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Housing Applicationand Contract Information

Department of Residence Life | Homer Butler Commons | Phone (217) 206-6190 | Fax (217) 206-7821 | [email protected]

http://www.uis.edu/residencelife

Department of Residence Life

Mission StatementUIS Department of Residence Life fosters an inclusive community environment strongly supportive of academic and personal growth among students through progressive, collaborative and intentional experiences. Residence Life strives to provide diverse and inclusive traditions which enhance the development of the whole student, support a safe living-learning environment, and deliver excellent customer service.

Vision StatementTo be considered a premier residential program and innovative Residence Life team in the collegiate housing field, which challenges students to successfully lead, live, learn, and work in supportive, collaborative, and diverse learning communities.

Contact Us:Department of Residence LifeOne University PlazaMS HBC 1Springfield, IL 62703

P: (217) 206-6190F: (217) 206-7821E: [email protected]

Visit Us:Homer Butler Commons2325 Richard Wright DriveSpringfield, IL 62703

Housing Options & DetailsABOUT THE DEPARTMENTThe Department of Residence Life (DRL) at UIS includes a wide variety of housing options, ranging from residence hall rooms to four bedroom apartments, from shared bedrooms to private bedrooms, to family housing. Students entering UIS as freshmen or sophomores should expect to be assigned and to live in one of our residence halls in four-person clusters or suites. A suite consists of two double bedrooms with a shared semi-private bath. Upper division single students share either two- or four-bedroom apartments and may request private or shared bedrooms. Units designed to meet the needs of students with disabilities are available in all of the complexes.

Each apartment is fully carpeted in the living room and bedrooms, and includes blinds or draperies, smoke detectors, and central air conditioning and heating. Kitchen appliances in most units include an energy-efficient stove, frost-free refrigerator and dishwasher/garbage disposal. Furnished apartments include a sofa, living room chairs, accent tables, and a four-piece dining room set. Student furniture in apartment bedrooms and residence hall rooms includes an adjustable bed, bookshelf, dresser, desk and chair for each resident. Each bedroom in every apartment and townhouse has a campus data/cable TV port for one resident. An I-Card-operated laundry facility, exclusively for resident use, is located on residence hall floor or in each Court complex. Residents with vehicles are required to purchase a UIS parking hang tag specific to their residential area. Pets other than fish are generally not permitted in University housing. Requests for service or emotional support Animals should be directed to the Office of Disability Services.

APARTMENTS & TOWNHOUSESPennyroyal, Marigold, Foxglove, and Trillium Courts are modern, four-bedroom townhouse units featuring an open floor plan, spacious living areas, cathedral-style ceilings, and full kitchen facilities. These four bedroom units were designed with two bedrooms and a shared bathroom on each level of the apartment. Four single students are housed in these units; all four have a private bedroom.

Bluebell, Larkspur, and Clover Courts have recently undergone extensive renovations. Roofs, exterior siding and decks, interior repainting and re-carpeting, kitchen and bathroom remodels, as well as furniture and appliance upgrades (i.e. HVAC, water heaters, etc.) occurred in nine of eleven buildings. These units were designed with the needs of upper division and graduate students in mind. Bluebell and Larkspur four bedroom/two bath units are designed to house 4 single students each in a private bedroom, with 2 bedrooms and a shared bathroom on each side of the shared living room and kitchen/dining area. Clover Court was remodeled into 1-2-3-4-bedroom townhouse apartments serving largely single students, offering privatebedrooms, with similar shared design of bathroom, kitchen, and living room spaces in each unit.

Sunflower Court was designed to primarily accommodate housing needs of graduate students, exchange faculty, and a very limited number of small families. One and two bedroom apartments contain one bathroom. Families are assigned to one and two bedroom units only. These units were also recently refurbished, with appliance upgrades. Each of these eight residential Courts is assigned Resident Assistant staff.

LINCOLN (LRH) & FOUNDERS (FRH) RESIDENCE HALLSAll Freshman and Sophomore students are required to live on-campus for 4 semesters beyond graduation from high school, unless exempted (see housing exemption policy for details). The housing needs of freshman and sophomore students are ideally met by the design of our 3-story suite-style residence halls. Students live in a 4-person suite consisting of two double rooms with a shared semi-private bath. Each double room is provided with flexible furniture that can be configured with two beds, two desks and chairs, and two dressers. The modular furniture can be stacked as bunk beds or with beds above desks. Each room is provided with dual network/voice-data/cable TV outlets. Each wing is provided with a lounge and laundry facility, and is served by a Resident Assistant.

LINCOLN RESIDENCE HALL, built in 2001, is home to primarily freshman and sophomore and was the original home of the Capital Scholars Honors Program. Each resident must also choose

one of three available meal plan options. Other first and second-year students may also choose to live in LRH on a space-available basis. LRH is a state-of-the-art suite-style facility shared by 4 students/suite. The amenities wing at Lincoln Residence Hall features a Great Room with multi-media capabilities, fireplace, and adjacent seminar/meeting room. T he Grab-n-Go is a small convenience store/juice bar situated in the lobby of LRH. These common/amenities spaces in LRH offer places to study and gather 24 hours a day while the building is open (campus activities are limited to courtesy hours only).

FOUNDERS RESIDENCE HALL, built in 2008, is home to primarily traditional freshmen and sophomore students. The suite-style living arrangements are very similar in design to those in LRH. The ground floor amenities wing of Founders Residence Hall has a commercial focus anchored by the UIS Bookstore and an upscale grill operated by Food Services, with outdoor seating. The Grille is open nightly and accepts only the I-Card for payment. Two classrooms provide an in-house academic focus and face the courtyard created with LRH.

LIVING/LEARNING COMMUNITIESDRL is dedicated to providing and fostering opportunities for students in residence halls, apartments, and townhouses to live in established living/learning communities or other thematic residency options as a means of establishing connections to other students which enhance their overall living environment. Research shows that these affiliations and connections afford greater pathways to retention and eventual graduation. Residents in living/learning or thematic-based communities participate in a number of common academic programs, special activities, and organized events. Specific communities are established according to student interests and departmental needs. Residents have also established communities which promote sustainability perspectives, holistic wellness, or leadership from a business perspective. Check the appropriate box on the housing application if you are interested in participation and residency in a particular living/learning or thematic community currently offered. Current examples include:

• Capital Scholars Honors Program (CSHP) is a selective undergraduate academic program designed for the first and second year of the four year experience. Capital Scholars Honors Program was started in Lincoln Residence Hall. CSHP has a residency requirement thatrequires all honors students to live in designated Residence Hall areas for their first two years. This unique living learning community provides academic support and advising, collaborative course work, community building events, service learning opportunities,a faculty and residence series, mentoring programs, as well as tutoring and academic studios. In addition, some offices for CSHP academic staff and faculty are located in the same residential area. With possible exception of L4L, participation in CSHP cannot be combined with participation in other Living Learning Communities.

• Leadership for Life Service Program (L4L) is a service and leadership program with afirst year living/learning community. The purpose of this program is to provide apositive environment through which students can take the first steps toward a lifelongcommitment to community involvement and engagement. First year students admitted to L4L live together, take a class together, and commit to doing service together.After freshmen year, L4L members continue in the program and have opportunitiesto take leadership roles in creating and leading service projects. Both CSHP andacademically-oriented traditional students may share the L4L lifestyle on this wing. If you would like to be considered for “Leadership for Life” community, check that box on the UIS Housing Application/ Contract and complete the short on-line applicationat www.uis.edu/volunteer/servicewing.

• Necessary Steps Mentoring Program (NS) is a program for First-Generation collegestudents whose parents/guardians have not graduated from a four year college or institution. Necessary Steps is designed to assist in the transition from high school tocollege, as well as transforming our students into scholars. Students reside on theNecessary Steps Floor in a designated Residence Hall. The program provides a designated Computer Room and supportive community that will help students learn and grow. In addition, student will receive opportunities for connection and guidance from an upper-

http://www.uis.edu/volunteer/servicewing

http://www.uis.edu/volunteer/servicewing

Housing Options & Detailsclass student Mentor, in collaboration with a Peer Advisor who will assist with program class scheduling and requirements. The program offers academic counsel, social events on and off campus, group discussions, and activities that explore personal interests, educational goals and successes throughout the year. Participation cannot be combined with participation in other Living Learning Communities. If you’d like to be considered for “Necessary Steps” community, check that box on the UIS Housing application.

• The Pre-Nursing Pathway LLC is designed to offer students interested in pursuing a Nursing degree the opportunity to live with other incoming freshmen students interested in nursing. This living learning community offers a residential space focused on academic achievement, career-centered programming, and intensive advising intended to help students successfully complete the pre-requisite courses required to apply for the Nursing Program currently offered through the University of Illinois Chicago, in conjunction with UIS. Students participating in the Nursing Pathway LLC will have enhanced access to individualized academic advising in the residence hall, a wide variety of career-centered programming offered by the Nursing department staff, and supplemental instruction and tutoring focused on pre-requisite coursework.

• Students Transitioning for Academic Retention and Success (STARS) is a living learning community wing, specifically developed to provide increased academic support for entering students seeking to achieve specific academic goals and ongoing academic success throughout college. Students live together, enjoy taking 2 courses together during the first year, and experience both a freshmen Summer Bridge prior to the start of classes, and a sophomore Summer Bridge. Each of these components is designed to help

students build a strong community, become engaged in campus activities, and achieve academic success. Select students are invited to participate in STARS upon committing to UIS. Participation in STARS cannot be combined with participation in other Living Learning Communities.

• Second Year Residential Initiative (SYRI) is a themed community incorporating allsecond-year/sophomore students living on-campus, spanning Lincoln and FoundersResidence Hall, as well as some select West Campus Townhouses directly across thestreet from those residence halls. Residents living in SYRI will have the opportunity toexplore the majors, resources, and student leadership positions UIS provides. SYRI willoffer events for residents to mingle with faculty outside the classroom, learn and hone study skills, engage with study abroad programs, prep for internships and other careeropportunities, and ensure a successful second year at UIS. Select students are invited to participate in SYRI throughout the summer semester, based on established criteria and stakeholder input.

• Sporting the Outdoors is a themed community designed for students who enjoyparticipating in a wide range of sporting and outdoor activities. Residence Life willpromote outdoor activities on campus as well as off campus options. Students canparticipate in a variety of activities, including hiking, camping, canoeing, rock climbing, kayaking, intramural sports, athletic team support, and more. Students with juniorclass status and above may indicate interest in this community by checking box on the Housing application.

Housing Facts & ContractThis section contains information necessary for completing your housing application/contract with the Department of Residence Life (DRL). Rates are established annually by the University of Illinois’ Board of Trustees. Your completed application/contract form and appropriate deposit payment should be returned (or submitted) to the DRL as directed. Remittance must be in the form of credit card, check, or money order payable to the University of Illinois Springfield. A completed application/contract and deposit places your name on the applicant list, based on date of receipt/processing of both items.

We are delighted that you are interested in joining one of our diverse communities and are confident that you will enjoy Residence Life as one of over 1100 campus residents. We assign, manage, and maintain all 206 university-owned apartment units for 720 residents, as well as both the 202-bed Lincoln Residence Hall and 220-bed Founders Residence Hall on our campus.

LENGTH OF CONTRACTAll residents must sign an Application/Contract in order to occupy the assigned space. Signature is considered valid when provided either by “wet” or electronic means. DRL offers residential space in two contract periods: the 9½-month academic year (August-May) and the summer term (June-July). Contracts are issued for the entire contract period, or for the remaining portion thereof. Prior to submitting your deposit, please refer to and review carefully the Housing Terms and Conditions regarding contract limitations, deposit policies, break periods and hall closures, and eligibility for summer housing.

DEPOSIT POLICYA $250 deposit is required at the time of application, which serves as a reservation deposit until the housing application is approved by DRL. Applications will not be processed without the accompanying deposit. The deposit cannot be waived for financial or other reasons. Financial Aid awards cannot be applied to pay for a deposit. Assignments are ultimately made by DRL

staff based on the date of receipt of the application and deposit together.

A non-refundable one-time processing fee of $50 will be assessed against the deposit. A NSF (non-sufficient funds fee) of $30 will be assessed for all returned checks. If UIS is not able to offer you a housing space or other accommodations, you will receive a full refund of the deposit.

Once an application is approved, the remaining balance will serve as a security deposit against assessed charges and/or University accounts receivable for the duration of your stay in campus housing. Security deposit balance is eligible for refund, in accordance with the Terms and Conditions.

If applicant submits a request for cancellation to DRL on or before the approved cancellation deadline for the term, an additional $100 cancellation fee will be assessed. Deadlines for cancellation are May 15 for fall semester, November 15 for spring semester, and April 15 for summer term. Resident and applicant-initiated cancellations received after the deadline date will result in forfeiture of the full deposit plus other applicable fees.

ASSIGNMENT PROCESSEarly applicants are more likely to be offered their assignment preferences. A housing application/contract is processed independently of your admissions application to UIS. An incorrect or incomplete housing application/contract will delay its processing. It is in your best interest to check all items on the housing application/contract for accuracy and completeness prior to submission. When your housing application/contract has been completely processed, your name will be placed on the active list. When final assignments are made, you will receive written notification of placement indicating the associated rental amount and the type of accommodation offered. Failure to accept and return the application/contract within the stated time period may result in cancellation and forfeiture of deposit. New assignments are normally emailed approximately one month before the start of each semester.

Housing Facts & ContractHOUSING PAYMENTSHousing rates include basic costs for water, sewer, trash removal, electricity/heat/air-conditioning, cable TV, and high-speed internet connectivity using the campus data network (see Housing Terms and Conditions.) Housing charges are posted and collected through “Banner,” the University’s centralized billing system. “Banner” automatically assesses a late charge on any past due balance at the end of each monthly billing cycle (28th of each month). Payments are due as scheduled on the signed (including e-signatures) housing application/contract even if no bill is sent by the University. When you click the “I Agree” button, you attach your electronic signature to the application/contract and agree to the Terms and Conditions. Students are strongly encouraged to check their e-bill account on a regular basis. In case of conflict between information on the bill and payment dates scheduled on the signed contract, the signed contract shall prevail as authoritative.

The University has the right to terminate the application/contract of any resident whose account is delinquent five days or more. Resident who fails to maintain a timely payment record, or incurs significant damage charges, may be denied future space in UIS housing.

HOUSING RATESFor current rates, please see http://www.uis.edu/residencelife/livingatuis/rates/

HOUSING SERVICESConvenient parking is provided near each complex. Residents with cars are required to purchase and display a UIS parking hangtag/placard which is specific to one’s residential area. Residents must provide their own personal computer to access internet services. Network data access requirements can be found at: www.uis.edu/its/techsupport/recomendations.html.

STUDENT HOUSING OPTIONSRental costs vary according to the type, size and level of furnishings/appliances or privacy in each accommodation. The wide variety of living options and range of housing costs allows students to obtain the accommodation that best meets their personal and financial requirements.

Residence Hall Housing (primarily freshmen / sophomore students):

• Lincoln Residence Hall / shared bedroom in 4-person suite (some private bedrooms may be available at premium cost)

• Founders Hall / shared bedroom in 4-person suite (some private bedrooms may beavailable at premium cost)

Apartment/Townhouse Housing (primarily junior / senior / graduate students):

• 4 bedroom townhouse / 4 person / private bedroom (West campus)• 4 bedroom premium apartment / 4 person / private bedroom (East campus)• 2-3-4-5 bedroom standard townhouse / 2-5 person / private bedroom (East Campus-

Clover Court)• 2 bedroom standard apartment / 4 persons/ shared bedroom (East Campus-Sunflower

Court only)

NON-TRADITIONAL APARTMENT HOUSING• Availability is limited to 1-2 bedroom units in the first housing units built on the UIS

campus. Only 1-bedroom units are fully furnished. Two-bedroom units are usually rented unfurnished; some may be rented partially furnished if resident will be part of the Visiting Scholar exchange program.

• Students who will be residing with their legal spouse, domestic partner, and/or legally dependent children under age 18 are eligible to apply for a limited number of familyhousing units in this area. Official copies of your marriage certificate or documenteddomestic partnership agreement and each child’s birth certificate/proof of guardianship must also accompany application if your spouse/domestic partner/ children will beoccupying your apartment. DRL will make no assignment until all required documentation is submitted.

• All potential applicants, spouses and domestic partners are required to submit to acriminal background check as part of the application/contract process. Applicant’s Banner student account will be assessed the University’s cost of this process.

• Note that because of the size of the units, no more than two adults and one child may occupy one-bedroom units; no more than two adults and two children or one adult and three children may occupy two-bedroom units; no more than 5 unrelated adults mayoccupy shared two-bedroom units.

UIS operates the Cox Child Care center primarily for students with infants and children less than 6 years old. For additional information, contact the Cox Center at 206-6610, Monday through Friday, 7:30 A.M. to 5:30 P.M. or http://www.uis.edu/childcarecenter

GREEK AFFILIATED STUDENTSOnly two greek affiliated students can reside within the same suite, townhouse or apartment. You and one or more of your Greek affiliated roommates will be administratively reassigned, if you do not adhere to this policy.

RESIDENTIAL MEAL PLANS, FOOD SERVICES & VENDINGAll students assigned to residence halls, or designated for placement in townhouse area as resident of the Second Year Residential Initiative (SYRI), are required to purchase a meal plan each semester. The University I-Card also serves as a meal card.

• Each LRH, FRH, or SYRI-designated apartment resident must complete and sign ameal plan agreement form selecting one of the designated meal plans available fortheir assigned residential area. Only a SYRI-designated apartment resident can choosea minimum Bronze- level meal plan each semester to satisfy this requirement. Exceptfor those assigned to SYRI, other apartment/townhouse residents have the option topurchase any level of meal plan offered.

• Changes to initially selected individual meal plan may be made at end of first semester of residency to any available meal plan option.

• If student does not initially select requisite individual meal plan, the lowest-cost full meal plan for which resident is eligible will be selected for him/her as a default option.

• Non-UIS students assigned to a residence hall may establish a Campus Cash account in an amount equivalent to one of the available meal plans as a part of their housing contract.

UIS offers several dining options in providing daily meals to residents. The Food Emporium in the Public Affairs Center serves excellent meals at each station , including grill and deli items, as well as prepared entrees and vegetarian options. In addition, The Grille, located in Founders Residence Hall, serves snacks and sandwich items. Other food options include: Capitol Perks, LRH Grab-n-Go, Shop 24 convenience station, and vending machines located throughout campus. Apartment residents may cook or grill-out at their apartment, per established policy. All residents may reserve and have access to the kitchen facilities at Housing Commons. Additional information can be found at: http://www.icard.uillinois.edu and www.uis.edu/foodservice.

TO APPLY FOR HOUSINGComplete the application on the last two pages of this document, or download an application/contract form from our website.

Before signing your Application/Contract, all students are ecnouraged to obtain more information, review the complete Terms and Conditions of the Application/Contract or the Community Handbook, please visit our website at: www.uis.edu/residencelife

Make all checks payable to University of Illinois Springfield.

Credit Card authorization is furnished on back of application/contract and/or within the online Student Housing Portal.

Please keep in mind the Housing/Application Contract functions just like a lease, and is a legally binding contract for the entirety of the contract term. Please refer to the Terms and Conditions for full details.

http://www.uis.edu/residencelife/

http://www.uis.edu/childcarecenter

http://www.icard.uillinois.edu


Floor Plans and DimensionsWest Townhouse Unit • 4 Bedroom • 2 Bath First Floor Second Floor

Clover Townhouse • 3-4-5 Bedroom • 2 Bath* First Floor Second Floor

Sunflower/Clover Apartment1 Bedroom • 1 Bath

Sunflower/Clover Apartment*2 Bedrooms • 1 Bath

Larkspur Apartment4 Bedrooms • 2 Bath

Bluebell Apartment4 Bedrooms • 2 Bath

Lincoln/Founders Residence HallsTwo Residents Per Bedroom

*Premium Townhouse includes: Dishwasher, garbage disposal, new windows, and updated HVAC system *Units may accommodate 2-4 students.

Last Name/Family Name First Name/Given Name Middle Name

Street Address City State/Province/Country Zip/Postal Code



(Please type or print legibly)NAME ____________________________________________________________________________ GENDER IDENTITY Female Male Neutral Transgender

HOME ADDRESS _________________________________________________________________________________________________________

BIRTHDATE _____________________ HOME TELEPHONE (______)______________ CELL PHONE (______)______________ EMAIL:_______________________

UIN (if known) __________________________ UIS STATUS AT TIME OF OCCUPANCY (check all that will apply) Freshman Freshman (Honors) Transfer Freshman Transfer Sophomore Transfer JuniorTransfer Senior Graduate Student LLCC Student UIS Faculty/Staff

Other (Specify) _____________ Intern (Specify Home Campus) _________

ACADEMIC YEAR HOUSING REQUEST FOR Myself My Family Starting Semester Fall 20___ Spring 20___ Summer 20___ Summer Only 20___

I require ADA accommodations or equipment for the mobility and/or hearing-impared: No Yes Please specify accommodation(s) requested, special physical needs, medical conditions or prescriptions, or other pertinent information which you would like to disclose and make Residence Life staff aware of in order to better serve you ___________________________________________

EMERGENCY CONTACT INFORMATION: The person you list below will be contacted in the event you should become injured or incapacitated

NAME ________________________________________________________________________ RELATIONSHIP _____________________________________

ADDRESS_________________________________________________________________________________________________________

TELEPHONE Day(______)______________ Evening (______)______________ Cell(______)______________ EMAIL:_______________________

SECONDARY EMERGENCY CONTACT INFORMATION: The person you list below will be contacted in the event you should become injured or incapacitated

NAME ________________________________________________________________________ RELATIONSHIP _____________________________________

ADDRESS_________________________________________________________________________________________________________

TELEPHONE Day(______)______________ Evening (______)______________ Cell(______)______________ EMAIL:_______________________

SINGLE STUDENT HOUSING OPTIONSA deposit of $250 must accompany this application in order to be processed and reserve a space in one of your preferred choices below. The deposit is your personal responsibility and cannot be paid via financial aid award. For current rates, please see http://www.uis.edu/residencelife/livingatuis/rates/.

Please indicate your housing assignment preferences below by making a “1” by your first choice, “2” by your second choice, “3” by your third choice, etc. The Department of Residence Life works to honor preferences as best that we can, however, assignment decisions are based upon availability and occupancy demands at the time of application/contract processing. Also, please keep in mind this is a legally binding document, and preferences do not negate the nature of this obligation.

RESIDENCE HALLS Lincoln Residence Hall (LRH) / shared bedroom & bathroom in 4-person suite Founders Residence Hall (FRH) / shared bedroom & bathroom in 4-person suite

Founders Residence Hall (FRH) / private bedroom/shared bathroom (limited availability - ADA/ODS accommodations have first priority)

APARTMENTS/TOWNHOUSES 4 Bedroom Apt. / 4 person / private bedroom - East Campus 2 Bedroom Apt. / 4 person / shared bedroom - Sunflower Court

Premium Townhouse / 4 person / private bedroom - East Campus Standard Townhouse / 3-4-5 person / private bedroom - East Campus

Standard Townhouse / 4 person / private bedroom - West Campus

LIVING LEARNING COMMUNITIES AND THEMED AREAS (offered as demand exists; separate themed communities for residence hall wings/floors and apartment housing units, buildings or

areas) Leadership for Life Necessary Steps STARS Capital Scholars (Honors) Pre-Nursing Pathways

Graduate Veterans International House Sporting and the Outdoors Other: _________________________

SPECIAL REQUEST HOUSING (as able to be accommodated based on demand and submission of required documentation)

Gender Neutral Housing (Additional materials required: https://www.uis.edu/residencelife/livingatuis/gnh/)

Other Special Request: _____________________________

ROOMMATE ASSIGNMENT QUESTIONSYour candid and honest responses to the following questions will aid Residence Life staff in initially assigning roommates. While we cannot match roommates’ interests in all cases, especially applications/contracts submitted after initial assignments are made, strong consideration is given to most preferences indicated. While we encourage discussion between you and your parent(s), STUDENTS should complete this section themselves.1. UIS campus is a designated smoke-free environment. Please review the UIS Tobacco-Free Campus Policy. Yes2. I am generally a.) a quiet & reserved person b.) outgoing & talkative c.) somewhere in between3. I prefer to spend time with and expect the same level of interaction from roommate(s) a.) some interaction b.) little interaction

I would have difficulty if a roommate smoked. No

c.) no interaction

4. I normally keep my living space a.) very neat & orderly b.) casual & cluttered c.) casual but neat5. I normally clean my living space a.) daily b.) weekly c.) twice weekly d.) only when forced to6. I like to entertain friends in my living space a.) often b.) occasionally c.) rarely7. My possessions are a.) for my use only b.) for roommate’s use with permission c.) for my roommate’s use anytime8. For study I like a.) absolute quiet b.) moderate quiet c.) I don’t need quiet9. For studying each night I will need a.) 1-3 hours b.) 3-5 hours c.) over 5 hours

UIS Application/Contract for Student HousingDepartment of Residence Life | University of Illinois Springfield | One University Plaza, MS HBC 1 | Springfield, Illinois 62703-5407

Phone: (217) 206-6190 | Fax: (217) 206-7821 | [email protected] | www.uis.edu/residencelife

I smoke tobacco products No Yes

SeniorSophomore Junior

Currently living off campus as a _____________(UIS Class Status)


http://www.uis.edu/academicstaffhandbook/campus-policies/tobacco-free-2016/


https://www.uis.edu/residencelife/livingatuis/gnh/

(3-digit code on back of card)

(ONLY required if applicant is under 18 years of age at time of application/contract)

Return to the Department of Residence Life, One University Plaza, MS HBC 1, Springfield, IL 62703, email to [email protected] or fax it to (217) 206-7821

UIS Application/Contract for Student HousingDepartment of Residence Life | University of Illinois Springfield | One University Plaza, MS HBC 1 | Springfield, Illinois 62703-5407

Phone: (217) 206-6190 | Fax: (217) 206-7821 | [email protected] | www.uis.edu/residencelifeROOMMATE ASSIGNMENT QUESTIONS CONTINUED10. The time I generally go to bed on school week nights is ___________________________; on weekends ___________________________.11. I am openly receptive and have a preference to reside in a diverse living environment, including having a roommate from another state, different country, etc. No Yes12. My major is or will be: __________________________________________________________________________________________________13. From the work list, please mark three (3) that best describe you:

Independent Energetic Humorous Studious Talkative Serious Social/OutgoingAthletic Cautious

14. Please list below a few of your hobbies / interests / leisure activities which you enjoy (e.g. sports, music, reading, etc.) or other pertinent information which you would like to disclose and make Housing staff aware of in order to serve you: ______________________________________________________________________________________ _______________________________________________________________________________________________________________

15. Name(s) and UIN(s) of your preferred roommate(s) — each request must be mutually expressed in writing and on each individual’s application/contract: __________________________ _______________________________________________________________________________________________________________

MEAL PLAN INFORMATION/REQUIREMENTS

LRH/FRH residents must purchase either the Signature, Gold or Silver plan each semester; Apartment/Townhouse residents may purchase any meal plan or none (unless you are a designated resident of the Second Year Residential Initiative (SYRI) areas each semester must minimally purchase the Bronze Meal Plan). For more information and to sign up for meal plans contact the I-CARD Office at (217) 206-7718, or via e-mail at: [email protected].

FAMILY HOUSINGA security deposit of $250 must accompany this application in order to be processed and reserve a space. Please submit official copies of your marriage certificate or domestic partnership agreement, and each child’s birth certificate/proof of guardianship must also accompany this application if your spouse/partner/children will be occupying your apartment. All supporting documents must be recorded prior to move in. Due to the size of the units, no more than 2 adults and 1 child may occupy 1 bedroom units; no more than 2 adults and 2 children or 1 adult and 3 children may occupy 2 bedroom units. All children must be under 18 during term of residency. Family Housing option is only provided in 1 or 2 bedroom units.

Please indicate your apartment preferences below by placing a “1” by your first choice, a “2” by your second choice, etc. Please check website for current rates for the academic year.

One-Bedroom Furnished One-Bedroom Unfurnished (limited availability) Two-Bedroom Unfurnished Two-Bedroom Furnished (limited availability)

List below the spouse/domestic partner and /or dependents (under age 18) who will actually live with you on a daily, full-time basis. Criminal background checks will be conducted on all potential adult applicants (at Student’s additional expense).

Name ___________________________________________Relationship___________________________________Birthdate_____________________



CREDIT CARD AUTHORIZATION FOR DEPOSITI authorize UIS Residence Life to charge my credit card for the non-refundable processing fee and inclusive security deposit:

Deposit Amount: $250.00

MasterCardCard Type: Visa Discover Amex CVN: ___________

Card Number: ________________________________________________

Exp. Date: __________________

Cardholder’s Signature:____________________________________________

Print Full Name on Card: __________________________________________

CRIMINAL HISTORY DISCLOSUREThe Department of Residence Life at the University of Illinois Springfield is committed to maintaining a safe environment for all members of the campus community. As such, the campus requires applicants who are currently charged with a crime or who have been convicted of a crime (other than a routine traffic offense or juvenile proceeding) to disclose this information as a mandatory step in the housing application process. A previous conviction or current indictment does not automatically bar residency at UIS, but does require review prior to granting housing. Complete information pertaining to criminal history should be disclosed and reported to the Director of Residence Life and sent via certified mail at the time of application for housing to the Director’s attention: Department of Residence Life; One University Plaza, MS HBC 1; University of Illinois Springfield; Springfield, IL 62703-5407. Applicants are responsible for verifying receipt by UIS and for maintaining a copy of the receipt of submission. Applicants hereby grant permission to UIS for complete access to criminal records, if any are disclosed. All potential adult residents listed on this application will be subsequently compared against the statewide registered sex offender database. For further information on these requirements, call (217) 206-6190. It is the responsibility of the applicant to update any subsequent criminal history status not disclosed at the time of application/contract.

ACCEPTANCEBy signing this form, I certify that all information submitted on this application/contract is true and accurate. I further agree to thoroughly read and familiarize myself with the Department of Residence Life Terms and Conditions, the Residence Life Community Handbook, and the current edition of the UIS Student Handbook. I understand that financial implications will arise for early termination or cancellation of my Housing Application/Contract according to readily-available web-based, printed or published version’s deadlines, formats, or established criteria.

I hereby also certify that I understand that the document that I am signing is legally binding for the specified contract terms as outlined in the terms and conditions for the associated Academic Year. (Please note that by typing your name in the signature sections of this document that you agree that your electronic signature is the legal equivalent of your manual signature, thereby making you legally bound by this agreement's terms and conditions).

Applicant’s Signature ____________________________________________________________________ Date ____________________________________________

Signature of Parent/Guardian*_______________________________________________________________ Date ____________________________________________


MAILTO:[email protected]


I. ASSIGNMENTSA. This contract/application is binding upon the resident/applicant for the standard academic year (period of occupancy is 2 full semesters), or clearly specified

remaining portion thereof if initially entering mid-term or Spring Semester.B. All single freshman and sophomore students under age 21, not residing with parent(s) or legal guardian(s), and having earned fewer than 60 credit hours in

two (2) full years after completing High School are required to live in UIS Housing, unless otherwise exempted per policy.C. In addition, all newly entering campus participants with IEP and ESL status, are required to live in UIS Housing for one academic year, unless otherwise

exempted per policy.D. Only authorized Department of Residence Life (DRL) staff will assign a resident to individual living units. UIS students always have priority in assignment to

campus residential space.E. Students from other institutions of higher learning may be housed on a space-available basis, subject to the same administrative rules and regulations,

student conduct expectations and requirements, and identical financial contractual obligations as UIS students. Proof of term-specific internship, academicregistration, class schedule and/or continuing student status must be submitted each semester or term to maintain continuing housing eligibility.

F. Space Changes1. Initial assignment is made approximately 30-45 days prior to the start of each academic term, with accompanying contract to be signed and returned to

Housing prior to taking occupancy.2. Requests for voluntary space changes will be allowed with the approval of DRL staff after the second week of each term subject to a $100 relocation fee.3. The University reserves the right to reassign or consolidate any resident(s) in a vacant or underutilized multiple-occupancy space when room vacancies

occur. The University may choose to move you to another room or building as deemed necessary in order to maximize and maintain full capacity, efficientoperations, and effective space management. When the University notifies resident of an obligation to consolidate, resident agrees to: a) accept otherroommates as assigned or self-selected; b) move to another open space as requested; or c) pay any applicable increased premium rate for a roomdesignated as a “single” (if available). Resident must complete move to new assignment within 5 days of notification of obligation to consolidate. Failureto comply within 5 days will result in resident’s student account being billed the prevailing single/private room rate.

4. The University may make temporary assignments or place extra residents in a unit to accommodate a maximum number of residents. As space becomesavailable, the extra resident must move to regular accommodations.

5. The University reserves the right to make space changes because of physical renovations, remodeling or other valid reasons as determined.6. All non-consolidation moves must be completed within 72 hours of initial email notification of approved space change by DRL to the student, unless the

notice states otherwise. Failure to do so may incur additional daily relocation fee of $50 per day. Resident may be required to move in less than 72 hoursdue to projected cleaning, maintenance, or renovation schedules which necessitate more immediate relocation.

G. Duration of Contract/Period of OccupancyResident/applicant is required to fulfill the signed application/contract if registered for classes at UIS. Exceptions are noted for students entering as first-timeresidents Spring Semester and for applicable residential closures. RESIDENCE HALLS ARE CLOSED DURING THANKSGIVING BREAK, WINTERBREAK, SPRING BREAK, AND SUMMER TERM. RESIDENTS MUST VACATE PREMISES DURING THESE EXTENDED PERIODS WHEN CLASSESARE NOT IN SESSION, unless exempted by petition and payment of any applicable Break Fee as may be established.1. Resident must take possession of assigned space by end of the second day of scheduled classes/term, unless notifying DRL in advance and in writing of

later check-in date. Otherwise, resident will be declared a No Show and all applicable cancellation charges shall apply. Residents remaining in Housingafter the contract has expired, without prior approval from DRL, will be charged an occupancy fee of $25 per day until resident properly checks out.

2. Occupancy/Possession is defined as completing the check-in procedure and/or accepting key(s). If the resident is registered and enrolled for the term,including any online credits, the resident will continue to be charged for the space as if living there.

3. Resident accepts the assigned unit, fixtures, furniture, and other amenities as is, except for conditions which may materially affect health or safety.Resident will be given a unit inventory form at move-in. Resident will be given 72 hours to review and note any discrepancies, defects, or damages to UISproperty not listed on that inventory, in writing (or email) to their respective Resident Director. Otherwise, unit and property will be considered acceptableand in good working condition. Resident will be held responsible for subsequent changes in unit condition as noted upon checkout.

4. Any resident occupying assigned space prior to contractual move-in dates will be considered an Early Arrival. An occupancy fee of $25/night for approvedstudents registered in advance of established deadline will be assessed to student’s account. For those students not affiliated with an approveduniversity-related group or function, or submitting request after established deadline, the Early Arrival occupancy fee will be $50/night. Approved studentshosting non-approved students will have Early Arrival fee re-calculated at the higher nightly rate.

5. If resident is not enrolled at UIS, the student’s residency can be terminated, the space released for potential reassignment, and all applicable cancellationcharges assessed.

6. The application/contract may be renewed at the sole discretion of the University if resident meets all requirements for occupancy, has complied withHousing Terms and Conditions and UIS Community Handbook, has no outstanding University debts totaling more than $200, and has no record ofsignificant damages or negative impact to the residential community.

II. ACADEMIC REQUIREMENTSA. Academic Year (Fall and Spring Semesters)

Resident must register for and enroll in a minimum of eight (8) hours each semester of the Housing contract period. Graduate students may register for less

than eight (8) credit hours, providing that resident is registered in a Masters or Doctorate program. But residents who attend an academic institution other

than UIS must submit a copy of their class schedule each semester. Interns must submit a letter from their sponsoring agency or business detailing the

terms and length of the internship.

HOUSING TERMS AND CONDITIONS

Revised: 5/16/2017

F. Provisions Governing Submittal of Request for Cancellation of Application/Contract1. Process: Students must submit a written Cancellation Request Form to DRL, via fax, mail, or email. Forms are available at DRL or online at

www.uis.edu/housing. Phone call or other verbal requests for potential cancellation are not accepted. This form is only an application for potential release

B. Summer Term1. A continuing resident who successfully completes the previous academic year requirements, is enrolled for the subsequent Fall Semester, and

electronically renews/signs a Contract for the following academic year, is not required to enroll in classes during the Summer term.2. A continuing resident who is not returning to Housing next Fall Semester is required to enroll in at least one course during the Summer term.3. Summer term housing accommodations are provided in the Campus Apartments or Townhouses areas in alternate years.4. Housing is generally not available during Winter Break and Spring Break, nor during the Summer for Residence Hall residents. Exceptions must be

authorized by the Director of DRL or designee.C. Eligibility

1. On-campus housing is provided to support the educational mission of UIS and facilitate an educational environment conducive to academic pursuits.2. Resident must immediately inform DRL in writing, via mail, fax, or e-mail when academic eligibility for UIS Housing ceases.3. But at its discretion, the University reserves the right to provide housing to persons other than regular students enrolled for eight (8) credit hours.4. Renewal of a Housing application/contract is at the sole discretion of the University.5. Registration for a reduced credit load does not automatically exempt resident from continued residency and associated financial responsibilities during the

contracted period.

III. FINANCIAL RESPONSIBILITIESA. Security Deposit

1. Upon successful processing of application/contract, the deposit balance is reserved, and will serve as a security deposit against assessed charges and/orUniversity accounts receivable incurred as noted in Sections F and G below.

2. If resident renews a contract and returns to UIS Housing for subsequent academic year, the deposit will serve as the reservation charge for the followingterm(s). Resident will be billed separately for any cleaning/damage charge incurred at end of the current academic year if deposit is extended by renewalto the following academic year.

3. Residents who stay for the duration of their current contract period, have no outstanding financial obligations against their university account, submittimely and appropriate documentation as required petitioning for contract release/cancellation, and who vacate and properly check-out with designatedDRL staff may have their deposit refunded at the end of contract period provided all provisions of the contract have been met. The deposit, lessapplicable charges or fees, will be refunded within 45 days after termination or cancellation of contract is approved and resident vacates.

4. At conclusion of residency, the security deposit may be applied to any unpaid rent, outstanding fees, or charges assessed pursuant to this contract, aswell as physical damages to the premises, usual wear and tear excepted. These are delineated in the Damage/Cleaning Charge List respective to eachacademic year and referenced on the DRL website. Examples of other fees or charges include but are not limited to health/fire/life safety assessments,improper or late check-out by expected dates/times, non-compliance with or violation of contractual obligations or stated expectations, etc. Any chargesor outstanding amounts owed or assessed for damages or fees not covered by the deposit balance will be billed separately to the resident.

B. Contract Payment1. Resident agrees, in consideration of the living unit assigned for use, to make timely payment to the campus University Student Financial Services &Cashier’s Office as follows:2. Pay the full contract amount due at the time of billing or according to the University’s established due date.3. Pay a service charge on all unpaid monthly balances of University charges, and4. PAY ALL EXPENSES IN EVENT IT BECOMES NECESSARY FOR UNIVERSITY TO ENFORCE TERMS OF THIS AGREEMENT BY LEGAL MEANSOR USE OF A COLLECTION AGENCY, INCLUDING ACTUAL ATTORNEY’S FEES, COURT COSTS, AND OTHER COLLECTION EXPENSES.

C. Utilities1. Housing payments cover respective basic utility service charges for an active data jack, water, sewer, trash removal, cable television, andelectricity/heat/air-conditioning.2. ENERGY, WATER, OR OTHER UTILITY CONSUMPTION DEEMED TO BE EXCESSIVE (+15% above metered monthly average billed to DRL forsimilar units in each court or hall), CAN INCUR A SEPARATE SURCHARGE TO STUDENT’S ACCOUNT IN ADDITION TO ESTABLISHED RENTALRATES. SUCH SURCHARGE WILL BE IMPOSED AT THE DISCRETION OF THE UNIVERSITY AND ASSESSED ON A CUMULATIVE BASIS AT ENDOF EACH SEMESTER, OR WHEN A RESIDENT VACATES. Please refer to Community Handbook for additional details.3. CONSERVATION IS ENCOURAGED AND EXPECTED OF RESIDENTS.4. Tampering with installed energy saving thermostats or water-saving measures, such as replacing low-flow water restrictors in showerheads or faucetswith non-university issued replacements will not be tolerated, and will incur change-out costs to reinstall UIS equipment, and estimated assessments forutility overage costs to resident(s).

D. Damages1. Resident agrees to use premises, grounds, and all University-issued property and furnishings in proper and responsible manner at all times. At expirationof the contract, resident agrees to surrender same to the University in good repair and condition as normal use dictates.2. Resident will be charged for misuse or damage within their living unit or common area of the building or Court in which he/she lives, as determined by theDirector of DRL or his/her representative. Any charges assessed during the year under these Terms and Conditions will be placed on accounts receivableand are payable immediately.3. All transcripts and enrollment will be withheld until account is paid in full.4. Resident who vacated has 30 days from billing date to contest charges in writing to the Director of DRL or designee. However, if vacating resident electsconvenience of an Express Check-Out option, and damages are subsequently assessed by authorized housing staff in the resident’s absence afterdeparture, resident will be deemed to agree with housing staff condition assessment and agrees to assume full financial responsibility for said charges.

Revised: 5/16/2017

http://www.uis.edu/housing

from the academic year contractual requirement. Students should never assume or plan that their Request will be approved until subsequently receiving written notification of such approval from DRL. Only written notification from DRL of a cancellation approval will terminate the Housing Application/Contract.

2. Deadlines: Requests for cancellation must be received by DRL on or before: May 15 for fall semester/academic year, November 15 for springsemester, and April 15 for the summer term.3. Grounds for Consideration. Requests for cancellation will only be considered if meeting one of the following well-documented reasons:

Graduation at the end of the then current term;

Total academic withdrawal/non-registration from all UIS classes for the remainder of the contract period (including all on-line courses);

Academic suspension;

Marriage;

Participation in academic-related experiences/internships off-campus and further than 40 miles outside of the greater Springfield area;

Serious illness, medical or mental health condition which prevents resident from attending classes;

Death in the immediate family;

Call-up or induction into active military service.It is applicant’s/resident’s sole responsibility to provide all necessary supporting documentation and sufficient verification of respective rationale and circumstances to satisfaction of Director or designee. A request is considered pending until such time as documents are received.

4. Effective Date. If cancellation is approved, the effective date is the date the Request for Cancellation is approved by DRL or the official check out date,whichever is later. Resident must promptly and properly vacate within 24 hours of last final or when academic eligibility ceases, whichever is earliest.

5. Fees and Charges. If the cancellation request is approved the following charges shall apply:a. A $100 cancellation fee is assessed for any written, resident/applicant-initiated cancellation request that is granted. The fee will be waived for requests

due to Fall Graduation that are received by the deadline, or for residents inducted into active military service at any time. The $100 cancellation fee willbe assessed to requests based on Graduation submitted after the respective term deadline.

b. For cancellation requests received after the applicable request deadline for Fall and Spring, and before the student is officially scheduled to move-in, alate cancellation fee of $300 will be assessed (excluding Graduation and military cancellations). This fee is not a penalty, but represents an estimate ofthe financial damages likely to be sustained by UIS for early termination, estimated at the time of execution of the original Application/Contract.

c. For cancellation requests received after the start of respective term and approved for early termination during academic year, applicant/resident willincur both cancellation charges noted above as well as pay prorated semester room rent assessed in accordance with University schedule as follows:

Through end of week 1 10% of semester cost






Into week 11 or later 100% of semester cost Calculation starts by week of official first day of advertised residential move-in date for which applicant/resident is deemed eligible or assigned check-in for the contract period, through end of the week of classes in which formal check-out/vacate is officially completed approved cancellation requests will as well as prorated semester room rent assessed through the official check out/vacate date, whichever is later,

d. For Summer term (8 weeks), after the fifth week of the contract period, the full contract amount is due and payable.6. For cancellations that do not meet criteria or deadlines noted above, resident remains financially responsible for at least 50% of the remainder of the

Academic Year contract period as well as all applicable fees noted above.7. Resident vacating his/her assigned space before end of the contract period without giving written notice, nor receiving approval for release, will be held

responsible for the entire contract charge.

E. Vacating Premises1. To ensure proper check-out, resident vacating housing must make a check-out appointment with appropriate staff at DRL Office or Front Desk at least24 hours in advance of check-out. Failure to follow proper check-out process shall be considered an “Express Checkout” and may result in a $50 fee.2. Resident who elects the convenience offered by participation in the Express Checkout option, instead of appearing in person for check-out with RA, willbe deemed to agree with subsequent condition assessment conducted by housing staff in his/her absence. Further, resident understands that he/she mayassume financial responsibility for any and all charges resulting from identified property damages, cleaning deficiencies, unreturned keys, etc., noted ascondition changes which differ from initial assessment at move-in, which may be assessed in their absence. Resident understands that any appeal of suchcharges may be limited if not supported by pictures or other documentation supplied by resident. Resident agrees to otherwise assume full financialresponsibility for said charges.

F. Other Financial Responsibilities1. Resident will be held financially responsible for costs not expressly referenced in this Terms and Conditions that are incurred by UIS in enforcement of this

contract, including but not limited to cancellation fees, cleaning costs, moving a resident’s possessions, legal charges (including attorney’s fees), storagecosts, or non-routine maintenance. Resident may also be held financially responsible for remediating damages or recovering non-insured costs to UIS propertywhich may result from resident’s reckless, negligent, or improper use of premises, including fire, flood, or pest-related remediation charges.2. Billing resident(s) for assessed damages does not require immediate repair of same; repair is scheduled and conducted at sole discretion of DRL. Nodeductions shall be allowed in rent during reasonable periods of repair.

IV. PERSONAL PROPERTY

Revised: 5/16/2017

A. Resident is responsible for his/her personal effects. It is strongly recommended that each resident secure renter’s insurance coverage for protectionagainst liabilities and losses of personal property and other valuable possessions.B. Personal effects or belongings left behind anywhere in the unit (including common areas and closets), longer than 10 days from termination of contact ordeparture/vacated date, will be considered abandoned property and will be subject to disposition at DRL’s discretion.

V. TERMINATION OF RESIDENCY BY THE UNIVERSITY OF ILLINOIS SPRINGFIELDThe University reserves the right to terminate residency for cause upon five (5) days written notice. In cases in which a resident’s behavior constitutes asignificant threat to self, the safety of other residents, or to persons &/or property at the University, lesser or minimal notice may be given. The University choosesto hold all residents accountable (including contracted non-UIS students) to all applicable UIS rules, regulations, standards, and processes while residing incampus housing units. Conditions which may result in termination of residency include, but are not limited to, when resident:A. Becomes delinquent in contract payments, or abandons or vacates the premises.B. Performs an act of violence toward an individual or property, or commits theft, within the confines of residential areas or contiguous University property.C. Fails to comply with Terms and Conditions, valid requests from DRL staff, or any other approved DRL policy.D. Violates the UIS Student Conduct Code, or state or federal laws, including without limitation, illegally possessing, selling, or delivering narcotic drugs, or

other materials proscribed by or controlled under state or federal laws.E. Fails to adjust to the group living environment or established educational standards within the residential community.F. Is in possession of a beer keg or other large-volume alcohol containers on University premises.G. Is in possession of firearms, fireworks, or other weapons.H. Has tampered with smoke detectors, sprinklers, alarm pull stations, hoses, extinguishers, door closures, emergency exits, notification panels, etc., for other

than actual emergency situations; is observed or found to have altered any fire prevention equipment just noted above which could interfere with normaloperations; intentionally sets fires, or creates false fire alarms. Resident is subject to institutional student conduct proceedings, including possible dismissalfrom the University. In addition, resident may be referred to law enforcement officials for pursuit of appropriate criminal charges and could face a range offinancial penalties.

I. In cases in which residency is terminated by UIS, resident remains financially responsible for at least 50% of remainder of academic year contractperiod to compensate UIS for the breach.

VI. REPAIRS AND MAINTENANCEA. It is resident’s sole responsibility to formally submit an online Work Order requesting repairs in a timely manner, utilizing designated procedures. Verballyinforming a staff member of repair or maintenance issues in unit is not proper notice.B. Any decorating by resident which is not approved by DRL Staff and results in damage to the unit may result in damage or repair charges to restore the livingunit to original or acceptable condition.C. DRL is responsible for maintaining living units and interior public residential areas. DRL shares responsibility with other campus facilities units for grounds,sidewalks, pathways and other exterior areas. Basic service for heat, lighting, and water will be maintained on a priority basis. Other necessary repairs will becompleted as availability of staff, time, parts or weather permit.D. DRL will determine what constitutes a facilities emergency regarding resident health, safety, or welfare. A facility-related condition which merely causestemporary inconvenience or discomfort to resident(s) within unit may not be defined as an emergency requiring immediate attention. Non-emergency designationcould mean repair next available business day.E. All repairs are to be completed by University staff or UIS-approved contractors. Repairs conducted by residents or other unauthorized persons will be redoneand billed accordingly to resident(s).F. If as result of fire, flood, renovation, weather, or other substantial cause, the Director of DRL or his/her representative determines that the assigned living unitis uninhabitable, resident will be offered alternative accommodations based on a space available basis. Payments may be adjusted when alternativeaccommodations are not equal to the original assignment. If space is unavailable, DRL staff will make reasonable efforts to help find off-campus housing andrefund deposits as required (contract payments prorated to last day of campus occupancy).

VII. GENERAL CONDITIONSA. ALCOHOLIC BEVERAGES

1. Alcoholic beverages and containers may be possessed and consumed only by persons of legal age in private living areas of the Campus Apartments orTownhouses (unless specified otherwise). Private living areas shall be defined as the living unit and do not include lounges, indoor recreation areas, hallways,multi-purpose rooms, laundry rooms, breezeways, balconies, patios, exterior grounds, parking lots, or other public areas.2. Kegs, other large-volume containers (greater than 1.75 liters), and alcohol dispensing equipment or devices (including home brewing kits) are prohibited, andwill be confiscated; possession of same can lead to termination of residency.3. Alcohol-dispensing equipment and containers can be defined as, but not limited to, “Kegerators”, revolving liquor dispensers, shot chillers, beer bongs, etc.4. Alcoholic beverages and containers are prohibited at all times in Residence Halls, SYRI-designated units, or other residential areas as may be applicable.Unauthorized alcohol containers can be confiscated by staff and their contents immediately drained or poured out.5. Residents may also be referred to campus police or other appropriate state law enforcement authorities as may be determined.6. Resident(s) may not have or display decorative food and/or empty alcohol containers, due to being construed as potential fire hazards, pest control issues, orcleanliness and housekeeping problems.

B. CLEANING AND SAFETY PROTOCOLS1. Resident is responsible for maintaining a safe, healthy, and clean environment within his/her unit at all times. Resident is required to comply with scheduledcleaning and safety inspections, and remediate any resulting deficiencies cited in timely manner as indicated. If citations are not rectified as requested, a minimumcleaning charge of $250 may be assessed to engage an outsourced cleaning firm to accomplish requested standards. Each resident is individually and collectivelyresponsible for the unit’s overall condition. Residents of a unit should establish shared cleaning responsibilities and duties.

Revised: 5/16/2017

C. DRUGS1. Resident or guest(s) are prohibited from possession, serving, storing, cultivating, manufacturing, selling, delivering, using, etc.,any illegal controlled substance or paraphernalia as defined under applicable state or federal laws.2. Residents may also be subject to student conduct charges for misuse of prescriptions and over-the-counter medications.3. Residents may also be referred to campus police or other appropriate state law enforcement authorities as may be determined.4. Suspected drugs or drug paraphernalia not confiscated by campus police may be disposed of by DRL staff.

CI. ENTRY INTO LIVING UNITSWhile the right to privacy is recognized as paramount, entry to personal living spaces by authorized University staff can be conductedunder the following guidelines.1. University Staff are authorized to enter living units without notice when they consider that there exists a potential threat to health,safety, or welfare of residents or University property. Such entry will generally be in the presence of resident except whencircumstances of an emergency nature make such presence impractical. The University reserves the right to enter living units whenconvenient to its staff and without notice to make timely repairs, conduct maintenance, or make alterations requested by resident.2. University personnel, including DRL staff, may enter resident unit/room at any time to investigate when there is reasonable cause tobelieve there may be a violation of applicable University regulations.3. DRL will attempt to give proper advance notice by e-mail on most occasions (up to 24 hour notice) for purposes of inspection oralteration of University property. Exceptions exist for staff searches for missing public space/community furniture items or to fulfill studentconduct-related sanctions.

CII. FIRE SAFETY AND COMBUSTIBLES1. Resident is prohibited from intentionally setting fires; tampering with smoke detectors, sprinklers, alarm pull stations, hoses, extinguishers,door closures, emergency exits, notification panels, etc., for other than actual emergency situations.2. Resident is prohibited from altering any fire prevention equipment noted above which could interfere with normal operations or create falsefire alarms. Resident can be assessed a $200 non-compliance safety fee for each action(s) which may render normal operations of smokedetectors and other fire safety equipment compromised and thereby endanger their neighbors’ lives, safety, &/or property.3. DRL expressly prohibits all of the following items within residential units: fireworks, other explosives, gasoline, hover-board personaltransportation devices, hookahs, decorative candles (burnt wick or not), wax warmers, space heaters, halogen lighting, or other combustibleitems or materials which may be identified as potentially hazardous. Non-permitted items can be confiscated and held by DRL staff until endof semester or next academic Break, so that resident can take prohibited item home to their permanent residence.4. If found in violation, resident is subject to institutional student conduct proceedings, including possible dismissal from the University. Inaddition, resident may be referred to law enforcement officials for pursuit of appropriate criminal charges and could face a range of financialpenalties.

CIII. FURNITURE AND APPLIANCES1. Resident may not move or disconnect University installed appliances. The University reserves the right to control the number, size,and general use of additional appliances and assess charges for installation as appropriate.2. The University reserves the right to restrict the amount and use of resident-issued furniture, or size and number of additional furnitureor other personal items imported to unit. Resident is not allowed to remove University-issued furnishings from the assigned premises.3. Waterbeds, water furniture, and spas are not allowed in any campus unit.4. Lofting is only allowed in the residences halls with lofting kits approved and provided by DRL staff.5. Due to the community nature of residential living in academic environment, residents are not permitted to use amplified musicalinstruments or audio devices which produce excessive volume, including but not limited to subwoofer and surround-sound systemswhich can be heard or felt outside of the confines of an individual room.

CIV. GUESTS / RESIDENTIAL SAFETY AND SECURITY ISSUES

1. All individuals may be required to show their I-Card or State-Issued picture ID at the front desk when entering any Residence Hall. All non-

residents of the specific building must register at the front desk during normal desk operating hours or with the RA On-Call (RAOC) if after

desk hours.

2. Guests will be issued building-specific Guest Registration Card to be carried with them at all times in that building. Upon leaving, card shall be surrendered to appropriate desk staff or RAOC. Guest(s) must be escorted by host within the building at all times.3. Guests are a privilege, and the exercise of one resident’s privilege cannot compromise the priority community rights of roommates andneighbors to the quiet enjoyment of their premises. Guests are considered occasional visitors, who must be acceptable to all roommates inunit at all times. Overnight guests are permitted only by prior consent of all roommates. DRL restricts the number and frequency of guests inliving units, including overnight guests, to no more than 3 days in 2 weeks.4. Resident is responsible for the behavior of his/her guests and any charges resulting from guests’ actions or temporary residence.5. Resident is not permitted to sublease or provide routine lodging to guests, nor displace an assigned resident. Long-term hosting ofanother person in a space will subject resident(s) to an additional charge equal to 1/2 times the already assessed semester rent(s).

2. To avoid potential liability for cleaning charges, resident(s) must thoroughly clean unit, including doors, windows, blinds, walls, carpets, bathrooms, kitchen,appliances, storage areas, & other shared spaces in common areas. Follow cleaning instructions distributed by staff prior to vacating.3. Storage is restricted to within the assigned living unit or apartment storage closet. Personal items left in public areas will be removed by the University, andrelocation or removal expenses may be assessed to resident’s account after resident vacates.4. Residents of a unit with vacant bedroom(s) are not authorized to have access to these unoccupied spaces, as new resident could be assigned to that availablespace at any time. Residents will be charged additional rental fees if such space has been misappropriated or misused.5. DRL will treat each living unit for pests when determined necessary and upon request. Residents cannot opt out of spraying or other pest treatments onceDRL determines such action to be necessary and in the best interests of the residential community. Repetitive treatments to resident’s or surrounding units maybe billed to the resident(s). Resident acknowledges that pests can be introduced to a unit by improper food storage or deficient cleaning, or transported to unitthrough bedding, clothing, luggage, or other personal items moved by residents or guests to the premises.

Revised: 5/16/2017Revised: 5/16/2017

Revised: 5/16/2017

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1. Keys will be issued at check-in to each resident for his/her unit and mailbox. Residents are expected to securely carry unit keys with them at all times.2. Resident is strictly prohibited from tampering with University locks, duplicating any keys issued for unit, or installing private locking mechanisms on anyDRL door. Unauthorized installations conducted by residents or other persons will be repaired or redone, and billed accordingly to resident(s).3. Upon loss or reported theft of a key, resident will be charged current replacement cost of a re-core and set of new keys for their unit.4. Resident can incur a $50 charge for lockout service requested from DRL staff, for requests deemed repetitive or excessive (5 or more times per semester).5. Any lockout key issued temporarily to allow access to unit/room must be returned within an hour. If office is closed or staff not present, resident may utilizethe secure drop-box to return the key prior to 8:00 AM. If not returned as instructed in signed Lockout Key Authorization form, DRL will assume the key islost and process a lock change, with all associated costs billed to resident’s account.I. MAIL1. Mailboxes are labeled and maintained by U.S. Post Office and/or the University. Only current Residents’ names may appear on the designated mailbox.2. Valid picture UIS ID or state-issued driver’s license is required in order to pick-up package delivered to a residential office location.3. Residents are responsible for arranging with U.S. Post Office for forwarding of mail upon vacating the living unit.4. Mail or packages addressed to a non-resident will be returned to sender.

II. MEAL PLANS1. Each UIS Residence Hall student or SYRI-designated apartment resident is required to buy applicable designated declining-balance residential meal plan offered by UIS Food Services each semester and administered through I-Card.2. UIS student meal plan participants receive a discount on their purchases equal to the applicable state food and beverage tax rate, and may use their meal plan dollars at any campus Food Services location.3. Non-UIS residence hall students should establish a Campus Cash Account in an amount equivalent to a designated meal plan each semester. No similar meal discount is available for Campus Cash Account purchases.4. Non-SYRI apartment residents may select any meal plan option offered each semester, or pay-as-you-go where cash is accepted.5. Additional details concerning individual meal plans offered purchase requirements; cancelations and refunds, lost or stolen cards, account balances, card holder liability, and other pertinent information can be found at: http://www.icard.uillinois.edu. K. NOISE1. Resident or guest(s) engaging in persistent noise generation which is loud, obnoxious, disruptive, or disturbs or infringes on the peaceful enjoyment ofadjoining or surrounding units, is prohibited.2. All residents have a primary and predominate right to sleep and study free from undue noise or interference in their living spaces.3. Resident has responsibility to comply immediately if receiving request from adjoining neighbor to moderate or reduce unacceptable noise levels.4. Specific “study hours” are designated nightly as non-disruptive quiet time within residential areas each evening; noise from within your unit should not beaudible or discernable outside your door. However, “courtesy hours” supplement study hours and are otherwise in effect at all times, whereby residentsmust be considerate of other residents’ need for potential quiet time upon request.5. Throughout Finals Week each term, including weekend before through Saturday following, 24-hour Study Hours are in effect and will be enforced.

L. PARKING / TRAFFIC1. A UIS residential area-specific parking hangtag is required to park in campus residential areas.2. Residents or guests are not permitted to park in HCOM parking lot overnight, without prior approval from DRL staff.3. Vehicles without current license plates, in obvious disrepair, or which otherwise appear abandoned will be considered derelict and may be towed at owner’s expense.4. Owners of illegally parked cars that hinder other residents’ safety or convenience are subject to disciplinary action. Vehicular traffic is restricted to parking lots and roadways as designated.5. Access to Fire Lanes in campus apartment Courts is reserved for emergency vehicles; access by residents or guests is restricted. Temporary use of this area must be approved by DRL staff. Illegally parked vehicles may be towed without notice at owner’s expense.

LI. PETS / ANIMALS1. Except service animals required by a qualified person with a disability, or assistance animals, only fish living in one aquarium smaller than 10 gallons may be housed or kept in campus units. Resident is otherwise not allowed to have pets.2. Requests regarding the presence of Assistance Animals, Service Animals (SA), and Emotional Support Animals (ESA) for students with disabilities on the UIS campus is coordinated, reviewed, and maintained by the Office of Disability Services (ODS).3. Resident seeking use of an Assistance Service or Emotional Support Animal within housing must submit an Accommodation Animal Request Form to ODS for review and evaluation. ODS may require submission of additional supporting documentation to process this request. ODS will inform DRL of student’s eligibility for requested assistance or accommodation.4. Resident(s) seen hosting unauthorized animals (other than Assistance, Support, or Service Animals assisting persons with disabilities), however temporary the visit, may incur a $100 Cleaning/Room Recovery charge per occasion, billed to resident’s account.

LII. SMOKING1. As of July 1, 2016, per State law and campus policy, UIS and all Illinois public universities are officially designated as Tobacco-Free and Smoke-Free Environments. Consequently, all smoking and use of tobacco products is expressly prohibited anywhere on campus property at all times, including residential buildings and parking lots.2. If resident or guest chooses to smoke (including use of e-cigarettes, e-inhalants, and hookahs), they must do so off-campus, or only inside a moving enclosed vehicle (windows up) traversing campus streets, according to applicable Illinois State Law.3. Violations of these provisions can subject resident to student conduct proceedings, confiscation of prohibited products, or other disciplinary charges.4. After one warning from DRL staff, a $250 Cleaning/Room Recovery charge will be assessed to resident’s account when staff observe, smell, or otherwise discover or determine there to be credible evidence of smoking within a room or unit.

LIII. SOLICITATION / OPERATING A BUSINESS

Revised: 5/16/2017

CV. KEYS

http://www.icard.uillinois.edu/

1. The University reserves the right to limit those entities that request to solicit on UIS Housing premises.2. Any interested party must receive permission from DRL staff in Homer Butler Commons Office in order to post, sell, or canvass within residential areas.3. Door-to-door sales and canvassing are not permitted in campus housing. Children of family residents may request approval for fundraising. StudentGovernment Candidates are given specific campaign guidelines for campus housing areas.

4. Residents are strictly prohibited from operating or running any organized business from their living unit within any residential area. Mail addressed to a

company or organization name cannot be received at a residential address, and advertisements or postings cannot be permitted. There are NO exceptions.P. STUDENT CONDUCT

1. All residents are expected to conduct themselves as respectful and responsible community members.2. When interpersonal conflict arises, which apparently cannot be productively resolved by direct and civil communication between residents themselves,

DRL staff and/or Dean of Students (DOS) may intervene on behalf of resident(s) to assist in re-imposing more stable or viable community environmentsor neighborhood standards.

3. Remedial efforts may include, but are not limited to, conducting mandatory roommate/housemate mediation session(s), facilitating conflict resolutionmeetings, establishing room/house contracts amongst residents, or a range of other restorative justice options as may be determined and available.

4. Failure to comply or respond in a timely manner to valid staff requests to schedule meetings, or missing meetings as scheduled, may result in a finding ofresponsibility in your absence, &/or referral to DOS or another level of the student conduct process for further administrative review and possible action(s).Assessment of a $50 administrative non-compliance charge is also possible.

Q. WASTE AND TRASH REMOVAL1. Each resident is responsible for regularly removing trash and garbage from his/her living unit to nearby designated trash rooms or larger exterior wastecontainers provided by DRL. From there, garbage and trash removal is provided by the University contractor.2. Bags of trash left in front of unit or in doorways may be disposed of by DRL staff at resident’s subsequent expense.3. Each resident is also expected to properly and responsibly dispose of all recyclable materials in appropriately marked and provided containers.R. WEAPONS/FIREARMS AND AMMUNITION1. DRL expressly prohibits the following: firearms, pellet guns, BB guns, air guns, paint guns and associated ammunition for them; other projectile devices;swords, machetes, non-culinary knives with blades longer than 3 inches; or toy facsimiles which might reasonably be presumed to be such weapons.2. State law requires that STUDENTS, FACULTY, AND STAFF MUST BE GRANTED WRITTEN PERMISSION FROM THE CAMPUS CHIEF OF POLICEBEFORE BRINGING FIREARMS OR AMMUNITION TO UNIVERSITY PROPERTIES. Any firearms and/or ammunition must be stored with the UIS PoliceDepartment on campus.3. Those with authorized concealed carry permits are bound by the terms of the University Weapons Policy, found on the UIS Police web page:www.uis.edu/police (see link to Weapons Policy).

VIII. OTHER POLICIES AND REGULATIONS governing Terms and Conditions of the resident’s contract are contained in the DRL Community Handbook,UIS Student Code, and apply to all on-campus residents while at UIS.

IX. NONWAIVER OF COVENANTS AND CONDITIONSThe failure of the University to insist upon strict performance of any of the covenants or conditions of this agreement, or to avail itself of any rights orprivileges enumerated herein, in any one or more instances with any one or more students, shall not constitute a relinquishment for the future of suchcovenant, condition, right or privilege, but the same shall remain in full force and effect. The receipt by the University of any payment, with the knowledgeof the breach of any covenant or condition hereof, shall not constitute a waiver of such breach, and no waiver by the University of any provision hereofshall be effective unless expressed in writing and signed by an authorized representative of the University.

X. UNIVERSITY REGULATIONS AND GOVERNMENTAL STATUTESResidents shall observe University regulations and federal, state, or local laws. In addition to the provisions of the Housing Contract, violations may subjectthe violator to University disciplinary action and/or prosecution in the civil or criminal courts.

XI. LIABILITYThe University does not provide security or protection services as part of the Housing contract. The University is not responsible for and willnot reimburse resident for damage or loss of personal effects resulting from third-party misconduct, weather-related disturbances, other naturalconditions, or malfunction of plumbing, appliances, or other facility-related systems. The University shall not be held responsible or liable forany personal injury, loss, theft, or damage incurred or sustained by residents or their guests. Each resident is responsible for insuring andsecuring their individual person and property, and is strongly encouraged to secure personal renter’s insurance or sufficient coverage under aparent’s applicable homeowner’s or renter’s policy. Such policy coverage should be in continuous effect during the full period of on-campusresidency, including Breaks when resident may not be physically on-campus. University parking facilities are used at Resident’s or guest’s risk.

Revised: 5/16/2017

http://www.uis.edu/police

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