In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone number is 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title1).

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012

HISTORIC COMMISSION MEETING AGENDA

April 2, 2014 at 6:00 P.M.

I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. – SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way

II. APPROVAL OF MINUTES: Historic Commission regular meeting of March 5, 2014.

III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.)

IV. COUNCIL LIAISON REPORT: Mike Morris

V. PUBLIC HEARING: PLANNING ACTION: PA-2014-00 251 SUBJECT PROPERTY: 30 South First Street APPLICANT: Oregon Shakespeare Festival DESCRIPTION: A request for Site Review approval to allow renovation of the existing OSF Scene Production Facility, a historic contributing building at 30 South First Street, into a Rehearsal Center. Also included is a request for a Tree Removal Permit to allow the removal of eight trees over six-inches in diameter-at-breast-height (d.b.h.) COMPREHENSIVE PLAN DESIGNATION: Downtown Commercial; ZONING: C-1-D; ASSESSOR’S MAP: 39 1E 09BD; TAX LOTS: 5200

VI. OLD BUSINESS:

VII. NEW ITEMS

A. Historic Preservation Presentation at Ashland City Council – April 15, 2014 B. Historic Preservation Week – Award Winner write-ups C. Review Board Schedule D. Project Assignments for Planning Actions – Review Update

VIII. DISCUSSION ITEMS

IX. COMMISSION ITEMS NOT ON AGENDA

X. ADJOURNMENT

ASHLAND HISTORIC COMMISSION Meeting Minutes

March 5, 2014

Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room

Call To Order – Regular Meeting, 6:00 pm Chairman Skibby Historic Commissioners Present: Dale Shostrom, Allison Renwick; Kerry Kencairn, Sam Whitford, Terry Skibby, Keith Swink, Commission Members Absent: Victoria Law, Tom Giordano, Ally Phelps Council Liaison: Michael Morris Staff Present: Staff Liaison: Amy Gunter, Clerk: Regan Trapp

APPROVAL OF MINUTES: Ms. Whitford made a motion to approve the minutes of the February 5 , 2014 meeting, Mr. Shostrom seconded the motion. The minutes were approved unanimously by the Commissioners.

 PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Councilor Morris spoke about the City Council March 3, 2014 Study Session and the discussion with the Building Official regarding potential requirements for seismic upgrades to commercial buildings. Councilor Morris stated the Historic Commission should be part of that discussion. The Council asked the Building Official to return with additional information. Morris is looking for the requirements to be “balanced,” how far do you take it? What are the minimum seismic upgrades that should be required? Commissioner Swink gave his opinion that the minimum should be survivability of the public visiting the site. Commissioner Skibby expressed caution on the required changes and what impacts that would have on historic preservation and the historic buildings. PUBLIC HEARING: Commissioner Skibby read the procedures for Public Hearings aloud. PLANNING ACTION: PA-2014-00191 SUBJECT PROPERTY: 566 Fairview APPLICANT: Nick Scott and Michael McKee for Peter Brunner DESCRIPTION: A request for a Site Review approval to construct a 742 square foot residential unit above a 932 square foot garage accessed the alley at the rear of the property located at 566 Fairview Street. COMPREHENSIVE PLAN DESIGNATION: Low-Density Multi-Family; ZONING: R-2; ASSESSOR’S MAP: 39 1E 09CA TAX LOTS: 4000 No ex parte contact and site visits by all of the commissioners. Ms. Gunter gave the staff report. Commissioner Skibby asked about material choices. Ms. Gunter stated they are shown on page 3 of the applicant’s elevation drawings. Commissioner Skibby opened the public hearing. Michael McKee 360 Pearl Street, Ashland, OR, the applicant’s representative introduced himself. He went explained the proposal and addressed the Historic District Development Standards. Commissioner Kencairn left the meeting 6:25. Commissioner Skibby asked about the pad that has been poured. Mr. McKee stated the parking pad stopped significantly short of the building so that it can be extended down to where the building will be located. Mr. McKee stated they would add a strip drain between pad and

Mr. McKee spoke about specific materials. Commissioner Shostrom suggested raised planters on either side of the post to define entrance the lower story is devoid of the richness and rhythm that is evident on the upper floor, and suggested they add high windows to add a human scale to the lower level. Mr. McKee stated they would like the additional windows on the SW elevation, and on the East elevation. Applicant Peter Brunner, Taylor Street, Ashland spoke about the proposal and the current building permit for the existing home. Commissioner Skibby asked for comments from the audience, there was none. Commissioner Skibby closed public hearing at 6:45 PM. Commissioner Whitford motioned to approve as submitted, Commission Swink seconded the motion. All in favor and the motion passed. PLANNING ACTION: PA-2014-00132 SUBJECT PROPERTY: 2 Bush St. APPLICANT: David Collings DESCRIPTION: A request for a Conditional Use Permit approval to utilize a 704 square foot residential unit (Unit C) as a one-unit Travelers Accommodation, with the owner residing on-site in the main residence (Unit A) located at 2 Bush Street. COMPREHENSIVE PLAN DESIGNATION: Low-Density Multi-Family; ZONING: R-2; ASSESSOR’S MAP: 39 1E 04CC TAX LOTS: 7800 No ex parte contact and site visits by all of the commissioners. Ms. Gunter gave the staff report. David Collins – 2 Bush, clarified only one unit would be used a traveler’s accommodation. He will be living in the main house – unit A. He plans on keeping the place nice and presentable. Skibby asked for comments from audience, there was none. Commissioner Skibby closed public hearing at 6:55 PM. Commissioner Swink motioned to approve 2014-00132 as submitted, Commissioner Shostrom seconded the motion. All in favor and the motion passed.

 NEW BUSINESS:

A. Historic Preservation Week: The Historic Preservation Awards nomination list was whittled down to the most likely candidates and then divided into three groups to be visited by the groups and photographed. The groups reported back on which projects they are going to award for Historic Preservation. The Commissioners will do the write up on the property. Staff will compile the list of winners and the details of each permit. The write-ups are due the second week of April. The Commission discussed possible individual award winners. Photo and certificate will be the award for the winners. A photo album will be created from here on out instead of photo collage. Ashland Heritage Committee offered to host tour of Skidmore District (Granite, Baum to Almond, Briscoe) on Friday. Self-guided Mausoleum tour – Wednesday

Cyrus Emerson of the Ashland Heritage Committee volunteered to do some promotional ads for Historic Preservation Month on KRSQ.

Ms. Gunter told the Commission of the Public Works Department plan to re-do the Chautauqua walkway. The electric lines from NW Nature shop up to the first landing of bricks at Shakespeare need to be repaired and the walkway will be affected by the excavation. The bronze letters will be replaced and it was suggested that this is a spot where one of the Historic Markers plaques could be placed. The Commission requested to see plans for engineering plans Chautauqua. Ashland Heritage Committee: $50.00 donation (10 individual memberships)

B. Review Board Schedule

March 6th Keith, Allison, Kerry March 13th Sam, Dale, March 20th Ally, Terry, March 27th Terry, Allison, April 3rd Keith, Ally,

C. Project Assignments for Planning Actions:

BD-2011-01029 400 Allison (Robin Biermann) New SFR (under construction) Whitford/Renwick BD-2011-00621 89 Oak St (Amorotico) New façade on building (under construction) Shostrom BD-2013-00256 175 Lithia Wy (First Place Partners) 3-story mixed use building (under constr) Giordano BD-2013-00718 5 B Street (Spartan Properties) New Comm Bldg (under construction) Phelps BD-2013-00796 15 N First (Amuse) Walk in Cooler (under construction) PA-2013-00191 566 Fairview St. New second unit over new garage (no submittal yet) Shostrom BD-2013- 19 Gresham / 374 Hargadine (No Submittal yet) Swink PA-2013-01388 14 Calle Guanajuato (Sandlers) Restaurant Renwick PA-2013-01421 270 N First St (Nisha Jackson) New SFR Renwick PA-2013-01829 60 Alida St (Micah & Greta Lieberman) new garage & ARU Shostrom PA-2013-01828 310 Oak St (Brent Thompson) 2 new Res units in Comm Bldg Shostrom

ANNOUNCEMENTS & INFORMATIONAL ITEMS Next meeting is scheduled for April 9, 2014, 6:00 pm. There being no other items to discuss, the meeting adjourned at 8:00 pm. Respectfully submitted by Amy Gunter  

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Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900

NOTICE OF APPLICATION

PLANNING ACTION: 2014-00251 SUBJECT PROPERTY: 30 South First Street OWNER/APPLICANT: Oregon Shakespeare Festival DESCRIPTION: A request for Site Review approval to allow renovation of the existing OSF Scene Production Facility, a historic contributing building at 30 South First Street, into a Rehearsal Center. Also included is a request for a Tree Removal Permit to allow the removal of eight trees over six-inches in diameter-at-breast-height (d.b.h.)COMPREHENSIVE PLAN DESIGNATION: Downtown Commercial; ZONING: C-1-D; ASSESSOR’S MAP: 39 1E 09BD; TAX LOTS: 5200.

NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, April 2, 2014 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way.

NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, April 3, 2014 at 6:00 p.m. in the Community Development and Engineering Services building (Lithia Room) located at 51 Winburn Way.

NOTICE OF COMPLETE APPLICATION: March 14, 2014 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 28, 2014

The Ashland Planning Division Staff has received a complete application for the property noted above.

Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.

Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff’s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040)

The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.

A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520.

If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.

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SITE DESIGN AND USE STANDARDS 18.72.070 Criteria for Approval The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm

drainage, and adequate transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall comply with the Street Standards in Chapter 18.88, Performance Standards Options.

TREE REMOVAL 18.61.080 Criteria for Issuance of Tree Removal - Staff Permit An applicant for a Tree Removal Permit shall demonstrate that the following criteria are satisfied. The Staff Advisor may require an arborist's report to substantiate the criteria for a permit. A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant demonstrates that a tree is a

hazard and warrants removal. 1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely to fall and injure persons or

property. A hazard tree may also include a tree that is located within public rights of way and is causing damage to existing public or private facilities or services and such facilities or services cannot be relocated or the damage alleviated. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard or a foreseeable danger of property damage to an existing structure and such hazard or danger cannot reasonably be alleviated by treatment or pruning.

2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the permit.

B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a hazard if the applicant demonstrates

all of the following: 1. The tree is proposed for removal in order to permit the application to be consistent with other applicable Ashland Land Use

Ordinance requirements and standards, including but not limited to applicable Site Design and Use Standards and Physical and Environmental Constraints. The Staff Advisor may require the building footprint of the development to be staked to allow for accurate verification of the permit application; and

2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks; and

3. Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. Nothing in this section shall require that the residential density be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures or alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with other provisions of the Ashland Land Use Ordinance.

4. The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the permit. (ORD 2951, 2008; ORD 2883, 2002)

O G D E N R O E M E R W I L K E R S O N

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Oregon Shakespeare Festival Rehearsal Center Renovation

Planning Application Project Findings

February 21, 2014

City of Ashland Planning Division 51 Winburn Way Ashland, OR 97520

Project Identification Oregon Shakespeare Festival (OSF) Site Address: 30 First St, Ashland, OR 97520 Map #: 391E09BD Tax Lot: 5200 Zoning: C-1-D (Commercial, with Downtown overlay) ORW Architecture #: 1234-02

Purpose: These findings are intended to serve as the guiding document that will allow the City of Ashland

to review and make its determinations regarding the planned renovations of an existing OSF

Scene Production Facility into a Rehearsal Center. It will explain and demonstrate how the

planned work will be acceptable within the Ashland Municipal Code.

Project Goals: Building and Site

The Oregon Shakespeare Festival building described above will undergo an extensive interior

renovation to create the Hay / Patton Rehearsal Center. The rehearsal center will provide a space

for OSF operations detailed below, and is not intended to be, or should be construed by

extension, as a venue for theater previews or performances open to the public or special private

viewings. There will be allowances in the design for the observation of rehearsals as a classroom

activity, and other ticketed seminar type events. These goals will trigger a Change of Use, for the

existing F-1/S Occupancy to an A-3 Occupancy. The change of occupancy will require an

upgrade of the egress system to the east side of the building near the loading docks, exiting

towards the alley.

The renovation of the building will affect the exterior by:

Replacing the hodgepodge of windows, AC units and storefront with a more historical,

and energy efficient product, while leaving the concrete finish of the building intact and

unmodified. The window replacement allows for increasing the thermal performance of

the exterior envelope by replacing the existing single pane, metal framed windows with

metal clad wood framed, insulated glass units, with visible exterior mullions over the

glass.

Replace the existing metal panel gables with a board and batten facade.

Provide a new exterior paint scheme.

Replace the existing northwest corner CMU and storefront, which faces the main street,

with new Folding Glass Door and complimentary Storefront.

Operations: The OSF Rehearsal Center’s operation is expected to:

1. Support the existing theaters in the area by providing a central location by which directors,

performers and staff can rehearse and work in proximity to the theaters. Staffing in this

building is expected to be up to 100 employees at any one time. Rehearsals typically run

form 1.00 pm until 6.00 pm and from 7.00 pm until midnight, six days a week during the

OSF theater season. Stage management staff and actor support staff will work beyond

those hours. Rehearsals will start at the beginning of each year and continue into

October.

2. Create a focused environment for the current rehearsal departments, which are already

operating in various rehearsal halls in nearby buildings.

3. Facilitate the rehearsal staff, equipment, materials, storage space needed to maintain

existing training and practice needs.

Municipal Codes: The existing building will be renovated under the Ashland Land Use Ordinance (ALUO), Chapter

18 Land Use Standard development codes as follows:

1. C-1 Retail Commercial District,18.32

a. "D" Downtown Overlay District, 18.32.050

2. Site Design and Use Standards, 18.72.055,:

a. Basic Site Review Standards for Commercial Development, pp. 17-19

b. Detail Site Review Standards, pp. 20-21

c. Historic District Design Standards, pp. 41-47

d. Downtown Design Standards, pp. 53-61

3. Street Standards, Chapter 18.88, Performance Standards Options and requirements for

adequate capacity for services.

Commercial Summary: Development Area

The renovated project has no new development area.

Structural Site Coverage

The renovated project will not affect the building envelope square footage. Therefore the building

footprint will remain at 11,672.30 SF. The site is .037 acres (16,117.20 SF) which results in a

building footprint coverage of approximately 72.4 percent.

Impervious Surface Coverage

The renovated project has approximately 3,339.41 SF of existing asphalt and concrete, and has

no new development area.

Parking Spaces

The project has 4 existing parking stalls, which will not be affected by the scope of this work.

Landscaped Area

The renovated project has approximately 2,489.75 SF of existing landscaped area adjacent to an

alley access. This area will only be impacted by the addition of mechanical units required for the

new use.

Energy Requirements: Gas

Current annual usage 8,078 Therms. The renovation is expected to reduce this usage by about

10-15%, as space heating will not be using this resource.

Electricity

Current annual usage 236,357 KWH. The renovation is expected to slightly increase usage, as it

is now will be used for heating and powering an elevator. What is saved in by the building not

used as a production facility and the replacement of older equipment will be offset by increased

electrical power requirements for heat pump heating.

Water and Sewer

Current annual usage 244,435 Cubic Feet. The renovation is not expected to impact this usage.

The number of building occupants will be slightly higher, but usage may drop somewhat due to

more stringent water conserving fixtures.

Storm Water

The exterior of the building is remaining the same, which will not add capacity into the Ashland

storm water system.

Waste:

All waste is carefully controlled by OSF in accordance with OSHA and local regulation for waste

disposal.

Landfill

(1) 10 cubic yard trash dumpster is currently used at the existing location and it is expected that

this number will remain the same.

Recyclables

There are also (4) comingled recyclable paper/cans/glass wheelie bins and one 2 yard

cardboard container used outside the building, which require ‘curb side’ pick up.

Site Lighting

Exterior lighting may be added based on code requirements.

Air Pollution

There is no expected addition to the local air pollution.

Hazards

There are no hazardous substances introduced by the change in occupancy.

C-1 Retail Commercial District Requirements

This application is for Work to an existing building. The pertinent guidelines of this section are include:

18.32.010 Purpose

This district is designed to stabilize, improve and protect the characteristics of those areas

providing commercial commodities and services.

18.32.020 Permitted Uses

The following uses and their accessory uses are permitted outright:

A. Professional, financial, business and medical offices, and personal service establishments such

as beauty and barber shops, launderette, and clothes and laundry pick-up stations.

B. Stores, shops and offices supplying commodities or performing services, such as a department

store, antique shop, artists supply store, and including a regional shopping center or element of

such center, such as a major department store.

C. Restaurants. (Ord 2812, S2 1998)

D. Theaters, but not including a drive-in.

E. Manufacture or assembly of items sold in a permitted use, provided such manufacturing or

assembly occupies six hundred (600) square feet or less, and is contiguous to the permitted retail

outlet.

F. Mortuaries and crematoriums.

G. Printing, publishing, lithography, xerography, copy centers.

H. Temporary tree sales, from November 1 to January 1.

I. Public and quasi-public utility and service buildings, and public parking lots, but excluding

electrical substations.

J. Kennels and veterinary clinics, with all animals housed within structures.

Nightclubs and Bars. Except as provided in 18.32.030, however, no nightclub or bar is permitted

within the Historic Interest Area unless it is located in the “D” Downtown Overlay District. (Ord

2812, S2 1998)

Finding: The proposed use of the renovation is to serve as an accessory use to the item ‘D

Theaters’

Conclusion: The proposed use complies with this requirement.

18.32.025 Special Permitted Uses

The following uses and their accessory uses are permitted outright subject to the requirements of

this section and the requirements of Chapter 18.72, Site Design and Use Standards.

A. Commercial laundry, cleaning and dyeing establishments.

B. Bowling alleys, auditoriums, skating rinks, and miniature golf courses. If parking areas are

located within 200' of a residential district, they shall be shielded from residences by a fence or

solid vegetative screen a minimum of 4' in height.

C. Automobile fuel sales, and automobile and truck repair facilities. These uses may only be

located in the Freeway Overlay District as shown on the official zoning map.

D. Residential uses.

E. Drive-up uses as defined and regulated as follows:

F. Kennel and veterinary clinics where animals are housed outside, provided the use is not located

(ORD 2951, 2008; Ord 3074 2012

Finding: The proposed use of the renovation is not is not any of the listed Special Permitted

uses.

Conclusion: The proposed use of the renovation is not defined as a Special Permitted use. The

proposed project does not have to comply with this requirement.

18.32.030 Conditional Uses

The following uses and their accessory uses are permitted when authorized in accordance with the

chapter on Conditional Use Permits:

A. Electrical substations.

B. Automobile fuel sales, and automobile and truck repair facilities, except as allowed as a special

permitted use in 18.32.025.

C. New and used car sales, boat, trailer, and recreational vehicles sales and storage areas, except

within the Historic Interest Area as defined in the Comprehensive Plan.

D. Hotels and motels.

E. Temporary uses.

F. Outdoor storage of commodities associated with a permitted, special permitted or conditional

use.

G. Hostels, provided that the facility be subject to an annual Type I review for at least the first

three years, after which time the Planning Commission may approve, under a Type II procedure, a

permanent permit for the facility.

H. Building material sales yards, but not including concrete or asphalt batch or mixing plants.

I. Churches or similar religious institutions.

J. Wireless Communication Facilities not permitted outright and authorized pursuant to Section

18.72.180.

K. Structures which are greater than forty (40) feet in height, but less than fifty-five (55) feet, in the

"D" Downtown Overlay District.

(ORS 2951, 2008)

Finding: The building height is less than 40 feet. Modifying the existing building height is

not within the scope of this project.

Conclusion: The proposed use of the renovation is not defined as a Conditional Use. The

proposed project does not have to comply with this requirement.

18.32.040 General Regulations

A. Area, Width, Yard Requirements. There shall be no lot area, width, coverage, front yard, side

yard, or rear yard, except as required under the Off-Street Parking and Solar Access Chapters;

where required or increased for conditional uses; where required by the Site Review Chapter or

where abutting a residential district, where such setback shall be maintained at ten feet per story

for rear yards and ten feet for side yards. (Ord 2859 S1, 2000)

B. Maximum Building Height. No structure shall be greater than 40 feet in height.

Finding: The building is located in a Downtown Overlay district.

Finding: The building is not abutting a residential district.

Finding: The building height is less than 40 feet. Modifying the existing building height is

not within the scope of this project.

Conclusion: The Downtown Overlay ordinance supersedes these requirements.

18.32.050 "D" Downtown Overlay District A. In all areas within the "D" Downtown Overlay District, all uses are not required to provide off-

street parking or loading areas, except for hotel, motel, or hostel uses. All parking areas provided

shall comply with the Off-Street Parking chapter and the Site Review chapter.

B. Structures which are greater than 40 feet in height, but less than 55 feet, may be permitted as a

conditional use.

C. The solar access setback does not apply in the "D" Overlay district." (Ord. 2688-1992)

Finding: The proposed use is not a hotel, motel or hostel.

Finding: Off-street is not required, but is provided and will comply with the Off-Street

chapter.

Finding: The building height is less than 40 feet. Modifying the existing building height is

not within the scope of this project.

Conclusion: The proposed renovation complies with this requirement.

Site Design and Use Standards Requirements

Basic Site Review Standards This application is for Work to an existing building and site. The guidelines of this section are as follows: II-C-1a) Orientation and Scale (P. 17)

II-C-1b) Streetscape (P. 18)

II-C-1c) Landscaping(P. 18)

II-C-1d) Parking(P. 18)

II-C-1e) Designated Creek Protection(P. 18)

II-C-1f) Noise and Glare(P. 18)

II-C-1g) Expansions of Existing Sites and Buildings(P. 19)

Finding: The scope of the Work to the building is an interior renovation and energy

upgrade. Work to landscaped areas is limited to off-street/alley access side of the

building.

Conclusion: The guidance in this section is not applicable.

Detail Site Review This application is for Work to an existing building. The guidelines of this section are largely not applicable. Key items include:

II-C-2a) Orientation and Scale (P. 20)

6) Buildings shall incorporate arcades, roofs, alcoves, porticoes, and awnings that protect

pedestrians from the rain and sun.

Finding: The entrance on South First Street has been recessed into the building to create an

alcove. An awning has been included to protect pedestrians.

Finding: The main entrance is located on Enders Alley. This entrance has been recessed

into the building to create an alcove. An awning located at a low level required to

protect pedestrians would interfere with the alley use for deliveries and other

commercial vehicles.

Conclusion: The proposed design modifies the existing structure to accommodate alcoves and

awnings to comply with this requirement.

Historic District Design Standards This application is for Work to an existing building and site. The guidelines of this section are as follows: IV-C-1 Height

IV-C-2 Scale

IV-C-3 Massing

IV-C-4 Setback

IV-C-5 Roof Shapes

IV-C-6 Rhythm of Openings

IV-C-7 Platforms

IV-C-8 Directional Expression

IV-C-9 Sense of Entry

IV-C-10 Imitations

Finding: The scope of the Work to the building is an interior renovation and energy

upgrade. No changes to the building which affects the guidelines of this section

are included in the scope of the Work.

Conclusion: The guidance in this section is not applicable.

Downtown Design Standards This application is for Work to an existing building. The guidelines of this section are largely not applicable due to the building not facing a Downtown street. However, key items include: VI-B) Setback (P. 53)

2) Ground level entries are encouraged to be recessed from the public right-of-way to create a

"sense of entry " through design or use of materials.

Finding: The entrance on South First Street has been recessed to create a sense of entry.

Finding: The main entrance on Enders Alley has been recessed to create a sense of entry.

Conclusion: The proposed design modifies the existing structure to accommodate recesses to

comply with this requirement.

VI-D) Openings (P. 54)

1) Ground level elevations facing a street shall maintain a consistent proportion of transparency

(i.e., windows) compatible with the pattern found in the downtown area.

Finding: The proposed elevations provide a more historically accurate glazing window,

replacing the existing hodgepodge of windows, AC units and storefront.

Conclusion: The proposed design maintains the existing historical transparency.

2) Scale and proportion of altered or added building elements, such as the size and relationship of

new windows, doors, entrances, columns and other building features shall be visually compatible

with the original architectural character of the building.

Finding: The north west corner is altered to restore the historical ‘garage entrance’ look.

This is achieved by removing the existing CMU block on the north elevation and

introducing large, thermally broken, folding glass doors and on the west

elevations, removing the existing storefront entrance and replacing it with full

height storefront.

Finding: The altered entrance on the north elevation replaces the existing hollow metal

door with new, historic looking, glazed windows, and creates a new entrance

further down the alley, in proportion to the adjacent glazing features.

Conclusion: The proposed elevations restore the historical features to make the building more

compatible with its original character.

5) Ground level entry doors shall be primarily transparent.

Finding: Full height glazed storefront aluminum doors are featured at the entry doors.

Conclusion: The proposed design includes primarily transparent doors to comply with this

requirement.

6) Windows and other features of interest to pedestrians such as decorative columns or decorative

corbelling shall be provided adjacent to the sidewalk.

Finding: Ground level features are part of the existing historic building and are not in the

scope of the alteration.

Conclusion: The existing window placement and features are being maintained to comply with

this requirement.

VI-E Horizontal Rhythms (P. 55)

1. Prominent horizontal lines at similar levels along the street’s street front shall be maintained

(Illustration: Recommend 1, 5, 6 & 10; Avoid 4 & 8).

2. A clear visual division shall be maintained between ground level floor and upper floors

(Illustration: Recommend 1, 5, 6 & 10).

Finding: The horizontal rhythms are part of the existing historic building and are not in the

scope of the alteration.

Conclusion: The existing horizontal lines are being maintained to comply with this requirement.

VI-F Vertical Rhythms (P. 55)

2. Storefront remodeling or upper story additions shall reflect the traditional structural system of

the volume by matching the spacing and rhythm of historic openings and surface detailing

(Illustration: Recommend 6; Avoid 4 & 9).

Finding: The vertical rhythms are part of the existing historic building and are not in the

scope of the alteration.

Conclusion: The existing vertical rhythms are being maintained to comply with this

requirement.

VI-H Materials (P.57)

2. In order to add visual interest, buildings are encouraged to incorporate complex “paneled”

exteriors with columns, framed bays, transoms and windows to create multiple surface levels

(Illustration: Recommend 1, 5 & 10; Avoid 7, 8 & 9).

Finding: The existing board formed concrete is part of the existing historic building and is

not in the scope of the alteration.

Finding: The gable replacement material is proposed as a vertical board and batten

façade, which restores the building to a more historical look and feel than the

current metal panels.

Conclusion: The proposed design maintains the existing features while also upgrading the

vertical plane of the gable to a more historical, paneled elevation, to comply with

this requirement.

VI-I Awnings, Marquees or Similar Pedestrian Shelters (P.57)

1. Awnings, marquee or similar pedestrian shelters shall be proportionate to the building and shall

not obscure the building’s architectural details. If mezzanine or transom windows exist, awning

placement shall be placed below the mezzanine or transom windows where feasible (Illustration:

Recommend 1, 5, 6 & 10; Avoid 4 & 9).

2. Except for marquees – similar pedestrian shelters such as awnings shall be placed between

pilasters (Illustration: Recommend 1 & 5; Avoid 9).

3. Storefronts with prominent horizontal lines at similar levels along the street’s storefront shall be

maintained by their respective sidewalk coverings (Illustration: Recommend 5; Avoid 8).

Finding: The South First Street entrance awning is positioned to align with the existing

architectural features and details.

Finding: There are no prominent storefront lines on South First Street or Enders Alley.

Conclusion: The proposed design adds awnings where practically allowed and maintains the

prominent horizontal lines where the new storefront is included, to comply with

these requirements.

VI-J Other (P.57)

2. Visual integrity of the original building shall be maintained when altering or adding building

elements. This shall include such features as the vertical lines of columns, piers, the horizontal

definition of spandrels and cornices, and other primary structural and decorative elements

(Illustration: Recommend 6; Avoid 4 & 9).

Finding: The exterior walls of this historic building remain unmodified. The vertical columns

and horizontal themes are being maintained.

Finding: The window replacement for energy efficiency removes all of the non-historic

windows, replacing them with more historically accurate looking windows.

Finding: The gable replacement material is proposed as a vertical board and batten

façade, which restores the building to a more historical look and feel than the

current metal panels.

Conclusion: The existing historical building elements are being maintained to comply with this

requirement

3. Restoration, rehabilitation or remodeling projects shall incorporate, whenever possible, original

design elements that were previously removed, remodeled or covered over (Illustration:

Recommend 6; Avoid 4 & 9).

Finding: The original openings on the north east corner are being opened up and restored

in a manner consistent with the building’s original garage use. The large full

height folding doors and storefront represent ‘garage doors’, albeit with a modern

thermal performance.

Finding: The metal gables are replaced with a board and batten look that is more

consistent with the early 20th century than the existing metal panels.

Conclusion: The proposed design incorporates design elements which restore the visual

integrity and rehabilitation of the building.

Performance Standards Options Requirements

Street Right-of-Way Improvements This application is for Work to an existing building and site. The guidelines of this section are as

follows:

18.88.010 Purpose and Intent

18.88.020 Definitions

18.88.030 Procedure for Approval

18.88.040 Performance Standards for Residential Developments

18.88.050 Street Standards

18.88.060 Parking Standards

18.88.070 Setbacks

18.88.080 PSO-Overlay

18.88.090 Performance Standards Guidelines

18.88.100 Applicability of Other Sections of the Land Use Development Ordinance

Finding: The scope of the Work to the building is an interior renovation and energy

upgrade with, exterior restoration improvements. Finding: Based on a change in occupancy from the existing use, to the new use, the existing

services and utilities are not expected to be expanded significantly.

Conclusion: The guidance in only applicable if where improvements to services in the right-of-

Way are required. Any Work in the public Right-of-Way must comply with state

code and will comply with the Street Standards.

First Name Last Name Company Name Address Line 1 Award Type Property Address City State ZIP Home Phone Assigned toLewis Janet Homeowner 112 Pine St. Renovation 112 Pine St. Ashland OR 97520 650-856-2558Eric Laursen Eric Laursen 46 Union, Ashland, OR 97520 840-2767Ana Bjernfalk Architect - AB Design PO Box 791, Jacksonville OR 97530 608-0100

Terry Emerson Homeowner 90 Fifth Addition 90 Fifth Ashland OR 97520 DaleMichael Murphy Michael James Murphy Const. 670 C St. #1, Ashland, OR 97520 621-3175Milo Shubat Architect - Ashland Design Solution 350 Taylor St, Ashland, OR 97520 488-4603Dudley Rood Homeowner 108 N. Second Ave Historical restoration 108 Second Street Ashland OR 97520 970-274-0070 KerryDavid Koester DAK Construction 1370 Swayze Lane, Medford, OR 97501 621-2535Bill Emery Architect - Ashland Home Design 884 Clay Street, Ashland, OR 97520 944-8897Kathleen Vargas Homeowner 556 B Street, Ashland, OR 97520 Historically Compatible Res Addition 556 B Street Ashland OR 97520 292-4742 SamMichael Hodgin Coleman Creek Construction 248 Walker Ave, Ashland, OR 97520 890-2142Bill Emery Architect - Ashland Home Design 884 Clay Street, Ashland, OR 97520 944-8897Bruce Dickens Ashland Parks and Recreation 340 Pioneer, Ashland, OR 97520 Civic Ender's Shelter - 340 Pioneer Ashland OR 97520 552-2252Steve Ennis ContractorJerome White Architect 545 A Street, Ashland, OR 97520 488-8200Bruce Dickens Ashland Parks and Recreation 340 Pioneer, Ashland, OR 97520 Civic Atkin's Bridge - 340 Pioneer Ashland OR 97520 552-2252Jim Olson Jim Olsen Concrete

Nathan Witemberg Homeowner 245 Van Ness Ave, Ashland, OR 97520 Historically Compatible Res Addition 245 Van Ness Ashland OR 97520 482-7232 AllisonTom Rust Thomas Rust Construction 22 Meadowfield Circle, Eagle Point, OR 97524 890-5033Brint Borgilt Nautilus Design Studio 11622 Dead Indian Memorial Road 261-6349Diane Sly Homeowner Historically Compatible ARU 859 C St. Ashland OR 97520 KerryRichard McKinney Contractor 117 EighthMichael McKee Michael McKee Design 360 PearlWayne/Carolyn Allman Homeowner 19 Hillcrest, Ashland, OR 97520 New SFR 134 Terrace Ashland OR 97520 488-8112Denny Graham Hildreth & Graham Homes, LLC PO BOX 956, Ashland, OR 97520 821-1619

Design Residential, INC PO BOX 8062, Medford, OR 97501 608-3956Edward "Web" Staunton Homeowner 5450 Coleman Creek Rd, Medford, OR 97501 Commercial Restoration 378 E. Main Ashland OR 97520 DaleTrevor/Dave Downing/Evan Contractor - Forest City 171 Helman, Ashland, OR 97520 499-5633Ronald Grimes Architect - Architects LLC 14 N. Central #106, Medford, OR 97501 631-5324

*Call 541-488-5305 to verify there are items on the agenda to review

April 2 014

Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room*

April 3rd Keith, Ally_______ April 10th _______________ April 17th _______________ April 24th _______________ May 1st _______________

G:\comm-dev\Commissions & Committees\Historic Commission\Historic Commission Membership.doc 3/26/2014

ASHLAND HISTORIC COMMISSION Membership List

Commissioner’s Name

Term Expiration

Mailing Address

Home Phone

Work Phone

E-Mail Address

Allison Renwick 4-30-2015 157 Sixth Street 482-6788 allison@mind.net

Ally Phelps 4-30-2014 375 Fernwood Dr. 708-0544 allysonbphelps@gmail.com

Dale Shostrom

4-30-2015 309 N Pioneer Street

482-8737 482-9761 Fax 488-2767

shobro@jeffnet.org (Cell – 621-9761)

Keith Swink 4-30-2016 1655 Peachey Road

482-8802 821-4375 kswink@mind.net

Kerry Kencairn 4-30-2016 545 A Street 488-3194 kerry@kencairnlandscape.com

Sam Whitford 4-30-2015 355 Scenic Drive 482-3450 821-0474 skwhippet@mind.net

Terry Skibby Chairman

4-30-2016 611 Beach Street 482-2805 terryskibby321@msn.com

Victoria Law

4-30-2014 406 Iowa Street 261-6605 director@ashlandrrmuseum.org

Tom Giordano 4-30-2014 105 Lincoln St #A 482-9193 (Call to fax)

tomarch@charter.net

Council Liaison Mike Morris

mike@council.ashland.or.us

Amy Gunter Assistant Planner

City of Ashland Planning Dept.

552-2044 guntera@ashland.or.us

Regan Trapp Admin. Staff

City of Ashland Planning Dept.

552-2233 regan.trapp@ashland.or.us