hope academy charter school annual report 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2014

Due: August 1, 2014

601 Grand Avenue

Asbury Park, NJ 07712

www.hopeacademycs.org Submitted to:

Commissioner of Education Monmouth County Executive Superintendent

Boards of Education: Asbury Park

Jackson Long Branch

Neptune Neptune City

Ocean

HACS 2013-2014 Annual Report 1 August 1, 2014

http://www.hopeacademycs.org/

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 TABLE OF CONTENTS

1. BASIC INFORMATION ABOUT THE SCHOOL 3 2. ENROLLMENT AND EQUITY 4

• School Enrollment 4 • School Demographics 4 • School Recruitment, Admissions, and Enrollment 5 • HACS Admissions and Enrollment Practices 6 • School Suspension/Expulsion Rate 8

3. EDUCATIONAL PROGRAM 9 • Academic Performance 10 • Mission-Specific Academic Goals 12 • Curriculum 13

4. LEARNING ENVIRONMENT/PROFESSIONAL ENVIRONMENT 13 5. PARENTAL AND COMMUNITY INVOLVEMENT 14

• Parent Satisfaction 14 • Parent Involvement at the School 14 • Community Involvement 16

6. SCHOOL GOVERNANCE/LEADERSHIP 17 • Board of Trustees 17 • School Leadership/Administration 19

7. FACILITIES 19 8. APPENDICES 20

Appendix A: Enrollment Application – English 21 Appendix B: Enrollment Application – Spanish 23 Appendix C: Curriculum Statement of Assurance 25 Appendix D: HACS Bylaws 26 Appendix E: 2014-2015 School Calendar 69 Appendix F: HACS Leadership Resumes 69a Appendix G: HACS Organizational Chart 80 Appendix H: Parents Academy Thank You Letter 81 Appendix I: 2013 Annual Report Receipts 83


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 1. BASIC INFORMATION ABOUT THE SCHOOL a) Fill in the requested information below about the basic information of the school:

1.a. Basic Information Name of School HOPE ACADEMY CHARTER SCHOOL Year School Opened 2001 Grade Level(s) K-8 October 15th Enrollment Count 205 Final Enrollment Count 205 School Address 601 Grand Avenue, Asbury Park, NJ 07712

District(s) / Region of Residence Asbury Park, Jackson, Long Branch, Neptune, Neptune City, Ocean

Website Address www.hopeacademycs.org

Name of Board President Claudia Morgan Board President email address [email protected] Board President phone number 732.778.3388 Name of School Leader Alexis C. Crawford School Leader email address [email protected] School Leader phone number 732.988.4227 x 513 (732.547.1028-cell) Name of SBA Eileen Gorga SBA email address [email protected]

SBA phone number 732.988.4227 x 512 (609.577.9389)



HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 2. Enrollment and Equity 2.1. School Enrollment a) Fill in the requested information below regarding school enrollment:

2.1.a. School Enrollment in 2013-2014

Maximum Enrollment allowed per

school's charter

Enrollment Count on First Day of School Year 2013-14

October 15,

2013 Enrollment

Count

Enrollment Count on Last Day of School Year 2013-14

# of Students who Left the

School During the 2013-14 School Year

(For any Reason)

# Returning Students to

the School in 2014-15 from

Previous School Year*

K 23 24 24 24 0 NA Grade 1 23 24 24 23 2 24 Grade 2 23 23 23 23 0 21 Grade 3 23 22 22 23 2 23 Grade 4 23 20 21 22 2 23 Grade 5 23 23 23 23 0 23 Grade 6 23 23 24 24 0 22 Grade 7 23 21 21 19 4 22 Grade 8 23 23 23 23 1 18 Grade 9 NA NA NA NA NA NA Grade 10 NA NA NA NA NA NA Grade 11 NA NA NA NA NA NA Grade 12 NA NA NA NA NA NA Total 207 203 205 204 11 176

2.2 School Demographics a) Fill in the requested information below regarding school demographics:

2.2.a. School Demographics in 2013-2014 (*Based on October


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 15th ENROLLMENT COUNT)

Total # Students Enrolled 205

# Free or Reduced Price Lunch Students

193

%Free or Reduced Price Lunch Students

94%

# Special Ed Students

19

% Special Ed Students

0.09%

# LEP Students 37 % LEP Students 18% # White Students 0 % White Students 0% # African American Students

146

% African American Students

71%

# Hispanic Students

59

% Hispanic Students

29%

#Asian Students 0 %Asian Students 0% # Student in other ethnic groups

0

% Students in other ethnic groups

0%

2.3 School Recruitment, Admissions and Enrollment a) Provide information regarding the school’s admissions lottery:

b) Describe the school’s lottery and registration process. (Limit your response to a 2 page maximum.)

2.3.a. Admissions lottery

Date(s) and location(s) of admissions lottery for enrollment in 2014-2015 school year

Dates: December 12, 2013 for Kindergarten 2014-2015 class; February 27, 2014; June 19, 2014 Location: Hope Academy Charter School


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 c) As an appendix, provide a copy of the school’s current admissions application in as many languages as currently available. d) Provide evidence of recruitment and marketing efforts that demonstrate that the school has made a commitment to serving all students, especially highest needs students such as special education students, English Language Learners, students who qualify for free or reduced-price lunch, and other underserved or at-risk populations. (Limit your response to a 2 page maximum.) HACS meets the equity standard in its policies and practices regarding fair and open recruitment, admissions, lottery, waiting lists, as required by law. HACS does not discriminate in its admission policies or practices on the basis of intellectual or athletic ability, measures of achievement or aptitude, status as a handicapped person, proficiency in the English language, or any other basis that would be illegal if used by a school district, either by policy or any other means. HACS is committed to serving all students, as demonstrated by its recruiting efforts and making application information and materials accessible to families. Students who are over the age of five or will be five by October 1 and registered in the Asbury Park School District and surrounding districts are eligible to enroll in the Hope Academy Charter School free of charge.

Each potential student must participate in the lottery process for the first year they want to attend the Hope Academy Charter School and for the grade for which he/she is eligible to enroll. Students who are selected from the blind lottery to fill available seats will be guaranteed placement at the Hope Academy Charter School for the term of their attendance in the grades served by the school. The main lottery is held in December of each year for the following year’s kindergarten class, with a supplemental lottery held in June of each year for grades 1 through 8. If necessary a waiting list is created. Asbury Park residents are given first priority for admission. If space is available following the admission of all eligible Asbury Park resident applicants, applicants who are registered in an approved district of the Hope Academy Charter School are selected by lottery. If space is available following the admission of all eligible residents, nonresident applicants, selected by lottery may be admitted. Parents/guardians intending to make application for more than one child can complete applications for each child and enter into the grade level lotteries applicable for each applicant. If one child is selected in the lottery, the other children in the family are admitted to the grades with available space. If space is not available for one or more of the applicants of the family, they are given priority if space becomes available. The Hope Academy Charter School gives enrollment priority to a sibling of a current student enrolled in the school. Parents/guardians are required to submit all application materials by the school’s deadline. Siblings are accepted to the grade applied for when space is available in that grade. Siblings shall be given priority on the waiting list if all the spaces are full. Names on each list are listed in the order in which they are drawn for each lottery. The waiting list is maintained for each school year and by each grade for which the lottery was conducted. Should an enrolled student leave the charter school the resident waiting list is activated; students’ parents are HACS 2013-2014 Annual Report 6 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 contacted in the order in which their names appear on the list. If there are no residents for the grade on the waiting list, the non-resident waiting list is activated. Applications for admission are circulated throughout the community (in local shops, store, churches, etc.). HACS responds to phone and walk in inquiries about enrollment by making the information assessable in both English and Spanish (interpreter or written). The application is published in both English and Spanish and is also available on the HACS website (www.hopeacademycs.org). The application in both languages is kept with the school secretary for all walk-in inquiries. Parents/guardians are encouraged to come in to the school or visit the website to get an application. HACS does not mail out applications.

2.3.c. HACS Admission and Enrollment Practices Enrollment is open to all students on a space available basis for each grade level. As per the law, HACS does not discriminate on the basis of intellectual capacity, athletic ability, measures of achievement or aptitude, disability, proficiency in English or any other basis prohibited by law. There are no admissions requirements, no test to determine admissions. Students are recruited via a variety of sources and media: i.e. newspapers, flyers in local businesses, agencies, churches, and word of mouth. These practices enable us to seek enrollment to a cross-section of the community population. If applicants are sparse from Asbury Park community, additional marketing in non-resident communities surrounding Asbury Park is conducted. Spaces are filled and the wait list compiled using a random lottery system in accordance with NJSA 18A:36A – 8a. Residents of Asbury Park are given preference for both. Separate lists are maintained for Asbury Park students and non-resident students. Sibling preference is practiced. Available spaces are given to siblings who reside in the same household or wait list siblings are placed at the top of the wait list in the order they are drawn. Hope Academy conducted its annual Kindergarten lottery for the 2014-2015 school year December 12, 2013. According to the law, the lottery is published in the local newspapers. Applications were available and accepted beginning June 30, 2013. Applications for grades 1-8 waiting list for the 2013 – 2014 school year were accepted as of September 2013. The wait list lottery was held June 19, 2014. Previous wait list candidates were notified to re-register for the new school year prior to the closing of the enrollment period. 2.3.d) Provide evidence of recruitment and marketing efforts that demonstrate that the school has made a commitment to serving all students, especially highest needs students such as special education students, English Language Learners, students who qualify for free or reduced-price lunch, and other underserved or at-risk populations. (Limit your response to a 2 page maximum.) Nighty percent of the HACS students are residents of Asbury Park. This narrative speaks to this population. Many families in Asbury Park face dramatic social and economic barriers to living safe and healthy. The American Community Survey (ACS) indicates poverty and unemployment remains high relative



HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 to state and national estimates. The definition of “high needs” students is here taken to mean serving the student population that receives universal free/reduced lunch from the government. This means that 100% of their families live (or at least report income) at or below the poverty line. The demographics of high needs student populations are changing in Asbury Park. Latinos are increasingly entering Asbury Park and, as a result of a concerted effort to have Latino representation at HACS, the Latino student population has grown over the past 3 years (2011-2012: 22%; 2012-2013: 24.3%; 2013-2014: 29%). HACS serves all students listed above, as the following chart demonstrates:

Population Served Percentage of total Population General Education 91% At-risk 23% Special Education 10.1% ELL 11.6% Free Lunch 82% Reduced Lunch 12% African American 71% Latino 29%

These percentages represent the demographics of the district. Underserved students, by and large, make up the fabric of the Asbury Park district. Asbury Park is a high poverty urban community (30%), which is represented in free/reduced lunch students (94%). The state average is 9.9%. The distribution between females and males is negligible (2.4 percentage points). Our Hope Cares After School Program is linked to the During School Hours program and is also reflective of that program (grades 4-8, as per the 21st CCLC requirements) student population. This program was designed specifically with the needs of “at risk”, high needs, and underserved students in mind. In addition to the academic component built into the after school schedule, students participate in enrichment activities that they would not be able to afford outside of the school environment; thus giving them experiences that middle and upper middleclass students would be privy to (i.e. chess, swimming lessons, bowling, graphic design, free camp for 2 weeks in the summer, guitar lessons, voice lessons gardening, ceramics, dance-ballet, boat building, screenplay writing and theater, etc.). There are 101 students that participate in the program. Eighty-five of them attend regularly. Below is demographic information related to the participants:

Students Served Percentage of Regular Attending Students in

Hope Cares African American 73% Latino 26% Special Education 12% Female 57%


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Male 43%

2.4 School Suspension /Expulsion Rate

a) Provide information regarding the school’s suspension and expulsion numbers:

2.4.a. School Suspensions / Expulsions

Total # Students Enrolled

Total # of Students (Unique Count)

Suspended

Total # of Students Expelled

K 24 0 0 Grade 1 24 3 0 Grade 2 23 0 0 Grade 3 22 6 0 Grade 4 21 12 0 Grade 5 23 16 0 Grade 6 24 2 0 Grade 7 21 6 0 Grade 8 23 6 0 Grade 9 NA NA NA Grade 10 NA NA NA Grade 11 NA NA NA Grade 12 NA NA NA Total 205 51 0

Unique student suspensions are 16.5% of the student population. 3. EDUCATIONAL PROGRAM 3.1. Academic Performance a) Based upon the standards within the Performance Framework, describe the school’s statewide assessment results with regards to absolute, comparative and growth measures and whether or not the school has met those standards. Explain how the school will close gaps and/or maintain and improve results. (Limit your response to a 2 page maximum.) Based upon the Performance Framework descriptors, the academic performance results for HACS are as follows:


http://www.nj.gov/education/chartsch/PerformanceFramework.pdf


Narrative for the Data Proficiency in LAL fell below the standard in the performance framework (below 50%), even though there was an increase in proficiency of 4 percentage points over last year and 10 percentage points as compared to 2010-2011 (2 years ago). Proficiency in Math also fell below standard in the performance framework (below 50%), even there also was a decrease in proficiency of 7 percentage points over last year. There was no advanced proficiency in LAL and, therefore, fell below standard. Advanced proficiency in Math did not meet the standard (7%-9%) but we did demonstrate advanced proficiency of 7% percentage points. In subsequent years, the LAL proficiency trend has been relatively unstable and below standard. This is being address through curriculum alignment and curricular rigor as well as professional development for teachers. In Math the proficiency trend has been below the state standard. The unstable growth in Language Arts and Mathematics resulted in strong focus on NJASK cluster concentration by all staff members.

Name of School # Targets

Charter District ID 0Year School Opened 22013-14 Grades 32013-14 Enrollment 4Comparative DistrictComp District ID 100

2012-2013 Demographics School %

Asbury Park City State %

Special Ed 10% 19% 15%FRPL 93% 92% 37%LEP 12% 10% 4%

Black 72% 63% 16%Hispanic 26% 35% 23%Asian 0% 0% 9%White 1% 2% 50%Other 1% 0% 1%

2008-09 2009-10 2010-11 2011-12 2012-1390 117 118 131 137

43% 38% 33% 40% 44%90 115 118 131 137

43% 35% 39% 49% 42%1% 1% 0% 0% 0%3% 6% 7% 8% 7%

2008-09 2009-10 2010-11 2011-12 2012-13+17% +16% +10% +19% +22% +12% +3% +4% +16% +13%

63 67

2008-09 2009-10 2010-11 2011-12 2012-1351 4762 30

Year

Year

Year% Advanced Proficient - Math

# Tested LAL% Proficient & Advanced - LAL

% Advanced Proficient - LAL

Indicators

2. Comparative Performance

PK-82001

Hope Academy Cs PF Targets: 2012-2013

Does Not Meet Standard

205

Exceeds the Standard

Meets the Standard

6740

NJASK Schoolwide Median SGP

Dist Comp - LAL (% Prof & Adv vs. Dist) Dist Comp - Math (% Prof & Adv vs. Dist)

Schoolwide Median SGP LALSchoolwide Median SGP Math

3. Student Progress Over Time (Growth)Peer Rank (Academic Achievement)

Falls Far Below Standard

Performance

Asbury Park City

% Proficient & Advanced - Math# Tested Math

NJASK Schoolwide vs. District Avg.

NJASK Schoolwide1. Student Achievement (Absolute)


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 According to the NJ School Comparative Performance Report, Hope Academy’s School Wide Academic Achievement increased from 63% in 2012 to 67% in 2013. College and Career Readiness increased from 39% in 2011-2012 to 95% in 2012-2013. The comparative performance demonstrated a +22 percentage points higher than the district average in LAL and +13 percentage points higher than the district average in Math. As the chart indicates, HACS met the standard in the comparative performance in both LAL and but was just shy of meeting the standard in Math. Our internal goal for the NJASK 2013 was to, at minimum, meet the state target, and surpass it, which was accomplished in both LAL and Math. Growth Measure targets met the standard in the performance framework in both LAL and Math. Closing the Gap / Maintaining and Improving Progress HACS strives to deliver instruction based on individual students’ needs and finds ways to continuously improve learning and teaching. The level of success of this endeavor is based on the availability of human, fiscal, and facility resources; professional development opportunities for the school community; and assessment data. With these supports in place, HACS is actively positioned to (1) build leadership capacity within the school to support ongoing improvement; (2) create a teaching team capable of delivering quality instruction; and (3) maximize parent and community involvement. These actions, working together, provide the necessary framework for sustained academic improvement. Moving forward, HACS is adopting new instructional models, scheduling, and curricula to close the achievement gap and continue to maintain and improve progress. Some of those initiatives are as follows:

• More time for literacy instruction is being built into the daily schedule for K-2 students in an effort to increase grade level achievement prior to testing years. 1 hour 45 minutes as compared to 1 hour 15 minutes.

• New curriculums are being used next year that were specifically written for the common

core, thus providing students with relevant classroom tasks. My Math & Lead 21 (K-5); Connected Math, TCI Fundamentals for Social Studies, Reading/Writing Journies LAL (6-8)

• Our 6-8 Math and ELA teachers will have teaching periods set aside next year for small-

group, targeted basic skills remediation based on data gathered from our NWEA MAP. As well as shared planning preparation times.

• Our special education team is fully implementing an RTI plan for K-5 students and will work

closely with our teacher assistant and classroom teachers to facilitate small-group, targeted basic skills instruction/remediation.

• Our school will be participating in the Rutgers School Improvement Project with at strong

concentration on classroom instruction, delivery, and student content mastery. 3.2 Mission-Specific Academic Goals

Goal Improve student achievement with a quality and standards-based curriculum, instruction, and formative assessment.



Measure/Metric • Curriculum documents with links to CCSS • 15% Increase in number of students demonstrating growth on

NWEA MAP benchmark and curriculum embedded assessments

Target LAL and Math content areas fully implemented and curricular formative assessment measures begin as of September 2013

Actual Outcome

• In 13-14 the LAL and Math revised curricula have a full year of implementation with imbedded assessments. GOAL HAS BEEN MET.

• As of 9/13/13 The K-8 math and 6-8 Social Studies programs were fully aligned

• 15% increase in student growth: GOAL HAS BEEN MET. From the fall 0f 2013 – spring 2014 student growth is as follows:

• 45.3% growth in Reading/LAL (37.1% growth during 2012-13 SY) • 47.6% growth in Math (38.9% growth during the 2012-2013 SY)

Goal Increase student proficiency outcomes in all ability levels, aggregates, and content specific cluster areas in LAL and Math and/or increase student growth percentiles.

Measure/Metric Growth in percentage of students passing the NJ ASK tests annually through 2018

Target Increase percentage of students scoring proficient and advanced proficient and/or SGP on NJ ASK tests by 5.6% in LAL and 5.1% in Math over a six-year timeframe.

Actual Outcome

In 12-13, 137 students took the NJ ASK with the following outcomes:

Subject 2011-2012 2012-2013 Growth State

Target Met

LAL 40% 44% 4 percentage points

5.8 / met target if

you include

(ci)

Math 49% 43% 0 Did not meet target

School wide Median SGP in LAL 47 / Standard Met

School wide Median SGP in Math 30 / Standard was not Met

13-14 result currently not available. Goal Has Been Met According To The State Target Performance and Performance Framework Median SGP in LAL but not in Math.

Goal Adopt a rigorous educator and principal evaluation system that differentiates between levels of performance and provides feedback for professional support, growth, and development.

Measure/Metric Selection/use of an evaluation tool approved by the NJDOE Charter School Office



Target 100% of teaching staff evaluated 3 times using the approved evaluation tool and principal midyear and end of year evaluation as of 2013-2014 school year.

Actual Outcome

This goal has been met. The documents were sent, and approved instruments by the NJDOE Charter School Office. The Evaluation tools were used during the 2013-2014 school year.

3.3. Curriculum All charter schools are required to adapt and implement their curriculum to align with the Common Core State Standards. The revised timeline can be found at the following link: http://www.state.nj.us/education/cccs/timeline.htm See Appendix C for the Statement of Assurance for curriculum alignment to CCSS. 4. LEARNING ENVIRONMENT / PROFESSIONAL ENVIRONMENT a) Fill in the requested information below regarding the school learning environment including

methodology used.

4.a. Learning Environment / Professional Environment Learning Environment Number or Ratio Methodology used Attendance rate: 95.16% School Register Elementary School 94.9% School Register Middle School 95.7% School Register High School NA NA Student - teacher ratio 9.76 to 1 # of students ÷ # of teachers

(205/21) Professional Environment

Number or Ratio Methodology used

Teacher retention rate (year to year)

2012-2013: 95.2% 2013-2014: 90%

• Comparison of: • Staff roster & contracts

for 2012-2013 • Staff roster & contracts

for 2013-2014

Total staff retention rate (year to year)

Staff retention decreased which

directly relates to staff the newly adopted staff

evaluation process. Frequency of teacher surveys and date of last survey conducted

Once during the 2013-2014 school year. June 16, 2013.

% of survey participation 24 2013-2014 STAFF SURVEY

% of teacher satisfaction 77% satisfied; 23% dis-satisfied 2013-2014 STAFF SURVEY


http://www.state.nj.us/education/cccs/timeline.htm


Main positive aspects identified in the survey

• Staff feels safe and secure in the building • Classroom resources are more than adequate • Staff feels treated with respect by administration • Teacher evaluations are fair and reasonable

2013-2014 STAFF SURVEY

Main school challenges identified in the survey

• Classroom management and disciplinary actions

• Lack of adequate parental support

2013-2014 STAFF SURVEY

5. PARENTAL AND COMMUNITY INVOLVEMENT a) Fill in the requested information below regarding parent satisfaction and involvement.

5.a. Parent Satisfaction Frequency of parents surveys and date of last survey conducted

Parent surveys are conducted once a year (May). Last survey conducted: 5/31/14

% of survey participation (considering 1 survey per family)

45 families = 33%

% of parent satisfaction

Based upon the parents overall grade for HACS, 40% of the parents (18) rated HACS an “A”, 53% rated HACS a “B” (24), 7% rated HACS a “C” (3).

Main positive aspects identified in the survey

The following were identified as HACS strengths: • Parents feel welcome • Opportunities for involvement • Input is valued • Communication is effective • Child’s academic needs are being met • Discipline is handled appropriately • Atmosphere of respect • Staff available to assist academic, social, emotional,

and behavioral issues Main school challenges identified in the survey

Main school challenges are these: • More meaningful Parents Academy topics • Afterschool tutoring programming for K-2 • Increase bilingual communication


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Parent Involvement at the School

# Parents currently on Board of Trustees over total Board Members

2 parents/5 board members seated

Major activities/events offered to parents during 13-14 school year (list in bullets). Please, include # hours or frequency of the activity and % participation.

* Parents Academy 8-12 PM Yearly Avg. 39%

9/14/13 11/16/13 1/25/14 3/22/14 5/31/14

96 Parents = 47% 80 Parents = 39% 76 Parents = 37% 70 Parents = 34% 80 Parents = 39%

Individual Learning Plan Parent Meetings for all grades

9/5/13 (15 minute meetings)

9:00 AM - 3:00 PM 134 Parents = 65%

8th Grade Parent/Student Dinner (Graduation/High School Meeting)

9/19/13 5:00-7:00pm 21 Parents = 91%

Parent Conferences 11/6 & 7 2/26 & 27

1-7 PM 1-4 PM 11/6 & 7 – 175 parents = 86% 2/26 & 27 – 184 parents = 89.8%

Major activities/events conducted by the parents to further the school’s mission and goals, such as fundraising, volunteering, etc. (list them in, bullets). Please include # hours or frequency, and % participation.

• Fundraising efforts: 4 over this school year contributed to providing classroom resources and sponsor major events

• Volunteering as requested by classroom teachers and the principal (hours and participation frequency/rate information is not available).

• Class Trip Chaperoning for all grade levels with the exception of the 8th grade final trip (hours and participation frequency/rate information is not available).

*Parents Academy When parents enroll their children in HACS they also agree to participate in Parents Academy. As a result of this year’s academy series, the following statistics are notable (see appendix H):

• 15 parents attended all 5 academies • 23 parents attended 4 academies • 23 attended 3 academies • 22 attended 2 academies


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 5.b. Community Involvement

Partnering organization Description of the partnership

Level of involvement: # students or/and staff

involved, approx. # hours per month, resources

involved etc. EDUCATIONAL INSTITUTIONS:

Monmouth University

Dr. Marybeth Stunkel and her Communication 101 students: Storytelling sessions

For K-8 students Approx. 200 students

Georgian Court University Junior Practicum & Student Teaching

A class of students at a time (23)

COMMUNITY INSTITUTIONS:

St. Barnabas Health Care System

Have been partners since 2001. They facilitate Project T.A.L.K. (PT) via a grant, which serves children ages 6 through 14 who are at risk for experiencing behavioral problems.

# of students /session: 50-60 across all grades # of PT Staff/session Involved: 3 Approx. # of Hours: 1 hrs./session (meets weekly with groups of students by grade level) The program uses a research based approved curriculum that has produced consistent positive results.

• Toast • America’s Cup

As part of the extended program – Hope Cares – these restaurants allowed our students to eat in their establishments and provide a Restaurant Review

# of students /session: 12-15 # of Staff/session Involved: 3 Approx. # of Hours: 8 hrs./session Resources Involved: financial or gratis, clipboards, Restaurant Review Checklist

6. SCHOOL GOVERNANCE / LEADERSHIP 6.1. Board of Trustees


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 a) Fill in the requested information below regarding the Board of Trustees:

6.1.a. Governance # of Board Members required in charter 5 members (one member resigned due to

health reasons; recruiting for the 5th member) # and Names of Current Board Members (including official roles within the Board). List the board members by name, role, organizational affiliation (parent, community member, lead person, etc.) and their voting status on the board.

1. Claudia Morgan, President (community member) voting

2. Frankie Winrow, Vice President (community member) voting

3. Sheree Jones, member (parent) voting 4. Dennis Caroll (community member)

voting 5. Eugene Stewart (Community Law

Enforcement Officer) voting 6. Alexis C. Harris, Director (lead person)

non-voting 7. Eileen Gorga, SBA /board secretary non-

voting August 22, 2013 5 members present September 26, 2013 5 members present Board Meeting Dates from September 1, 2013 to June 30, 2014 and # of Board Members who Attended Meetings

October 24, 2013 7 members present November 21, 2013 7 members present December 19, 2013 6 members present January 23, 2014 5 members present February 27, 2014 7 members present March 27, 2014 7 members present April 24, 2014 5 members present April 25, 2014 4 members present May 22, 2014 5 members present June 16, 2014 6 members present June 26, 2014 6 members present

# and Name of New Board members in 2013-2014 and information on the dates and type of training they received.

1. Dennis Carroll, member (Community Member) voting

2. Eugene Stewart (Community Law Enforcement Officer) voting

# and Name of Active Committees 1. Executive 2. Personnel 3. Finance 4. Building 5. Curriculum 6. Policy 7. Attendance/Discipline

Qualified/ experienced person responsible for (name and capacity):

K-12 Education Alexis C. Harris, Director DaVisha Pratt, Principal Heather Minsky, Curriculum Supervisor

Legal issues Alexis C. Harris, Director Eileen Gorga, SBA


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Fredrick Niemann & Mathew Rasmussen Hanlon & Niemann, PC 3499 U.S 9, Freehold Township N.J. 07728

Fiscal oversight Eileen Gorga, SBA

General management Alexis C. Harris, Director DaVisha Pratt, Principal Dennis Daniels, School Dean

Real Estate/ Facilities Eileen Gorga, SBA

Communications/ Outreach/ Negotiations

Alexis C. Harris, Director Denise Rodriquez, Grant Coordinator, Outreach Liaison

Date of Board Self-Evaluation (if available, include a copy of the board self-evaluation as an appendix)

February 22, 2014

Date of School Leader Evaluation (if available, include a copy of the school leader evaluation as an appendix)

May 30, 2014

Number of Board Complaints in 13-14 0

Main achievements and critical policies adopted by the Board during 13-14 academic year (list in bullets)

• Concepts and Roles in Administration; Goals and Objectives: 2000, 2010 NEW

• Job Descriptions: 2256 NEW • Hope Academy Charter School

Organization: 2258 (Revision) • Evaluation of the New CSA: 2259

(revision) • Incapacity of CSA: 2260 NEW • School Business Administrator: 2261 • Evaluation of SBA: 2262 NEW • Incapacity of SBA/BS: 2263 NEW • Health Insurance (revision) • Saturday School/Parents Academy:

6112.1 NEW • Community Circle: 6009 NEW • Teacher and Principal Evaluation

Systems (revision) • Community Covenants: 6007.1 NEW • School Dean Roles and Responsibilities

2264 NEW • State Funds; Federal Funds (revision) • Budget Planning, Preparation, and

Adoption (revision) • Work From Home Policy • Professional Development/Tuition

Reimbursement (revision) • Recruitment, Selection and Hiring

(revision) • Employee Health (revision) • Vacation Policy for 12 Month Employees

(revision) HACS 2013-2014 Annual Report 18 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Issues that is likely to require the board’s attention in the near future. (List in bullets)

• A better understanding of the budget and HACS goals

• Charter School Renewal • Greater community partnerships and input • Public recognition of staff achievements

6.2. School Leadership/Administration a) Fill in the requested information below regarding school leadership:

6.2.a. School Leadership/Administration

Names and emergency contact information, specific position, # years in current position

Alexis C. Harris, Director (13 yrs.) 908-839-0286 Eileen Gorga, SBA (2 year) 732-962-2609 DaVisha Pratt, Principal (4 years) 732-547-1028 Dennis Daniels, School Dean (10 years) 908-839-2654 Heather Minsky, Curriculum Supervisor (12 years) 732-2398192

7. FACILITIES NA

APPENDICES


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Appendix A: Enrollment Application (English) Lottery Number: ______________________________________ Position: ________

Enrollment Application 2013-2014 Date of Registration: _________________

□ Resident of Asbury Park □ Non-Resident of Asbury Park (please check one) Mail completed application to: Hope Academy Charter School

601 Grand Avenue Asbury Park, NJ 07712

Check the grade you are applying for (school year 2013-2014 not the current grade):

□ Kindergarten

□ First Grade

□ Second Grade

□ Third Grade

□ Fourth Grade □ Eighth Grade

□ Fifth Grade

□ Sixth Grade

□ Seventh Grade

Child’s Full Name:

First Last MI

Date of Birth: _________/_________/_________ Month Day Year Sex (circle one) M F

Current School Attending: _______________________________________________________________________ Name of Parent/Legal Guardian:

____________________________________ Relationship ________________ First Last

Address: ____________________________________________________________________________________________________________ Street Apt. City Zip Code Telephone: __________________________________________________________________________________________________________ Home Work Cell E-Mail: ____________________________________________________________________________________________________________ Emergency Contact Information (if we cannot contact parents/guardians above)

Name: ______________________________________________________________________________________________________________ First Last

Telephone: ___________________________________________________________________________________________________________ Home Work Cell

732 988-4227 Fax: 732 988-9125 Website: www.hopeacademycs.org

732-988-4227 • Fax: 732-988-9125 • e-mail: [email protected]


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Please list the names of any siblings presently enrolled in HACS or graduates of HACS (brothers and sisters living in the same household or children you are legally responsible for as parent/guardian living in the same household). Name: __________________________________________ Current Grade: _______________

Name: __________________________________________ Current Grade: _______________




Please list any siblings applying to HACS for 2013-2014 school year. (NOTE: a separate application must be filed for each child.) Name: __________________________________________ Grade Applying For: _______________

Name: __________________________________________ Grade Applying For: _______________




732-988-4227 • Fax: 732-988-9125 • e-mail: hopeacademycs.org

The lottery will be held at 4:00PM Monday June 19, 2014


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Appendix B: Enrollment Application (Spanish) Numero de lotería: ______________________________________ Posición: ________

Aplicación para asistir 2013-2014 Fecha del registro: _________________

□ Residente de Asbury Park □ No es Residente de Asbury Park (marque uno)

Envié por correo a: Hope Academy Charter School 601 Grand Avenue Asbury Park, NJ 07712

Marque el grado que va a asistir ( Los años 2012-2013): □ Kindergarten

□ Primero Grado

□ Segundo Grado

□ Tercero Grado

□ Cuarto Grado □ Octavo Grado

□ Quinto Grado

□ Sexto Grado

□ Séptimo Grado

Nombre del niño:

Nombre Apellido

Fecha de Nacimiento: _________/_________/_________ Mes Día Año Sexo (escoja uno) M F

La escuela que esta asistiendo: _______________________________________________________________________ Nombre de un padre/Protector legal:

____________________________________ Parentesco ________________ Nombre Apellido

Dirección: _____________________________________________________________________________________ Calle Apartemento Ciudad Código Postal Numero de Teléfono: ____________________________________________________________________________________ Hogar Trabajo Móvil Correo Electrónico: ______________________________________________________________________________________ Información emergencia (diferente del padre o protector legal) Nombre: _______________________________________________________________________________________ Nombre Apellido Numero de Teléfono: ___________________________________________________________________________________ Hogar Trabajo Móvil

732-988-4227 • Fax: 732-988-9125 • correo electrónico: hopeacademycs.org


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Escriba los nombres de los hermanos que están asistiendo HACS Nombre: __________________________________________ Grado: _______________

Nombre: __________________________________________ Grado: _______________

Nombre: __________________________________________ Grado: _______________

Nombre: __________________________________________ Grado: _______________

Nombre: __________________________________________ Grado: _______________

Escriba los hermanos que están solicitando el ingreso en HACS para el año 2013-2014. (Tiene que escribir una aplicación cada niño). Nombre: __________________________________________ Grado de aplicación: _______________

Nombre: __________________________________________ Grado de aplicación: _______________




732-988-4227 • Fax: 732-988-9125 • correo electrónico: hopeacademycs.org

LA LOTERIA VA A ESTAR A LAS 4:00 DE LA TARDE, EL LUNES, EL 19 DE JUNIO, 2014.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Appendix C: Statement of Assurance for Curriculum Alignment to Common Core State Standards June 2014

CURRICULUM STATEMENT OF ASSURANCE The Hope Academy Charter School is committed to providing a robust and rigorous curriculum with

quality college and career expectations for student learning, and assures that the K-8 curriculum

meets the Common Core State Standards in Language Arts Literacy, Mathematics, and Social

Studies as it relates to and is linked to the writing component.

_______ ________________________ ____CSA/Principal_______ June 30, 2014 Signature Title Date


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Appendix D: HACS Bylaws Hope Academy Charter School Policy Manual FILE CODE: 9000 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw ROLE OF THE BOARD The Board of Trustees shall have and may exercise all the powers of the corporation as designated in the Charter. They shall have the authority to decide matters related to the operations of the school including budgeting, curriculum, and operating procedures according to the Charter. In the event of any vacancy in the Board of Trustees, the remaining Trustees then in office, except as otherwise provided by law, shall have and may exercise, all of the powers of the Board of Trustees until the vacancies are filled. Without prejudice to such general powers, it is hereby expressly declared that the Trustees shall have the following powers: A. Select and Remove Officers

To select and remove officers of the corporation and prescribe such powers and duties for them as may not be inconsistent with the law or the Charter, or these bylaws.

B. Conduct Affairs of the Corporation

To conduct, manage and control the affairs and business of the Hope Academy Charter School and to make such rules and regulations thereof, as they deem will best benefit the Hope Academy Charter School, and which are not inconsistent with the law, the Charter, or these by-laws;

C. Change Principal Office

To change the principal office of the corporation from one location to another; to fix and locate from time to time one or more subsidiary offices of the corporation; and to designate any place for holding Trustee's meetings;

D. Appoint Committees

To appoint committees and to delegate such authority and powers and duties as the Board shall deem proper to those committees;

E. Elect Trustees

To elect additional trustees, as provided in these by-laws, provided however, that the whole number elected shall never exceed the maximum number specified in these by-laws;

F. Declare Vacancies

To declare vacant the seat of any Trustee who shall absent from four consecutive meetings of the Board, or absent from six meetings in the period of one year which begins tolling from the first absence, or who shall willfully and knowingly act in ways which tend to undermine the ability of the board to uphold or to perform the duties under the charter;

G. Authority over Educational Policy


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 To exercise ultimate authority over and accept final responsibility for the basic educational policy and overall program to be provided by the Hope Academy Charter School;

H. Appoint Educational Director

To recruit, appoint, and evaluate an Educational Director for the School, who shall hold office at the pleasure of the Board and who shall be the Hope Academy Charter School's professional educational leader;

I. Request Exemptions

For the advancement of the educational goals and objectives of the school, the Board of Trustees may request an exemption from the New Jersey Commissioner of Education of state regulations concerning public schools except those pertaining to assessment, testing, civil rights and student health and safety.

J. Establish and Modify Codes of Conduct

To prepare and modify a code of conduct for the students and a code of conduct for the staff of Hope Academy Charter School. Prior to the Regular Meeting that will address these codes a request will be made for all interested parties, including but not limited to parents, students and staff, to submit proposals and opinions concerning the past and current codes, The staff code of conduct must address the issues of sexual harassment and the consequences which will be imposed for such conduct.

Adopted: No date NJSBA Review/Update: April 2010 Readopted: Key Words Boards of Trustees, Role of the Board Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-21 et seq. School Ethics Act N.J.S.A. 18A:34-1 Textbooks; selection; furnished free with supplies; appropriations N.J.S.A. 18A:36-2 Time when schools are open;

determination N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C. 6A:4-1.1 et seq. Appeals N.J.A.C. 6A:8-1.1 et seq. Standards and Assessment N.J.A.C. 6A:11-1 et seq. Charter Schools Administrative Code N.J.A.C. 6A:28-1.1 et seq. School Ethics Commission N.J.A.C. 6A:23A-1 et seq. Accountability regulations N.J.A.C. 6A:32-3.2 Requirements for the Code of Ethics for school board members

and charter school board of trustees members Possible Cross References: *1000/1010 Concepts and roles in community relations; goals and objectives *2000/2010 Concepts and roles in administration; goals and objectives


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 *3000/3010 Concepts and roles in business and noninstructional operations; goals and objectives 4000 Concepts and roles in personnel 5000 Concepts and roles in pupil personnel

6000 Concepts and roles in instruction *6140 Curriculum adoption *6161.1 Guidelines for evaluation and selection of instructional

materials 7000 Concepts and roles in construction, remodeling and renovation *9311 Formulation, adoption, amendment of policies *9312 Formulation, adoption, amendment of bylaws *9313 Formulation, adoption, amendment of administrative regulations *9314 Suspension of policies, bylaws and regulations *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9010 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw ROLE OF THE MEMBER It is understood that the members of the Hope Academy Charter School Board of Trustees have authority only when acting as a board legally in session. The board shall not be bound in any way by any action or statement on the part of any individual board member except when such statement or action is in pursuance of specific instructions from the board.

Members of the board shall adhere to the code of ethics for board members in bylaw 9271. No board member, by virtue of his/her office, shall exercise any administrative responsibility with respect to the schools or as an individual command the services of any school employee.

Board members visiting the school for any reason shall observe school regulations for all visitors. NJSBA Review/Update: April 2010 Adopted: Key Words Individual Board Member, Board Members' Role Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-21 et seq. School Ethics Act N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.S.A. 6A:11-1 et seq. Charter School Administrative Code


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 N.J.A.C. 6A:28-1.1 et seq. School Ethics Commission Possible Cross References: *1250 Visitors *9020 Public statements *9271 Code of ethics *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9020 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw PUBLIC STATEMENTS Only the board president shall authorize or make statements of official board positions. No other member of the board of trustees individually will speak for, or in the name of, the total board unless by explicit direction of the board. Board members should emphasize that they can only speak as individual board members unless empowered by the board to speak for it. NJSBA Review/Update: April 2010 Adopted: Key Words Board Members' Role, Public Statements Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-21 et seq. School Ethics Act N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.S.A. 6A:11-1 et seq. Charter School Administrative Code N.J.A.C. 6A:28-1.1 et seq. School Ethics Commission Possible Cross References: *1100 Communicating with the public *1110 Media *9010 Role of the member *9271 Code of ethics *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9110 Asbury Park, New Jersey Bylaw

NUMBER OF MEMBERS AND TERMS OF OFFICE HACS 2013-2014 Annual Report 29 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Board Composition There will be eight (8) board members, three (3) of which are ex-officio. The Board shall consist of: Non-Voting Members A. The School Administrator, and the Business Administrator shall serve as ex-officio members,

with no voting privileges; B. One (1) member of the teaching staff shall serve as an ex-officio member with no voting

privileges and no involvement in discussions on votes related to salary, benefits, negotiations and arbitration or any other matter that the Board deems inappropriate.

Voting Members A. Two (2) parent representatives; B. Three (3) community representatives. Board Member Terms Board members' terms of office shall be as follows: School Administrator Based on length of employment Business Administrator Based on length of employment Teacher Based on length of employment Parents Two-year term Community Members Two-year term

Qualifications The two trustees who serve as parent members must be nominated by the Parent Advisory Council. The three trustees must be members of the community. The terms "parent" and "community" shall not be restrictively defined, but shall be as reasonably defined by the Board of Trustees. Adopted: No Date Revised: March 27, 2003 NJSBA Review/Update: April 2010 Readopted: Key Words Board Members' Role, Public Statements Legal References: N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *9010 Role of the member *9271 Code of ethics *Indicates policy is included in the Critical Policy Reference Manual HACS 2013-2014 Annual Report 30 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Hope Academy Charter School Policy Manual FILE CODE: 9112 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw

ELECTIONS/RE-ELECTION All potential candidates for the Hope Academy Charter School must be recommended to the board by the appropriate committee. They are as follows:

A. Parent representatives are nominated by the Parent Advisory Council; B. Community representatives are nominated by the Nominating Committee.

Re-Election Trustees may be re-elected to serve unlimited two (2) year terms upon expiration of the initial term. The election shall be by a majority vote of the board of trustees. Trustees filling vacancies shall not be considered as having served a full term unless they have served more than 366 days. Adopted: No Date Revised: February 24, 2005 NJSBA Review/Update: February 2010 Readopted: Legal References: N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code

Possible Cross References: 9121 President

9122 Vice president 9123 School Business Administrator/Board Secretary 9322.1 Annual organization meeting

Hope Academy Charter School Policy Manual FILE CODE: 9113 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw FILLING VACANCIES Vacancies Filled by the Board Vacancies on the Hope Academy Board of Trustees occurring during the course of the year shall be filled by special election of the remaining trustees, but no person shall be elected a Trustee of the Board unless nominated at a regular meeting prior to the meeting when the election is held. Each trustee so elected shall serve the remainder of the vacated term. HACS 2013-2014 Annual Report 31 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Filling Vacancies, Board Vacancies Legal References: N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *9010 Role of member 9110 Number of members and terms of office 9112 Elections 9114 Resignation/removal from office *9270 Conflict of interest *9271 Code of ethics

*Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9114 Asbury Park, New Jersey Bylaw

RESIGNATION AND REMOVAL FROM OFFICE Resignation Any trustee may resign by submitting his written resignation to the Board of Trustees, the President or Secretary. Any such resignation shall take effect at the next Regular Meeting or at anytime decided at that Regular Meeting unless specified otherwise in the resignation letter. Unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. Any trustee resigning his office shall not be eligible for re-election until such time as he would have been eligible for election or re-election had he not resigned. Removal A trustee may be removed from office with or without cause by vote of a majority of the trustees then in office at any regular or special meeting of the Board of Trustees. Any trustee removed from office shall not be eligible for re-election until such time as he would have been eligible for election or re-election had he not been removed. Ex-Officio members of the Board of Trustees are not subject to removal from the Board of Trustees, except upon termination of employment with the school. HACS 2013-2014 Annual Report 32 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Resignation, Removal Legal References: N.J.S.A. 18A:12-3 et seq. Removal of members N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Hope Academy Charter School Policy Manual FILE CODE: 9121 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw ELECTION AND DUTIES OF PRESIDENT Election The president shall be elected from among the board of trustees at each annual meeting of the trustees and shall serve for one year beginning July 1 until their successors are elected and qualified. The board of trustees may create other officer positions as it deems necessary. Vacancies The vacancy of the office of president shall be filled in the manner prescribed in this by-law for regular appointments to such office. Any officer filling a vacancy will hold that office until the next Annual Meeting when the officers are selected. Duties The president shall be the chief executive officer of the Hope Academy Charter School responsible to the board of trustees for the administration of its business and affairs. He shall preside at all meetings of the board of trustees. He shall oversee all established committees. He shall have the general powers an duties of management usually vested in the office of president of a corporation. He may have such other powers and duties as may be prescribed by the board of trustees or the by-laws. Resignations The resident may resign by delivering his or her written resignation to the board at its principal office or the secretary of the board. Any such resignation shall take effect at the next regular meeting or at any time decided at that regular meeting unless otherwise specified in the letter. Unless otherwise specified, the acceptance of such resignation shall not be necessary to make it effective. Removal The president may be removed from office with or without cause by vote of a majority of the board of trustees then in office at any Regular or Special Meeting. HACS 2013-2014 Annual Report 33 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words President, Board President Legal References: N.J.S.A. 18A:12-3 et seq. Removal of members N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *1120 Board of trustees meetings *9020 Public statements *9130 Committees *9322 Public and executive sessions *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9122 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw ELECTION AND DUTIES OF VICE-PRESIDENT Election The vice-president shall be elected from among the board of trustees at each annual meeting of the trustees and shall serve for one year beginning July 1 until their successors are elected and qualified. The board of trustees may create other officer positions as it deems necessary. Vacancies The vacancy of the office of vice-president shall be filled in the manner prescribed in this by-law for regular appointments to such office. Any officer filling a vacancy will hold that office until the next Annual Meeting when the officers are selected. Duties In the absence or disability of the president, the vice-president shall perform all the duties of the president, and when so acting shall have all the powers of, and be subject to all the restrictions upon, the president. The vice-president may have such other powers and perform such other duties as from time to time may be prescribed for him by the Board of Trustees or the by-laws. Resignations The vice-president may resign by delivering his or her written resignation to the board at its principal office or to the president or the secretary of the board. Any such resignation shall take effect at the next regular meeting or at any time decided at that regular meeting unless otherwise specified in HACS 2013-2014 Annual Report 34 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 the letter. Unless otherwise specified, the acceptance of such resignation shall not be necessary to make it effective. Removal The vice-president may be removed from office with or without cause by vote of a majority of the board of trustees then in office at any regular or special Meeting. Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Vice-President, Officers Legal References: N.J.S.A. 18A:12-3 et seq. Removal of members N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *1120 Board of trustees meetings *9020 Public statements *9130 Committees *9322 Public and executive sessions *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9123 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw ELECTION AND DUTIES OF SECRETARY Election The secretary shall be elected from among the board of trustees at each annual meeting of the trustees and shall serve for one year beginning July 1 until their successors are elected and qualified. The board of trustees may create other officer positions as it deems necessary. Vacancies The vacancy of the office of secretary shall be filled in the manner prescribed in this by-law for regular appointments to such office. Any officer filling a vacancy will hold that office until the next Annual Meeting when the officers are selected. Duties The secretary shall keep at the principal office or such other place as the board of trustees may order, a book of minutes of all meetings of the board of trustees, with a record of the time and place of holding, the names of those present, and actions taken. The secretary shall present the minutes of the previous meeting at each subsequent meeting which shall be voted and accepted by the HACS 2013-2014 Annual Report 35 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 board, and duly noted. The secretary shall keep the seal of the corporation, shall issue notices of meetings, and shall have such other powers and duties as may be prescribed by the Board of Trustees and the by-laws. Resignations The secretary may resign by delivering his or her written resignation to the board at its principal office or to the president or the secretary of the board. Any such resignation shall take effect at the next regular meeting or at any time decided at that regular meeting unless otherwise specified in the letter. Unless otherwise specified, the acceptance of such resignation shall not be necessary to make it effective. Removal The secretary may be removed from office with or without cause by vote of a majority of the board of trustees then in office at any regular or special meeting. Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Secretary, Officers Legal References: N.J.S.A. 18A:12-3 et seq. Removal of members N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *1120 Board of trustees meetings *9020 Public statements *9130 Committees *9322 Public and executive sessions *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9125 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw ELECTION AND DUTIES OF TREASURER Election The treasurer shall be elected from among the board of trustees at each annual meeting of the trustees and shall serve for one year beginning July 1 until their successors are elected and qualified. The board of trustees may create other officer positions as it deems necessary. Vacancies


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 The vacancy of the office of treasurer shall be filled in the manner prescribed in this by-law for regular appointments to such office. Any officer filling a vacancy will hold that office until the next Annual Meeting when the officers are selected. Duties The treasurer shall be the chief financial officer of the corporation and shall be in charge of its financial records, investments, and other evidences of its properties and assets. The treasurer shall be the chair of the Financial Committee. He shall keep adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all times be open to inspection by any trustee. The treasurer shall deposit all moneys and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the board of trustees. Subject to the supervision of the board of trustees, the treasurer may invest and reinvest funds of the corporation and shall disburse the funds of the corporation as may be ordered by the board of trustees. He shall render to the board of trustees at its annual and regular meetings statements evidencing the current financial condition of the corporation and shall have such other powers and duties as may be prescribed by the board of trustees or the by-laws. Resignations The treasurer may resign by delivering his or her written resignation to the board at its principal office or to the president or the secretary of the board. Any such resignation shall take effect at the next regular meeting or at any time decided at that regular meeting unless otherwise specified in the letter. Unless otherwise specified, the acceptance of such resignation shall not be necessary to make it effective. Removal The treasurer may be removed from office with or without cause by vote of a majority of the board of trustees then in office at any regular or special meeting. Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Treasurer, Officers Legal References: N.J.S.A. 18A:12-3 et seq. Removal of members N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *1120 Board of trustees meetings *9020 Public statements *9130 Committees *9322 Public and executive sessions *Indicates policy is included in the Critical Policy Reference Manual.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Hope Academy Charter School Policy Manual FILE CODE: 9130 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw COMMITTEES The Board of Trustees shall appoint Standing Committees and any special committees required to conduct the business of the Board. There shall be appointed the following Standing Committees: A. Executive Committee

As directed by the Board of Trustees, organize and oversee the work of the Board so that all issues and concerns before the Board are efficiently and responsibly addressed. Clarify ill-defined and/or complex issues so that the Board will have the appropriate information and focus to make decisions in the school's best interest. The Executive Committee shall have at least one ex-officio member.

B. Finance Committee

In collaboration with the Director, the Finance Committee shall also consist of at least three Board members. The Finance Committee shall submit an annual school budget to the Board for review and approval. The committee shall review and recommend policies on the budget and business operation of the school.

C. Personnel Committee

The Personnel Committee shall include the Director, one parent, and one Board member, and shall review and recommend policies relating to the Board's employment practices. The committee shall review and submit the Director's recommendations with respect to the appointment, assignment, discipline or termination of personnel. The committee shall review and recommend action to be taken on grievances.

D. Nominating Committee

This committee shall search for and recommend candidates suitable for membership on the Board of Trustees to fill vacancies created by expired terms, resignations, or removals. The Nominating Committee shall consist of one ex-officio member, one parent, and one Board member. The committee shall review any outside recommendations or submissions for consideration for potential Board of Trustee members.

The function of all committees shall be fact-finding, deliberative, and advisory, but not legislative or administrative. The Board may request any committee to investigate an issue or question within that committee's domain and make recommendations to the Board. Committee recommendations shall be made in consultation with the Director who is an ex-officio member of all such committees except where his evaluation, tenure or salary are deliberated or where there may be a conflict of interest. The Board may create any other standing committee it deems necessary. If from time to time the Board finds it necessary to establish more standing committees the may do so by majority vote. The Board of Trustees may also establish committees that are not standing committees. The Board shall delegate to any such committee or committees any or all of the powers of the Board except those which by law, by the Charter or by these by-laws may not be delegated. Non-standing HACS 2013-2014 Annual Report 38 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 committees shall serve at the pleasure of the Board of Trustees. The Board of Trustees shall organize itself to oversee any such committees, and the President, with the approval of the Board of Trustee members of each committee, shall have the option of appointing such non-Trustees as deemed desirable to serve on such committees. Except as the Board of Trustees may otherwise determine, each such committee may make rules for the conduct of its business. Non-standing committees which may be established may include, but are not limited to, the following: Building & Grounds; Educational Policy & Curriculum; Fund Raising; Search Committee; Director's Advisory Committee and any other committee which the Board may deem appropriate. Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Committees, Board Committees Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act N.J.S.A. 18A:12-21 et seq. School Ethics Act N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code N.J.A.C. 6A:28-1.1 et seq. School Ethics Commission School Ethics Commission, Advisory Opinion, A01-93 School Ethics Commission, Advisory Opinion, A10-93 School Ethics Commission, Advisory Opinion, A33-95 School Ethics Commission, Advisory Opinion, A02-00 School Ethics Commission, Advisory Opinion, A14-00 Possible Cross References: *1220 Ad hoc advisory committees *9121 Election and duties of president 9320 Meetings *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9200 Asbury Park, New Jersey X Monitored X Mandated X Other Reasons Bylaw ORIENTATION AND TRAINING OF BOARD MEMBERS Orientation of New Board Members The Director shall prepare materials to introduce new board members to the operating procedures of the school and the details of the curriculum. HACS 2013-2014 Annual Report 39 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Sufficient funds shall be allocated to reimburse new board members for attending NJSBA training in

new board member orientation within the first year of taking office.

Administrative code defines "newly elected or appointed board member" as any board member who has never served as a member of either an elected or appointed school board. Code of Ethics Training The board shall ensure that all members of the board receive and review a copy of the Code of Ethics for School Board Members. Each board member shall sign an acknowledgement that he/she has received and read it. Training as required by the administrative code shall be scheduled to familiarize board members with the contents and requirements of the Code of Ethics. Inservice Development State, regional and national workshops, conventions, conferences and seminars developed by associations such as the New Jersey School Boards Association, the New Jersey Charter Public School Association, the National Alliance for Public Charter Schools, the New Jersey Association of School Administrators, etc., provide unique opportunities for board members to broaden their understanding of their responsibilities, learn new tools and techniques for coping with them, and keep up to date on educational trends.

Therefore, the board recommends that, in addition to sending the mandated delegate to the New Jersey School Boards Association's Delegate Assemblies, the board send representatives to such educational conferences, workshops, conventions and seminars as it shall decide upon each year. The same regulations regarding travel arrangements and reimbursement developed for other school-paid attendance at such events shall apply. The Director shall prepare a checklist for school representatives to such events, to aid them in preparing meaningful reports for the board and the school as a whole. The report shall be presented at a regular meeting of the board within a month of the delegation's return. Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Orientation and Training of Board Members, Board Member Orientation, Board Member Training Legal References: N.J.S.A. 18A:6-45 through -50 New Jersey School Boards Association established ... N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-24.1 Code of Ethics for School Board Members


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 N.J.S.A. 18A:12-33 Training program for new board members N.J.A.C. 6A:28-1.2 Definitions N.J.A.C. 6A:28-1.6 Board member training N.J.A.C. 6A:32-3.2 Requirements for the Code of Ethics for school board members

and charter school board of trustee members Amended resolution of the School Ethics Commission (3/23/99) Possible Cross References: 1500 Relations between area, county, state, regional and national associations and the school *2131 Director *9250 Expenses *9271 Code of Ethics *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9250 Asbury Park, New Jersey Monitored X Mandated X Other Reasons Bylaw EXPENSES AND REIMBURSEMENTS Charter school trustees receive no payment for their services. With board approval, they may be reimbursed for out-of-pocket expenses incurred on board business. Travel and Related Expenses Travel reimbursement will be paid only upon compliance with the board’s policy provisions and approval requirements. Board trustees and employees shall only be reimbursed for work-related travel that is directly related to and within the scope of the board trustee’s and employee’s current work responsibilities. Board trustees and employees shall only be reimbursed for travel that: A. Promotes the delivery of instruction and is critical to the instructional needs of the school or

furthers the efficient operation of the school;

B. Is educationally necessary and fiscally prudent; and

C. Is directly related to and within the scope of the board member’s current responsibilities, and for school employees, the school’s professional development plan.

As described in this policy, school travel expenditures include, but are not limited to, all costs for transportation, meals, lodging, and registration or conference fees to and for the travel event. School travel expenditures include costs for all required training and all travel authorized in existing school employee contracts and school board policies. This includes, but is not limited to, required


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 professional development and other staff training, required training for new school board members, and attendance at specific conferences authorized in existing employee contracts. Travel Payments Travel payments will be paid only upon compliance with the school board's policy provisions and approval requirements. The school board will not ratify or approve payments or reimbursements for travel after completion of the travel event. All board members, trustees and employees shall adhere to the following specifications to be considered for reimbursement: A. Reimbursement may not exceed State travel reimbursement guidelines as established by the

Department of Treasury in NJOMB circular, including but not limited to the types of travel, methods of transportation, mileage allowance, meal allowance, overnight travel and supporting documentation.

B. Reimbursement must also be in compliance with OMB Circular A-87 (found at

http://www.whitehouse.gov/omb/circulars/a087/a87_2004.html). No reimbursement will be issued without submission of written documentation such as receipts, checks and vouchers detailing the amount the expenditures. Such documentation must be submitted within a timeframe to be established by the board.

C. Travel expenditures must be in compliance with state travel payment guidelines as established

by the Department of the Treasury and with guidelines established by the federal Office of Management and Budget; except that those guidelines that conflict with the provisions of Title 18A of the New Jersey Statutes shall not be applicable, including, but not limited to, the authority to issue travel charge cards. The board of trustees shall specify in its travel policy the applicable restrictions and requirements set forth in the State and federal guidelines including, but not limited to, types of travel, methods of transportation, mileage allowance, subsistence allowance, and submission of supporting documentation including receipts, checks or vouchers.

D. Board trustees and employees shall provide within one week, a brief report that includes, as

appropriate, but may not be limited to, a description of the primary purpose for the travel, and a summary of the goals and key issues that were addressed at the event and their relevance to improving instruction or the operation of the school. This report will be submitted to the board secretary or other appropriate party designated by the board.

E. Pursuant to N.J.A.C. 6A:23A-5.8 concerning out-of state and high-cost travel events, out-of-

state travel shall be limited to the fewest number of board members or employees needed to present the content at the conclusion of the event. Lodging may only be provided if the event occurs on two or more consecutive days and where home-to-event commute exceeds 50 miles. Prior written approval of the Executive County Superintendent may be required when the travel event has a total cost that exceeds $5000.

In addition to the requirements above, employee travel, to be reimbursable, must be directly related to the employee’s professional development. No employee shall be reimbursed for travel and related expenses without prior written approval of the Director and prior approval by a majority of the full voting membership of the board (as set forth below).

Prior Approval Is Required


http://www.whitehouse.gov/omb/circulars/a087/a87_2004.html

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Board trustees shall only be reimbursed for travel and related expenses that have received prior approval by a majority of the full voting membership of the board, and is in compliance with N.J.S.A. 18A:12-24 and 24.1 of the School Ethics Act. A. Specifically, a board member must recuse himself from voting on travel if the board member, a

member of his immediate family, or a business organization in which he has an interest, has a direct or indirect financial involvement that may reasonably be expected to impair his objectivity or independence of judgment.

B. Also, a board member shall not: act in his official capacity in any matter in which he or a member of his immediate family has a personal involvement that is or creates some benefit to the school official or member of his immediate family; or undertake any employment or service, whether compensated or not, which may reasonably be expected to prejudice his independence of judgment in the execution of his official duties.

C. For employees, a board of trustees requires that travel occur only upon prior written approval of the Director and prior approval by a majority of the full voting membership of the board.

D. For board members, travel may occur only upon prior approval by a majority of the full voting membership of the board and that the travel be in compliance with section 4 of P.L.1991, c.393 (C.18A:12-24) and section 5 of P.L.2001, c.178 (C.18A:12-24.1).

Regular Business Travel Authorization and Approval Regular business travel, such as NJDOE meetings and association events, is authorized by the board not to exceed $1,500 per employee, pursuant to N.J.A.C. 6A:23A-7.3(b). Approval by the Director or designee is required, including justification for the travel. Regular business travel is authorized for regularly scheduled in-state professional development activities for which the registration fee does not exceed $150 per employee or board member.

Travel Advances Are Banned. An employee of the school board, a school board member, or organization, shall not receive an amount for travel and travel-related expenses in advance of the travel pursuant to N.J.S.A 18A:19-1 et seq. Annual Maximum Travel Expenditure Amount The board shall: A. Allot in its annual budget a maximum travel expenditure amount and annually review its policy to

assure that it properly reflects the amount budgeted. B. Vote to authorize each reimbursement; specifying the way in which it promotes the delivery of

instruction or furthers the efficient operation of the school, within the maximum annual amount. C. Annually in the prebudget year, establish by school board resolution, a maximum travel

expenditure amount for the budget year, which the school shall not exceed in that budget year. The school board resolution shall also include the maximum amount established for the prebudget year and the amount spent to date.

D. Provide that the maximum school travel expenditure amount shall include all travel in accordance with this policy supported by local and State funds.

Additional Detailed Accounting Requirements which Demonstrate Compliance


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 In order to demonstrate compliance with this policy, documentation of all reimbursed travel expenses shall be maintained on file. This record may include receipts, checks and vouchers submitted in connection with any reimbursement. The school shall maintain separate accounting for school travel expenditures as necessary, to ensure compliance with the school’s maximum travel expenditure amount. This may include, but need not be limited to, a separate or offline accounting of such expenditures or expanding the school’s accounting system. The tracking system shall be sufficient to demonstrate compliance with the board’s policy and this section, and shall provide auditable information. To minimize travel expenditures, school boards and staff will take the following steps: A. “Retreats” will be held at school facilities, if available. A retreat is a meeting of school

employees and school board members, held away from the normal work environment, at which organizational goals and objectives are discussed.

B. A school shall not bare costs for car rentals, limousine services, and chauffeuring costs to or during the event, as well as costs for employee attendance for coordinating other attendees accommodations at the travel event.

C. One-day trips that do not involve overnight lodging are not eligible for a subsistence payment or reimbursement except in limited circumstances authorized in Department of the Treasury guidelines.

D. Overnight travel is eligible for a subsistence payment or reimbursement as authorized in Department of the Treasury guidelines, except as otherwise superseded by the following: 1. Per diem payment or reimbursement for lodging and meals will be actual reasonable costs,

not to exceed the federal per diem rates as established in the federal register for the current year;

2. Lodging expenses may exceed the federal per diem rates if the hotel is the site of the

convention, conference, seminar or meeting and the going rate of the hotel is in excess of the federal per diem rates. If the hotel at the site of the convention, conference, seminar, or meeting is no longer available, lodging may be paid for similar accommodations at a rate not to exceed the hotel rate for the event;

3. Receipts are required for hotel expenses. Meal expenses under the federal per diem allowance limits do not require receipts;

4. In any case in which the total per diem reimbursement is greater than the federal per diem rate, except when the going rate for lodging at the site of the convention or meeting exceeds federal per diem rates, the costs will be considered to be excessive and shall not be paid by school funds;

5. School shall patronize hotels and motels that offer special rates to government employees unless alternative lodging offers greater cost benefits;

6. Payment or reimbursement is approved for the full cost of an official convention meal that the employee or school board member attends, when the meal is scheduled as an integral part of the convention or conference proceedings. If a meal is included in the registration fee, the allowance for the meal is not eligible for reimbursement; and

7. Air and rail tickets shall be purchased via the internet, if possible, using online travel services.

Blanket or general pre-approval for travel is not authorized, and will not be permitted by the board. Specifically, approval shall be itemized by event, event total cost, and number of employees and school board members attending the event. However a school board may also approve, at any time prior to the event, travel for multiple months as long as the school board approval, as detailed


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 in school board minutes, itemizes the approval by event, total cost, and number of employees and school board members attending the event. Types of Expenditures Not Eligible for Reimbursement Unnecessary and excessive travel expenditures as listed in N.J.A.C. 6A:23A:7.8 are prohibited. Prohibited types of expenditures include: travel by spouses and other relatives; costs for unnecessary employee attendance (for example employees who merely coordinate other attendees’ accommodations at the travel event); charges for laundry, valet service and entertainment; school payment for alcoholic beverages; excessive tipping and gratuities; airfare without documentation of at least three (3) price quotes; and souvenirs. Travel expenses, subsistence expenses and incidental travel expenses shall only be allowable when consistent with N.J.A.C. 6A:23A-7. Penalties The board by this policy informs its members and staffs that the penalties for violating this policy based on state law include: A. By law, if the board of trustees violates its established maximum travel expenditure, or that

otherwise is not in compliance with the travel limitations set forth in this section may be subject to sanctions by the commissioner as authorized pursuant to N.J.S.A. 18A:4-23 and N.J.S.A. 18A:4-24, including reduction of State aid in an amount equal to any excess expenditure.

B. A person who approves any travel in violation of the school’s policy or this section shall be required to reimburse the school in an amount equal to three times the cost associated with attending the event.

C. An employee or member of the board of trustees who travels in violation of the school’s policy or this section shall be required to reimburse the school in an amount equal to three times the cost associated with attending the event.

The Director may develop regulations to implement this policy. Adopted: December 15, 2005 Revised: December 18, 2008 NJSBA Review/Update: April 2010 Readopted: Key Words Reimbursement of Board Members, Board Member Reimbursement, Board Member Expenses, Employee Reimbursement, Employee Expenses, Reimbursement of Employees Legal References: N.J.S.A. 18A:2-1 Power to effectuate action N.J.S.A. 18A:4-23 Supervision of schools; enforcement of rules and 24 Determining efficiency of schools; report to state board N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-4 Compensation of members N.J.S.A. 18A:12-24 School Ethics Act and 24.1 Code of Ethics

N.J.A.C. 6A:23A-5.9 Out of state and high cost travel N.J.A.C. 6A:23A-22.9 Board of trustees expenditures N.J.A.C. 6A:23B-1.1 et. seq. Travel and Related Expense Reimbursement (Non-

Abbott Districts)


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 P.L.. 2005, c.132 Appropriations Act

P.L. 2007, c. 52 A5 provides for various school district accountability measures

In the Matter of Anthony Esgro, Luis Perez, Clifford Meeks and Frank Speziali, Glassboro Board of Education, CO7-97, March 30, 1998 Possible Cross References: 3571 Financial reports *9200 Orientation and training of board members *9270 Conflict of interest *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9270 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw

CONFLICT OF INTEREST The Hope Academy Board of Trustees accepts the responsibility of governing the operation of the school in the best interests of the total community. Individual members shall subscribe to the code of ethics in bylaw 9271 Code of Ethics. The board as a body, and the members individually, wish at all times to avoid attitudes and actions that might give rise to public questioning of the integrity of any board decision. Definitions For the purpose of this policy, “relative” shall be defined as an individual’s spouse, civil union partner, domestic partner, or the parent, child, brother, sister, aunt, uncle, niece, nephew, grandparent, grandchild, son-in-law, daughter-in-law, stepparent, stepchild, stepbrother, stepsister, half-brother or half-sister, of the individual or of the individual’s spouse, civil union partner or domestic partner, whether the relative is related to the individual or the individual’s spouse, civil union partner or domestic partner, by blood, marriage or adoption. “Immediate family” shall be defined as board member or school administrator, their spouse, civil union partner, domestic partner, child, parent or sibling, whether related by blood, marriage or adoption. Therefore, in addition to complying with all statutory requirements: A. No board member shall hold any form of paid employment with the school while he/she is

serving, nor for six months after leaving office. B. No board member shall participate in any way in the employment, appointment, terms and

conditions of employment, performance evaluation of or promotion of his/her relative. C. No board member shall discuss or vote on a proposed collective bargaining agreement with a

bargaining unit; participate in any way as a member of the negotiating team; be present in closed


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 session when the board is discussing negotiation strategies nor participate in negotiations in any way when his/her relative belongs to that bargaining unit.

D. No board member who is a member of the same statewide union or whose immediate family member is a member of that same statewide union shall participate in any way in negotiations, prior to the board’s attaining a tentative memorandum of agreement with the bargaining unit. Once the tentative memorandum of agreement is established, the board member with a same statewide union affiliation may fully participate in the process, absent other conflicts. Prior to that time, the board member shall not be a member of the negotiating team and shall not be present with the board in closed session when negotiation strategies are being discussed. The board member may vote on the collective bargaining agreement.

E. No board member shall use, attempt to use, or allow to be used any property owned or leased by the school for the purpose of securing financial gain for the board member, a family member, a political organization, or a business in which the board member or a family member has an interest or which employs or provides compensation to the board member or family member.

F. No board member shall use, attempt to use, or allow to be used his/her position for the purpose of securing financial gain for the board member, a family member, a political organization, or a business in which the board member or a family member has an interest or which employs or provides compensation to the board member or family member.

G. No board member shall use, attempt to use, or allow to be used any information which is not generally available to the public, and which the board member acquired by reason of his/her position, for the purpose of securing financial gain for the board member, family member, a political organization, or a business in which the board member or a family member has an interest or which employs or provides compensation to the board member or family member.

H. No board member shall solicit, accept, or agree to accept, either directly or indirectly, any gift, loan, political contribution, service, promise of future employment, or other thing of value if the board member knows or reasonably should know that the gift, loan, political contribution, service, promise of future employment, or other thing of value was given or offered for the purpose of influencing the board member, directly or indirectly, in the discharge of his/her duties.

I. No board member shall direct or request that any person or business which is a party to a contract with the school perform, whether for compensation or not, any services for, or contribute anything of value to, a political organization.

J. No board member shall use his/her position to direct or request that any other school official or any person employed by the school perform any services, whether for compensation or not, for, or contribute anything of value to, a political organization.

K. No board member shall participate in any way in school action which he/she knows or reasonably should know would result in the payment of school funds, from whatever source derived, to the board member, family member, a political organization, or a business in which the board member or family member has an interest or which employs or provides compensation to the board member or family member.

L. Nothing in this bylaw shall be construed to prohibit a board member from taking action in an official capacity if by reason of that action no benefit or detriment could reasonably be expected to accrue to the board member or a family member as a member of a group to any greater extent than any such benefit or detriment could reasonably be expected to accrue to any other member of such group.

M. No board member shall serve as mayor or as a member of the municipal governing body of the local district.

NJSBA Review/Update: April 2010


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Adopted: Key Words Conflict of Interest, Board Member Conflict of Interest, Board Member Ethics, Ethics Legal References: N.J.S.A. 18A:6-8 Interest of school officers,

etc., in sale of textbooks or supplies; royalties N.J.S.A. 18A:6-8.4 Right to hold elective or appointive state, county or

municipal office N.J.S.A. 18A:12-1.1 Ineligibility for appointment to paid office or

position filled by board N.J.S.A. 18A:12-2 Inconsistent interests or office prohibited N.J.S.A. 18A:12-21 et seq. School Ethics Act N.J.S.A. 52:13D-12 et seq. Legislative findings ... (regarding conflict of interest) N.J.A.C. 6A:4-1.1 et seq. Appeals N.J.A.C. 6A:23A-22.10 Accountability Regulations, Nepotism N.J.A.C. 6A:28-1.1 et seq. School Ethics Commission N.J.A.C. 6A:32-3.2 Requirements for the Code of Ethics for school

board members and charter school board of trustee members

Visotcky v. City Council of Garfield, 113 N.J. Super. 263 (App. Div. 1971) Vittoria v. West Orange Board of Education, 122 N.J. Super. 340 (App. Div. 1973) Elms v. Mt. Olive Board of Education, 1977 S.L.D. 713 Scola v. Ringwood Board of Education, 1978 S.L.D. 413

Salerno v. Old Bridge Township Board of Education, 1984 S.L.D. (April 23) Scannella v. Scudillo, School Ethics Decision, Complaint No. C-14-93 In the Matter of Frank Pannucci, 2000 S.L.D. March 1, State Board Rev’g Commissioner 97 School Ethics Commission, Advisory Opinion, A01-93 School Ethics Commission, Advisory Opinion, A10-93 School Ethics Commission, Advisory Opinion, A021-93 School Ethics Commission, Advisory Opinion, A07-94 School Ethics Commission, Advisory Opinion, A33-95 School Ethics Commission, Advisory Opinion, A02-00 School Ethics Commission, Advisory Opinion, A14-00 Possible Cross References: *4112.8 Nepotism *4212.8 Nepotism *9271 Code of ethics *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9271 HACS 2013-2014 Annual Report 48 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Asbury Park, New Jersey X Monitored X Mandated X Other Reasons Bylaw CODE OF ETHICS The members of the Hope Academy Board of Trustees recognize that they hold authority not as individuals but as members of the board. In order to make a clear public statement of its philosophy of service to the students of the school, the board adopts this code of ethics. A. I will uphold and enforce all laws, state board rules and regulations, and court orders

pertaining to schools. Desired changes should be brought about only through legal and ethical procedures.

B. I will make decisions in terms of the educational welfare of children and will seek to develop and maintain public schools which meet the individual needs of all children regardless of their ability, race, creed, sex or social standing.

C. I will confine my board action to policymaking, planning and appraisal and I will help toframe

policies and plans only after the board has consulted those who will be affected by them. D. I will behave toward my fellow board members with the respect due their office--demonstrating

courtesy, decorum and fair play at all public meetings and in all public statements. E. I will refrain from inappropriate conduct in public meetings and in making public statements,

refraining from any disparagement of my fellow board members or others on a personal, social, racial or religious basis.

F. I will carry out my responsibility, not to administer the schools, but, together with my fellow board members, to see that they are well run.

G. I will recognize that authority rests with the board of education and will make no personal promises nor take any private action which may compromise the board.

H. I will refuse to surrender my independent judgment to special interest or partisan political groups or to use the schools for personal gain or for the gain of friends.

I. I will hold confidential all matters pertaining to the schools which, if disclosed, would needlessly injure individuals or the schools. But in all other matters, I will provide accurate information and, in concert with my fellow board members, interpret to the staff the aspirations of the community for its schools.

J. I will vote to appoint the best qualified personnel available after consideration of the recommendation of the Director.

K. I will support and protect school personnel in proper performance of their duties. L. I will refer all complaints to the Director and will act on such complaints at public meetings

only after failure of an administrative solution. The board shall see that all members of the board receive training in understanding and adhering to this code of ethics and shall discuss it annually at a regularly scheduled public meeting. Each member shall sign documentation that he/she has received a copy of it and has read and understood it. NJSBA Review/Update: April 2010 Adopted: Key Words HACS 2013-2014 Annual Report 49 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Conflict of Interest, Code of Ethics, Board Member Conflict of Interest, Board Member Ethics, Ethics Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-2 Inconsistent interests or office prohibited N.J.S.A. 18A:12-21 et seq. School Ethics Act See particularly: N.J.S.A. 18A:12-24, -24.1 N.J.A.C. 6A:4-1.1 et seq. Appeals N.J.A.C. 6A:28-1.1 et seq. School Ethics Commission N.J.A.C. 6A:32-3.2 Requirements for the Code of Ethics for school

board members and charter school board of trustee members

Possible Cross References: *4112.8 Nepotism *4212.8 Nepotism *9270 Conflict of interest

*Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9311 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw FORMULATION, ADOPTION, AMENDMENT OF POLICIES The governance of the Hope Academy Charter School through policies directed toward providing a thorough and efficient education for its students is one of the most important functions of the board of trustees. Therefore, the board shall establish a careful process to ensure: A. Development of clear, workable, legal policies that reflect mature consideration of the will and

needs of the school community, and B. Timely, accurate evaluation of the effectiveness of the policies in the achievement of school

objectives and progress toward goals. In order to ensure that the total policy process is implemented effectively, the board appoints the Director as policy coordinator. In cooperation with the board, he/she shall establish procedures to implement this bylaw that shall include an action plan for the careful development of policies and their regular review; appropriate policy goal-setting; a process for evaluation of the school and its progress toward or achievement of policy goals; and appropriate standards of measurement and criteria for judging such progress.

The procedures shall conform in all respects to the bylaws of the board concerning agenda and meetings. The procedures shall provide a means whereby all interested parties in the school


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 community may submit proposals for additions and amendments to the school governance manual, and may contribute opinions and information for the board's consideration.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 The policy coordinator shall ascertain any conflicts between proposed and existing policies and bring them to the attention of the board at the first reading of the draft. Policies may be adopted on second reading by a majority vote of the members of the board present and voting or may be further revised until consensus is reached. NOTE: FIRST READING MEANS THE FIRST TIME THE POLICY IS PRESENTED, NOT THE FIRST TIME A POLICY IS APPROVED IN ITS FINAL FORM. In the interest of efficient administration, the Director shall have the power to decide all matters of detail that may arise for which no specific provision is made in the policies adopted by the board, but no emergency action shall constitute official board policy. The Director shall present the matter at the next board meeting, so the board can consider policy to deal with that situation in the future.

The board reserves to itself the right to final determination of what shall be the official policy of the

school.

NJSBA Review/Update: April 2010 Adopted: Key Words Policy, Board Policy Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act N.J.S.A. 18A:10-6 Board meetings public; frequency; hours of commencement; adjournment, etc., for lack of quorum N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 47:1A-1 et seq. Public Records; Examination and Copies (“Open Public

Records Act”) New Jersey Department of State, Division of Archives and Records

Management, School District Records Retention Matawan Teachers Assn. v. Board of Education, 223 N.J. Super. 504 (App. Div.1988) Possible Cross References: *2210 Administrative leeway in absence of board policy *9000 Role of the board *9314 Suspension of policies, bylaws and regulations *9322 Public and executive sessions *9323/9324 Agenda preparation/advance delivery of meeting material


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9312 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw

FORMULATION, ADOPTION, AMENDMENT OF BYLAWS The board of trustees’ bylaws are rules designed to organize and control its internal operations. Some bylaws are set by statute. Others may be formulated and adopted at its option by the board of trustees itself as long as they are in harmony with the intent and specifics of the statutes. In its deliberations leading to the establishment or amendment of its bylaws, the board's central concern will be for increased efficiency and effectiveness in carrying out its legally mandated tasks. The board of trustees shall have the power to make, amend, or repeal the bylaws for the Hope Academy Charter School in whole or in part. The by-laws may be amended at any meeting of the board of trustees at which a quorum is present by a two-thirds vote of the trustees present, provided that written notice of the substance of the proposed amendments shall be given by mail to each member of the board of trustees with notice of such meeting. Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Bylaws, Board Bylaws Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act N.J.S.A. 18A:10-6 Board meetings public; frequency; hours commencement; adjournment, etc., for lack of quorum N.J.S.A. 18A:11-1 General mandatory powers and duties Possible Cross References: *9311 Formulation, adoption, amendment of policies *9314 Suspension of policies, bylaws and regulations *9323/9324 Agenda preparation/advance delivery of meeting material *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9313 Asbury Park, New Jersey Monitored


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Mandated X Other Reasons Bylaw FORMULATION, ADOPTION, AMENDMENT OF ADMINISTRATIVE REGULATIONS The Hope Academy Board of Trustees delegates to the Director the function of specifying required actions and designing the detailed procedures under which the school will be operated. Such rules and detailed procedures shall constitute the administrative regulations governing the schools. These administrative rules and regulations must be consistent with board contracts and policies, the law, rulings of the Commissioner, and rules of the State Board of Education.

In the development of rules, regulations, and procedures for the operation of the school system, the Director shall include at the planning stage, whenever appropriate, those employees who will be affected by such provisions.

Such rules and regulations shall be binding on all employees unless or until the board should vote to change or rescind any such rule or regulation following its presentation at a public meeting of the board. The board itself will adopt administrative regulations when specific state laws require board adoption, and may do so when the Director recommends board adoption. The board reserves the right to review and cause revisions of administrative regulations should they, in the board's judgment, be inconsistent with the policies adopted by the board.

NJSBA Review/Update: April 2010 Adopted: Key Words Administrative Regulations, Procedures Legal References: N.J.S.A. 18A: 11-1 General mandatory powers and duties N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Possible Cross References: *2131 Director *2210 Administrative leeway in absence of board policy *9130 Committees *9311 Formulation, adoption, amendment of policies *9312 Formulation, adoption, amendment of bylaws *9314 Suspension of policies, bylaws and regulations *9323/9324 Agenda preparation/advance delivery of meeting material HACS 2013-2014 Annual Report 54 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9314 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw SUSPENSION OF POLICIES, BYLAWS AND REGULATIONS The Hope Academy Board of Trustees has developed a careful and deliberate process of formulating and adopting its policies and bylaws. Requests for suspension of any existing policy or bylaw should receive the same careful consideration. Therefore: A. Any request for a waiver of policy or bylaw shall be considered in light of the policy or bylaw

itself, rather than any particular circumstances of the moment. B. The board shall decide whether the policy or bylaw still reflects the considered intent of the

board. If it does, the suspension will be denied and the policy or bylaw reaffirmed in the minutes.

C. If the policy or bylaw does not reflect the intent of the board, then the policy shall be waived by a majority vote of the members of the board present and voting and development of a revised policy or bylaw shall become the board's prime policy priority.

D. The board shall determine whether rights of the public would be adversely affected by the proposed suspension or waiver of policy. If the public’s rights would be adversely affected, the suspension or waiver will be denied.

In the event of an emergency requiring immediate action, the Director shall have the power to waive policy or regulation in the single instance. In such cases, the Director shall report the instance to the board president immediately, and request reconsideration of the policy at the next regular meeting.

NJSBA Review/Update: April 2010 Adopted: Key Words Policy; Board Policy; Bylaws; Board Bylaws; Regulations; Administrative Regulations; Suspension of Policies; Bylaws and Regulations Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:36A-1 et seq. Charter School Program Act of 1995 N.J.A.C 6A:11-1 et seq. Charter School Administrative Code Matawan Teachers' Assn. v. Board of Education 223 N.J. Super 504 (App. Div. 1988) Possible HACS 2013-2014 Annual Report 55 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Cross References: *2210 Administrative leeway in absence of board policy *9311 Formulation, adoption, amendment of policies *9312 Formulation, adoption, amendment of bylaws *9313 Formulation, adoption, amendment of administrative regulations *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9321 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw TIME, PLACE, NOTIFICATION OF MEETINGS Regular meetings of the board of trustees shall be held on dates and at times and places determined by the board at its annual organization meeting. Special meetings shall be called by the board secretary at the request of the president or upon a petition signed by a majority of the board members, and shall commence no later than 8 p.m.

Adequate Notice Adequate notice shall be given for all regular and special meetings. Adequate notice for regular meetings shall be in accordance with the annual notice provisions set forth below. Adequate notice for special meetings generally means written advance notice of at least 48 hours, giving the time, date and location, and, to the extent known, the agenda of the meeting. The notice must state whether formal action may or may not be taken at the meeting. The notice must be A. Prominently posted in at least one public place reserved for such announcements; B. Communicated to at least two newspapers designated by the board because they have the

greatest likelihood of informing the board's public; and C. Filed with the clerk of the municipality. The board of trustees may hold an emergency meeting without providing adequate public notice if: A. Three-quarters of the members present vote to do so; and B. The meeting is required to deal with matters of such urgency and importance that delay

would be likely to result in substantial harm to the public interest; and C. The meeting will be limited to discussion of and action on these matters; and D. Adequate notice of such meeting is provided as soon as possible following the calling of such

meeting; and E. One of the following: 1. Either the board could not reasonably have foreseen the need for such meeting at a time

when adequate notice could have been provided; or 2. The need could have been foreseen in time but the board failed to give adequate

notice.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Announcement of Adequate Notice/Statement of Compliance At the beginning of every meeting, the presiding officer must announce that adequate notice of the meeting was provided and must specify the time, place and manner in which the notice was provided.

However, if adequate notice was not provided, the presiding officer must say so, and in addition, must state:

A. The nature of the matter of urgency or importance for which the meeting without adequate notice was called; and

B. The nature of the substantial harm to the public interest likely to result from a delay in holding the meeting; and

C. That the meeting will be limited to discussion of and action on such matters of urgency and importance; and

D. The time, place, and manner in which some notice of the meeting was provided; and E. Either of the following: 1. That the need for such meeting could not reasonably have been foreseen at a time when

adequate notice could have been provided, and why this was so; or 2. That such need could reasonably have been foreseen in time for adequate notice, but

nevertheless such notice was not provided, and the reasons why. Annual Notice Annual notice of the year's regular meeting schedule must be posted publicly and sent to at least two newspapers and the municipal clerk within seven days following the annual organization meeting. This notice should contain the location of each meeting to the extent it is known as well as the time and date.

If the schedule is revised at all, notice must be given within seven days of the revision. The annual schedule serves as sufficient notice of any regularly scheduled meeting as long as it contains the proper date and location. If most meetings are on a regularly scheduled basis, whether they are formal sessions or study sessions, the notice requirement can be largely met through the once-a-year schedule. Both the annual schedule of meetings, any revisions to that schedule, and notices of any additional meetings must be sent to any person upon request and upon prepayment of a sum set by the board. Requests to be on the mailing list for notices can be made on an annual basis and are renewable each reorganization meeting.

Adjournment The board may at any time recess or adjourn to an adjourned meeting at a specified date and place. The adjourned meeting shall take up its business at the point in the agenda where the motion to adjourn was acted upon. NJSBA Review/Update: April 2010 Adopted: Key Words Meetings; Board of Education Meetings; Time, Place, Notification of Meetings


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act N.J.S.A. 10:4-9.1 Electronic notice of meeting of public body; terms defined N.J.S.A. 18A:10-3 First regular meeting of board N.J.S.A. 18A:10-4 Secretary to give notice of meeting N.J.S.A. 18A:10-5 Organization meeting as business meeting N.J.S.A. 18A:10-6 Board meetings public; frequency; hours of

commencement; adjournment, etc., for lack of quorum N.J.A.C. 6A:32-3.1 Special meetings of district boards of

education Possible Cross References: *1120 Board of trustees meetings *2240 Research, evaluation and planning *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9322 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw PUBLIC AND EXECUTIVE SESSIONS Public Meetings A. Annual Meetings

There shall be an annual meeting in April or May of each year.

B. Regular Meetings In addition to the Annual Meetings, Regular Meetings of the Board of Trustees shall be held once each month from September through June, excepting the month of the Annual Meeting, and at such other times, at such places and upon such notice as the Board may from time to time determine. Timely public notice of all such Regular Meetings of the Board of Trustees is hereby required, and will be given in accordance with N.J.S.A. 10:4-6 et seq. the "Open Public Meetings Act."

C. Special Meetings

Special Meetings of the Board of Trustees for any purpose may be called at any time by the President, or in the case of his/her absence, disability, or refusal to act, by the Vice-President or by a vote of any four or more Trustees. Written public notice of the time, date, and purpose of the Special Meeting shall be provided to each Trustee no less than forty-eight hours prior to the time of the meeting. Such meetings shall be noticed in accordance with N.J.S.A. 10:4-6 el seq. the "Open Public Meetings Act."


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Executive Sessions The board of trustees shall officially transact all business at a legal meeting of the board in accordance with New Jersey law. All meetings of the board of trustees shall be open to the public with the exception of meetings to discuss: A. Any matter which by express provision of state or federal law or rule of court shall be rendered

confidential; B. Any matter in which the release of information would impair a right to receive federal funds; C. Any material the disclosure of which constitutes an unwarranted invasion of individual privacy,

unless the individual (or all the individuals) concerned shall request in writing that the same be disclosed publicly. This includes information contained in student records, and any reports or recommendations concerning a specific individual (see policy 1120);

D. Any collective bargaining agreement or the terms and conditions which are proposed for inclusion in any collective bargaining agreement, including the actual negotiating sessions with representatives of employee groups;

E. The tactics and techniques used in protecting the safety and property of the public, provided that their disclosure could impair such protection;

F. Any investigations of violations or possible violations of law; G. Any pending or anticipated litigation or contract negotiations other than collective bargaining,

and any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his/her ethical duties as a lawyer;

H. Any matter involving employment, appointment, termination, terms and conditions of employment, evaluation, promotion or disciplining of any prospective or current public employee or officer unless all the individual employees whose rights could be adversely affected request in writing that the matter be discussed at a public meeting;

I. Any deliberations occurring after a public hearing that may result in the imposition of a specified civil penalty or loss of license to an individual.

Such sessions shall be closed to the public and press, and shall be declared so by a formal motion at a public meeting. Minutes taken at such meetings shall remain confidential only so long as their publication would defeat the purpose of the executive session. That such a meeting will be or was held shall be recorded in the minutes of the preceding or subsequent regular meeting. Board members and other persons attending the session shall not disclose the topic or details of discussion at executive session. The board may invite staff members or others to attend executive sessions at its discretion. When public employees make statements pursuant to their official duties: in the classroom, at board meetings, and at other meetings related to educational issues affecting the school, the employees are not speaking as citizens for First Amendment purposes, and the Constitution does not insulate their communications from employer discipline (Garcetti v. Ceballos). No official action shall be taken at executive sessions, except such as may be sanctioned by law. To take final action on any other matter discussed, the board shall convene or reconvene in open session. Public Participation


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HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Meetings of the board are open to the public and all members of the community should feel free to attend. A time for public discussion of agenda items shall be included in the order of business at an appropriate time. Brief comments on any matter of interest to the school should be reserved for the time provided in the order of business. Provision may be made for the introduction by a member of the public of business not on the agenda when the matter is of such urgency or wide interest that delaying consideration of it to the next meeting would not be in the public interest.

Grievances or complaints that have not previously been considered through administrative channels shall not be considered by the board.

Adopted: No Date NJSBA Review/Update: April 2010 Readopted: Key Words Board of Trustees Meetings, Public and Executive Sessions, Executive Sessions Legal References: N.J.S.A. 2C:33-8

Disrupting meetings and processions N.J.S.A. 10:4-6 et seq. Open Public Meetings Act N.J.S.A. 18A:10-6 Board meetings public; frequency; hours of

commencement; adjournment, etc., for lack of quorum

N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:12-21 et seq. School Ethics Act N.J.S.A. 47:1A-1 et seq. Public Records; Examination and Copies (“Open

Public Records Act”) N.J.A.C. 6A:32-12.1 Reporting requirements Rice v. Union City Board of Education, 143 N.J. Super 64 (1978) 5 U.S.C.

Section 552 as amended by Public Law No. 104-231,110 Stat. 3048 Freedom of Information Act

Garcetti v. Ceballos 2006 U.S. LEXIS 4341(May 2006) Possible Cross References: *1120 Board of trustees meetings *3570 School records and reports *6142.10 Technology *9121 Election and duties of president *9271 Code of ethics


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 *9323/9324 Agenda preparation/advance delivery of meeting material *9326 Minutes *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9323/9324 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw AGENDA PREPARATION/ADVANCE DELIVERY OF MEETING MATERIAL The Director and the board president shall prepare the agenda for all meetings of the board. In doing so, they shall consult the board secretary.

Items of business suggested by any board member, staff member, or citizen of the school may be included at the discretion of the Director and board president. When appropriate, the agenda shall allow time for the remarks of citizens, staff members, or students who wish to speak briefly before the board. The agenda shall be published pursuant to provisions of the Open Public Meetings Act. The board shall follow the order of business set up by the agenda unless the order is altered by a majority vote of the members present and voting. At a regularly scheduled meeting for which an advance agenda has been provided to the public, items of business not anticipated at the time the agenda was prepared may be discussed and acted upon if a majority of the board present and voting agrees to consider them. However, existing board policies and bylaws may not be revised or new ones adopted unless the proposals are on the written agenda.

The agenda, together with supporting materials, shall be distributed to board members sufficiently prior to the board meeting to permit them to give items of business careful consideration. The agenda shall also be made available to the press, representatives of community and staff groups, and others, upon request.

NJSBA Review/Update: April 2010 Adopted: Key Words Board Meeting Agenda, Delivery of Meeting Materials, Board Meeting Materials, Agenda Legal References: N.J.S.A. 18A:11-1 General mandatory

powers and duties Crifasi v. Governing Body of the Borough of Oakland, 156 N.J.

Super. 182 (App. Div. 1978) Possible HACS 2013-2014 Annual Report 61 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Cross References: *1120 Board of trustees meetings *9311 Formulation, adoption, amendment of policies *9312 Formulation, adoption, amendment of bylaws *Indicates policy is included in the Critical Policy Reference Manual. Hope Academy Charter School Policy Manual FILE CODE: 9325.4 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw VOTING METHOD Official actions may be taken only at a regular monthly or specially called meeting at which a quorum is present. All motions shall require for adoption a majority vote of those present and voting (minimally, a majority of the quorum), except as provided by code or statute. A vote can be conducted by voice, show of hands or roll call, provided that the vote of each

member is recorded, except where a recorded roll call majority is required by code or statute.

Proxy voting is prohibited. Any member may request that the board be polled.

Abstentions A member may abstain from voting. An abstention shall be so recorded and shall not be counted as either an affirmative or a negative vote. Abstentions are to be so recorded, regardless of whether a person speaks for or against a motion prior to stating his/her wish to abstain. The silence of a member on any vote shall be recorded as an abstention. NJSBA Review/Update: April 2010 Adopted: Key Words Voting Method, Abstentions Legal References: N.J.S.A. 18A:38-8.1 Additional member on board of

education to represent board of education in each sending district

Aurentz v. Little Egg Harbor Township Planning Board, 171 N.J. Super. (Law Div. 1979) King v. Asbury Park Board of Education, 1939-49 S.L.D. 20


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Matawan Teachers' Assn. v. Board of Education, 223 N.J. Super. 504 (App. Div. 1988) Lincoln Park Bd. of Ed. v. Boonton Bd. of Ed., 97 N.J.A.R. 2d (EDU) ______ (May 30) Little Ferry Bd. of Ed. v. Ridgefield Park Bd. of Ed., 97 N.J.A.R. 2d (EDU) _____ (July 24) Green Twp. Bd. of Ed. v. Newton Bd. of Ed., 97 N.J.A.R. 2d (EDU) _____ (August 5) Hope Academy Charter School Policy Manual FILE CODE: 9326 Asbury Park, New Jersey X Monitored Mandated X Other Reasons Bylaw MINUTES The minutes of all meetings of the board shall be sufficiently detailed to serve as documentation of board compliance with New Jersey statutes and administrative code. The minutes of the meetings of the Hope Academy Board of Trustees shall include: A. The classification (regular, adjourned or special), date, and place of meeting; B. The call to order stating time, person presiding and his/her office; C. The record of the roll call of board members; D. A notation of the presence of the Director, school business administrator, board secretary,

administrators and the public; E. Announcement of notification listing the newspapers by name; F. A record of any corrections to the minutes of the previous meetings and the action approving

them; G. A record of all communications presented to the board; H. A record of each motion placed before the board, the result of the vote, and the vote of each

member. A copy of the minutes of the previous meeting shall be sent to all board members along with agenda materials. The minutes shall be filed permanently for reference purposes. All reports requiring board action, resolutions, agreements and other written documents shall be placed in the files of the board secretary and/or the Director as a permanent record.

Minutes of Closed Meetings The minutes of closed meetings must be made available to the public as soon as the reason for confidentiality no longer applies. When a closed meeting deals with more than one privileged HACS 2013-2014 Annual Report 63 August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 matter, the minutes shall be prepared in such a way that each matter can be separated and disclosed in a timely manner.

Public Access to Minutes Minutes of all regular meetings shall be available to the public for inspection within two weeks of the meeting. The board secretary (or other person deemed to be the custodian of public records) shall permit the minutes to be inspected, examined and copied by any person during not less than six regular business hours over not less than three business days per week or the board’s regularly-scheduled business hours, whichever is less. The board may charge a fee for copies of the minutes as provided by law. Taping of Public Meetings; Official Tapes The board secretary may tape record public meetings of the board in order to assure proper documentation of occurrences and the preparation or transcription of minutes. All tapes are the sole property of the board, and any individual requesting access to these materials must do so in writing five working days in advance. Tapes shall not be removed from the board office and must be played in the presence of the board secretary/ designee. All tapes shall be stored in a locked cabinet located in the board office and shall be retained under the NJDARM schedule for 45 days or until official transcripts or minutes are prepared and adopted, whichever is longer.

Taping by Members of the Public

Any member of the public is entitled to make an audio or video tape recording of a board of trustees meeting subject to reasonable restrictions including that the taping will minimize intrusiveness and not interrupt the proceedings. Any person wishing to audio or video tape meetings shall provide written notice of their name, address and telephone number and will consent to the board, at its own expense and upon request, to make a reproduction of the recording. Absent prior board approval, no additional artificial lighting shall be permitted. No electrical or other wiring is allowed due to the danger of entanglement and tripping. All persons recording board proceedings shall hold the board harmless and indemnify the board against all damage or injury whether to equipment, to themselves or to others. To protect privacy, there shall be no taping of closed executive sessions and no audio pick-up of private conversations occurring in the audience or between the board and its attorney. Persons taping shall not move around the room while meetings are in session and equipment, once positioned, shall not be moved during the board meeting. Unless waived by the board, no more than two portable video tape cameras, operated by not more than two persons, shall be allowed, on a first-come, first-served basis. Following the adjournment of the board’s meeting, any persons responsible for taping shall immediately remove all equipment and restore the facility to the same condition it was in immediately prior to the recording equipment being set up.

NJSBA Review/Update: April 2010 Adopted: Key Words Minutes, Board Meeting Minutes, Records, School Records and Reports


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act See particularly: N.J.S.A. 10:4-10, -14 N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:17-7 Secretary to give notices and keep minutes, etc. N.J.S.A. 47:1A-1 et seq. Public Records; Examination and Copies (“Open Public

Records Act”) N.J.A.C. 6A:8-4.3 Accountability N.J.A.C. 6A:32-12.1 Reporting requirements Executive Order No. 9, September 30, 1963; modified by Executive Order No.

11, November 15, 1974 Maurice River Board of Education v. Maurice River Teachers Assn. 193 N.J.

Super. 488 (App. Div. 1984) Matawan Ed. Ass'n. v. Matawan-Aberdeen Ed. Bd., 212 N.J. Super. 328 Liebeskind v. Mayor & Mun. Coun. of Bayonne, 265 N.J. Super. 389, 400-401 (App. Div. 1993) Atlantic City Convention Center Authority v. South Jersey Publishing Co., Inc., 135 N.J. 53 (1994). Tapes made during closed government meetings are common law public records, subject to the removal of any confidential or privileged information before disclosure. "Blanket access to the tapes would not be required; rather, access could be limited to those portions of the tapes necessary to vindicate the public interest." Robert Wayne Tarus v. Borough of Pine Hill, et al., NJ Supreme Court (A-93-

2005, decided March 7, 2007). The public’s right of access to governmental proceedings includes the right to videotape.

New Jersey Department of State, Division of Archives and Records

Management, School District Records Retention Schedule Possible Cross References: *3570 School records and reports 9123 Appointment of board secretary *Indicates policy is included in the Critical Policy Reference Manual.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Hope Academy Charter School Policy Manual FILE CODE: 9400 Asbury Park, New Jersey Monitored Mandated X Other Reasons Bylaw BOARD SELF-EVALUATION The members of the Hope Academy Board of Trustees may conduct an annual self-evaluation to determine the degree to which they are meeting their responsibilities as board members and the needs of their educational community. This self-evaluation shall be positive, frank and honest, and shall be the board’s professional development improvement plan that establishes priorities for action and specific goals and objectives to strengthen the operation of the board. The board shall use a multifaceted self-evaluation instrument. NJSBA Review/Update: April 2010 Adopted: June 2010 Key Words Board Self-evaluation, Evaluation Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties Possible Cross References: *2131 Director *9000 Role of the board *Indicates policy is included in the Critical Policy Reference Manual.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2013-2014 Appendix E: HACS 2014-2015 School Calendar*Mock Kindergarten Aug. 25, 26, 27th 8-11am

September (18 days)

9/02 Staff Returns-Orientation w/Bradley Beach 9/3 PARCC In Depth Workshop

9/4 ILP Meetings 9/8 School Opens for Students (Full Day Sessions) 9/18 8th Grade Parent/Student Dinner 9/19 7th Grade Parent/Student Breakfast 9/20 Saturday School/PA (12:00 Dismissal) 9/26 STAFF INSTITUTE (12:00 Dismissal)

October (22 days) 10/10 COLUMBUS OBSERVANCE (NO Stud/ Staff In.)

10/13 COLUMBUS DAY (school closed) 10/18 Saturday School (12:00 Dismissal)

November (17 days)

11/5,6,7 PARENT CONFERENCES (12:00 Dismissal) 11/10 VETERANS DAY OBSERVED (School Closed) 11/15 Saturday School/PA (12:00 Dismissal) 11/19 Closed To Students/STAFF INSTITUTE 11/26 THANKSGIVING BREAK (12:00 Dismissal) 11/27 & 28

THANKSGIVING BREAK (School Closed)

December (17 days) 12/11 STAFF INSTITUTE (12:00 Dismissal) 12/23 CHRISTMAS BREAK (12:00 Dismissal) 12/24-1/1/13

CHRISTMAS BREAK (School Closed)

January 2013 (20 days)

1/5/15 SCHOOL REOPENS 1/19 MARTIN LUTHER KING DAY (School Closed) 1/24 Saturday School/PA (12:00 Dismissal) 1/29 STAFF INSTITUTE (12:00 Dismissal) 1/30 STAFF INSTITUTE (12:00 Dismissal)

February (19 days) 2/ 6 Full Day Staff INSTITUTE (School Closed to

Students) 2/13 PRESIDENTS DAY (12:00 Dismissal)

2/16 PRESIDENTS DAY OBSERVED (School Closed)

2/21 Saturday School (12:00 Dismissal) 2/25-27 PARENT CONFERENCES (12:00 Dismissal)

REPORT CARD PERIODS Trimester 1 9-8 – 12/5 Grades due 12/12 Trimester 2 12/8 – 3/20 Grades due 4/16 Trimester 3 3/30 – 6/12 Grades due 6/16

March (23 days)

3/2-3/6 PARCC TESTING, Grades 7 & 8 PBA 3/9-3/13

PARCC TESTING, Grades 5 & 6 PBA 3/16-19 PARCC TESTING, Grades 3 & 4 PBA 3/20 12:00 Dismissal / Staff InService 3/21 Saturday School/PA (12:00 Dismissal)

April (16 days) 4/1 (12:00 Dismissal For Students) Staff InService 4/2 (12:00 Dismissal For Students) Staff InService 4/3-4/10 SPRING BREAK SCHOOL CLOSED 4/13 School Reopens 4/22 School Closed to Students / Staff Institute 4/25 Saturday School (12:00 Dismissal)

May (20 days) 5/11 Full Day Staff INSTITUTE/ Closed to Students 5/4-5/29 END OF YEAR PARCC ASSESSMENT 5/16 Saturday School/PA (12:00 Dismissal) 5/25 MEMORIAL DAY OBSERVED (School Closed)

5/27 PARENT CONFERENCES by Request (12:00 Dismissal)

June (16 days) 6/6 Saturday School (12:00 Dismissal) 6/17-19 12:00 Dismissal

6/19 LAST DAY OF SCHOOL 8TH Grade Graduation, 12:00 Dismissal

SCHOOL HOURS 8:00 AM – 3:00 PM

AFTER SCHOOL PROGRAM 3:00 PM – 4:30 PM

TOTAL NUMBER OF DAYS 188 (for students) 195 (for staff)

ALL ½ DAYS ARE 12:00 NOON DISMISSALS



Appendix F: HACS Leadership Resumes Alexis Crawford-Harris 207 Moss Place Neptune, NJ 07753 (732) 918-6669 (732) 918-9228 Fax [email protected] www.hopeacademycs.org

Professional Experience

Hope Academy Charter School (HACS), Asbury Park, NJ Founder and Director

2001- Present

• Achievements

• With a team of educators, wrote the charter for HACS

• Opened HACS in September 2001 with grades K-5 fully subscribed with 90 students; and expanded to K-8 (2005), fully subscribed with 135 students; expanding to 180 students (2009). Further expansion presently at 207 for K-8 (2010). Additional request for further expansion to 270 for K-8 (request for charter amendment due 10/15/11)

• Assume and carry out the responsibilities of the chief school administrator

• Successfully placed 8th grade graduates in high quality high schools in New Jersey and Pennsylvania

School for Children @ Monmouth University (SFC), WLB Adaptive & Developmental Physical Education Instructor

1995 - 2001

Achievements • Developed & implemented the Physical Education curriculum. • Developed a rapport with the MU athletic department, which afforded students the use of Boylan gymnasium & athletic fields including the track. • Developed rapport with MU athletic coaches to have their athletes provide sport related skills training for SfC students. • Developed and implemented the annual "SfC Field Day" program. • Established a weight-training program for the more highly functioning students. • Fostered participation & support of SfC staff & students in


mailto:[email protected]

http://www.kingdomstrategiesllc.org/

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 Project Hope Mission.

Asbury Park Middle School, Asbury Park, NJ

Health & Physical Education Instructor 1991-1995

Achievements • Developed & implemented the 5th & 6th grade Health curriculum. • Developed & established a weight training program for 7th & 8th grade special education students. • Developed individualized fitness plans for special education students using the TAPE methodology (test, access, prescribe, evaluate).

Neptune Junior High School, Neptune

Health & Physical Education Instructor with specialization in Adaptive & Developmental P. E.

1972 - 1983

Achievements • Developed & implemented 7th & 8th grade Health curriculum. • Assisted in the establishment of the Adaptive & Developmental component of the P.E. program. • Coaching positions held: Freshman, Junior Varsity, & Varsity Field Hockey; Varsity girls Indoor & Outdoor Track & field at Neptune Senior High School.

Shore Area YMCA, Asbury Park, NJ Physical Education Instructor & Program Director (P/T)

1985-1990

Achievements • Developed & implemented PE program for nursery school students • Fitness instructor & weight trainer to teens, adults, & senior citizens. • Developed & implemented an after-school program curriculum.

Jewish Community Center, Deal, NJ

Aerobics Instructor (P/T) 1987-1988

Achievements • Developed & implemented an aerobics program for senior citizens.

Grand Avenue School, Asbury Park, NJ

Temporary replacement for a PE teacher who transferred to another school.

March-June 1988

Our Lady of Mt. Carmel, Asbury Park, NJ

Health & Physical Education Instructor, grades K-8 (P/T) 1988-1991

Achievements • Developed & implemented the Physical Education curriculum & program, K-8.

HACS 2013-2014 Annual Report 69a August 1, 2014

HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 • Developed & implemented the Health curriculum, K-8.

Education & Certification

Master of Science in Educational Leadership: Monmouth University, WLB • Certification as NJ Principal and Supervisor

May 2002

Master of Arts in Missiology: Westminster Theological Seminary, PA •Urban Ministry development, implementation evaluation & administration. •Certificate of Ministry Program: Center for Theological Studies, Phila., PA, 1988 •Precursor program to the MA Missiology program at WTS.

May 1994

Certification in Adaptive & Developmental PE: Project ACTIVE, Neptune • Project ACTIVE is a nationally validated program for PE, Sp. Ed., and Recreation teachers working with special needs students, developing specific competencies.

1979

Bachelor of Science: Trenton State College, Ewing Twp, NJ • Certification for Teacher of Health & Physical Education. K-12.

1972

Other Work Experience

West Side Community Center (P/T), Asbury Park, NJ Program Coordinator

1991-1993

Achievements • Developed & implemented evening programs '& courses for youth & adults, Monday-Saturday. • Oversee & supervise WSCC evening program staff, community service workers assigned by the county to fulfill community service hours, & evening maintenance staff.

Individual Fitness & Running Programs Instructor /

Consultant Monmouth & Ocean Counties

1985 - Present

Achievements • Test, access, prescribe, & evaluate running & fitness programs for personal clients; for both novice & experienced - running programs for distances from 5K - marathon.

Therapeutic Message Therapy

Monmouth & Ocean Counties 1985 – Present

Achievements • Provide TMT to athletes, in particular, & other individuals.

Writer of Christian Articles 1988 -

Present Achievements

•Provided articles on various Christian related and contemporary subjects & issues to Christian magazines & journals.


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 Author of Published Books & Journals Achievements • Bible Study Guide for Racial Reconciliation © 1992 • Black Heart Review © 1996 • A Christian Manifesto: Concerning the African-American Male

of the Underclass Community © 1997

• Kukumbuka! Musings of an African-American on Race. Cultural Conflict and Resolution

©1997

The Anatomy of Hope: A Visionary Educational Response to Poverty

©2007

• An African-American Odyssey © 2007 Experience & Qualifications

United Association of Christian Chaplains and Counselors International, Jonesboro, TN 37659 Professional Chaplain

June 2008

International Education of Christian Chaplains, Inc., Providence RI 02909 Certified Christian Chaplain, #1022

June 2008

PROJECT HOPE MISSION, Asbury Park A nonprofit organization committed to evangelism, advocacy, education, and leadership development, to mobilizes youth to be leaders who measurably strengthen and develop their communities.

1988 - 2001

Achievements • Develop, implement, & evaluate initiatives that foster youth

empowerment. • Provide nurturing & academic, social, economic, & spiritual

empowerment. • Proven success in sending 12 graduates to college. • Strong practical & theoretical foundation in improving the lives

of youth & their families who continue with the program for 5+ years.

• Received grant from State to develop Project SCHOLAR tutor/mentoring program.

• Establish a support relationship with Monmouth University's (MU's) Experiential & Education departments to service out youth with tutoring & mentoring.

• Received a grant with MU's Experiential Education department to establish a tutor/mentoring program on campus, beginning fall 1999.



Eileen Gorga

911 Brooklyn Blvd.

(732) 449-0207 Wall, NJ 08750 [email protected]

Education

� Master of Business Administration (MBA), Business Management / Finance, Monmouth University � Master of Arts in Education, Elementary Education, GPA 4.0/4.0, Monmouth University � Bachelor of Arts, Business / Marketing, cum laude, Glassboro State College

Certifications � School Business Administrator - Certificate of Eligibility, Provisional Cert, Standard License 6-30-13 � Principal - Certificate of Eligibility � Supervisor - Standard Certificate � K-8 Elementary Education & General Business Education K-12 NJ Standard Licenses � Middle School Language Arts (1106) & Middle School Mathematics Specialization (1102) Standard

Summary of Strengths � Committed to the best use of available budget ensuring exceptional education for students. � Extensive business experience dealing with diverse tasks and individuals as a leader and team member. � Proficient in Microsoft® Excel, Word, PowerPoint, Publisher, Access, HTML, and financial systems (InfoFund).

Education Career Experience

School Business Administrator/Board Secretary – Hope Academy Charter School, Asbury Park 7/1/12 - Present Responsible for all aspects of business office including $3.6 million budget, financial reporting, purchasing, facilities management, grant compliance & reimbursement, insurance, personnel, strategic planning, security, food service program, board agenda, minutes and management.

Administrative Intern - Ocean Township School District 2010- 2012 Spent over 160 hours on projects with Business Administrator involving budget, payroll (Systems 3000), education reform, facilities management, insurance, bid process, personnel (AppliTrack).

Instructor – Brookdale Community College 2008 - Present Developed and presented Professional Development training to teachers and supervisors in areas of technology and technology integration in lessons.

Teacher -7th and 8th grades - Computer Applications & Learning and Assessment Strategies 2005-2012 Township of Ocean Intermediate School & Manalapan Englishtown Middle School. Responsible for teaching Microsoft Office Word, Excel, PowerPoint, Publisher Access applications, Internet Safety and Research. Developed and taught course for strengthening Math and Language Arts skills. Responsible for writing curriculum to ensure current NJCCCS are implemented.

Professional Development Business Administrator PD: NJASBO BA Academy I – bimonthly seminars, Purchasing and Ethics, CAFR/Board Reports workshops, NJASBO BA courses: Insurance and Risk Management, Facilities Mgmt & Admin, Food Service, Pupil transportation, member MCASBO – attend monthly meetings to stay current on school issues and trends, Ethics Disclosure workshop, pension certification training.



HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 Education PD: Member of Local Professional Development Committee, Three Year Technology Plan Committee, Technology Conference, NJ Education Law Conference, EE4NJ workshop training, Core Content Curriculum Standards training and ongoing training on latest technologies including Microsoft Office, SMART Board, and Web Quest.

Eileen Gorga 732-449-0207

[email protected] Business Career Experience AT&T / Lucent Technologies (1986 – 2003) Held various management positions including the following:

� Project Manager, Bell Laboratories, Advanced Technologies

� Sales Communications Manager

� Sales Account Manager, AT&T Customer

� Deployment Manager, Optical Networking Group

� Product Management, Optical Networking Group

� Competitive Analyst

Other Employment Five years with NY City/ Wall Street institutional investing & sales, NYSE Series 7 & NASD Registered Representative; financial companies included A.G. Becker Paribas, Paine Webber, Chase Manhattan Bank.

Professional Affiliations and Community Service Professional: NJASBO, MCASBO, NJCSA, Phi Delta Kappa International- Jersey Shore Chapter Community Volunteer: Wall Township School District; Make-A-Wish Foundation; NJASBO




DaVisha T. Pratt 42 Steven Avenue Tinton Falls, NJ 07724 732-345-1866 – [email protected]

School Principal

Offering Nine Years of Achievement in Developing Productive Student Focused Environments to Maximize Learning Experiences

Dedicated, resourceful education professional with proven ability to: create and monitor policies and practices that promote a safe learning environment; ensure a school culture that encourages continuous improvements for students and teachers; develop an environment that fosters open communication with colleagues, students and the community; and mentor educators in the creation and implementation of class instruction, lesson plans and student assessment in conjunction with the state of New Jersey’s learning regulations.

INTERESTS AND QUALIFICATIONS Detailed educational knowledge and core skills include:

Student-Centered Instruction / Program Development / Parental & Community Involvement / Attendance and Grade Reports / Individual Education Plans / Curriculum Development and Implementation / Extracurricular Involvement / Training and Development / Budget and Forecasting / Educational Administration / Classroom

Management / Instructional Programming / Shared Data Driven Decision Making “DaVisha, the dedication, energy and positive leadership you have shown during your years in a leadership position is something all school systems hope to find in all educators. You are an inspiration to the staff, community and students. I commend and appreciate your outstanding contribution to education”. Alexis C. Harris, Director, Hope Academy Charter

EDUCATION

Advanced Graduate Study, M.A., in Educational Administration & Leadership, Georgian Court University Lakewood, N.J. (42 Credit Program) May 2010 Graduate Education Course Work Kean University, Union N.J. May 2003 Bachelors of Science, Rutgers University New Brunswick N.J. May 2001

Licensure

N.J. Supervisor, Standard September 2010 N.J. Principal Certification, Standard September 2012 N.J. School Business Administrator, C.E. September 2010 N.J. Teaching Licensure, Standard P-3 September 2003

SCHOOL PRINCIPAL


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 Hope Academy Charter School, Asbury Park, N.J., 2010-2011

ADMINISTRATIVE INTERNSHIP Hope Academy Charter School, Asbury Park, N.J., 2008-2010

• Creation and implementation of student and staff schedules • Responsible for student disciplinary procedures. Contacted and worked with parents to

improve student behavior and classroom success. • Responsible for staff evaluations, reinforcing quality teaching, fostering improvement, and

professional development opportunities • Worked with software consultant to design and implement a new district technology based

assessment and instructional planner • Organized and supervised extracurricular events, including student government activities,

Parent Teacher Organization, Saturday Schools, Parents Academies, Talent Show, Community Service Projects, Assemblies, and athletic contests

• Presented information to student and parents regarding expectations and programming • Responsible for the editing and production stages of the revised student handbook and the

School’s Annual Report. Administrative Portfolio

-available for review as evidence of meeting state ISSLC Standards

CLASSROOM EXPERIENCE Hope Academy Charter School, Asbury Park N.J., Grade 1, 2004-2008; Grade K 2003-2004

• Planned and organized materials for thematic units, with extensive use of Reader’s Workshop and Writer’s Workshop techniques

• Developed and maintained an active learning environment, including use of manipulatives in math and science and collaborative learning strategies

• Initiated parent contacts and conferences to discuss home/school plans to enhance student achievement

• Initiated collaborative team planning amongst teaching staff

COMMITTEE RESPONSIBILITIES AND LEADERSHIP Grade Level Unit Leader School Improvement Team Crisis Management Team Scheduling Committee Child Study Team Building Expectations Committee

PROFESSIONAL DEVELOPMENT Principal Resident Mentor Program (FEA: Leader 2 Leader), September 2010 – September 2012 Workshop in Shared Decision making, September 2010, September 2011 Emphasis on team development, strategies for implementation, and facilitation Conflict Management Seminar, October 2009 Planning for student/staff training, program evaluation, records maintenance Conferences Attended during Internship:

New Administrators Conference 9/2009; Conference on At-Risk Students 12/09; Data Driven Decision Making Conference 1/10; Multitasking for Principals 4/2010

REFERENCES AVAILABLE UPON REQUEST


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 DENNIS DANIELS

12 Ellen Court, Cliffwood, NJ 07721 732-290-2482 (home) 908-839-2654 (cell) Email: [email protected] EXPERIENCE:

2002-present School Dean, Hope Academy Charter School, Asbury Park, NJ.

Completed the Alternate Route Program for Elementary Teacher and was then promoted to School Dean as a result of strong administrative background, proven job performance and school need. I am responsible for the Character Development/Character Education of students and teachers, as well as student discipline in this Kindergarten through 8th grade school. I am a member of the Hope Academy Administrative Leadership Team. Expanded responsibilities within this role include staff supervision, parent liaison, I&RS Chairman, administrative leadership responsibilities, curriculum development/supervision, supervision of staff for 21st Century Grant, collaboration with Project T.A.L.K., building supervision in the absence of the school’s Director and other administrative duties as assigned. 2000-present Professional Ventriloquist, Mr. D and Friends, Cliffwood, NJ. Entrepreneurial venture in the educational/entertainment field. Combined my skills as an accomplished professional ventriloquist with my educational and experiential background to develop a character education/entertainment experience for adults and children. Mr. D and Friends Ventriloquism has entertained and instructed in school systems, nursing homes, fairs, festivals, churches, libraries, camps, personal venues and businesses. 2000 – 2001 Executive Director, Count Basie Learning Center, Red Bank, NJ. Directed an after-school educational and enrichment program for children in grades 1-8. Responsibilities included programming, board development, licensing, building maintenance and development, community outreach, volunteer recruitment training, staff development and supervision, budget development and fund-raising. Liaison between CBLC and the local community YMCA. 1998-2000 Supervisor of Training and Employment Services, Cerebral Palsy Association of Middlesex County, Port Reading, NJ.

Supervised a Supported Employment Training and Community Work Program for developmentally disabled adults. Responsibilities included staff supervision and training, program monitoring, budgeting, serving as a liaison for families, and adhering to NJ State regulations and guidelines. 1986-1998


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 Management Positions, Spectrum for Living, Rivervale, NJ

• Director, Edison-based Supervised Apartment Program: Director of the first site out of Bergen

County for Spectrum. Supervised/managed all aspects of this unique supervised living program for developmentally disabled adults.

• Residential Coordinator: Assistant to the Director of the 50 bed Closter facility for the disabled. • Central Recreation Supervisor: Supervised/managed the entire recreation department for the

organization's Bergen County facilities. • Activities Therapist: Managed the direct care workers in the Adult Day Training portion of the

organization's Hackensack facility. • Unit Supervisor: Managed the direct care workers of a unit within the 50 bed Closter facility. • Group Home Manager: All managerial aspects of running 2 of the 6 group homes for the

organization. Enjoyed an exemplary 12 (plus) years’ management/supervisory career with one of the top organizations for the assistance of the developmentally disabled in Bergen and Essex counties. In my varied roles listed above I developed an array of leadership skills. I supervised staff. I created, implemented, documented and evaluated the behavioral, educational, and recreational programs for clients. I assured adherence to licensing and regulatory requirements. I maintained budgets. I was responsible for assisting clients in coordinating all aspects of daily living - including home life, employment, community involvement, social and recreational activities. 1984-1986 Resident Manager, Seventh Day Adventist Charities, Newark, NJ.

Managed a supervised apartment program for developmentally disabled adults. Responsible for all program aspects as well as supervision of an eight person staff. EDUCATION: M.A. Educational Leadership, Management and Policy, Seton Hall University B.A. Psychology, Montclair State College. OTHER CERTIFICATION: NJ DOE Certificate of Eligibility Elementary School Principal NJ DOE Certified Supervisor in Education NJ DOE Certified Elementary School Teacher Board of Education Member, Matawan Aberdeen School District Certified Crisis Intervention Instructor Professional Ventriloquist/Entrepreneur REFERENCES AVAILABLE UPON REQUEST

1 1 5 2 N D A V E N U E , B R A D L E Y B E A C H , N J 0 7 7 2 0 •


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 P H O N E ( 6 0 9 ) 9 5 3 - 1 5 0 1 • F A X ( 6 0 9 ) 9 5 3 - 1 5 0 2 • E - M A I L

H E A T H E R M I N S K Y @ Y A H O O . C O M

H E A T H E R M I N S K Y

EDUCATION NJ Supervisor’s Certificate – June 2001

NJ Standard Teaching Certificate – June 1997 Med. Lesley University – December 1996 B.A. Pennsylvania State University – June 1992

PROFESSIONAL EXPERIENCE Curriculum Coordinator: September 2003 – Present Hope Academy Charter School – Asbury Park, NJ Some of my duties include revision of school curriculum, curriculum design, staff

evaluations, staff development, graduation ceremonies, and parent relations Curriculum Coordinator: September 2001 – June 2003 Teaneck Community Charter School – Teaneck, NJ Some of my duties included curriculum design, organizing school-wide standardized testing, character education classes, teacher mentoring and evaluation, field trip coordination, special events coordination, supply ordering and graduation ceremonies Science Teacher: September 2000 – June 2001 Teaneck Community Charter School – Teaneck, NJ Created and implemented a complete science program for grades 4-7. The program had components from all areas of science and was very hands-on and experiential Third Grade Teacher: September 1997 – June 2000 Learning Community Charter School – Jersey City, NJ Designed and implemented a full curriculum for third grade including a guided reading program, arts integrated science and social studies units, drama, character education, mathematics through centers and more Third/Fourth Grade Teacher: September 1993 – June 1997 Aspen Community School – Aspen, CO Team-taught in an alternative, multi-aged classroom. Designed curriculum with a heavy arts integration, them-based on the theory of multiple intelligences. Used outdoor education as a tool for teaching and learning


HOPE ACADEMY CHARTER SCHOOL ANNUAL REPORT 2012-2013 Appendix G: HACS Organizational Chart

HOPE ACADEMY CHARTER SCHOOL



A SMALL PUBLIC SCHOOL OF CHOICE

601 GRAND AVENUE ● ASBURY PARK, NJ 07712

Alexis C. Harris Eileen Gorga DaVisha Pratt Dennis Daniels Patricia Callahan Director Business Administrator Principal School Dean Administrative Assistant

732.988.4227 732.988.9125 fax

[email protected] www.hopeacademycs.org

Appendix H: Parent Academy Thank You Letter June 2014 It is with great pleasure that we take the time to thank our strongest partners, the PARENTS! When parents make the choice to sign their child up they also agree to attend Saturday Parent Academy. There are a total of 5 Saturday Academies throughout the school year. Honorable mention is in order for the parents listed below that have attended all 5 programs! Parents that attended two or more of the Saturday Parent Programs are also listed. The number of symbols (*) indicate how many each parent attended. Again, Thank you and without your commitment and partnership, the education of our children would not be as successful as it is! Sherika Clarke***** Johana Deltus***** Veronica Tepetia***** Felipa Hernandez***** Michael Williams***** Natacha Xavier***** Wana Fonrose***** Erlinda Manzanares***** Jena Hundley***** Dale Roberts***** Mr. & Mrs. Chathuant**** Bertha Dorcius**** Ranier Ponder**** Maribel Contreras**** Aisha Kendle & Jason Davis**** Naomie Fortune**** Marco Montesinos**** Nakeia Cummings**** Lucila Avendano**** Mr. & Mrs. Reyes**** Ramanda Champion**** Mr.Quiroz&Ms.Sanchez**** Mr. & Mrs. Jones**** Natasha Michel**** Teresa Kendle**** Deidre Love**** Juvens Deltus**** Samantha Richards*** Mr.&Mrs. Benavides*** Miguelina Cancel*** Fakia Goodman*** Jovita Sandoval*** Hancy Beaubrun*** Fatimah Briggs*** Obdulia Serrano*** Antoinette Louis*** Joan Moise*** Lakisha Kennedy*** Gladimir Deltus*** Shelly Ann Joseph*** Manecia Pierre*** Mr. and Mrs. Vilus*** Naimah Kendle*** Mr&Mrs. Clemmings*** Charmaine Daniels*** Roslyn Jones*** Edna Montinard*** Jessica Shannon*** Milton Simmons*** Mrs. Billingsley/Ms.Wiggs*** Sandra Stephens*** Cassandra Whitlock*** Valery Virola*** Tamara Brown***




Stephanie Mindingall** Rocio Reano** Yadira Samiento** Shamera Hundley** Jeanetter Johnson** Tamara Reeves** Isabel Ramierez-Trejo** Vanetta Richarson** Donna Curtis** Yasmin Virola** Shanyka Harris** Jamal Mohammed** Marisol Cruz** Karen Harris** Henry McGhee** Jessica Fitzpatrick** Asmahan Salahedin**



Appendix I: 2014 Annual Report Receipts

New Jersey Department of Education Receipt of 2014 Annual Report

Name of Charter School: _______________________________________ Delivered To: _________________________________________________ County/District_________________________________________________ Date: _____________________Time:______________________________ Received By: _________________________________________________ Please Print Name and Title_______________________________________ Signature: ____________________________________________________


hope academy charter school annual report 2014

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