123

RT

124

RT

125

RT

126

RT

127

RT

128

RT

129

RT

130

RT

131

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





19

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

20

132

RT

133

RT

134

RT

135

RT

136

RT

137

RT

138

RT

139

RT

140

RT

141

RT

142

RT

143

RT

144

RT

145

RT

146

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





21

132

133

134

135

136

137

138

139

140

141

142

143

144

145

146

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

22

147

RT

148

RT

149

RT

150

RT

151

RT

152

RT

153

RT

154

RT

155

RT

156

RT

157

RT

158

RT

159

RT

160

RT

161

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





23

147

148

149

150

151

152

153

154

155

156

157

158

159

160

161

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

24

162

RT

163

RT

164

RT

165

RT

166

RT

167

RT

168

RT

169

RT

170

RT

171

RT

172

RT

173

RT

174

RT

175

RT

176

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





25

162

163

164

165

166

167

168

169

170

171

172

173

174

175

176

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

26

177

RT

178

RT

179

RT

180

RT

181

RT

182

RT

183

RT

184

RT

185

RT

186

RT

187

RT

188

RT

189

RT

190

RT

191

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





27

177

178

179

180

181

182

183

184

185

186

187

188

189

190

191

1

Ear-tag

4

Breed

5Sex(M or F)




Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire

Dam

Surr. dam

Sire



2

Date of birth

D M Y

28

192

RT

193

RT

194

RT

195

RT

196

RT

197

RT

198

RT

199

RT

200

RT

201

RT

202

RT

203

RT

204

RT

205

RT

206

RT

7Date of

movement

D M Y

9Date of

movement or death

D M Y

12




Notified BCMS of

movement

11

On Off





29

192

193

194

195

196

197

198

199

200

201

202

203

204

205

206

Continuous herd record

Calves under six months

All male cattle and heifers at least six

months old but less than 24 months old

Suckler and dairy cows and all male cattle and heifers at least 24 months old

Date

(a)

TOTAL CATTLE

Males (b)

Females (c)

Males (d)

Females (e)

Males (f)

Heifers (g)

Males (h)

Heifers (i)

Sucklers (j)

Dairy (k)

30

Continuous herd recordAll male cattle and heifers at least six



Date

(a)

TOTAL CATTLE

Males (b)

Females (c)

Males (d)

Females (e)

Males (f)

Heifers (g)

Males (h)

Heifers (i)

Sucklers (j)

Dairy (k)


30 31

Continuous herd record


All male cattle and heifers at least six



Date

(a)

TOTAL CATTLE

Males (b)

Females (c)

Males (d)

Females (e)

Males (f)

Heifers (g)

Males (h)

Heifers (i)

Sucklers (j)

Dairy (k)

32

Continuous herd recordAll male cattle and heifers at least six



Date

(a)

TOTAL CATTLE

Males (b)

Females (c)

Males (d)

Females (e)

Males (f)

Heifers (g)

Males (h)

Heifers (i)

Sucklers (j)

Dairy (k)


33

Veterinary medicine acquisition record

1Date of veterinary

medicines acquired

2Name of veterinary

medicine

3Quantity acquired

4Batch

number

5Expiry date*

6Supplier details

*For information purposes only34


1Date of veterinary

medicines acquired

2Name of veterinary

medicine

3Quantity acquired

4Batch

number

5Expiry date*

6Supplier details


Veterinary medicine administration record

1Date of

administration

2Supplier of

veterinary medicine (name and address)*

3Name of medicine and

withdrawal period

4Batch number*


5Quantity

administered

6Identity of

animal/group treated

7Numbertreated*

8Date when

withdrawal period ended*

9Person who administered

product*

1Date of

administration

2Supplier of



withdrawal period

4Batch number*



1Date of

administration

2Supplier of



withdrawal period

4Batch number*


5Quantity

administered

6Identity of


7Numbertreated*

8Date when



product*

1Date of

administration

2Supplier of



withdrawal period

4Batch number*



1Date of

administration

2Supplier of



withdrawal period

4Batch number*


5Quantity

administered

6Identity of


7Numbertreated*

8Date when



product*

1Date of

administration

2Supplier of



withdrawal period

4Batch number*



1Date of

administration

2Supplier of



withdrawal period

4Batch number*


5Quantity

administered

6Identity of


7Numbertreated*

8Date when



product*

1Date of

administration

2Supplier of



withdrawal period

4Batch number*



1Date of

administration

2Supplier of



withdrawal period

4Batch number*


5Quantity

administered

6Identity of


7Numbertreated*

8Date when



product*

1Date of

administration

2Supplier of



withdrawal period

4Batch number*


Disposal of veterinary medicine record

1Name of medicine

2Batch number*

3Date ofdisposal

4Quantity of

product involved

5How and where

it was disposed of


Keeping veterinary medicinal records is a statutory requirement.

The keeper of a food-producing animal must keep the following records:

• Proof of purchase of all veterinary medicinal products acquired for the animal. If the products were not bought, a record of how they were acquired must be kept.

• Records of administration, including administration by a veterinary surgeon.• Records of disposal other than by treating an animal.

The above records must be kept for at least five years following the administration, or other disposal of the product, even if the animal concerned is no longer kept by the keeper or has been slaughtered or died during that period.

For more information about the Veterinary Medicine Regulations and what you need to do to meet the regulations, please contact your local Animal Health office. You can also find more information on the Animal Health website at www.gov.uk/apha and the Veterinary Medicines Directorate at vmd.defra.gov.uk

50

Further copies of this register and the Welsh version are available from –

The British Cattle Movement ServiceGeneral: 0345 050 1234Welsh language: 0345 050 3456www.gov.uk/rpa

Divisional Offices in WalesCaernarfon 01286 674144Carmarthen 01267 225300 Llandrindod Wells 01597 823777wales.gov.uk

Scottish Government RPID Area Officeshome.scotland.gov.uk

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