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How To Become A Member of Chambers of Commerce &Industry SMEDA Legal Services

Regulatory Procedure

(How To Become A Member of Chambers of Commerce& Industry)

PREPARED BY:

LEGAL SERVICES CELL, B&SDS

Small and Medium Enterprises Development Authority

Ministry of Industries and Production (MoI&P)

Government of Pakistan

www.smeda.org.pk

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2

1.

Introduction of SMEDA

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"

2.

Role of Legal Services Cell, SMEDA

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"

4

Introduction of Chamber of Commerce and Industry

Chambers are committed to make effective contributions to the nation's economic

development through the promotion of trade and industry in the various sectors of our

economy. Chamber of Commerce & Industry acts as a two-way channel of communication

between business and community. It plays an important role in policy formulation bymaintaining a constant interaction with the relevant authorities. A Chamber of Commerce and

Industry provides a wide array of services to its members. Entrepreneurs in almost all themajor cities and industrial clusters have established a liaison with Chambers of Commerce and

Industry.

The chamber is generally composed of an Executive Committee, which is headed by a

President, Senior Vice President and Vice President as office bearers. The ExecutiveCommittee members are elected through annual elections for a 2-year term to work for the

betterment of the business community on an honorary basis. The day today administration and

work is looked after by a full time employed Executive Head known as the "Secretary", who

is assisted by a fully qualified staff.

4.1

Classes of Membership

There are two classes of memberships in almost every Chamber of Commerce and Industry.

4.1.1 Corporate Class

A member of Chamber of Commerce and Industry which is either a body corporate or a

multinational corporation with its head office or branch office in Pakistan having an annualturnover of Rs.50 million or above or a sales tax registered concern having an annual turnover

of Rs. 50 million or above.

4.1.2 Associate Class

A member of Chamber of Commerce and Industry with its head/branch office in Pakistan

which is not a body corporate having an annual turnover of Rs. 50 million or below.




I

5. Membership Procedure for Lahore Chamber of Commerce and

Industry (LCCI)

5.1. Eligibility for Membership

The applicant is a sole proprietorship or a partnership firm or an association of persons ora company holding national tax number and sales tax registration, if applicable, in thename of the business concern.

The applicant’s business fits within the defined business scope or area of jurisdiction of

District of Lahore.

The application for grant of membership shall be proposed and seconded by existingmembers of the Lahore Chamber of Commerce and Industry.

The applicant has no criminal conviction.

5.2.

Membership Procedure

The applicant shall duly fill the Membership Form and Signature / ID Card Form,

available at Lahore Chamber office. They may be viewed at www.lcci.com.pk

The Membership Form shall be proposed by one and seconded by the other existing valid

members.

The applicant shall attach the required documents with the membership form mentioned

hereinafter.

The submission of required fee via cheque (mentioned hereinafter) shall be made at the

cash counter of Lahore Chamber of Commerce.

The Membership Certificate should be collected in person by the applicant or in case ofauthorized representative an authority letter must be provided in the name of personauthorized for collection of Membership Certificate on behalf of Proprietor / Partner /Director.

5.3.

Documents Required

Following is the list of documents required for Membership Registration with the

Chamber for Proprietorship, Partnership and Private Limited Company:

Sr. Documents Required Proprietorship Partnership Private Limited

Company

1

Written application on business

letter head addressed to theSecretary General LCCI forgrant of membership

2

Completely filled in

Membership Form and

Signature / ID Card Form




J

3

Photocopy of C.N.I.C of the

Proprietor / Partners/Directors

4

Photocopy of Sales Tax

Registration Certificate(ifapplicable)

5 Photocopy of NationalTax Number Certificate of

the Proprietor / Partners/

Directors

6

Original bank certificate in

the name of business appliedfor membership.

7

Copy of partnership deed

executed on Rs.500/stamp paper duly attested by Notary

Public

8

Copy of Firm RegistrationCertificate issued by the

Registrar of Firms.

9

Copy of memorandum andarticles of association of the

Company attested by SECP.

10

Copy of Incorporation

Certificate issued by Securities

& Exchange Commission ofPakistan attested by SECP

11 Copy of Form-29 attested by

SECP

12 Copy of a previous utility bill(gas/electricity/phone) paid

from the business premises.

Note:

Over writing or cutting in the Membership Form will not be acceptable.

Signature of applicant on Membership Form should match with signature on CNIC.

5.4. Cancellation of Membership

Membership may be cancelled or disqualified, on the grounds provided underthe trade organization’s memorandum and articles of association, if the

member breaches any provision of the Trade Organizations Ordinance, 2007.

5.5. Renewal of MembershipThe membership shall be renewable on annual basis subject to fulfillment of following

conditions, namely:




L

Payment of prescribed subscription within the time stipulated in theMemorandum and Articles of Association, which shall not be later than 31st

March every year

Proof of filing return of income tax and sales tax, if applicable, for the

preceding year

5.6. Normal Membership Fee

Associate Class Fee (in PKR)

Corporate Class Fee (in PKR)

Membership Form 100 Membership Form 100

Annual Membership 1,500 Annual Membership 2,000

R&D 300 R&D 1,000

Welfare fund 200 Welfare fund 500

ID Card 100 ID Card 100

LABARD Fund. 200 LABARD Fund. 200Publication Charges(one time at the time of

Membership).

1,000 Publication Charges (one timeat the time of Membership).

3,000

Natural disaster fund 500 Natural disaster fund 1,000

Total 3,900 Total 7,900

5.7. Urgent Membership Fee



Normal Fee 3,000 Normal Fee 7,800

Additional Fee 800 Additional Fee 2,500


Note: Last date for Submission of Annual fee is March 31

st every year. Late fee amounting to

Rs.300/- shall be charged after 31st march of every year for Associate Class.

Last date for Submission of Annual fee is March 31st every year. Late fee amounting to

Rs.750/- shall be charged after 31st of every year for Corporate Class.




Y

6 MEMBERSHIP OF KARACHI CHAMBER OF COMMERCE AND

INDUSTRY (KCCI)

6.1

Eligibility for Membership

The applicant is a sole proprietorship or a partnership firm or an association of persons

or a company holding national tax number and sales tax registration, if applicable, inthe name of the business concern.

The applicant’s business fits within the defined business scope or area of jurisdictionof District of Karachi.

The application for grant of membership shall be proposed and seconded by existingmembers of the Karachi Chamber of Commerce and Industry.


6.2


The applicant shall duly fill the Membership Form and Signature/ID Card Form

available at Karachi Chamber office. They may also be viewed at www.kcci.com.pk

The Membership Form shall be proposed by one and seconded by the other existingvalid members.

The applicant shall attach the required documents with the Membership Form

mentioned hereinafter.

The application must accompany the required fee payable via Pay Order in favor ofKCCI/cash at chamber office (fee mentioned hereinafter).

The Membership Certificate should be collected in person by the applicant or in case

of authorized representative an authority letter must be provided in the name of personauthorized for collection of Membership Certificate on behalf of Proprietor / Partner /Director.

6.3

Documents RequiredFollowing is the list of documents required for Membership Registration with the

Chamber for Proprietorship, Partnership and Private Limited Company. Photocopiesneed to be attached with the originals for verification:


Company

1

Written application on business

letter head addressed to the

Secretary General KCCI forgrant of membership




E

2

Completely filled in MembershipForm and Signature / ID Card

Form

3



4 Copy of Sales Tax

Certificate(if applicable)

5

Copy of NTN Certificate and proofof latest filing of Income TaxReturn, if filed (original to be

produced for verification)

6

Original bank certificate in

the name of business appliedfor membership.

7

Copy of Partnership Deed

duly attested by Notary Public

on Rs. 500 stamp paper.

8

Copy of Memorandum and

Articles of Association with

Certificate of Incorporation of

the Company, attested bySECP.

9 Form 29 duly attested by SECP

Note:



6.4 Cancellation of Membership

Membership may be cancelled or disqualified, on the grounds provided under the

trade organization’s memorandum and articles of association, if the member breachesany provision of the Trade Organizations Ordinance, 2007.

6.5 Renewal of Membership

The membership shall be renewable on annual basis subject to fulfillment of following

conditions, namely:




HK

Payment of prescribed subscription within the time stipulated in the memorandum

and articles of Association, which shall not be later than 31st March every year

Proof of filing return of income tax and sales tax, if applicable, for the preceding year

6.6

Membership Fee

Associate Class/ Corporate Class Fee (in PKR)

Admission Fee 500

Annual Subscription 1,200Research Fee 100

Economic Horizon 300Donation for Aiwan-e- Tijarat Hospital 200

Police Chamber Liaison Committee 300

Membership Form 25Total 2,625

Note: Last date for Submission of Annual fee is March 31st every year.




HH

7 Membership Procedure for Quetta Chamber of Commerce and

Industry (QCCI)

7.1


The applicant is a sole proprietorship or a partnership firm or an association of persons

or a company holding national tax number and sales tax registration, if applicable, in thename of the business concern.


Quetta.

The application for grant of membership shall be proposed and seconded by existingmembers of the Quetta Chamber of Commerce and Industry.


7.2 Membership Procedure

The applicant shall duly fill the Membership Form and Signature/ID Card Form,available at Quetta Chamber Office.

The Membership Form shall be proposed by one and seconded by the other existing

valid member.

The applicant shall attach the required documents with the membership form

(documents mentioned hereinafter).

The submission of required fee (mentioned hereinafter) shall be made via cash at theoffice of Quetta Chamber of Commerce.

The Membership Certificate should be collected in person by the applicant or in case ofauthorized representative an authority letter must be provided in the name of person

authorized for collection of Membership Certificate on behalf of Proprietor / Partner

/Director.

7.3 Documents RequiredFollowing is the list of documents required for Membership Registration with the


Sr. Documents Required Proprietorship Partnership Private LimitedCompany

1

Written application on

business’ letterhead addressed

to the Secretary General QCCI

for grant of membership




HF

2

Completely filled inMembership Form and

Signature / ID Card Form

3


Proprietor / Partners/

Directors

4

Photocopy of Sales Tax

Registration Certificate(if

applicable)

5

Photocopy of National

Tax Number Certificate ofthe Proprietor / Partners/

Directors

6

Original bank certificate inthe name of business applied

for membership.

7

Copy of partnership deed

executed on Rs.500/stamp paper duly attested by Notary

Public

8

Copy of Firm Registration

Certificate issued by the

Registrar of Firms.

9

Copy of memorandum and

articles of association ofthe Company attested by

SECP.

10

Copy of Incorporation

Certificate, Form – 29 and

Form –A attested by SECP.

11 Copy of the business premisesrental agreement or private

ownership proof.

!"#$% ' Over writing or cutting in the Membership Form will not be acceptable.


7.4

Cancellation of Membership

Membership may be cancelled or disqualified, on the grounds provided under the trade

organization’s memorandum and articles of association, if the member breaches any

provision of the Trade Organizations Ordinance, 2007.




H2

7.5 Renewal of Membership

The membership shall be renewable on annual basis subject to fulfillment of followingconditions, namely:

Payment of prescribed subscription within the time stipulated in the memorandum andarticles of Association, which shall not be later than 31st March every year

Membership certificate, C.N.I.C, proof of filing return of income tax and sales tax, ifapplicable, for the preceding year

7.6

Normal Membership Fee

Associate Class Fee

(in PKR)

Corporate Class Fee

(in PKR) Annual Membership 2,500 Annual Membership 2,500

Total 2,500 2,500

Note: Last date for Submission of Annual fee is March 31st every year. Annual Renewal fee is Rs.1, 500/- for

both the Associate Class and Corporate Class.




H"

8 The Khyber Pakhtunkhwa Chamber of Commerce and Industry

(KPCCI)

8.1


The applicant is a sole proprietorship or a partnership firm or an association of persons or a company holding national tax number and sales tax registration, ifapplicable, in the name of the business concern.


District of Peshawar.

The application for grant of membership shall be proposed and seconded by existing

members of the Khyber Pakhtunkhwa Chamber of Commerce and Industry.


8.2


The applicant shall duly fill the Membership Form and Signature/ID Card Formavailable at Khyber Pakhtunkhwa Chamber office. They may also be viewed at

www.kpcci.org.pk.

The Membership Form shall be proposed by one and seconded by the other existingvalid member.

The applicant shall attach the required documents with the membership form

mentioned hereinafter.

The application must accompany the required fee payable via cash (fee mentioned

hereinafter) at the Chamber Office. The Membership Certificate should be collected in person by the applicant or in case

of authorized representative an authority letter must be provided in the name of person authorized for collection of Membership Certificate on behalf of Proprietor /

Partner /Director.

8.3 Documents Required Following is the list of documents required for Membership Registration with theChamber for Proprietorship, Partnership and Private Limited Company:

Sr. Documents Required Proprietorship Partnership

Private Limited

Company

1

Written application on businessletterhead addressed to the SecretaryGeneral KPCCI along with two

photographs




HI

2


Membership Form andSignature / ID Card Form

3


Proprietor / Partners/

Directors

4


Tax Number Certificate ofthe Proprietor / Partners/

Directors

5

A copy of Partnership Deed, in

case of Partnership with a copy

of Firm Registration Certificateand Form-H

6

A copy of Memorandum andArticles of Association,

Certificate of Incorporation

and Form-29 attested by

SECP

7 Copy of Sales Tax

Registration Certificate( if

applicable )

8 Original bank certificate in

the name of business applied

for membership

9 Copy of the business premises

rental agreement or privateownership proof

Note:



8.4

Cancellation of Membership

Membership may be cancelled or disqualified, on the grounds provided under the

trade organization’s memorandum and articles of association, if the member breachesany provision of the Trade Organizations Ordinance, 2007.




HJ

8.5

Renewal of Membership

The membership shall be renewable on annual basis subject to fulfillment offollowing conditions, namely:

Payment of prescribed subscription within the time stipulated in the memorandumand articles of association, which shall not be later than 31st March every year

Proof of filing return of income tax and sales tax, if applicable, for the preceding

year

8.6 Normal Membership Fee



Annual Membership 4,000 Annual Membership 6,000

Total 4,000 6,000




HL

9 Membership Procedure for Sialkot Chamber of Commerce and

Industry (SCCI)

9.1 Eligibility for Membership

The applicant is a sole proprietorship or a partnership firm or an association of persons or a company holding national tax number and sales tax registration, if

applicable, in the name of the business concern.

The applicant’s business fits within the defined business scope or area of jurisdiction

of district of Sialkot.

The application for grant of membership shall be proposed by one and seconded by

the other existing member of the Sialkot Chamber of Commerce and Industry.


9.2 Membership Procedure

The applicant shall duly fill the Membership Form and Signature/ID Card Form,available at Sialkot Chamber Office. They may be viewed at www.scci.com.pk.

The Membership Form shall be proposed by one and seconded by the other existing

valid members.

The applicant shall attach the required documents with the membership formmentioned hereinafter.

The submission of required fee payable via cash (mentioned hereinafter) shall bemade at the office of Sialkot Chamber of Commerce.

The Membership Certificate should be collected in person by the applicant or in caseof authorized representative an authority letter must be provided in the name of

person authorized for collection of Membership Certificate on behalf of Proprietor /Partner /Director.

9.3 Documents RequiredFollowing is the list of documents required for Membership Registration with the



Company

1

Written application on

business’ letterhead addressed

to the Secretary General SCCIalong with two photographs.




HY

2


Membership Form andSignature / ID Card Form

3



4

Photocopy of Sales TaxRegistration Certificate(if

applicable)

5


Tax Number Certificate of

the Proprietor / Partners/Directors

6

Original bank certificate inthe name of business applied

for membership.

7 Copy of partnership deed

8

Copy of Firm Registration

Certificate issued by theRegistrar of Firms

9

Copy of memorandum and

articles of association ofthe Company.

10

Copy of IncorporationCertificate and Form-29

attested by SECP.

Note:



9.4 Cancellation of Membership

Membership may be cancelled or disqualified, on the grounds provided under the tradeorganization’s memorandum and articles of association, if the member breaches any

provision of the Trade Organizations Ordinance, 2007.

9.5

Renewal of Membership

The membership shall be renewable on annual basis subject to fulfillment of followingconditions, namely:




Payment of prescribed subscription within the time stipulated in the memorandum and

articles of association, which shall not be later than 31stMarch every year

Proof of filing return of income tax and sales tax, if applicable, for the preceding

year

9.6

Normal Membership Fee



Admission fee 50 Admission fee 300

Annual subscription 525 Annual subscription 1,500

Membership Certificate

fee

400 Membership Certificate fee 400

Membership Application

Processing fee

600 Membership Application

Processing fee

600

Publication charges 600 Publication charges 600Research andDevelopment Cell

300 Research andDevelopment Cell

600

Culture and Sports Fund 200 Culture and Sports Fund 300

Membership Card 500 Membership Card 500


!"#$%

Last date for Submission of Annual fee is March 31st every year. Annual Subscription fee

for Associate Class is Rs.2, 025/- and Corporate Class isRs.3, 900/-

Late fee for Associate Class is Rs.50/- and Corporate Class is Rs.300/-