hinckley island hotel – speciality weddings

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multi-cultural weddings

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speciality events &wedding packages

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Hinckley Island Hotel is ideally suited for multi-cultural weddings and can tailor make a wedding package to help you to create the perfect day.

We are proud of our hotel and the service we have to offer, therefore we have developed a package that offers you the flexibility to reflect your own style and taste, whilst ensuring Puma Hotels service standards are at the very heart of your event. Our package has been designed to be fully inclusive to allow you to get the best out of our hotel and plan your event with confidence.

Our speciality wedding package includes:

Paris or London Suite room hire from 7.00am – 12 midnight or half day 12pm - 6pm or 6pm - 12am

Use of our extensive public areas for pre-event welcome drinks and snacks

Fully accessible kitchen area for your caterers

Full corkage for the duration of your event

Private entrances for your party if required

Changing room for the Bride

Tables and Chairs for all your guests

White linen tablecloths and napkins

Dance floor hire

Free car parking

Wedding night accommodation for the Bride and Groom with breakfast

Reduced accommodation rates for your guests

VAT and all service charges at the current rate

We can also recommend the following additional items:

Additional private rooms

Coloured table linen

Chair covers and sashes

PA system

Entertainment

Accommodation for all your guests

Balloons

Photographer

Event manager

Experienced service staff and event supervisor will ensure the smooth delivery of your event

Crockery, cutlery and glassware for up to 300 guests

Additional charges will apply for these items, prices are available on request.


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Hinckley Island Hotel is licensed to hold civil marriage ceremonies and our modern, elegant banqueting suites are ideally suited for speciality weddings or functions.

The room hire charge for your wedding breakfast and evening reception is included in your wedding package.

The Paris and London Suites, located adjacent to each other, can each hold up to 350 guests for a sit down meal or up to 400 guests for a more informal reception.

Name of Room Banquet Max No.s Buffet Max No.s

Paris Suite 350 400

London Suite 350 400

Lakeside Suite 150 180

Aviary Suite 50 -

In addition to the rooms listed above, The Hansom Suite can be hired for any other ceremonies that may need to be conducted on the day.

Accommodation

Wedding night accommodation for the Bride and Groom is included in the wedding package.

20 guest bedrooms will be reserved for your wedding guests. Theses are priced from £59 per room including breakfast. Guests can book these directly with the hotel, and they will be held as a group allocation which you can share with your friends and family. Any rooms not booked 4 weeks prior to your wedding day will be released without charge.

Full day event

7am until midnight - up to 300 guests £5000 inc VAT.

Half day event

12pm - 6pm or 6pm - 12am £3000 inc VAT.


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We understand that choosing the correct caterer for you is very important, therefore we do not restrict who you use. To protect your event and our hotel we do have a clear set of guidelines that your caterer needs to work to, please see the terms and conditions for more details.

Our experienced Kitchen Management Team will meet with your caterer in advance to discuss these guidelines and ensure that they are all managed directly between our team and your appointed caterer leaving you free to focus on the day.

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Self-catered events


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Terms & Conditions

Booking Terms

We are happy to provisionally hold a date for 14 days with no obligation, following this time a non-refundable deposit of £500.00 to secure the date is required. A contract and wedding policy is then issued outlining an itinerary of the day. Three months prior to the wedding, 50% of the total anticipated amount is due with full pre-payment being settled at least 28 days prior to the wedding date. Payment for any additional charges incurred must be received within 14 days after the wedding.

Accommodation:

Any provisionally booked wedding bedrooms not confirmed 4 weeks prior to the wedding may be released.

Self Catered weddings

You are required to select a responsible and professional caterer to cater for your function. The caterer should be able to fulfil the health, safety and hygiene requirements as set out by the hotel’s health and safety advisor.

All caterers will be expected to pay a £500 refundable deposit, to ensure they leave the kitchen in the same state they found it in.

Kitchen Facilities

• Useofthehotel’sbanquetingkitchenisincludedwithinthe package cost

• Accessisavailablefrom10.00amonthedayoftheevent,earlier access is by prior arrangement only

• Thehotel’shealthandhygieneregulationsmustbeabidedbyatall times. Your caterer must agree to comply by signing a disclaimer

• Incompliancewithhealthandsafetyregulations,allcateringstaff must provide and wear at all times hats, protective overalls or chef whites while in kitchen

• Yourcaterersarerequiredtosignadeclarationthattheyare responsible for all food items provided for your event

• Nounauthorisedpersonnel,includingguestsandfamilymembersare allowed to enter the kitchen

• Alcoholconsumptioninthekitchenareaisforbidden,anyoneseen consuming alcohol within the kitchen will be asked to leave the kitchen area and the hotel reserves the right to ban the individual from entering the kitchens again

• Thecaterermustensurethatnoguestsenterthekitchenwithout appropriate clothing, one key person will be allocated by the client to ensure the smooth operation of food supplies – any guests entering the kitchen should be escorted out immediately

• Afterthefunction,allkitchenareasusedbythecaterersmustbe thoroughly cleaned. Only when the Duty Manager has inspected the kitchen and is satisfied that all cleaning has been completed, can the caterers leave.

Equipment

• Thecaterersareresponsibleforprovidingallthenecessary equipment in order to prepare and serve the meal. Please note that no serving dishes are included for your use

• Thehoteldoesnothireorloananyequipmenton your behalf

• Ifyouarehavinganyequipmentdeliveredtothehotel,pleasenote that we are not responsible for receiving, checking or returning any items

• Earlydeliveriesofequipmentorliquorneedtobeconfirmedwiththe hotel before. The hotel will not accept deliveries that have not been pre-arranged or are unacceptably early or late to a pre-arranged time

• Thehotelacceptsnoliabilityforanygoodsleftonthepremises before, during or after the function.

Staff

In order to provide the highest levels of service, the following staffing levels are applied:

• Forfoodservice1memberofstaffper15guests,including supervisory staffing

• Forbuffetservice1memberofstaffper20guests,including supervisory staffing

• Limiteddrinksservicestaffwillbeavailabletoassistwithputting drinks supplied by you onto the tables of 1 member of staff per 50 guests.

Price of £10 per hour per member of staff for a minimum of 4 hours if provided by the hotel.

Beverage Service

• Corkagewillbeagreedwithinyoureventprice,anyadditionalitem brought into the hotel above the agreement will be charged at the hotels retail price

• Thebarmustbeclosedby12.30am–aresidentsbarwillbeopen after this time

• Yourstock,upondeliverywillbecountedinbyourBarManagerand recounted at the end of the function. At both times please ensure that a member of your party is available to verify numbers. Please provide a stocklist upon delivery

• Queriesregardingstockusagemustbedealtwithonthedayof the function

• Noguestsorfamilymembersarepermittedbehindthefunctionbar

• Hotelbeveragestaffwillberesponsibleforplacingyourstockonto the tables, not operating any bar or dispense system.

Entertainment

• Entertainmentmustfinishbymidnight

• Nopyrotechnicsareallowedonthepremiseswithouta professional operator

• Nosmokemachinesarepermittedinthefunctionroomswithoutprior notification and agreement by the hotel.

We recommend that you take out Wedding Insurance.

Please ask for full details of our wedding policy and terms and conditions.

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Contact our Wedding Co-ordinator on 01455 630684

or [email protected]

Hinckley Island Hotel

A5 Watling Street

Hinckley

Leicestershire

LE10 3JA

pumahotels.co.uk/hinckley

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