how producers prepare speakers, exhibitors and attendees for virtual events
DESCRIPTION
A presentation I gave with Susan Friedmann at Virtual Edge Summit 2010 - Susan and I provided tips on how to prepare speakers, exhibitors and attendees for a virtual event.TRANSCRIPT
![Page 1: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/1.jpg)
Twitter #VE10
Prevent Virtual Event Nightmares: How Producers Prepare Speakers,
Exhibitors and Attendees
Susan Friedmann, CSP, the Tradeshow Coach
Dennis Shiao, Director of Product Marketing, InXpo
![Page 2: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/2.jpg)
Twitter #VE10
Introduction
![Page 3: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/3.jpg)
Twitter #VE10
Speakers (Presenters) Speaker unable to login to the environment Speaker not familiar with Webcasting platform
Exhibitors Exhibitors unfamiliar with networking tools Live attendance below expectations Low activity / engagement
Attendees Attendee confusion
Common Virtual Event Issues
![Page 4: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/4.jpg)
Twitter #VE10
Speaker Preparation
Training Session
Technology Walk-thru
Practice Session
Live Recording /
Live Broadcast
![Page 5: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/5.jpg)
Twitter #VE10
Exhibitor Preparation
Recruit the right
staffers
Educate the staffers (internal)
Educate the staffers (external)
Sneak Preview / Dry Run
![Page 6: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/6.jpg)
Twitter #VE10
Exhibitor Preparation: Sneak Preview
![Page 7: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/7.jpg)
Twitter #VE10
Attendee Preparation
Attendee Guides
Flash Tours
Welcome Greeting
Greenscreen
Host/Hostess
Attendee Preparation
![Page 8: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/8.jpg)
Twitter #VE10
Key to a Successful Event…
5 Ps Formula
Proper
Planning
Prevents
Poor
Performance
![Page 9: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/9.jpg)
Twitter #VE10
The Players
Speakers
Exhibitors Attendees
![Page 10: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/10.jpg)
Twitter #VE10
Avoid Speaker Duds
Program
objectives
Audience needs
Good information Virtual
EventExperience
Successful Event
![Page 11: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/11.jpg)
Twitter #VE10
Avoid Exhibitor Duds
Know what want
to achiev
e
Set measurable goals
Prepare a script
Become
familiar with
technology
Successful Event
![Page 12: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/12.jpg)
Twitter #VE10
Key to a Successful Event…
Proper
Planning
Produces
Profitable
Performance
![Page 13: How Producers Prepare Speakers, Exhibitors and Attendees for Virtual Events](https://reader034.vdocuments.net/reader034/viewer/2022051314/55533239b4c90555308b4a8a/html5/thumbnails/13.jpg)
Twitter #VE10
Contact Information
Susan Friedmann, CSP The Tradeshow Coach
www.thetradeshowcoach.com
Dennis Shiao, Director, Product Marketing, InXpo
www.InXpo.com