historic context development three of richmond’s oldest neighborhoods

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1401 MARINA WAY SOUTH, RICHMOND, CA 94804 Telephone: (510) 620-6706Fax: (510) 620-6858

Request for Proposals

Project PRISM

Historic Context Development andReconnaissance Level Survey

ofThree of Richmonds Oldest Neighborhoods

Santa Fe, Coronado and Iron Triangle Neighborhoods

Proposal Due Date:Friday, May 16, 2008

4:00 p.m.

Planning and Building Services Department1401 Marina Way South

Richmond, California 94804Phone: (510) 620-6706Fax:: (510) 620-6858

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Project PRISM RFP Richmond, CaliforniaHistorical Context Statement and Reconnaissance Level SurveyFor Santa Fe, Coronado and Historic Iron Triangle Neighborhoods

Project PRISM RFP Page 1 of 10

A. IntroductionThe City of Richmond is seeking proposals from qualified professionals to prepare ahistoric context statement and a reconnaissance level survey of sites, buildings,

structures and objects in three of Richmonds oldest neighborhoods, Santa Fe,Coronado and Iron Triangle. The project has been named Project PRISM (PreserveRichmond to Interpret and Support Memories) and one of the purposes of this historiccontext statement and reconnaissance level survey would be to identify additionalresources that could be incorporated into the Rosie the Riveter/World War II Home FrontNational Park. The acronym PRISM has been selected because the project willprovide a prism through which current and future generations can view the struggles andtriumphs of what has been termed The Greatest Generation. The goal of the project istwo-fold: first, to compile a history of the physical development of each neighborhoodand second, to organize and begin the process of identifying historic resources and/orproperties located within the study area to pursue designation on the Richmond,California, and National Registers of Historic Places.

Background:

The Rosie the Riveter/World War II Home Front National Historical Park (Park) wasestablished on October 25, 2000 to preserve and interpret the stories and places of ournation's home front response to World War II. Richmond was selected as the place totell this nations story because of the Citys significance in producing wartime products,including the development of four shipyards that produced 747 Victory and Libertyships. The City has many intact buildings constructed for wartime industries, as well as,housing and other social commercial and institutional buildings in support of workerswho came to work in support of the war effort. World War II changed Richmond from apredominantly white community of 23,600 residents to a diverse city of over 100,000

people within a year. The population explosion included a large number of AfricanAmericans. Industries operated around the clock. In response, schools, child carecenters, health care providers and merchants mobilized to support the burgeoningcommunity.

In an effort to identify what survives from that period, City staff has discovered that thereare undocumented historic resources in the study area, related to the Home FrontNational Historical Park, that have not been identified for inclusion in the park. Thesignificance of such historic resources has been brought to light through oral historiesand accompanying historic photos provided by long-time residents, wartime workersand/or their descendents.

In 2006, the National Park Service began the Rosie the Riveter/World War II Home FrontNational Historical Park Community Leaders Tours to better understand Richmonds rolein the World War II Home Front story. As a result of this and other efforts, manypreviously unknown Home Front properties were identified. Project PRISM willdocument significant buildings, sites, structures and objects that connect them to the richhistory of the World War II Home Front effort within the three historic neighborhoods. As

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a result, historic resources and properties can be incorporated into the tour or developedinto new tours associated with the Home Front National Historical Park.

The importance of this project will be that Richmond residents and visitors will better

understand the critical role of these neighborhoods played during the World War II HomeFront effort, while also providing a foundation for preserving and protecting theneighborhoods. Project PRISM will also help inform the neighborhoods about thecontinuing role they might play in Citys heritage tourism goals. Additionally, residentswith high need and low resources may learn the important history of their neighborhood,which can also bolster other initiatives being implemented that address social illsprevalent in these severely economically disadvantaged neighborhoods, such as crime,poverty, blight, and disinvestment.

About the City of Richmond:

The City of Richmond is an urban area located 16 miles northeast of San Francisco,

directly across San Francisco Bay from the San Francisco Embarcadero. Richmond ison a peninsula separating San Francisco Bay (on the south) and San Pablo Bay (to thenorth). The City has 32 total miles of shoreline. Richmond is situated near majormetropolitan cities and major new growth areas. San Francisco, Oakland, and MarinCounty are all within a one-half hour drive of Richmond.

Currently, the population of the City is 96,648 persons (2005 Census AmericanCommunity Survey) with a projected growth of 19% within the next 10 years.

About the Study Area:

The study area is comprised of three neighborhoods containing approximately 4,029

land parcels of which about 472 are vacant. The study area encompasses the historicdowntown area which includes the following collection of historic structures: theRichmond Museum of History, Winters Building, New Hotel Carquinez (Hotel Don).Nearby are named properties in the Park legislation: the Maritime Child DevelopmentCenter, Fire Station 67A, the Kaiser Field Hospital, and the Ruth C. Powers ChildDevelopment Center. The study area also includes the undesignated Anitas Building,Richmond Main Post Office, 1st National Bank, Mechanics Bank, Wells Fargo Bank, andNystrom Village Housing Development. Some of the undocumented buildings may beeligible for listing on the California Register of Historic Resources (CRHR) and NationalRegister of Historic Places (NRHP); however, nominations have not been prepared dueto lack of documentation and analysis. Earlier studies suggest that there are many morebuildings that would be eligible for listing on the Richmond, California and NationalRegisters of Historic Places.

Many of the historic resources in the study area are not easily identified as historicproperties because they may be modest, hidden, and even altered, but nonetheless arevital parts of the study areas historic mosaic. The historic context statement andreconnaissance survey will help identify these properties, raise awareness about, andultimately protect these community resources for Richmond residents and visitors alike.After the projects completion, Phase II will be implemented. This includes an intensive-

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level survey that may be followed by Richmond, California, and National Register ofHistoric Places district and individual resource and property nominations.

A Project PRISM study area overview map set is attached as Exhibit A. Photographs of

undocumented commercial and public buildings are attached in Exhibit B. Photographsof Architectural styles of homes in the study area are included in Exhibit C.

Related Information Resources:

Each consultant submitting a proposal should be familiar with the following relevantinformation:

1. Historic Structures Code (Chapter 6.06 of the Richmond Municipal Code)

2. Mapping Richmonds World War II Home Front. A Historical Report prepared for theNational Park Service by Donna Graves (2004)

3. Nystrom Neighborhood Report, Richmond, California. Prepared for the NationalPark Service by Architectural Resources Group June 2004

4. Historic Resources Evaluation Report Nystrom Village, Richmond, California.Prepared for the Richmond Housing Authority by Carey & Co. Inc. January 31, 2008

B. SelectedProjectTeamRequirements/Responsibilities 1. The consultant will complete the historic context statement development and

reconnaissance level survey for the Project PRISM area (see map, attached asExhibit A). Although the proposed reconnaissance survey and context statement

project would include the definition of any potential historic district boundaries, thePRISM area is generally the triangular area south of the intersection of RumrillBoulevard and 13th Street with the Burlington Northern Santa Fe (BNSF) railroadtracks on the west and the Union Pacific railroad tracks on the east. The southernboundary of the study area is generally formed by a southeastern spur of the BNSFrailroad track and Wright Avenue.

2. At a minimum, the consultants qualifications shall meet the Secretary of theInteriors professional qualification standards for history and architectural history.The project shall be developed in accordance with National Register Bulletin 24:Guidelines for Local Surveys: A Basis for Preservation Planningandthe most recentedition of the Instructions for Recording Historical Resources from the California

Office of Historic Preservation.

3. The consultant should be experienced in working through public outreach andcommunity involvement for a defined project area as a source of information andassistance in development of the context statement and properties to be surveyed.City staff, the Historic Preservation Advisory Committee, and the consultant will workwith the National Park Service, Richmond Main Street Initiative, Richmond

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Convention and Visitors Bureau, and the Iron Triangle, Santa Fe and CoronadoNeighborhood Councils as a Project Advisory Committee to ensure a well-conceivedand supported work program. In the PRISM study area there are concerns aboutprotecting historic properties, as well as, the complex character of the community,

concerns about government intervention and the need to balance private propertyrights. Therefore, community participation is essential for a well-developed contextstatement and reconnaissance level survey. The consultant will be expected toconduct archival research using primary and secondary resources, as well as, oralhistories and interviews to develop the historic context statement. Thereconnaissance level survey will include the preparation of Department of Parks andRecreation (DPR) 523 A, Primary Record forms and digital photography.

C. ScopeofWork:TasksandDeliverablesThe final product will be a bound and reproducible (electronic) report that includes thefollowing:

1. Title, credits, and table of contents pages, as well as, a brief overview of theproject.

2. Detailed project narrative of a) Objectives, b) Area Surveyed, c) ResearchDesign, d) Methodology Used, e) Results and recommendations for future work.The Results section shall include a discussion of how the survey findings couldbe incorporated into the local planning process.

3. Development of a historic context statement for three of Richmonds oldestneighborhoods; Santa Fe, Coronado and Iron Triangle, including a discussion ofethnic populations, organizations, and businesses.

4. Map of reconnaissance level survey area with surveyed parcels indicated.

5. Preliminary definition of any potential historic district boundaries in map form.

6. Excel-based table of buildings surveyed at the reconnaissance level includingstreet address, Assessors Parcel Number, resource name (if any), age,architectural style, year built, current building use, number of buildings on theproperty, any prior survey evaluation, initial historic significance determinations,and recommendations for intensive level survey.

7. Department of Parks and Recreation 523 A forms (Primary Records) and

preliminary 523 D form, if warranted, with high resolution (5+ megapixel camera)digital photographs.

8. Transcripts, or indexed summaries, from any oral interviews (the intent is toconduct some oral history interviewing as time and funding allows).

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9. Minutes and summaries from community and Project Advisory Committeemeetings are to be provided within one week of meeting date. All meeting notesshall be included as an appendix in the bound report.

The Planning and Building Services Department firmly believes in the power ofphotographs, and graphics to communicate ideas. The consultant team is required toprovide powerful visuals that effectively complete and enhance the meeting and projectprocess. Any and all materials developed for this project will become the property of thePlanning and Building Services Department. Additional deliverables as required include:monthly progress reports; electronic files on disc (word and PDF format) for each finalproduct; presentation boards, and PowerPoint presentations for public meetings.Meeting materials including agendas, minutes, presentations (i.e. PowerPoint),supplementary handouts, and material and display boards shall be submitted to thePlanning and Building Services Department for approval prior to all meetings, workshopsor public hearings.

Attendance at Meetings:

The scope of services requires the consultant to work closely with staff and thecommunity in completing the historic context statement and reconnaissance level surveyproject. The consultant will budget (at minimum) attendance at the following meetings:

1 Kick-off meeting with Planning and Building Services Department and theProject Advisory Committee

1 Planning Commission meeting 1 City Council meeting 6 Community meetings 4 Project Advisory Committee meetings

D. RequestforProposals,SelectionandContractScheduleApril 11, 2008 Release of Request for Proposals

April 30, 2008 Non-Mandatory Pre-Proposal meeting/tour - 9:00 a.m.(Reservations Required)Meet at 1401 Marina Way South - City Council Chambers

May 16, 2008 Proposals Due

May 21, 2008 Notification of Consultant Teams

June 2-3, 2008 Interviews by Consultant Selection CommitteeJune 17, 2008 Authorization by the City Council for Director of Planning

and Building Services Department to Negotiate a Contractwith the highest ranked Consultant Team

July 1, 2008 Execution of Contract

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E. SubmittalRequirementsA. A Statement of Qualifications (SOQ) shall be submitted by all consultants and sub

consultants who will be involved in the historic context statement development andreconnaissance survey project. All Statements of Qualifications should answer thefollowing questions:

1. Identify the primary contact for the contract and list key personnel, and theirroles and responsibilities. Please include brief resumes for the primarycontact and key personnel.

2. Identify how each member of the consultant team, as well as, subconsultantsmeet the Secretary of the Interiors professional qualification standards for

history or architectural history pursuant to the Code of Federal Regulations,36 CFR Part 61, Appendix A.

3. Provide a work history for key personnel, including descriptions of projectsand their responsibilities. Identify the educational background of the keypersonnel.

4. Describe the role responsibility of each subconsultant, if any, what theirassignment will be, and their respective experience.

5. Briefly describe related projects for which the team has provided historiccontext statement and architectural survey services. List the client, contact

person(s) and title(s), addresses, and phone numbers for each project.Samples of prior survey work (context statements, DPR 523 A, B, and Dforms) are strongly encouraged.

6. Provide a billing rate sheet for all personnel who will charge to the project.Include any relevant billing policies. To the extent possible, identify the costof developing the historic context and the unit cost of surveying an individualparcel at the reconnaissance level and the number of parcels within a definedarea which could be surveyed at the reconnaissance level within a totalproject budget of $150,000 (please explain all assumptions). Unlessspecified in the submittals, the City will assume that the professional feeschedule will include any costs associated with complying with the Citys

insurance requirements as specified in this RFP.

7. Disclose any real or perceived conflict due to interest in real propertydevelopment within the City of Richmond. These interests may includeproperty ownership or current consultant contracts with private or publicentities, including the City of Richmond.

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8. Explain the status of the prime consultant and subconsultants as minorityand/or women owned businesses, if applicable.

a. Biographies of consultant staff and promotional material may supplement

this submittal.

9. Describe previous experience working in ethnically diverse communities, aswell as, with nonprofit and community based organizations and associations.

B. Demonstrated ability to obtain the following insurance policies:

REQUIRED: Comprehensive general liability insurance, including personalinjury liability, blanket contractual liability, and broad-form property damageliability coverage. The combined single limit for bodily injury or propertydamage shall not be less than $2,000,000.

REQUIRED: Automobile bodily injury and property damage liability insurancecovering owned, non-owned, rented, and hired cars. The combined singlelimit for bodily injury and property damage shall not be less than $1,000,000.

REQUIRED: Statutory workers compensation and employers liabilityinsurance as required by state law.

Professional liability insurance. The limit of liability shall not be less than$2,000,000.

The consultant shall furnish the City of Richmond with certificates of insurance andwith original endorsements affecting required coverage, which shall be provided by

the consultants insurance company as evidence of stipulated coverage.

The consultant shall include all sub-consultants as insured under its policies or shallobtain separate certificates and endorsements for each sub-consultantdemonstrating evidence of stipulated coverage.

Each insurance policy shall be endorsed to state that coverage shall not besuspended, voided, canceled, or reduced in limits except after thirty (30) days priorwritten notice has been given to the City.

C. The Planning and Building Services Department will not accept the application if:

Any document or item necessary to the proposal is incomplete, improperlyexecuted, indefinite, ambiguous, or is missing.

Additionally, factors such as, but not limited to, the following may also disqualify apotential consultant without further consideration:

Evidence of collusion among others submitting proposal;

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Any attempt to improperly influence any member of the Consultant SelectionCommittee;

A proponents default under any type of agreement with the City of Richmond orRichmond Community Redevelopment Agency which resulted in the terminationof that agreement; and

Evidence of any unresolved claim or litigation between the proponent and theCity of Richmond or the Richmond Community Redevelopment Agency.

F. SelectionCriteriaThe Consultant Selection Committee will evaluate the proposals based on the criterialisted below:

a. Quality of the proposal;

b. Cost to the City;

c. Capability and experience of the consultant;

d. Ability to meet the customer service objectives of the Planning and BuildingServices Department.

Specifically:

1. Demonstrated ability to develop a historic context statement andreconnaissance level survey.

2. Given the community-based orientation of this project, it is expected that theselected consultant will attend community meetings as outlined in this RFPand will work closely with local archives, museums and community groups. Itis preferred, then, that key personnel employed by firms or individualsresponding to this RFP are located in the Greater Bay Area.

3. Demonstrated experience working in ethnically diverse communities, as wellas, with nonprofit and community based organizations and associations.

4. Cost Proposals that have a high level of comprehensive services providedwithin the allocated budget.

5. Capacity to produce the project within the allocated time frame. The projectis supported in part by a federal grant awarded by the United StatesDepartment of Interior National Park Service to the City of Richmond throughthe Preserve America grant program, and by the Richmond CommunityRedevelopment Agency. Individuals and firms responding to this RFP must

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be able to complete the project within the required timeframe and comply withthe grant agreement executed between the City of Richmond and theNational Park Service (see attached).

Consultants may be interviewed regarding specific areas of their proposals, as part ofthe evaluation process.

G. ProjectCostProposalAs Attachment 1 to your proposal, provide a subtotal for each task identified in thepreliminary work plan. At a minimum, include a line item cost estimate for each taskoutlined in the scope of work plus a separate cost for meetings (a cost per meeting isrequired). The spreadsheet will be in a format that will permit Planning and BuildingServices Department staff to determine the key project team member(s) proposed foreach task and the number of management, technical, drafting and support personnelhours, cost per hour for each project team member and subtotal cost envisioned for

each task. The hourly rate, name of team member and staff classification shall be thecolumn headings in the spreadsheet.

Identify other costs to be billed to the project including project expenses (no mark-ups onexpenses will be allowed) and sub-consultant fees. Include any proposed mark-up forsub-consultant fees. Include a copy of the proposed rate schedule(s) to be usedthroughout the duration of the study and any adjustments that are predicted to occurduring the study.

H. SelectionProcessThe Consultant Selection Committee will use the selection criteria and submittalrequirements described in previous sections to evaluate all responses to the RFP. thatmeet submittal requirements and the submittal deadline based on:

Experience and qualifications of staff assigned to the project References, particularly municipal agencies Firm key personnel and their accessibility to Planning and Building Services

Department staff Willingness and demonstrated ability to meet deadlines Demonstrated understanding of the overall project and relevant issues Project Cost

The Consultant Selection Committee will rank the proposals and will interview the topranked proposals. All other consultants will be notified by mail of their status accordingto the contract execution schedule in Section D above. Final selection will be based onthe proposals and ratings from the interviews (if held).

The Consultant Selection Committee will recommend to the City Council authorizationfor the Director of Planning and Building Services Director to negotiate and execute acontract with the highest-ranked consultant team. Upon authorization by the City

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Council, the Planning and Building Services Director will proceed with development of acontract with the selected consultant. Submitted proposals, including cost informationwill form the basis for the scope of work for the contract between the Department andthe selected consultant team. If the Department and the selected consultant team

cannot reach agreement on the contract agreement, the Department will terminatecontract development and, at its option, contact the next-highest ranked consultant forcontract development.

The Department of Planning and Building Services and the selected consultant willnegotiate a professional services contract for the time period July 2008 to March 2009.The City reserves the right to extend the term of the contract and augment the amount ofthe contract with the agreement of the selected proposer, pending approval by the Cityof Richmond City Manager.

I. GeneralTermsandConditionsLimitation: The Request for Proposals does not commit the Richmond Planning andBuilding Services Department to award a contract, to pay any cost incurred in thepreparation of the firms RFP response or to procure or contract for services or supplies.The Planning and Building Services Department reserves the right to accept or rejectany or all RFP responses received as a result of this request, to negotiate with allqualified sources or to cancel all or part of this RFP. This RFP does not constitute anyform of offer to contract.

Award: The Richmond Planning and Building Services Department reserves the right toaward a contract and/or select a service provider without discussion based upon theinitial RFP responses.

J. ProposalSubmittalOne (1) unbound original and ten (10) bound copies of the RFP response must bereceived no later than 4:00 P.M. PST, May 16, 2008, at the following address:

Project PRISM RFPAttention: Lina VelascoRichmond Planning and Building Services Department1401 Marina Way SouthRichmond, CA 94804

Late responses will not be accepted.

Calls regarding proposal submittals may be directed to the Planning and BuildingService Departments main telephone line at (510) 620-6706.

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historic context development three of richmond’s oldest neighborhoods

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