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  • Hopscotch to Quality in EVS Handbook for EVS Promoters

  • Published by: SALTO South East Europe Resource Centre MOVIT NA MLADINA Dunajska cesta 22, SI – 1000 Ljubljana, Slovenia Tel.: +386 1 430 47 47, Fax: +386 1 430 47 49 Email: see@salto-youth.net www.salto-youth.net/see

    Director of publication: Janez Škulj Editors: Darko Marković, Sonja Mitter Škulj Text written by the 3D team: Darko Markovic, editor and main contributor Dragan Atanasov, contributor Domagoj Kovacic, contributor Proofreading: Nik Paddison Design and layout: Lea Gorenšek Photos: Youth Cultural Centre Abrašević, Mladinski

    center Brežice, Youth Association creACTive, Aleksandar Gubaš, Grupa “Hajde da…“, Ørjan Mikkelsen, Slavica Panova and Petra Pekovec and MOVIT NA MLADINA. Many thanks to all!

    Printed by: Bograf d.o.o.

    The views and opinions expressed do not necessarily express the official view of the European Commission or the SALTO SEE Resource Centre. Reproduction of texts and pictures is authorised.

    CIP - Kataložni zapis o publikaciji Narodna in univerzitetna knjižnica, Ljubljana


    MARKOVIĆ, Darko, 1972- Hopscotch to quality in EVS : handbook for EVS promoters / [text written by Darko Marković, Dragan Atanasov, Domagoj Kovačić ; photos Youth Cultural Centre Abrašević ... et al.]. - Ljubljana : SALTO South East Europe Resource Centre, Movit NA Mladina, 2009

    ISBN 978-961-92267-9-7 1. Gl. stv. nasl. 2. Atanasov, Dragan 3. Kovačić, Domagoj 249538560

  • Hopscotch to Quality in EVS Handbook for EVS Promoters

  • 9

    10 12 16 26


    32 33 36 40 46 59 64 70 73


    Table of Contents Introduction

    Part B. Quality in EVS

    Hopscotch to Quality in EVS Your Involvement in EVS as “Reflected Practice”

    Inclusion in EVS Quality in Partnership

    Quality in Preparation: Getting Ready For Hosting The Support System Around the EVS Volunteer

    Cultural Adaptation and Intercultural Learning in EVS Conflict Management in EVS

    Support and Recognition of Learning in EVS

    Part A. Building Common Ground

    Quiz: Are You An EVS Expert? EVS – Exciting Facts and Figures About It

    EVS in SEE, So Far... EVS Project Management

    – EVS Project Cycle and Phases

  • Appendices

    Partner Finding Tips and Tools Where to Find Support

    Useful Links and Resources Glossary of Terms

    Forms and Templates: a) Volunteer Application Form

    b) Invitation letter for the volunteer to be presented to the embassy

    c) Welcome letter for the volunteer d) Minimum requirements for an Activity Agreement

    Notes About the Contributors About SALTO-YOUTH and the SALTO SEE Resource



    91 92 94 95 97 97 99

    100 101 102 103


    80 82 86 88

    Part C. The Last, but certainly not

    least important issues

    Volunteers´ Personal Projects in EVS Evaluation in EVS projects Follow Up of EVS projects

    Dissemination and Exploitation of Results

  • 6 Welcome to the ‘Hopscotch to Quality in EVS!’ Did you ever play the hopscotch game as a child? Basically, to play it you need to hop through all the fields of the hopscotch, (usually drawn with chalk on the side walk or school yard), in different ways in order to reach the last field, which is your goal. Our goal is to support you in implementing European Voluntary Service (EVS) projects that lead to great results and learning outcomes for your organisation as well as your volunteers. Hopping carefully and successfully through the different fields of our EVS hopscotch should bring you to this goal.

    Opportunities offered by the Youth in Action Programme

    The Youth in Action Programme, which includes the European Voluntary Service, covers the period 2007 to 2013. It is the EU programme for young people aged 15-28 (in some cases 13-30). The Youth in Action Programme aims to inspire a sense of active citizenship, solidarity and tolerance among young Europeans and to involve them in shaping the Union’s future. It is a programme for all! It promotes mobility within and beyond the EU borders, intercultural dialogue, and encourages the inclusion of all young people regardless of their educational, social and cultural background. The Programme contributes to the acquisition of competences and is therefore a key instrument in providing young people with opportunities for non-formal and informal learning with a European dimension. For project organisers from Neighbouring Partner Countries in South East Europe1, the Youth in Action Programme offers a range of possibilities for participation. EVS maintains a central place in the Programme. Within EVS Activities, young people can help in a social, cultural or other organisation or institution in another European country for a period of 2 – 12 months. EVS is accessible for young people from Programme Countries and Partner Countries alike. Further

    In tr

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    1 The Neighbouring Partner Countries in SEE include; Albania, Bosnia and Herzegovina, Kosovo under UNSC Resolution 1244/1999, Montenegro and Serbia. Croatia and the former Yugoslav Republic of Macedonia, currently still Neighbouring Partner Countries, are running preparatory measures for joining the Programme as full members in 2011.

  • 7 complementary possibilities for participation in the Youth in Action Programme are offered to organisations from SEE under Action 3.1. – Youth of the world – which provides possibilities for financial support for youth exchanges, training and networking activities.

    Furthermore, the Youth in Action Programme offers some tools aimed at raisinge project quality, valorisation and learning outcomes. Accreditation of all organisations involved in EVS based in Programme or SEE countries, (Host, Sending and Coordinating organisations), as a prerequisite for applying for project funding as well as the implementation of the EVS training cycle for volunteers, are such tools. The introduction of another tool, Youthpass, promotes better recognition and validation of key learning competences acquired through participation in projects.

    Cooperation with South East Europe became possible with the beginning of the YOUTH Programme in 2000. Since then, the number of organisations from SEE that have used the programme, the partnerships with organisations in other European countries, and the quantity of projects implemented have increased greatly. Under the Youth in Action Programme, increased financial means have been made available to promote this trend and to enable organisations from SEE to take the responsibility for coordinating projects. The political background is the EU’s enlargement policy towards all the countries of the region and the aim to work towards European standards in the youth field in the region.

    The countries of the SEE region are at different stages related to the process of accession to the European programmes and to the European Union as such. The most advanced in this respect, Croatia and the former Yugoslav Republic of Macedonia, both candidate countries to the EU, have established National Agencies for Youth in Action and the Life Long Learning programmes and are expected to join the programmes as full members in 2011.

    The Hopscotch to Quality in EVS: What’s in it (for me)?

    While the possibilities for organisations from SEE to participate in the Youth in Action Programme have increased over the past years, so have the needs for support in organising projects according to the philosophy and requirements of the Programme. This is particularly true for EVS, the most complex Action of the Programme.

    This is where the idea for this publication had its origins: We wanted to


  • 8 compile a handbook which raises awareness and understanding of the various organisational, administrative and, in particular educational and content-related aspects, which – if put into practice – will add quality, better results and deeper learning outcomes to your EVS projects. We also wanted to offer tips and points for reflection to make the information useable and user-friendly, specifically for Host and Sending organisations based in the countries of South East Europe.

    Accordingly, this handbook is structured around Part B – the Hopscotch to Quality in EVS, where all major aspects are covered. The other parts are nevertheless essential additions: Part A provides important background information, in particular for those less familiar with the EVS programme. Part C takes a look at evaluation, follow-up and dissemination and exploitation of results. The Appendices compile examples of relevant documents of use in EVS, an explanation of terms used (Glossary) and information on where to find further support and resources.

    Formal criteria for participation and funding details are only briefly dealt with, as far as they serve as a basis for understanding the Programme. For complete and up-to-date information, we advise you to regularly consult the websites of the European Commission (in particular the Youth in Action Programme Guide) and of the SALTO SEE Resource Centre. If you need any further assistance, do not hesitate to contact our office.

    This handbook was written by three authors coming from different countries of South East Europe, all having extensive experience in the field, and working in close communication with the SALTO SEE staff.

    If you and/or your orga