Fast Tracking. Faster.

fire

fightingfire with

solutions. response. capabilities. value.

fast.

past & present performance

it’s about the future.

past & present performance

• Program Support:

– Army / Navy / Air Force: Comanche RAH-66, DCAPES, Future Combat Systems, RQ-8A Fire Scout, V-22 Osprey

– Missile Defense / NASA: ALV, ACM, AARGM, DSWS, GMLRS, Hellfire, KEI, LRLAP, MVK, NLOS, SM3

• Research & Proposal Support: ARES1, EAPS, PLASMA, UKV

• Successful IBR’s – Numerous Award Fees in Criteria Cost & Schedule

• Training: PP&C, EVMS – Tools, Methodologies

• EVM Systems Descriptions Development & Support

– Comanche, DCAPES, SM3

Comanche RAH-66

FCS

V-22 Osprey

RQ/MQ-8 Fire Scout LRLAP

Constellation: Ares DSWS

about HotFoot

did you know.

things to know about HotFoot

• “Hotfoot” is Our Synonym For “Fast-Tracking” with a Greater Sense of Urgency

Thus Our Slogan - “Fast Tracking. Fastersm”

• ‘HotFooting’ Does Not Sacrifice Quality for the Sake of Going Fast

• We Keep Our Client’s Programs On-Track & Moving Forward

• Our Mission: Quickly Relieve Customer Pain through More Effective Processes, Top Resources & Training in EVMS, PP&C and Engineering

Why Call it

things to know about HotFoot

• Founded 1995• Woman Owned Small Business (Coming Soon: HUB Zone Cert)

• Senior Staff 85 Years Combined Experience in Program Management & Systems Engineering for DoD, DoE, DoT, Healthcare & IT

• Anton Mitchell: 16 Years in PP&C and EVMS as:– IMS Scheduler, Cost Analyst, Project/Program Manager & Deputy PM– Trainer: EVMS & PP&C (Tools, Techniques, Methodologies)– Program Oversight: Weekly, Monthly, Quarterly Program Reviews

• Back Office:– UNANET: DCAA Compliant Accounting, Timekeeping, Expense Capture– Lock-Step with Client’s Program Numbering & Accounting

• Permanent Offices: Aberdeen MD and Orlando FL– Planned Offices:

• 1 – 2 Years: Huntsville AL, Tempe AZ, Los Angeles CA• 3 – 4 Years: Denver, CO, Minneapolis, MN, Parsippany NJ, Dayton OH• 5 – 7 Years: San Jose CA, Saint Louis, MO, Albuquerque NM• 8 – 10 Years: Washington DC, Dallas/Ft. Worth TX, Seattle, WA

• Insurance Coverage:– Commercial General Liability Insurance: $2,000,000– Workers Compensation & Automobile Liability Insurance: $1,000,000– Umbrella Insurance: $10,000,000

things to know about HotFoot

NAICS Codes:• 541219 – Other Accounting Services• 541330 – Engineering Services• 541511 – Custom Computer Programming• 541512 – Custom Computer Design Services• 541519 – Other Computer Related Services• 541611 – Management Consulting Services

(Primary)

• 541614 – Logistics Consulting Services• 541618 – Other Management Consulting

Services• 541690 – Science & Technology Consulting

Services• 541990 – Other Science & Technology Services• 561110 – Office Administrative Services• 561320 – Temporary Help Services• 611430 – Management Development Training

expertise

• Senior Staff & Consultants are PMI Certified Project Management Professionals (PMP)

• Internal Staff Certified Staffing Professional (CSP) through the American Staffing Association (ASA)– CSP addresses Co-Employment Law

• Mr. Mitchell Hands-On Expert in Program/Project Management Engineer, Earned Value, Risk, & Change Management, and a Trainer thereof;

– Annual Speaker at Air Force’s InfoTech Dayton, OH – Wright-Patterson AFB

• Core Team Contributing Members of the Joint National Defense Industrial Association (NDIA) & PMI Aerospace & Defense SIG;

– Mr. Mitchell & Senior Staff Contributes Guidance & Language in the NDIA ANSI-748 EVMS Intent Guide

clients & strategic partners

training depth

Speaking of Training• Actual HotFoot Training Curriculums & Topics

– 1 to 3 Day PP&C and EVM Training Seminar (PMI Backbone)– A Systems Engineer Guide to Understanding Earned Value Analysis– Basic Training: Hand-in-Glove - Systems Engineering, Cost, Schedule, Technical Delivery =

Profitability– EVMS CPR Report – Now What!?– EVMS & Program Control Implementation (PMI PMBOK)– EVMS Monthly Statusing Process– EVMS Variance Analysis – EAC, ETC– Government Award Fee Policies– Government Contract Types & How They Relate to EVM & PP&C – Horizontal IMS Integration– IBR Preparation: 125 DCMA-Style Interview Questions & Answers for CAM’s & PM’s– IMP & IMS Schedule Integration– Managing Programs with IMS Schedules & Cost Performance Reports (CPR)– PP&C & EVMS Training for Engineers– Program Management / EVMS – 101, 201, 301– Program Management Office – Control, Communication Consistency, Congruency (C4)– Six Sigma Critical Chain Scheduling– Systems Engineering & EVMS – The Business Cycle– Systems Engineering for Business Operations– The Success Road to Integrated Baseline Review (IBR)– Understanding DCMA Trip Wires…

training depth

Speaking of Training

HotFoot

defined.

what HotFoot is & is not…

A Consulting Firm A Consulting Firm

A Training FirmA Training Firm

A Staffing/Recruiting

Firm

A Staffing/Recruiting

Firm

What Is

Business & ProgramOperations

Business & ProgramOperations

Proposal SupportProposal Support

Strategic PlanningStrategic Planning

Six Sigma: Implementation, Training

Six Sigma: Implementation, Training

Sarbanes-Oxley Audit & ComplianceSarbanes-Oxley Audit & Compliance

Risk & Change

Management

Risk & Change

Management

Program Human Capital

Management

Program Human Capital

Management

Program Logistics:Planning & AnalysisProgram Logistics:Planning & Analysis

C4ISR: Development,

Analysis, Support

C4ISR: Development,

Analysis, Support

Mission AnalysisMission Analysis

Implementation & Training:

EVM Systems, PMO’s, SEO

Implementation & Training:

EVM Systems, PMO’s, SEO

Earned Value Management (EVM) Program Planning &

Control (PP&C)Engineering: Systems &

Advanced

Earned Value Management (EVM) Program Planning &

Control (PP&C)Engineering: Systems &

Advanced

Prep & Audit:IBR, IVR, Joint Surveillance

Prep & Audit:IBR, IVR, Joint Surveillance

what HotFoot is & is not…

• HotFoot’s Staffing Arm is Not Your Ordinary Headhunting Firm

– Provide Value for Clients Through Hands-On, ‘In the Trenches’ Program Experience

• Program Award Fees (Incentive-type Contracts)

• On-Time Delivery of Program Required; Contract Data Requirements List (CDRL), Baseline Change Requests (BCR), Supplier Data Requirements List (SDRL), Test Readiness Reviews (TRR)

• Proposal Support: Capture Management, Price-to-Win Analysis, Color Team, EVM/PP&C Inclusion

• Small Business Teaming Partner

– Support Lanes are Niche to Government Agencies & Subcontractors Programs

• Not Generalized to All Labor-Types or Industries

• Experience Gives HotFoot In-Depth Knowledge of Program Required Resources & Skill-Sets

– Many Times Before Program Leadership Does!

– HotFoot Goes Beyond Simple “Keyword” Searches and “Parroting”

• We Know the Difference & Nuances between “Supporting a Program” & Simply Filling a “Job Order”

• i.e. (Audience Participation):

– If a Program has an Level 3 EVMS Requirement – What Does this Automatically Mean, and What Should a Recruiter Automatically Know to Verify with Candidate?

things to know about HotFoot

• No Other Firm Trains and Tests Their Recruiters As:

– PP&C, EVMS Project Engineers

• Integrated Master Schedulers (IMS) and Cost Analysts

• Reviewers/Auditors: PMR’s, IBR’s, IVR, Joint Surveillance

– Systems, Mechanical, Electrical, (etc.) Engineers

– Contract Types: Cost Plus, Firm Fixed Price, etc.

– RFP, Proposal Development

– Software Development / IT Support

• We Hire and Train Ex-PME’s, System Engineers as Recruiters

– ‘Under-the-Radar’ Searches

– Networking Groups, etc.

• We Hire Better… Faster.

– Focus in Our Areas of Expertise

– Qualify, Verify, Test, Verify … Verify Again

– Internal (Organic) Hiring Process Can Take Months (Temp-to-Hire Option)

– We Aid in Realigning Cultures by Refreshing the Baseline

What Sets the HotFoot Team Apart?

“…HotFoot recruiters know their

SPI and CPI from a hole in the ground.”

S. Fanning, FCS Business Manager

Honeywell Int’l, Albuquerque, NM

things to know about HotFoot

• HotFoot Provides Vetted, Qualified Associates – Ready or Nearly Ready to Go– 80% of HotFoot’s Time is ‘Proactive’ Recruiting

– Pre-Qual Skills, Attributes, Personalities & Intrinsic Knowledge

– Research & Verify Certifications, Clearances• i.e.: NASA Standard 8739.3, PMP, TS w/Full Poly, etc.

• Improved Internal / External Customer Experience – Less Ramp-Up Time

– Faster to Production / Support

– Increased Probability of Profitability

• We’re the Game Changer– Providing Salient Risk Mitigation Solutions - Fast– Clearinghouse for Resource Challenges = Flexibility

• Personality Conflict Resolution

• “Peter Principle” Combined with Ego – We’ll Be the ‘Bad Guys’

• Clear Expectation Level-Setting

• Program Funding Issues vs. Required Work to be Completed

Risk Mitigation

evms, pp&c, systems engineering…

the reason we’re here

What is EVMS

quick evms lesson

• The Implementation of an Earned Value Management System (EVMS) is a Requirement for Federally Funded Programs with Varying Requirements Based on Program Funding Levels

• EVMS is Governed & Directed by the OMB, the FAR & DCMA (for Defense Programs)

• Depending on the Size of the Program – up to 32 EVM Criteria Maybe Required to Employ

• EVMS Measures the Amount of Work Actually Performed on a Program

• EVM Reflects How Well a Program is “Performing” Compared to the Original Plan or Baseline;

– Measures Cost vs. Schedule vs. Technical Delivery

• EVM Forecasts Program’s Cost & Completion Date Using Historical & Statistical Projections

• Once Properly Obtained EVM Data Forecasts How Well the Program Will Perform in the Future & Provides for “Early Warning” or Alarm

quick evms lesson• Interpretations of ANSI-748 & “Intent

Guide”

• Tool Implementation:

• Deltek (OPP, COBRA, etc), Dekker (Trakker PMIS, etc), MPM, MS Project, Primavera (P3, P6, etc) & others

• Business Rule Development:

• When to Rebaseline, Reasonable IMS Task Durations, How Much LOE is Allowable

• CAM Selection & Training vs. Productivity

• Support: Budget, Staff & Training

• DCMA Interaction/Participation:

• Mandatory vs. Invited

• Integrated Baseline Review (IBR) Requirements

• Contract Award Size

• $5M to $15M = Level 2 to 3

• $20M to $50M = Full-Up Level 3

• $50M & Higher = Full-up Level 3, 4 & 5

• About a Thousand More Considerations …

Level 1 – Starting Point: • Defined as a starting point for EVM• Limited or no EVM practices implemented on-site or Program

Level 2 – Narrow or Localized (“EVM Lite”): • Simplified EVM implementation• Less than fully compliant with ANSI 748• May be sufficient for smaller projects • May meet organizational needs – negotiable with customers• Consistent with a modest investment in EVMS• Provides valuable project insight

Level 3 – ANSI/EIA 748 compliant: • ANSI/EIA 748 compliant implementation • EVMS training program • Earned Value Process Group (EVPG) (i.e. PMO, Business Operations) • EVMS organization repository • Organizational policy (System Description)

Level 4 – Quality Measurements: • Measures the quality of EVM data • Adjusts EV data per a technical baseline and variance • Applies EVMS health metrics to measure program and EV quality

Level 5 – Optimization: • Planning and tracking improvement to the EV System • Prevention of defect is proactively planned • Defect causes are determined, prioritized, and reduced

EVMS Considerations: Level of Implementation Required

quick evms lesson

1. Define WBS

2. ID Organizations

3. Integrate Subsystems

4. ID Overhead Controls

5. Integrate WBS & OBS

ORG

ANIZ

ATIO

N

6. Schedule Work

7. ID Products & Milestones

8. Set Time-Phased Budgets

9. ID Significant Cost Elements

10. ID Discrete Work Packages

11. Sum Work & Planning Pkgs

12. ID LOE Activities

13. Set Overhead $/% Org’s

14. ID MR & UB

15. Target Costs & Budgets

PLAN

NIN

G &

BU

DG

ETIN

G

16. Capture Direct Costs

17. Summarize into the WBS

18. Summarize into the OBS

19. Capture Indirect Costs

20. ID Equivalent or Lot Costs

21. Define Material Accounting

ACCOU

NTIN

G

22. Periodic CA Sums

23. Determine Variances

24. Budget & Actual Indirects

25. Sum Data & Variances

26. Est. Manager Action Plans

27. Revise EAC

ANALYSIS

28. Incorporate Changes

29. Reconcile Budgets

30. Control Retro Changes

31. Authorized Changes Only

32. Document PMB Changes

REVISION

S

(EV Monitors Performance in these areas)

program management / evm implementation(in 60 seconds)

Project/Program Initiation:• Project Charter• Preliminary Scope Statement

Project/Program Initiation:• Project Charter• Preliminary Scope Statement Project Scope PlanningProject Scope Planning

Project Scope DefinitionProject Scope Definition

Create Project WBSCreate Project WBS

Scope Mgt PlanScope Mgt Plan

Scope StatementScope Statement

WBSWBS

Cost EstimatingCost Estimating Cost BudgetingCost Budgeting

CostEst’sCostEst’s

CostBaselineCostBaseline

Activity DefinitionActivity

Definition

ActivityListsActivityLists

Activity Duration Est’g

Activity Duration Est’g

Activity Sequencing

Activity Sequencing

Schedule Development

Schedule Development

Activity Resource Est’g

Activity Resource Est’g

ActivityDuration Est’sActivityDuration Est’s

NetworkDiagramNetworkDiagram Activity Resource

RequirementsActivity ResourceRequirements

ProjectScheduleProjectSchedule

Plan Purchases & Acquisitions

Plan Purchases & Acquisitions

Plan Contracting

Plan Contracting

Procurement Mgt PlanProcurement Mgt Plan

Communications Planning

Communications Planning

Communication Mgt Plan

Communication Mgt Plan

HR PlanningHR Planning Teams Determined

QualityPlanningQuality

Planning

- Quality Mgt Plan- Process Improvement Plan- Quality Mgt Plan- Process Improvement Plan

Quality Baseline, Metrics & Checklists

Risk Management

Planning

Risk Management

Planning

Risk Identification

Risk Identification

Qualitative Risk Analysis

Qualitative Risk Analysis

Quantitative Risk AnalysisQuantitative Risk Analysis

Risk Response Plan

Risk Response Plan

Risk RegisterRisk Register

Legend:Legend:

Document (Input/Output)Document (Input/Output)

ProcessesProcesses ProcessesProcessesor

program life cycle, staffing & evm performance

• Staffing (Head-Count) Profile Over Duration of Program

• Head-Count for Specific Skills or Teams Increase & Then Roll-Off as Program Progresses

• Current & Required Staffing Head-Count Requires “Look-Ahead” Analysis to Stay Ahead of Trend & Next Phase of Project – Reduce Risks, Control Costs, & Build-In Quality

– IMS Scheduling Aids in Next Phase Look-Ahead Planning

– This is One Reason Why Statusing of IMS Schedule is Critical

• EV Measures Performance & Provides “Indicators” for Future

Staffi

ng

Time

Requirements Team

Design Team

Integration Team

Baseline

Actuals

Variance

IPECC: 5 program life cycle process groups

• Initiating Process: Project Charter & Prelim Scope

• Planning Process: Develops Program Management Plan & Defining Cost & Schedule

• Executing Process: Accomplishes & Completes the Work in the Project Mgt Plan

• Monitor & Control Process: Controls & Measures Changes, Recommend Preventative Actions

• Closing Process: Transfers Project to Customer or Kills Project& Used from One Phase to Another

Monitor & Control

Planning

Executing

Close OutInitiating

• Which Level of EVM to be Implemented (1 – 5)?• Does Your Program or Customer Require “Systems

Description”• Proper Tools: Use, Integration & Business Rules• Does Your Program Have Enough Budget in Proposal to

Support EVM & PP&C• Government Requirements per Contract Vehicle• FAR Regulations & 32 EVMS Criteria (ANSI-748)• Integrated Baseline Reviews, Joint Surveillances• Required Number of Trained/Experienced Personnel:

(Training)– Directors to FA’s– EVM Technique, Tools– Proper Data Analysis

• Even More Importantly – Proper & Decisive Corrective Action

• Competition for Trained/Experienced Personnel– Federal & State Level: DoD, DoE, DoT, DoJ, NIH, Treasury … Nearly All Dept’s– Secret & Top Secret Clearance + EVM = Added Costs– Private Industry: Pharmaceutical, Manufacturing, Construction, Transportation– There’s NO Recession for those with Solid EVMS, PP&C, Systems Engineering

Skills

“I’m here for your Open Plan Scheduler”

EVMS / PP&C Realities

quick evms lesson

• The Approach & Discipline Governing the Technical & Managerial Effort Required to Transform a Set of Customer Needs, Expectations & Constraints into a Product Solution & the Support Throughout the Product’s Life

• Included in the Definition of “Technical Performance Measures”

– Integration of Engineering Specialties Towards Establishment of a Product Architecture

– EVMS is Now Considered Essential Component of Systems Engineering

• Included in the Definition of “Supporting Life-Cycle”

– Processes that Balance Cost, Performance Schedule Objectives

quick systems engineering lessonSystems Engineering is

Manufacturing

Disposal

Test

Support

Training

Performance

Cost & Schedule(EVMS)

Operations

Systems Engineering

quick systems engineering lesson8 Primary Life Cycle Functions

Systems Engineering Principles Can Be Applied at Any Point in a Program / Project Life Cycle

The User’s Need: A Ground Vehicle Able

to Withstand an IED

Contractor Delivers Product to Customer

quick systems engineering lesson

Systems Engineering:Analyze, Refine, Track,

Update, Implement, Validate Requirements

Customer Communicates the Problem & Hones Product Final Requirements with Contractor

quick systems engineering lesson

Definition &Decomposition

Integration, Verification

& Validation

Time

Concept of Operations

Hi-Level Requirements

Hi-Level Design

Detailed Requirements

Detailed Design

Implementation

Integration &Testing

Sub-SystemVerification

SystemVerification

Operations &Maintenance

Go

The Systems Engineering "V" Diagram Represents the Typical

Life Cycle of Any System, Project or Product.

Program Management Office

things to know about HotFoot

• Business Ops / Managerial• Engineering / Sciences• Information Technology

• Logistics: Analysis & Support

• Mission Analysis / Assurance

• Proposal Development• Risk Management

• Technical• Training

HotFoot: Complete Management & Engineering of Programs

HotFoot Bandwidth Covers

HotFoot…

…it’s value thing.

today’s objective

• Reduce Costs Across the Board

• Reduce the Number of Supply Vendors to Those Who Provide Real Value, Substance or Unique Product or Capabilities

– We Want the ‘Go To Guys’

– Willingness to Work Together to Meet Objectives

– Servicing the Customer When Something Breaks

– Ebb & Flow Based Upon Needs

• Provide Top-Quality Deliverables / Products to Customers Without Sacrificing Response-Time or Execution

• Increase Revenue via Sales, Market Share, Award Fee, Cost Savings

In Today’s World, We Share the Same Objectives

no nickel & diming philosophy

• HotFoot DOES NOT Charge Client for Transition Period of Replacement Consultants - No Double Cost Charges

• Temp-to-Direct Conversions

– No Extra Conversion Fee After Original/Initial Contract

• Direct/Recruited Hires

– One-Year Replacement Guarantee

– HotFoot Locates Replacement Resource with One of Equal or Greater Skills – No Extra Cost

things to know about HotFoot

For Every HotFoot Person Supporting Your

Program

today: increased valueCurrent Program

SupportBusiness

Operations/ManagerialEarned Value Expertise

Program Planning & Control

PMO Implementation/Support

Systems/Advanced Engineers

Award Fee, Continued Sales,Renewed Contracts

Small Business Teaming Partner

Current RFP’s Under Review:Dept of Energy, Air Force,

Army, Navy and NASA Combined Value: $253M

New Contract Win = Sales

Proposal SupportMission Analysis

LogisticsC4ISRSETA

Scientific

Capture MgtPrice-to-Win

EVM InclusionIMP & IMS

Multi-Dimensional Strategic Alliance

the next steps

engage HotFoot

• Competitive Rate Structure Across the Board

– Consultants, Temp/Augmented Labor & Staffing/Recruiting

• Providing Substantive Value, Unique & Specialized Capabilities

– HotFoot are the ‘Go To Guys’

– HotFoot Demonstrates Willingness to Work Together to Meet Objectives

– Service When Something Brakes … (heaven forbid)

– Continued Ebb & Flow Capabilities Based Upon Needs

• Providing Top-Quality Deliverables / Work-Products to Customers Without Sacrificing Response-Time or Execution

• Aiding in Increasing Revenue via Sales, Market Share, Award Fee, Cost Savings

– Revenue Generator via Program Award Fee, Teaming Partners

engage HotFoot

• Outsource to HotFoot– Consulting, Staffing/Recruiting for HotFoot’s Wheelhouse-Types

• PP&C, EVMS, Business Operations• Systems Engineering

– Program Oversight– Systems Engineering– Training: PP&C, EVM & Systems Engineering

• HotFoot Supports Sites & Programs Nationwide• HotFoot Provides the Corporate-Wide Communication of

HotFoot’s Areas of Expertise, Association with Client & Rate Philosophy & Structure

• HotFoot Provides the Road-Show to Site & Program Managers, Directors & “C” Level

15 North Parke StreetAberdeen, MD 21001p: (800) 440-5295f: (800) 440-2811anton@hotfoot1.comwww.hotfoot1.com

fire

fightingfire with

solutions. response. capabilities. value. fast.

Woman Owned Small Business (coming Soon: HUB Zone Cert)