hmis forum - irp-cdn.multiscreensite.com · hmis forum second quarter 2016 harris county child...
TRANSCRIPT
![Page 1: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/1.jpg)
HMIS ForumSecond Quarter 2016
Harris County Child Protective ServicesThursday, June 16, 2016
11:30 am – 1:30 pm
![Page 2: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/2.jpg)
Your HMIS Team
• Kelita Beechum – Support Manager
• Ryan R. Clay – Reporting Manager
• Erol Fetahagic – System Administrator/Analyst
• Karen Flores – HMIS Support Specialist
• Yvette Fuentes – HMIS Training Manager
![Page 3: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/3.jpg)
Agenda• Best Practice in HMIS
• Stopping Workflows
• Issue Trak– what information is needed for assistance?
• Clearing Referrals
• Are you training too soon?
• Coming soon – new HUD Data Standard Updates
![Page 6: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/6.jpg)
Stopping Workflows
![Page 7: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/7.jpg)
Workflow
Enrollment
Universal DataBarriers
Additional AssessmentsDV, Income, Employment, Education, Health
Reporting
XX
X
![Page 8: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/8.jpg)
IssueTrak – What is needed?
![Page 9: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/9.jpg)
Clearing Referrals
![Page 10: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/10.jpg)
![Page 11: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/11.jpg)
![Page 12: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/12.jpg)
![Page 13: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/13.jpg)
![Page 14: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/14.jpg)
ARE YOU TRAINING TOO SOON?
When is the best time to train?
What to bring to training?
![Page 15: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/15.jpg)
2016 DATA STANDARDS
![Page 16: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/16.jpg)
THIS YEAR HUD IS UPDATINGHMIS
Program Manual
HMIS Standard Reporting
Terminology Glossary
HMIS Data Dictionary
HMIS Data Manual
![Page 17: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/17.jpg)
![Page 18: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/18.jpg)
What’s New
• Some elements have been added• Some elements have been taken away• Some elements have been combined• A few elements are new
![Page 19: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/19.jpg)
Disabling Condition
xxxx EVERYONE including children
![Page 20: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/20.jpg)
3.19 Living Situation
3.17 Length of time on the Street, in an Emergency Shelter or a Safe Haven
+3.9 Residence Prior to Entry
3.917 Living Situation=
![Page 21: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/21.jpg)
![Page 22: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/22.jpg)
Here is Why
• Allow for the flow of information in a logical order
• Increase accuracy in chronic homeless calculation
• Allows less than the 90 institutional stay• Allows for the 7 day grace period• Allows for the interim housing situations
![Page 23: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/23.jpg)
Living Situation 3.917
• Homeless Situation• Institutional Situation• Transitional or permanent Housing
Situation
![Page 24: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/24.jpg)
Health Insurance 4.4
• Added 2 additional options– Indian Health Services– Other
![Page 25: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/25.jpg)
4.17 Residential Move In Date• Applies to RRH projects only
– Information date – removed– In housing yes / no – removed
• Residential move-in date recorded only once when household moves into permanent housing. – Anybody without a residential move in date should
not be considered for our point in time.
![Page 26: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/26.jpg)
4.24 Last Grade Completed
• RHY / SSVF Projects Only (additional responses)– Vocations Program– Associates Degree– Bachelors Degree– Graduate Degree
![Page 27: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/27.jpg)
SSVF Projects Only
• 4.48 – SSVF HP Targeting Criteria• 4.49 – Use of other Crisis Services• SSVF programs know how to collect this
data, except this is the first time being collected in HMIS.
![Page 28: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/28.jpg)
Last Piece of this Puzzle
![Page 29: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/29.jpg)
Path Projects Only• Now Required
– 4.2 Income and Sources– 4.3 Non-Cash Benefits– 4.4 Health Insurance– 4.21 Connection with SOAR
• Updated response elements– 4.14 A Services Provided (Path funded)– 4.16 A Referrals provided (Path funded)
![Page 30: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/30.jpg)
![Page 31: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/31.jpg)
When will this go live?
ctober 2016
Between now and then we will be working on training tools and material then get back to y’all as soon as more information is available to us. For now please hold off on any questions as we just wanted y’all to be ready. We will reach out to you as soon as we have more instructions
![Page 32: HMIS Forum - irp-cdn.multiscreensite.com · HMIS Forum Second Quarter 2016 Harris County Child Protective Services Thursday, June 16, 2016. 11:30 am – 1:30 pm](https://reader033.vdocuments.net/reader033/viewer/2022060418/5f1597466f163b760e185b8a/html5/thumbnails/32.jpg)
2016 HMIS Forum Dates
• Mark your calendars!
September 15, 2016
December 15, 2016
Same spot – thanks Harris County!