HKCAN Project : an overview & the way forward

presented byJULAC-HKCAN Workgroup

4th October, 2002

Presentation:Joyce Po (Hong Kong Institute of Education)

Demonstration: Lolita Kwok (Hong Kong Baptist University)

History of HKCAN Project

January 1999• Lingnan University initiated a collaborative project among HK aca

demic libraries to perform Chinese name authority control

• A workgroup was formed :Hong Kong Chinese Authority (Name)香港中文名稱規範工作小組

History of HKCAN Project

September 2001• HKCAN Project was recognized as a JULAC (Joint

University Libraries Advisory Committee) project

• Costs shared by members

Objectives

1. Build a union Chinese name authority database for resource sharing purpose

2. Enhance efficiency and effectiveness in authority control among HK libraries

3. To accommodate CJK vernacular headings

Jin, Yong, 1924- or 金庸， 1924-

Objectives

4. To develop Chinese and English headings to solve the problem of authors having bilingual publications

Gao, Xingjian & 高行健Cheung, Steven N. S. & 張五常

Founding Members

• Chinese University of Hong Kong

(Database host institution)

• Hong Kong Baptist University

• Hong Kong Institute of Education

• Hong Kong Polytechnic University

• Lingnan University

• University of Hong Kong

City University of Hong Kong (Observer)

Technical standards

• AACR2-- Standard for creation of headings and

references

• MARC21 for Authority Data-- Creation of MARC records

Record Structure

1999-2000

• Exploring a MARC tag to store equivalent heading

double 1xx

880

19x (Chinese form in 1xx, LC or pinyin form in 19x)

August 2000

• Adopted 7xx model with modification

• Field tag clearly defined in MARC 21 Format for Authority Data

• 1xx main heading-- Authorized Chinese form

• 7xx equivalent heading (repeatable)-- English form / pinyin form

Record Structure in 2000

• Sample record100 1 成龍,|d1954-400 1 Chan, Kong-sang,|d1954-700 1 Cheng, Long,|d1954-

May 2001• HKCAN Authority Record Requirement

was set up

• Scope : personal names corporate names conference namesseries/uniform titles

May 2002

Revised the record structure to

• comply wholly with MARC21

• facilitate future cooperation with overseas libraries

1xx main heading:

LC established heading / pinyin form

7xx equivalent heading (repeatable):

Chinese form

• Sample record (revised in 2002)

100 1 Gao, Xingjian400 1 Kao, Hsing-chien700 1 高行建

100 1 Cheng, Long,|d1954-400 1 Chan, Kong-sang,|d1954-700 1 成龍,|d1954-

LEADER24:01444cz 2200337n 4504001000025865003HkCAN00520001026123548.0008810225nc acannaabn |a aaa |||010 $an 81014388035 $a(DLC#)n 81014388a040 $aDLC$beng$cDLC$dDLC$dDLC-CK$dInU$dNjP$dDLC-R$dDLC$dNjP$dOCoLC$dHkCU$dHkCAN066 $c$1100 1 $aJin, Yong,$d1924-400 1 $wnne$aChin, Yung,$d1924-400 1 $aZha, Liangyong,$d1924-400 1 $a 查良庸 ,$d1924-400 1 $aCha, Louis,$d1924-400 1 $aCha, Liang-yung,$d1924-400 0 $aKim-Dung,$d1924-400 1 $aKim, Dung,$d1924-400 0 $aJinyong,$d1924-400 1 $aYong, Jin,$d1924-400 1 $aKin, Y{229}o,$d1924-670 $aHis Hung Yang hao chieh chuan.670 $aHis Ma nu da t{225}inh, 1978?:$bt.p. (Kim-Dung)670 $aChin Yung pai chia t{176}an ( 金庸百家談 ), 1987:$bcolophon (Jinyong [in rom.])670 $aFox Volant of the snowy mountain, c1993:$bt.p. (Jin Yong) cover p. 4 (b. 1924 in China's Zhejiang Province but now based in Hong Kong; real name, Louis Cha; novelist, journalist, publisher, political commentator, historian and Buddhist scholar)670 $aFox Volant of the Snowy Mountain, 1996:$bt.p. (Jin Yong)670 $aBuky{229}o sh{229}osetsu no kyojin Kin Y{229}o no sekai, 1996:$bt.p. (Chin Yung [chi. r]; Kin Y{229}o [Jpn. r.])700 1 $a 金庸 ,$d1924-

LC record enhanced by HKCAN

LEADER24:01009nz 2200229n 4504001000036539003HkCAN008990423n| acnnnaab| |a ana d035 $a(HkCU#)cu150596040 $aHkCU$cHkCU066 $c$1110 1 $aHong Kong (China).$bRating and Valuation Dept.410 1 $aHong Kong (China).$bCommissioner of Rating and Valuation410 2 $aCommissioner of Rating and Valuation (Hong Kong, China)410 2 $aRating and Valuation Dept. (Hong Kong, China)410 2 $aCha xiang wu ye gu jia shu (Hong Kong, China)410 2 $a 差餉物業估價署 ( 香港 , 中國 )510 1 $wa$aHong Kong.$bRating and Valuation Dept.510 1 $wa$a 香港 .$b 差餉物業估價署670 $aIts Annual summary by ... Commissioner of Rating and Valuation for the year 1997-1998, 19

98:$b(Commissioner of Rating and Valuation)670 $a 香港特別行政區政府電話簿 , 1998:$bp. 507 ( 差餉物業估價署 Rating and Valuation Dep

artment)710 1 $a 香港 ( 中國 ).|b 差餉物業估價署

Original record created by HKCAN Members

Progress of the Database

January 2001• Members started to submit records to the

Database• Chinese University of Hong Kong and

Hong Kong Baptist University records loaded to the Database

September 2001• Hong Kong Polytechnic University records

loaded

November 2001• Hong Kong Institute of Education records

loaded

January 2002• City University of Hong Kong records loaded

De-duplication• September 2001 : guidelines prepared• 2002 : de-duplication completed

Statistics (as of 12 September 2002)

• Personal name : 71,500 records• Corporate name : 13,166 records• Meeting name : 962 records• Series/Uniform title : 16,696 records

Total : 102,324 records

Statistics (as of 12 September 2002)

• LC enhanced records :

41,828 records (41%)

• Original created records :

60,496 records (59%)

Library System Vendors

• Some vendors support other tags

e.g. MultiLIS system in Canada

August 2001

• Innovative agreed to support 7xx model

• 7xx indexed and searchable on OPAC

• Redirections for Equivalent headings

Search 110 “Hong Kong (China). Rating and Valuation Dept.” and its redirections

Search 710 “ 香港 ( 中國 ). ” 差餉物業估價署 and its redirections.

Search see-reference heading 400 “Sun tzu” redirection is given to 100 and 700

Co-operation with China/Taiwan

With Taiwan in November 1999 • Software and data exchange agreement

With China in June 2000• HKCAN Workgroup acquired data file of authority re

cords from National Library of China

• Records in CN MARC format

• Data mounted on the test site

Summary

• CJK Enhanced records benefit both users and cataloguers

• Bilingual publications of Chinese authors can be accommodated within one name authority record

Summary

• Names with same pinyin can be differentiated easily

Wen, Jun 文均Wen, Jun 文軍

• Labor intensive, but cost and time will be justified in the long run because the quality of cataloguing is improved

1. Building a dynamic database

• member libraries contribute new records and update existing records

2. Building a noise-free database

• maintain the standard of name authority records

• eliminate inconsistency among member libraries

Future Development

3. Resource sharing• build up data and MARC format suitable for the exc

hange and sharing among HK and overseas libraries• recruit new members in the future

4. More future collaboration• Has provided a good foundation for further

cooperation• Become a discussion forum for Hong Kong

cataloguers and take joint action if necessary