how did you do that? putting together a how-to festival @ your library tiffany torres * denice...
TRANSCRIPT
How Did You Do That?
Putting together a How-To Festival
@ Your Library
Tiffany Torres * Denice Enstine * Emma Pinault
Cumberland County Public Library & Information System
300 Maiden Lane
Fayetteville, NC 28301
The Committee
Nora Armstrong, Programs & Services Coordinator
Tiffany Torres, Library Awareness Coordinator
Denice Enstine, Information Services Librarian
Emma Pinault, Information Services Librarian
It all started with an article…
Rosenfield, J. (2012). Barbecue? flamenco dancing? learning gets interactive.
American Libraries, 43(11), 18-19. Retrieved from
http://search.proquest.com/docview/1223377342?accountid=4315
Planning Phase
Or, “We said yes. Now what?”
Just the Facts
Know Your Community
Fort Bragg – large military population Veterans 28,262
Senior Population 19,976
Youth Population 19,652
Universities/Colleges
Average Income $44,900
Know Your Library
Eight branches serving just under 300,000 citizens
Over 200 Employees
U. S. Census Bureau. (2014). Profile of selected social characteristics: Fayetteville, N.C. Retrieved October 1, 2015, from http://factfinder.census.gov/faces/nav/jsf/pages/community_facts.xhtml
Getting Started
1st Meeting Discussion Topics
Date, time, space (booked rooms immediately)
Session types; Session lengths
Louisville Free Public Library—How to have a How-To Festival?
Staff suggestions
Gathering Talent
Session categories Life, Garden, Kids, Active, DIY, Food, Pet, Craft, Biz, Tech, Family
Making Contact
Divided up the work
Elevator speech -- “What’s a How-To Festival?”
Monthly meeting to update on responses
Community Talent Cold calls
Staff Talent Call for presenters
Tech Talk, Etc.
Presenter Needs Tech
Copies
Space
Number of Sessions
The Master List
Getting the Word Out
PUBLICITY
Describe the event
Newspaper articles
List event in local calendars
Handouts, posters, signage
Helping Hands
Volunteers Stage managers
Directors
Producers (that’s you!)
Stage Manager’s Worksheet
Other Considerations
Swag Bags
Door Prize
Street Closure
Food Trucks Friends of the Library
Security
Custodians
Final Countdown
Confirming with Presenters Reminders
Final Confirmation
Parking Map
Pre-Event Setup
The Day Before… Posters and Stands
Signage
Furniture Setup
Technology Setup
Swag bag prep
Execution Phase
This is it!
Places, everyone!
Arrival Producers – 2 hours prior to event
Presenters – 20 minutes prior to session
Staff Placement Producers – 1 on each floor, 1 floating
Stage Managers – one in each session room
Communication Walkie talkies
Attire Staff wore red (easily identifiable)
Our “Morning of” To-Do List
Entrance Table Library Resources
Schedule/Map
White Board Schedule Changes
Cancellations
Folders in each station for stage managers Schedule and Attendance
Count
Distribute Swag Bags to stations/rooms
Nailed it or Failed it?
Sessions The well-attended and the well-intended
How-To Festival Photos
How-To Festival Photos
Evaluation Stage
Our Wish List for How-To Festival 2016
So, that happened…
Meet the day the event concludes! What worked well?
How was the attendance?
How well did the schedule work?
Plans for next year?
Ch-Ch-Changes
Improvements for 2016 Branding
New Date/Time
More streamlined printed program
LibGuide for the festival
Can YOU How-To?
Absolutely!