history baseball club - web view07-07-2015 · president, chairman, secretary,...

Draft idea – information is gold when doing a person’s history.

Your BaseballSA History

What you need to collect.

. It will be very hard for the first one.

The most important item is your AGM Report.Read my proposed template info.

Other items.

Score booksClothing [from medal winners or state players- possibly 2-3 of each]Stats of all players and officials.Photos of teams and officials with names. Colour A4 size.Minute books.

From Annual Report Booklet.

Team photos – names. MUST HAVE.SABL medal winners.SABL medal points for each grade.Club medal winnersClub medal points for each grade.Committees, staff, Photo. How many years on committees, include scorers and Umpires.Committee report and picture of person making the report.President, Chairman, Secretary, Treasures Reports/photos and short resume of his history.Each Team has a report/ photo/ list of players – years played or games. Stats.Lists of Life Members [honour boards]Photo and info re this year’s Life Member in this year’s report. [meaning tell the person in advance.]

Friday, 5 May 2023 Gordons draft idea – the ultimate

What we have – it may be a bit or a lot.

1. 1989 team list state team. Plus team photos – individual.

2. Copy, Annual reports list -no 1968 – 2012-13 LISTof what we have.

Patron, vice patrons, pres, staff, board etc.

3. Copy, AGM Reports - list 68 -2012-13 Pres, vice, sec, minute sec and recorder, etc.

4. 75th anniversary Team Claxton Shield

5. Australian baseball Council

6. SABL Board members Of field

7. SABL Board members OnField

8. Bob Finn Trophy

9. Cal Ripken Selection

10. Claxton Shield / ABL Teams

11. Club of Year Seniors, Youth, Club Volunteer

12. Div One batting award

13. Division One awards InF,OF, Rookie

14. Div One AllStar selection

15. Div One Grand Final

16. Div One individual awards

17. Div One prem teams Winter baseball

18. Div One Summer prem teams

19. Div One League Grand Finals

20. Executive Committee

21. High School Age groups

22. High School Open Age

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23. Youth Committee Part One

24. Part Two25. Medals, U12 little

League26. Medals U14,1527. Medals U19, 1628. Medals, 19,17,1529. State Team,

U12,Little Lg30. State Team, U2331. Life Members

32. State School Boys

33. Match and Grounds

34. Medical, Auditors etc

35. Minor Leagues

36. Night Baseball

37. Patrons and Vice

38. Permit committee

39. Presidents

40. Primary School

41. Professional Signed Players

42. SABL Admin Staff

43. SABL on field admin staff

44. SA Country B Assoc

45. Senior Medals Div1 capps46. Div 2 -447. Div 5 -848. Div1 League Todd medal

49. Senior premierships

50. State School boys

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51. State Team U1252. U1453. U1654. U1855. U2356. Tribunal Committee

57. Umpires Admin58. Appointment Panel59. Onfield60. Various Youth Awards

61. Winter Baseball League Post 1969

62. NBL winners

63. NBL Grand Finals

64. Australian AA U16 team

65. Aust AAA U19

66. Youth State Team U18,16,14, Winter67. U18,16,14, Summer68. College Scholarship

69. Scorers Association

70. Senior State Teams Prior Claxton Shield 1934

71. World Children’s baseball fair

72.73.74.75.76.77.78.79.80.

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Phil Alexander. Picture.

2014, annual report

YOUR DESIGN, POSSIBLY A SHORT MESSAGE HERE

“The aim is to have a great looking document that promotes your club and baseball plus keeps a historical record of the club and its members”

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Draft idea – information is gold when doing a person’s history.

CLUB SABLCOVER FRONT.

1. Team photo –highest2. Highest medal winner

COVER FRONT.1. Grand final winners.2. Capps Medal photo

INSIDE FRONT COVER.1. Sponsors or someone special2. Contact details of club. And

website.

INSIDE FRONT COVER.1. Sponsors or someone special2. Contact details of club. And

website.

BACK COVER.1. Sponsors or someone special

BACK COVER.1. Sponsors or someone special

INSIDE BACK COVER.1. Sponsors or someone special

INSIDE BACK COVER.1. Sponsors or someone special

The order of pages and topics could be different BUT still get the same info.

A4 in size.

Colour


Gordon Penhall

Your BaseballSA History

Museum Curator.

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CLUB SABL

PAGE ONEContents page

PAGE ONEContents page

Page twosponsors

Page twosponsors

PAGE THREE - PicturesCommittees + structureStaff

PAGE THREE - PicturesBoard of DirectorsStaff

REPORTSMUST HAVE Picture of group and names


PAGE FOURPresidents Report / PictureShort history of person in charge of each committee.

PAGE FOURPresidents Report / PictureShort history of person

Page 5Chairmans Report - Short historyPicture

Page 5CEO Report - Short historyPicture ceo

Page 6.Finance

Page 6.FINANCE REPORT. Short history

Finance details Finance details

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CLUB SABL



SENIORS - Short historyNames, team picture

BASEBALL OPERATIONSPicture of committee with names.

YOUTH YOUTH

CANTEEN Affiliated Associations Report

GROUNDS ADELAIDE BITE REPORT A4 team photo + names.

BAR OTHER REPORTS

“Info and pictures are the key.”

Get pictures and info throughout the season.

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CLUB SABL

AWARDS + Team reportsPictures/names

AWARDS = team reports.Pictures/names

Club awards Coopers Div 1 Grand FinalDiv1 Capps Evening + awardsDiv2 Senior awards B+F3 Junior Medal Presentation4 Little League Team5 Under 14 State Team6 Under 16 State TeamU18 Under 18 State TeamVoting pts per grade your club Under 23 State Team

picturesOther groupsnames and photo

Other groups/associations Reports –names and photoUmpires

Club Scorers. ScorersClub umpires Country

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CLUB SABL

YOUR club prem tables ALL Premireship tables

Div 1. – what you have Div 1. - Div 8Youth, what you have. U19 – U15Little League Little League

T – Ball

VOTING points VOTING points

YOUR OWN club per grades Top 10 or 20All grades

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CLUB SABL

HISTORY HISTORY

Club Life members list SABL Life Members ListNew Life member, there history in agm doc.

New Life member in AGM report for year they are made LM.

How many games list. Capps medal winners list

New Capps medal winner history

ABL Hall of Fame listABL Hall of fame – show one in detail each year.Anyone who gets an ABL award that season.Div One winners list of Clubs

Your club history curator.Heritage Committee

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Example of info available.

Annual reports.

For many non-profits and charities… o it is an opportunity for full financial transparency: disclosure on what

was accomplished with the funds received; why you did this; and the results - the impact it has had on your mission or the community you are serving

o it offers an opportunity to thank those who enable you to fulfil your mission

o it can be used as a fundraising tool to help build relationships with donors, if it effectively tells human stories about the organization’s work in the community

o It can be used as a marketing piece to tell your story to sponsors and/or partners or included as part of a grant application or media kit.

For associations, clubs and other membership organizations… o it is a means of reporting on the organization’s accomplishments over

the year and how these have benefited members o it can demonstrate (through financial reporting) the value of

membership - how the membership fees or dues were spento it can also be a way of thanking or acknowledging the work of

members, volunteers, sponsors, etc.

A4 in size.

Just make a few in colour, Charge $5.00 for each coloured one.

COLOUR

MAKE A TEMPLATE

1. Just make a few in colour, Charge $5.00 for each coloured one. Take orders.

2. Remember, three to sabl. (1 for SABL,One for Mortlock Library, 1 for Heritage committee museum curator.)

3. Digital version to Heritage Committee museum curator. PDF and format it was made in.

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Getting Started with Annual Reports Table of Contents

About this Guide Why create an annual report? Who is your key audience? What information should you include? Telling your organization's story What format is best for your organization? Additional Resources

Who is your audience for your Annual Report

Once you are clear on WHY you’re creating an annual report, you need to identify your key audience. You may have a number of potential audiences for your annual report, but it’s important to determine who you are targeting. After all, you want to be sure you include the information this audience is looking for in a voice that resonates with them. Like your reason for producing an annual report, your audience is dependent on the nature of your organization. For example …

For many non-profits and charities, your key audience(s) might include:

Donors and prospective donors Funders Volunteers Partners/Sponsors

For associations, clubs and other membership organizations your key audience(s) would likely include:

Members and prospective members Volunteers Partners/Sponsors

“the most important part of a non-profit annual report is the description of your accomplishments. Your readers want to know what you did, but more importantly, they want to know why you did it. What were the results? Why did you spend your time and money the way you did? What difference did it make? Connect the everyday activities of your organization to your mission statement. Don’t assume that readers will automatically understand how your activities help you achieve your mission. Connect the dots for them.”

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Using Visuals - Remember to Show and Tell

Whether you decide to create a printed or online document, or even a video annual report, be sure to use photos and other visuals to help tell your story and make your report more compelling. Sometimes a photo conveys a message clearly with just a simple caption – helping keep your text to a minimum. Look through the photos you’ve taken at events and other activities – this might also help you identify some individuals you might be able to connect with for testimonials as well.

Since visuals add impact, you can and should include as many colour images as you like in a digital or online version as well as a PDF. But if you are creating one document for printing that will be used for the PDF, just remember to either factor in the cost of colour for the printed copies or else produce the images in black and white format for the printed version. (Take a look at the Deaf Blind Ontario Services example above – they managed to include great visuals and photos, using a 3-color format.) You can ask your designer or printer to advise you based on your budget and to help you with technical support.

Example: Here’s an example of a digital annual report that was ranked as a “Finalist” in the 2011 VSRA’s – The Canadian Feed the Children Annual Report. This annual report uses photos to help tell their story and they also use visuals effectively to demonstrate the impact of their work and their accomplishments.

Design Considerations:

Interesting and well-placed photos and graphics can take your annual report from dreary to dynamic. Visuals will also help to draw the reader in, capture attention and break up the text in both print and digital reports. Remember to keep design clean and easy-to-read. Don’t use too many typefaces or fonts and whether online or print, make sure you include sub-heads to pull the reader through and help those who are scanning.

Thoughts on the Executive Directory and Chairman’s Messages

Letters or messages from the Executive Director and Chair of the Board are standard fare in an annual report - for good reason. It is important for those leading the organization to both report and comment on the year’s accomplishments and state of affairs. As Kimberlee Roth suggests in her post - Your Annual Report’s Opening Message: 6 Ways to Motivate Readers:

Opening messages. In fact, I believe they can be an important component of a non-profit’s annual report. When done well–wellbeing the operative word–they provide context for the rest of the publication. They personalize it and make it more immediate, and they help point readers to key information and calls to action.

That said, most opening messages, those “letters from the executive director,” make me want to get out my figurative red pen and edit away (at best) or, at worst, put the

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http://gettingattention.org/2011/09/your-annual-reports-opening-message-6-ways-to-motivate-readers

http://gettingattention.org/2011/09/your-annual-reports-opening-message-6-ways-to-motivate-readers

http://deafblindontario.com/images/stories/DBOS-AR1011-FINAL_061411.pdf

http://www.canadianfeedthechildren.ca/wp-content/uploads/2011/07/annual-report-2010.pdf

http://business.queensu.ca/centres/CA-QCG/voluntary_sector_reporting/2011_awards.php

http://www.wildapricot.com/membership-articles/ar-tell-your-organizations-story





publication down or close my browser window. Of course you want your annual report’s welcome to excite readers and motivate them to read from cover to cover.

Roth makes the following suggestions for annual report opening messages:

1. Keep it Short …a few succinct paragraphs, a half page, 200-300 words. …Hit the high points and move on.

2. Keep the Salutation Simple - “Dear Friends”–or something similar–is great.3. Keep the Tone Conversational - Keep it professional and formal, yes, but

not stilted or distant. Don’t be afraid to let some personality shine through either.

4. Show Awareness…Talking about all the great things that happened without acknowledging others’ challenges during the long, hard recession felt wrong. …Phrases such as “In spite of difficult economic times, we were fortunate to … ” can go a long way.

5. Keep it Candid and Transparent - Not a good idea to say how great the year was if it wasn’t. You can highlight the good while still being honest about areas you know need addressing. Your donors and other supporters want to know that you’re working to improve and that their time and/or money isn’t being wasted.

6. End with a Positive Note and Call to Action - Hint at a few things you’re excited about for the coming year, keep your ending hopeful but not artificial, and invite readers to do something–join you on social media sites, sign up for your newsletter, make a donation before the year ends, volunteer at an event, respond to a survey. Instead of making them drowsy, get them engaged–not only in reading your annual report but supporting your cause

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Annual Report Checklist

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This checklist was designed as a guide to help those who are new to annual reports get the development process rolling. It offers some general questions to consider as you develop your annual report production plan. For a more detailed resource, you can read our guide, “Getting Started with Annual Reports” by visiting wildapricot.com/annual-reports.

Have you identified a project leader?

If there will be a number of people contributing to the annual report, it is a good idea to identify a project manager who can spearhead this and ensure production runs smoothly?

Who needs to be involved?

Do you have a committee to oversee the process? (e.g., Communications/Marketing committee) Should Board members be involved?Who (volunteers & staff) will be responsible for providing content?Who will be responsible to have final approval of content? Do you have a designer/PR agency or volunteer?

What is your objective for this annual report?

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http://wildapricot.com/annual-reports

http://www.addtoany.com/share_save#url=http%3A%2F%2Fwww.wildapricot.com%2Fmembership-articles%2Fannual-report-checklist&title=Annual%20Report%20Checklist%20%7C%20Wild%20Apricot%20Membership%20Knowledge%20Hub&description=


Who is your key audience?

Have you clarified the key audience for your annual report - and do you know their preference for how they want to receive the report?

Printed /mailed version?Post card notification with URL to online version?

Online version only? no paper is still best.Email notification of online version?

All versions have a place in your club. Printed versions for the agm, mailed out to important club members, Post card could have sponsors info on it. Must have online version.

Have you created a content outline?

Here are some of the things to consider including in your annual report:

☐ President / Board Chair’s message☐ Executive Director’s message☐ Committee reports☐ Accomplishments (3 key achievements this year – examples of these “stories”)☐ Financial statements☐ Thanks (e.g., donors/members/volunteers, etc.)

Have you identified Key Messages and/or Theme?

Perhaps you already have key messages or you have a yearly theme. If not, it might help to distil down 3-5 key accomplishments to focus on.

Have you developed a budget?

Costs will be dependent on the format you choose (see below) and whether you are using external talent, pro bono services and/or volunteers to write, design and produce the annual report.

What format will you use?

Remember that the format you choose will impact the budget as well as production time required.

☐ Digital or online: YES☐ Postcard (usually with a link to a more extensive online report & financials)☐ Video ☐ Printed piece (size? 4-colour; 3-colour; B&W?) YES MUST HAVE

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http://www.wildapricot.com/membership-articles/annual-report-checklist



☐ A combination of the above?

Have you created a production schedule/critical path?

Here are a few things to consider as you create your schedule/plan:

☐ Target date: Start by identifying the date you required the annual report (e.g., Annual General Meeting, etc.) – and create a work-back schedule from there.

Here are some of the milestones to consider including on your critical path or work-back schedule (please note these are not necessarily in the order you’ll need):

☐ Content outline developed☐ Key messages/theme finalized☐ Designer/Writer briefed☐ First rough draft of content gathered (e.g., from Board; Committee Chairs, staff, etc.)☐ Distribution process finalized (e.g., mail house etc.)☐ Financials received☐ Financial commentary/narrative description or visual representation drafted & approved☐ Photographs: gathering or staging of photographs and visuals scheduled☐ First rough draft of content ready for Board/staff review?☐ Sign-off on content (ED, Board Chair, etc.)☐ Rough layout of design – proofing and approval or feedback☐ Final design approved☐ Printing / online production☐ Distribution

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history baseball club - web view07-07-2015 · president, chairman, secretary,...

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