A

PROJECT REPORT

ON

“SUMMER TRAINING”

AT

“HLE ENGINEERS PVT. LTD.”

MAROLI

SUBMITTED BY:

MISS. DEVANSHI MEHTA

S.Y. BBA

SUBMITTED TO:

PROF. JAYA DAKHWANI

TO

S.S. AGRAWAL COLLEGE OF ARTS,

COMMERCE AND MANAGEMENT, NAVSARI.

VEER NARMAD SOUTH GUJARAT UNIVERSITY,

SURAT.

YEAR – 2015

DECLERATION

I am DEVANSHI MEHTA hereby declare that this project under the HLE

ENGINEERS PVT. LTD. has been prepared during 2st May, 2015 to 30th June, 2015 under

the guidance of PROF. JAYA DAKHWANI lecturer of S.S. AGRAWAL COLLEGE OF

ARTS, COMMERCE AND MANAGEMENT.

I also hereby declare that this project report has not been submitted at any other

person to any other university or institute for the award of any degree or diploma.

DATE:

PLACE: NAVSARI

YOURS FATHFULLY,

Devanshi A. Mehta

ACKNOWLEDGEMENT

In regards to this programmed, I would like to my gratitude and thanks to S.S.

AGRAWAL COLLEGE OF ARTS, COMMERCE AND MANAGEMENT and VNSGU

UNIVERSITY for catering me the opportunity of training. I also my special thanks to my

principle PROF. VAISHALI PAREKH and my guide PROF. JAYA DAKHWANI guiding us

in training programmed.

I am thankful to HLE ENGINEERS PVT. LTD. for letting to do this project. I wish to

express my deep sense of gratitude to MR. HIMANSHU PATEL (M.D.) and me really

thankful to Directors, Managers, Executives, Engineers and Employees of HLE

ENGINEERS PVT. LTD. Who have been guiding me in this path step by step and have made

path really simple to get through.

The most precious part of my life that MY PARENTS who have showered their love

and support which can be never repaid in any form and without them this achievement could

not have been possible.

PLACE: Navsari

Devanshi Mehta

INDEX

SR NO. TOPIC PAGE NO.

DECLARATION

ACKNOWLEDGEMENT

1 COMPANY PROFILE

2 HUMAN RESOURCE DEPARTMENT

3 MARKETING DEPARTMENT

4 FINANCE DEPARTMENT

5 PRODUCTION DEPARTMENT

6 CONCLUSION

7 BIBLIOGRAPHY

OJECTIVE OF STUDY

This training helps to understand the practical aspect of concept learned the semester in the

real life scenario.

It is oriented towards developing the skills, knowledge and attitudes.

To find out the co-ordination between different departments of the company.

To understand the function and different department in achieving organizational goals.

LIMITATION OF THE PROJECT

All the information in this report is gathered through asking questions concern of related

department.

May be some information is left due to short time period.

All the information shown is according to my limited subject knowledge.

The conclusion made by my own analysis.

There secret like the exact financial and statistical information.

[1]

HLE ENGINEERS

PVT. LTD.Challenging the obvious

COMPANY PROFILE

Establish in the 1981 to meet the engineering needs of the fast growing “PATEL

GROUP” chemical companies, we are today one of the largest manufacturers of filtration and

drying equipment on the globe.

With a rich experience in the chemical industry spanning over 40 years and with over

3000 installation worldwide we have exacted the technology to meet stringent process

requirement.

They specialize in exotic metal equipment and have the distinction of commissioning

some of the largest Hastelloy® Agitated Nutsche Filters and Filter-Dryers in business. They

have repeatedly accepted and delivered challenging jobs with peculiar process and process

control needs.

[3]

BRANCHESE OF THE COMPANY

[4]

PATEL GROUP OF COMPANIESENGINEERING GROUPCHEMICAL GROUP

We, at HLE ENGINEERS PVT. LTD. Manufacture and market Chemical Plants &

Equipments as per National and International Standards.

H L E Engineers Pvt. Ltd. is authorized to use "U" Stamp symbol of ASME.

H L E Engineers Pvt. Ltd. is authorized to use the "NB Stamp" symbol.

H L E Engineers Pvt. Ltd. is authorized to use the "R Stamp" symbol.

They also manufacture equipment adhering to CE standards.

[5]

[6]

VISION

“To be the industry reference for excellence in engineering while

being socially and environmentally responsible.”

MISSION

“To provide world class affordable engineering through

constant innovation.”

GOAL

“To manufacture and sell 335 defect free equipment

On time.”

THRUST AREAS Customer Focus Cost Reduction 100% Adherence to EMS

System Skill up gradation by

TrainingEnvironment Health &

“COMPANY PUNCH LINE” OR SLOGAN

“GOAL OF THE COMPANY”

PRODUCT PROFILE

[7]

IS RememberedLong After The

Price

Is Forgotten

Quality

NONE OF US

IS

AS STRONG AS

ALL OF US

Agitated Filter Nutches (ANF)

Filter Dryer

Ribbon Blenders

Rotary Vacuum Paddle Dryers (RVPD)

High Pressure Autoclaves

I. Agitated Filter Nutches (ANF)HL Agitated Filter is a close vessel designed to separate solid & liquid by Filtration under

presser or vacuum. The closed operation ensure odorless, contamination-free nonpolluting

working condition maintaining product purity and hygiene. The advanced technology of

agitation and hydraulics in the equipment makes in versatile and user friendly.

HL Agitated Filter is a cylindrical, vertical closed vessel made as per pressure vessel code.

The vessel is felted with plane filter media, either metallic or synthetic at the lower end of the

vessel, specially designed, slow speed, robust agitator assembly is mounted on vessel. The

agitated design adopted is advanced and unique to this system. The “s” type self-centering

blade are made from heavy section to handle liquid as well as solids.

[8]

Features The equipment is a functionally safe and easy to operate.

It can carry out various phases of process operations vise, crystallization, filtrationand

extraction, decelerations, washing and drying.

The number of conventional machines employed for filtration process and also reduced.

It has multi-functional utility, saves on power, labour floor space, material wastage and time.

The HL Filter Dryer has wild field of application in chemical& pharmaceutical, Agro

chemicals, Fine chemicals and food industries. Pharma version are available for specific

requirements.

The Agitated Filter Dryer are designed as per ASME pressure vessel code and also be

supplied conforming to CE standards.

[9]

II. Filter DryerHL Filter and Filter Dryers can be filled with barrier isolation system at the discharge port.

This allows the Filters and Filter Dryers to handle various materials like Potent, Sterile,

Cytotoxic and achieve Occupational Exposure Limits (OLE) as low as 100 Nano grams m3

and below. Double HEPA (99.9999%) at the vent maintains are classification placed in the

isolators or docked to us. Hinged discharge port facilities auto discharge of the Filters and

Filter Dryers, While in operation. Over bagged material and containers are moved out by

undocking the Rapid Transfer Port (RTP) to achieve the containment desired.

Features Comply CGMP Standard

On Line Sampler

CIP Arrangement

Agitator with Mechanical Seal

Sintered Metal Filter as Filter Medium

Metal to Metal Sealing Discharge Value

[10]

III. Ribbon BlenderHL Ribbon Blender consist of a circular trough having two sets of spiral Ribbon each set

having one inner and one outer ribbon. Both the sets are accurately positioned and oppositely

pitched on the agitator shaft to prevent localized accumulation and effect good mixing of the

products. The trough and drive are mounted on a well-engineered structure.

Features Spray nozzles are very successfully utilized with pressure spraying system for spraying

additives in blenders.

Available in different grades of stainless steel.

Cooling or heating jacket is provided for special uses such as crystallizing.

Variable speed drive and two speed motors are also provided.

[11]

IV. Rotary Vacuum Paddle DryerRotary Vacuum Paddle Dryer or Paddle Dryer is used to obtain dry powder from wet cake or

solution. The drying is a batch process and often carried out under vacuum. The efficiency is

very high and the operating costs are low compared to the other types of dryer. The product is

heated through jacket from outside and rotating bellow shaft and paddle from within the

heating is by steam or hot liquid.

The HL Rotary Vacuum Paddle Dryer is adequately designed to counter stresses developed

by vacuum and temperature variation prevailing in the various heated parts. Product filter,

condenser, receiver and vacuum pump are part of the system.

Features Built as per CGMP norms.

Full door opening for ease of operation, cleaning and validation.

Mechanical Seal offered to avoid product contamination.

Sterile operation possible.

CIP Arrangement

[12]

V. High Pressure AutoclavesHigh pressure autoclaves are made as per pressure vessel codes IS 2825 or ASME

sec. VIII, under third party inspection. At our works, we have full facility to fabricate and test

the autoclaves.

We have developed a test bench to carry out pressure test and load test. Outside

agencies are engaged for radiography test. We have also developed automatic limpet winding

and computerized welding to fabricate autoclaves.

Autoclaves are made in different MOC like B.Q.PLATES, 515 OR 516 grade, 70

different grade of S.S., etc.

We have also developed a specific stuffing box for long, continues and trouble free

working. We have made more than 50 autoclaves up to 15KL capacity working at 40 kg/cm2

pressure.

We have satisfied clients like Colourtex Group, Blue Blend, Anthroquinine Dyes Pvt.

Ltd., Gujsynth Industries, Ipca laboratories, Amrit dye chemical. Industries-to-name a few.

[13]

RAW MATERIAL

Nical Plate

Stainless Steel

Carbon Steel

Hastoly

PRODUCT LINE

“A Product is a group of product that are closely related, either because they function

in a similar manner, or are sold to the same customer groups, or are marketing the same types

of outlets, or fall within given price ranges."

ACHIVEMENTS OF THE COMPANY

Accredited "U Stamp" from ASME for manufacturing pressure vessels as per ASME

standards.

Made one of the largest Ribbon Blenders of 22 kl Atul Product Ltd.

[14]

CLIENTS OF HLE ENGINEERS PVT. LTD.

International Clients Apotex Fermentation Inc. – Canada

ApotexPharmachem Inc. - Canada

Consarc Corporation – U.S.A

Cheminova A/S – Denmark

I. P. Farayand& co. – Iran

J. v. Inkal - Kazakhstan

Teva Pharmaceuticals Inc. – Israel

Lacored Natural Products Ltd.- Israel

Large Indian Clients Atul Ltd.

Astral Pharmaceutical industries.

Biocon Ltd.

Camlin Ltd.

Fine chemical Division.

Cipla Ltd.

Cplpurtex Group.

Dr. Reddy’s Laboratories Ltd.

Divi’s Laboratories Ltd.

Gharda Chemicals ltd.

High Polumar Labs Ltd.

Jubilant Organosys Ltd.

Krebs Biochemicals Ltd.

Lupin Ltd.

MattrixLaboratries Ltd.

Meghmani Organics Ltd.

Nicholas Pramal India Ltd.

Ranbaxy Laboratries Ltd.

[15]

PresidentMr. Himanshu PatelVP - MarketingMr. Minesh PatelGM - Design ASS & ProjectsMr. Rajesh LadHead - OperationMr. Pradeep Ghom PlanningMr. Prinal KapadiaProductionMr. Suhas DeshmukhMethodsMaintainanceCuttingM/C ShopF & FAssemblyK1K2B & FLMGHRACEE & IDGM - SCMPurchaseStoresQA/QCMr. Sanjay ShahHead - HRMr. Deepak katiyarManager - Acoounts Mr. Mahesh Bhatt SRF. Ltd. Chemical Division

ORGANOGRAM

[16]

HUMAN RESOURCE

DEPARTMENT

STRUCTURE OF HR DEPARTMENT

[18]

MANAGING DIRECTOR / DIRECTORGROUP HEADSENIOR EXECUTIVE (HLE & CHEMICAL ASSI.)SENIOR EXECUTIVE(HL)OFFICERMANAGERTECHNICAL DEP.ENGINEER

INTRODUCTION

Human resource department is a broad area that covers a multitude of activities it is

concerned with the effective handling of people at work.it is function of guiding human

resource in dynamic organization that attain its objective with a high degree of moral and to

the satisfaction of these concerned it is concerned of getting predetermined goals through

people. It involves the undertaking of people aptitude motivation and social behavior.

Personal department has to face great challenge in obtaining organization objective in

a most economic and efficient way on hand and satisfying the people constituting the

production on the other personal management does not contribute directly towards

accomplishment of basic objective but it does so indirectly by facilitating and assisting in the

performance of the overall management.

In HLE ENGINEERS PVT. LTD. Human Resource Department handle by Mr.

Deepak Katiyar.

OBJECTIVES

To help the organization to achieve its goal by providing well-trained and well-motivated

employees.

To establish and maintain productive, self-respect and internally good relationship among the

group.

To bring out maximum individual development.

To maintain high moral and good relationship within the organization.

To enhance job satisfaction and self-actualization of employees.

To maintain ethical policies and behavior inside and outside the company.

[19]

LABOUR RELATION ACTIVITYTo improve the labour relation, company is very active towards labour welfare. To

make the labour welfare. To make the labour motivated and more productive company

arranges seminars for their technical up gradation. This is no labour welfare officer, so each

good suggestions is accepted by the top management directly.

PERFORMANCE MANAGEMENT SYSTEMWe have a “Performance Management System” through which employee’s

performance is assessed annually by the concerned superiors on the basis of various criteria.

The appraisal from is filed up after the appraisal interview where in both parties discuss the

performance of the concerned employee.

MAINTAINACE EMPLOYEE RECORDHuman Resource department is responsible to maintain all type of records of

employees from the data of his joining the company till when he leaves the company. This

department maintains all records related to employees like their salary, provision, loans and

advances, leaves, insurance, etc.

PERSONAL POLICY DOCUMENTThe following document are prepared this department:

Application Form

Application Bio-Data

Joining Form

Performance Appraisal Form

Pay Slip

SAFETY MEASURE Fencing of machinery

Work on or near machinery in motion

Employment prohibited of young person on dangerous machines.

[20]

Casing of new machinery.

WAGE & SALARY ADMINISTRATION

PUNCHING SYSTEM

We have a Punching attendance system prevents the proxy attendance and records the

accurate in and/or out time of each employee

ATTENDANCE OF REGULATION

When you forgot to punch or on station / outdoor or on compensatory off, you will

have to regularize your attendance in the attendance regularization card, which will be

provide by HR department kindly fill in the card and send same to HR department

after due approval by your department.

LEAVE

For leave rules contact HR leave whether paid or unpaid, should be entered into leave

card and sent to us after being duly sanctioned by your department head.

SALARY

Salary of a particular month, payable on 7th of the next month, is paid on the basis of

the attendance of the particular month. However you have to regularize your leave /

absence of the month latest by last day of the particular month.

TRAINING & DEVELOPMENT

Training is attempt to improve current or future employee performance by increasing

an employee’s ability to perform through learning, usually by changing employee attitude or

increasing his/her knowledge and skills. The firm uses on-the-job training method for their

newly appointed employees to be trained and also giving classroom training to the employee.

The firm keeps apprentice as per government rules and regulations.

It’s essential to have a training philosophy, policy and standards. It’s impossible to

judge whether accordance with these if there isn’t clear definition of training.

Training need is identified through PMS or from the feedback by HODs. Various

Technical and Behavioral Training sessions are organized by HR throughout the year.

[21]

Importance of Training

It helps to increase productivity of employee.

It helps to better quality of work.

It helps to reduce cost of production.

It helps to reduce rate of accident.

It helps to increase personal growth of employees.

It helps to increase the production of organization.

PROMOTION

“A promotion is the transfer of an employee to a job which pays more money or one

that carries some prefer status.”

Objective of Promotion

To recognize and reward the efficiency of employees.

To maintain efficient human resource.

To provide motivation.

To attract competent and suitable employees for the organization.

Promotion is the advancement of an employee to a better job – better in terms of

greater responsibility, more prestige and status, greater skill and especially increased rate of

pay or salary.

Generally, Promotion is given to its employees on merit basis also considering their

past experience and effective performance. From the point of view of organization efficiency

and maximum utilization of talent, merit seems to be the logical of performance.

RECRUITMENT & SELECTION

Recruitment is understood as the process of searching for and obtaining applicants for

jobs, from among right people can be selected.

Recruitment is the process of finding and attracting capable application for

employment. The process begins when new recruits are sought and ends when their

[22]

applications are submitted. The result is a pool of applicants from which new employment are

selected.

Selection is the process of differentiating between applicants in order to identify and

those with a greater like hood of success in a job.

RECRUITMENT & SELECTION PROCESS

[23]

[24]

PERFORMANCE APPRAISAL

Uses of Performance Appraisal

Performance Improvement

Compensation Adjustment

Placement Decision

Training & Develop Needs

Career Planning & Development

Job Design Error

Equal Employment Opportunity

External Challenges

Process of Performance Appraisal

Establish the Performance Standard

The appraisal process begins with the establishment of performance standards. In the

HLE Engineers Pvt. Ltd.’s managers must determine what outputs, accomplishments and

skills will be evaluated. These standards should have evolved out of job analysis and job

descriptions.

[25]

Communicating Standard

Once the performance standards are established, this need to be communicated to the

respective employees so that they come to know what is expected of them. Past experience

indicates that not communicating standards to the employees compounds the appraisal

problem.

Measuring Performance

In this stage, the actual performance of the employee is measured on the basis of

information available from various sources such as personal observation, statistical reports,

oral reports, and written reports. Measurement must be objective based on facts and findings.

This is because what we measure is more critical and important to the evaluation process than

how we measure.

Comparing The Actual With Standard

In this stage, the actual performance is compared with the predetermined standards.

Such a comparison may reveal the deviation between standard performance and actual

performance and will enable the evaluator to proceed to the fifth step in the process, i.e., the

discussion of the appraisal with the concerned employees.

Discuss The Appraisal

The fifth step in the appraisal process is to communicate to and discuss with the

employees the results of the appraisal. This is, in fact, one of the most challenging tasks the

manager’s face to present an accurate appraisal to the employees and then make them accept

the appraisal in a constructive manner.

Take Correction Action

The final step in the appraisal process is the initiation of corrective action when it is

necessary. The areas needing improvement are identified and then, the measures to correct or

improve the performance are identified and initiated.

[26]

WELFARE ACTIVITIES

WELFARE MEASURES AND OTHER PREVILEGES OF HLE ENGINEERS PVT. LTD.

Labour welfare is a minimum condition of well-being happiness, satisfaction, development of

human resources. Its aim is partially humanitarian and partly economic. Humanitarian to the extent

that the workers can enjoy life freely and economic as it also affects in increasing the production

indirectly.

It can be divided into 2 categories. They are as follow:

Statutory Activities

non-statutory Activities

STATUTORY ACTIVITIES

It refers to those rules & regulation that are set by the government for the employee's welfare

& has to be followed compulsory by each company, the rules that are applicable. The statutory actives

of the HLE ENGINEERS PVT. LTD. are as follow:-

Employee Provident Fund

Employee's compensation

Labour Welfare fund

Payment of Gratuity

Medical Centre

Canteen

Leave

Bonus

[27]

NON-STATUTORY ACTIVITIES

In refers to those rules & regulations that are not set by the government but by the company itself for

the employee welfare. The non-statutory activities of HLE ENGINEERS PVT. LTD. can be divided

into 3 categories:-

For Management people

For Non-Management people

For Both (Management & Non-Management) & general

FOR MANAGEMENT & STAFF PEOPLE:

birthday celebration

Travel allowance.

HRA (house rent allowance).

FOR NON-MANAGEMENT PEOPLE:

Hazard Allowances

Shift Allowances

Festival Bonus

Education Allowances

Washing Allowance

Consolidate Allowances

Paid holidays

Housing facility

conveyance Allowances

D.A. (dearness allowance)

Recreational facilities

[28]

MARKETING

DEPARTMENT

INTRODUCTION

“Marketing management is the analysis, planning, implementation and control of

programs designed to bring about desired exchanges with target markets for the purpose of

achieving organizational objectives.”

-Phillip Kotler

Marketing management is concerned with the chalking out of a definite program, after

careful analysis and forecasting of the market situations and the ultimate execution of these

plans to achieve the objectives of the organization.

Further, their sales plans to a greater extent rest upon the requirements and motives of

the consumers in the market. To achieve this objective, the organization has to pay heed to

the right pricing, effective advertising and sales promotion, distribution and stimulating the

consumers through the best services.

To sum up, marketing management may be defined as the process of management of

marketing programs for accomplishing organizational goals and objectives. It involves

planning, implementation and control of marketing programs or campaigns.

It is a fundamental idea of marketing that organizations survive and prosper through

meeting the need and wants of customers. This important perspective is commonly known as

marketing concept.

In HLE ENGINEERS PVT. LTD. Marketing Department is handled by Mr. Minesh

Patel.

[30]

Structure of Marketing Department

[31]

MARKETING MIX (4P’s)

According to Philip Kotler, “marketing mix is the mixture of controllable marketing

variable that the firm uses to pursue the sought level of sales in the target market”.

1. Product

A product is anything that can be offered to a market that might satisfy a want or

need. The following products are marketed by HLE ENGINEERS PVT. LTD.

Agitated Filter Nutches

Filter Dryers

Ribbon Blender

Rotary Vacuum paddle Dryer

High Pressure Autoclaves

[32]

Promotion

2. PRICE

Price can be defined as "The price is an agreement between the buyers and seller regarding

what each party is going to receive from each other."

In simple term the amount paid or charged for the product or services bought or sold.

METHOD BASED OF THE COMPANY

COST BASED PRICING POLICY

For example

Cost of raw material .....

Labour cost .....

Fixed overhead cost .....

Variable overhead cost .....

..........

Total cost .....

Profit margin .....

..........

Selling price .....

.........

Customer oriented pricing policy

There are many types of pricing method but in HLE ENGINEERS PVT. LTD. is

following “Cost Oriented Method & Customer Oriented Method.”

3. PlaceA channel of distribution means a system consisting of different marketing

intermediaries through which product or service are distributed from the place of

manufacturer to the utilities consumer.

Different Channel of Distribution

Manufacturer to Industrial Customer

Manufacturer to Agent to Industrial Customer

Manufacturer to Distributor to Industrial Customer

Manufacturer to Agent to Distributor to Industrial Customer

[33]

HLE ENGINEERS PVT. LTD. used to the Manufacturer to Industrial Customer

4. Promotion

In the context of the marketing mix, promotion represents the various aspects of

marketing communication, that is, the communication of information about the product with

the goal of generating a positive customer response. Marketing communication decisions

include:

Promotional strategy

Advertising

Personal selling & sales force

Sales promotions

Public relations & publicity

Marketing communications budget

PACKAGING

Packaging is the science, art and technology of enclosing or protecting products for

distribution, storage, sale and use.

Packaging also refers to the process of design, evaluation and production of packaging.

Packaging can be described as a coordinating system of preparing goods for transporting,

where housing, logistic, sale, and end use.

Packaging is the protected the product.

In the HLE Engineers Pvt. Ltd. uses the different packaging for the domestic and

international customers.

[34]

QUOTATION

Marketing department sent their quotation to the inquired companies. The main purpose of

preparing quotation is to give idea about the following:-

Method of transportation

Mode and terms of payment

Packaging and forwarding charges

Place and time of delivery

Charges of sales tax, octroi, freight and insurance

Quotation signed by the proprietor, in charges or by the head of the department.

SERVICE ACTIVITY OF THE COMPANY

Customers are important for the functioning of the company. Customer satisfaction is

the foremost concern of the company. There are two types of customer services:

Pre-Sales

After-Sales

Pre-Sales

Pre-sales are the part of the marketing.

In pre-sales client are inquiring about the product & trail of product. Trail are conducted by

this department.

This department also checking machinery that it is either suitable or not suitable as customer

needs. Its basis function is pilot trail after conducting by company get order from clients.

[35]

After-Sales

In after sales as the order machinery prepared and after become if they do machine

commissioning.

This department provide service if any problem in Equipments. This department also

attaining its problem and solved them for customer satisfaction.

This department also sales sphere parts of the machinery.

They are also preparing manual. In manual preparation there is menu they which described

how many sphere parts used in the products & how operates them.

ORDER PROCESSING SYSTEM

The Order Processing System (OPS) adopted by this department is as under:

The first step in OPS is to determine the possible buyers required about the product

and terms of business through inquiry letter or phone. In reply of inquiry quotation are sent to

customer with mentioned all necessary in it. If the customer satisfied with the received

quotation the order is placed.

This department verifies the order with production as well as the term and conditions.

After the order received from the customer this department makes a schedule for estimating

the production quantity mentioned in the placed order which is sent to the production

department.

Production department starts production only after receiving schedule. After the

production is completed as per schedule the order is sent by the transportation corporation.

The invoice and transport receipt are sent the customer with delivery of goods by Transport

Corporation.

[36]

FINANCE

DEPARTMENT

Structure of finance department

[38]

INTRODUCTION

According to the opinion of Guthman and D’goul Financial management means

managerial functions like planning and controlling pertaining to acquisition and using of

funds need in the business.

Financial management means planning, organizing, coordinating and controlling of

financial activities like rising of long term and short term capital, borrowing from banks and

financial institution, collection from debtors, payments to creditors, payment of dividend,

interest and taxes, writing of books of accounts and maintenance of financial records.

To bring about financial co-ordination between different departments is also one of

the functions of financial management. For successful implementation of financial planning

and efficient use of funds financial controlling is equally important.

Financial Management is a related aspect of finance function. In the present business

administration financial management is an important branch. Nobody will think over about-

business activity without finance implication.

[39]

RELATIONSHIP WITH OTHER DEPARTMENTS

1. Finance and Marketing.

2. Finance and Production.

3. Finance and Human Resource.

4. Finance and Quantitative Methods.

Finance and Marketing

Finance and marketing are closely related. Finance manager should consider the

impact of new product development and promotion plans made in marketing area, since their

plans will require capital outlays and have an impact on project cash flows.

Finance and Production

Changes in the production process may necessitate capital expenditures which the

finance manager must evaluate. Diversification from labour intensive to capital intensive

demands changes in production pattern and hence more finance.

Finance and Human Resource

The name itself suggests, human resource department consist of the entire staff,

employees and labourers. Finance department needs to provide support for wage and salary

administration. The department is also responsible for payment of various allowances such as

travellingallowance, leave travel concession, dearness allowance, house rent allowance, etc.

Finance and Quantitative Methods

Quantitative methods relates to the statistical figures. It provides many for the

evaluation of business performance. Such tools include correlation coefficient, regression,

etc. These tools are helpful in analyzing complex financial management problem.

[40]

COSTING METHOD

In costing method it includes variable costs and fixed cost.

In variable costs, it includes cost like,

Cost of raw material

Cost of power supply

Processing charges

In fixed costs, it includes cost like,

Wages and salary expenses

Administrative overheads

Factory overheads

ACCOUNTING POLICIES

Fixed assets are stated at cost of acquisition or purchases, includes cost of

improvement which substantially increases the life of assets. Cost of installation is also

capitalized.

Depreciation is provided on straight line method on assets acquired.

Valuation of assets

Finished goods: cost or realization value whichever is lowest

Work in process: at cost

Accounts are maintained on accrual basis. Claim / refunds not ascertainable with

reasonable certainty are accounted for settlement basis.

Fixed assets are stated at cost adjusted by revaluation of certain assets.

Duty drawbacks and other benefits are recognized in the profit and loss account.

Borrowing cost is charged to profit & loss account accept the cost of borrowing for

acquisition of qualitative assets which is capitalization till the date of commercial use of the

assets.

[41]

SOURCE OF FUND

Loan from bank

Retained earning

Bank cash credit facilities

Unsecured loan

CONTROL SYSTEM

The company has its own system for controlling points be both in mind for cost

control.

Financial Planning

Measuring manufacturing efficiency

Financial Planning

A firm needs to manage its resources effectively and efficiently to achieve planning

estimated. The resources required to carry out operation and determined how far these

resources can be obtained extremely.

HLE ENGINEERS PVT. LTD. thinks forwardly. Naturally attempt to forecast

production for at least two or five years into future. This forecast together with the associated

estimated cost can act as a basis term financial planning.

Measuring Manufacturing Efficiency

For estimating proper cost the efficiency of the works required the production is also

taken into consideration. When the actual work is according to the standard work then we can

say that the manufacturing is efficient.

At present in the company the manufacturing is quite efficiencies because it is done

according to standard estimation.

[42]

MANAGEMENT INVENTORY

The management of inventory is important because a substantial part of working

capital remains invested in inventory and different types of costs are associated with it.

The main objective of inventory management can be stated as under:

To ensure supply of materials for maintaining the continuity of production.

To keep sufficient quantity of raw material during scarcity.

To reduce the costs associated with inventory like opportunity cost, insurance cost, wastage,

stock out cost, etc.

To make effective use of available capital.

PREPARATION OF FINANCIAL STATEMENT

The main responsibility of the financial department is to record day to day monitory

transaction into of account and prepare financial statement.

The entire preparation of accounts and financial statement is done manually by the

department. Firstly the transaction recorded in journal. Various accounts are prepared and

entire are posted into ledger from journal.

Than the basis of trial balance Profit & Loss account and Balance Sheet are prepared. The

Profit & Loss account shows the efficiency of the firm.

The balance sheet shows the financial position of the firm. The balance sheet is very

important tool for tasking long financial decision & for resolution legal issues.

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TYPES OF ACCUNTING BOOKS

Cash Book.

Petty Cash Book.

Bank Book.

Voucher.

Sales Register.

Cash Book:-

Cash book is the book of account in which all cash transaction are recoded. All

receipt and payment which are in cash or through orders cheque are recorded in cash book.

Generally transaction involving big amount are recorded in cash book.

Petty Case Book:-

In order to prevent main cashier from being overburdened, cash transaction

involving small amount are recorded in petty cash book. All the miscellaneous expenses are

recorded in petty cash book. A petty cashier is appointed for it.

Bank Book:-

The company prepares the book to keep record of all transaction relating to bank.

Transaction of crossed and bank interest are recorded in bank book if company has an

account in more than one bank, bank book relating to all bank is prepared.

Voucher:-

In business, many types of miscellaneous occur. The bill all such expenses may not

be available. But for recording them in the books of accounts, some authorized document is

required, so petty cashier prepares voucher for such expense and records them into books of

account on the basis.

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Sales Register:-

The main aim of preparing sales register is that whenever sales department of the

company make sales of any product, an invoice is sent to finance department. Finance

department record that transaction in sales register and on the basis of it, finance department

can exercise control on cash.

So these type of account books company keep in the finance department for

companies financial transactions.

[45]

PRODUCTION

DEPARTMENT

INTRODUCTION

Production Manager initially considered manufacturing management only but now

services has also been include into its scope so it’s broadly called “Operation Management”.

“Operation is a process of changing inputs into output with the creation or adding of

values to some entities”.

Production management is the process of planning, organizing, direction and

controlling the activity of the production function. Production function is the conversion of

raw material into finished good.

In HLE ENGINEERS PVT. LTD. Production Department handled by Pradeep Ghom.

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STRUCTURE OF DEPARTMENT

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MD/DirectorGM OperationDirecore/GM ProductionDesign managerFebricationCutting headShiftingWorkeraceShiftingWorkerHRShiftingWorkerB&FShiftingWorkerGShiftingWorkerK1ShiftingWorkerK2ShiftingWorkerFShiftingWorkerAssemblySection headShift inchargeEngineerTechnicial

PRODUCTION PROCESS

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Cold calling from Marketing DepartmentCalling client for giving job description and placing there interest in company product

and set a JCA meeting with them in the company.

JCA(Job Cost Analysis) MeetingClient meeting at company about product quotation and terms and condition. And talk

about critical change in job and overview description about their requirement.

Job allocate to team leaderC0 Meeting… where design manager gives a reference jobdesignfrom past made job

in the company.

C1 meeting… where new concept is added as per client requirement is discuss with

all department head engineers.

C2 meeting… Where GA(General Assembly) is discuss with Head engineers and

release it marketing department for Client approval.

PlanningPlanning department decided the required work load of company and make a list of

component to be made in house and out house. And planned a time period for every

department to release a job on time to client.

Out House ProductionOut house production has two sub department 1. Vendor and 2. Purchaser. Vendor

department place an order to nearby vendor some fabrication work maintaining the cost of

travelling and quality and also appreciate to develop them. Whereas purchase department

purchase all other component like gear box, rotary union, steel plates from national and

international market.

In House Production

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It has three department involve in it Cutting, Fabrication and Assembly.

Cutting Department cut the require section from raw material i.e. S.S (Stainless

steel), C.S(Carbon Steel), HS(Hastelloy). Cutting machine used in company is Automatic

Plasma Cutter (Manufacture by Messer, Germany) and CNC Flame cutting machine. And for

some application portable Manual Plasma cutting machine is use.

Fabrication Department is divided into eight different department according to there

different fabrication product and semi product range’s.

B and F

ACE

G

K1

K2

HR

B and F Department:

B department mainly make support structure of RVPD and Stiffner to support ANF

bottom internal circumference. And secondly they make support pipe is made to support shaft

in RVPD.

F department fabricate numbers of small accessories of ANF and RVPD like Nozzel,

Thermo valve, Sampler, Stuffing Box, Manhole, Leg Pipe, Caster Wheel Assembely, Spray

Pipe, Spray Ball, Charge Hole, Bottom Manifold, Nozzel Manifold etc.

ACE Department:

ACE department fabricate some of main component of ANF and RVPD. They

fabricate component like Bottom Outlet, Dishcharge Valve, Shell, Dish Blank, Jacket Plate,

FilterPlate, Body Flange, Bayonate Clamp and Product Collector.

G Department:

G department fabricate Blade and Shaft.They fabricated here both solid and hollow

shaft and blade.

HR Department:

The main component HR department fabricate is Bottom of ANF and Cantilever Shaft

for RVPD.

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K1 Department:

K1 department fabricate ANF semi block. Here all component are dispatch from

different department. Mainly joining of all component is done over here. Activity carried

over here are Welding Process( SMAW, GTAW, GMAW), Grinding, Buffing, Fitting and

Setuping.

K2 Department:

K2 department manufacture a semi block of RVPD. . Here all component are dispatch

from different department. Mainly joining of all component is done over here. Activity

carried over here are Welding Process( SMAW, GTAW, GMAW), Grinding, Buffing, Fitting

and Setuping.

ASSEMBELY DEPARTMENT

In the assembely department a remaing part are assemble and complete product ANF

and RVPD is achieve. Here all final test are carried out like hydrotest of shell, limpet, shaft

and bottom. Insulation and final buffing touch up are done. Final dry run are also carried out

over here. And packing of job is done , and despatch to client

MACHINE SHOP

Machine shop is a service department at machinery job and supply machine component to

assembly & fabrication department at machine shop this type of work are done like Turning,

Drilling, Milling, Shaping, Forming, work etc.

ORDERING LEAD TIME

To great lead time is the interval between when an item is ordered and when it is available to

be extent, lead time reflects the amount of work in progress. Uncontrolled lead time can

result lot of jobs in the process and continuity shortage of space. Plants with poorly managed

lead time are often late in delivering the order on the promised date.

Lead time are controlled by controlling the rate of which order are released into the shop.

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OTHER

DEPARTMENTS

PURCHASE DEPARTMENT

The purchase department plays a very important role in an organization because

purchasing has its effect on every vital factor concerning the manufacture, quality, cost,

efficiency and prompt delivery of goods to customers. Its function is to procure materials,

supplies, services, machines and tools at the most favorable terms consistent with maintaining

the desired standard of quality.

DESIGN DEPARTMENT

In design department decision about product design is taken. Design department

decision the time for doing job or operation in different stage. There is no fix design of the

product. It changes as per the requirement of the customer. If it is as per the customer

requirement than pereral activity for the production is done by the company.

QUALITY CONTROL DEPARTMENT

Quality Control department aims at preventing the defects rather than detecting the

defects. Quality Control is the staff function concerned with the prevention of defects in

manufacturing so that machinary may be made right for the first time and not to be rejected.

STORE DEPARTMENT

A storehouse is a building provided for preserving materials, stores and finished

goods. The in-charge of store is called storekeeper or stores manager. The organization of the

stores department depends upon the size and layout of the factory, nature of the materials

stored and frequency of purchases and issue of materials. HLE ENGINEERS PVT. LTD.

only store the row material.

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PRODUCTION, PLANNING & CONTROL (PPC) DEPARTMENT

PPC department work allocated as per EMS system. It is allocated as per work load

and divided to department wise work execution.

There are three major activities are includes in good priority control system which are

Order Release, Dispatching, Status Control.

ENVIRNMENT, HEALTH & SAFETY (EHS) DEPARTMENT

Organized efforts and procedures for identifying workplace hazard and reducing

accidents and exposure to harmful situation and substances. It also includes training of

personnel in accident prevention, accident response, emergency preparedness and use of

protective clothing and equipment. The company celebrate the environment day on 5th June

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CONCLUSION

I would like to conclude that HLE ENGINEERS PVT. LTD. having a good reputation

& position in the market. This company has 100 cr. of the turnover at end of the financial

year. I have very good experience in this company. I had learned many things & acquired in

for of differed.

I have observed the company’s every department & function every company’s

department head co-operate with me fully & also provided all the related information that

they could give. The company’s managers has developed & maintained the recognized

relationship with the engineers & with the workers also. So, that the every departments has

efficiently worked in the firm as a one team. Today the company has good reputation in the

market & maintains good relation with the vendors and suppliers too.

I wish, the company is having a delight & bright future in the engineering segment.

BIBLOGRAPHY

Marketing Management – Philip Kotler

Financial Management – N. D. Gami

Production & Operation Management – K. Ashwathapa

Internet –www.hlengineers.com