how to create a completely virtual company and transform your business

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Foreign Staffing, Inc. – Ken Zwerdling, CEO www.foreignstaffing.com

How To Create a Completely Virtual Company and Transform Your Business


Foreign Staffing, Inc. www.foreignstaffing.com1-855-JOB-GLOBAL

OVERVIEW AND BACKGROUND

Introduction - Ken Zwerdling – Foreign Staffing, Inc. Founder and CEO

Changes in Technology

Evolution to new business models

No limitations to location, culture or industry



PRESENTATION OUTLINE

Radically change your thinking regarding the traditional company structure

and operations

Pieces of the puzzle – all the components of taking your company virtual

The different technologies available today

Tap into the Global Workforce

Partnerships

Management of Remote Employees

Communication – Create Systems and Processes

Language

Time Zones Currencies and Payroll

Transition/Conversion from Brick and Mortar to a Virtual One



RADICALLY CHANGE YOUR THINKING

Need for physical office space

Staff can actually be more connected, not isolated

How working with and managing staff that are not in the same location

Working with staff in multiple locations

How can I trust people working from home

Your teams productivity can actually be greater

Personal and work life is becoming blended

Opportunities for personal professional growth are unlimited

You no longer have to be open just during regular business hours –

But 24 Hours a Day old school versus new school

TIME TO THINK DIFFERENTLY



PIECES OF THE PUZZLE

Components of an Effective Virtual Company

1. Technology

2. Human Resources

3. Communication

4. Management

5. Accountability

6. Trust

7. Community

8. Measuring Productivity

9. Conversion

10. Consultants



DIFFERENT TECHNOLOGIES AVAILABLE

Microsoft Office 365 and Sky Drive Full Blown Office 2016 including Skype for Business

Up to 20,000 + files

Set permissions

Access from anywhere on any device

Encrypted

Always backed-up. No worries about multiple versions

Multiple domains

Allow access from outside your domain

Setup multiple domains

SharePoint

Sync on 5 devices all for $15.00 per user per month

Add/Remove users at will

No need for servers

Administrator or User

Google Drive, Amazon Cloud, Drop Box, Box



HOW TO TAP INTO GLOBAL WORKFORCE

Expand your potential pool of candidates

The next person you hire does not need to be located in your hometown

The best people can be anywhere (another city, state, country, time zone)

Find the best person wherever they are

Attract candidates that wouldn’t normally be available

On LinkedIn type in remote/virtual positions in the United States

Today there is almost 40,000 just in this country

Hundreds of thousands around the world

No Visa Restrictions

Hire Virtual Interns

No need to have a legal entity in another country. Solutions available to be legally compliant

Post on LinkedIn, Groups, Indeed, Dice, Career Builder, Google Plus, Facebook

Potentially millions can see your post

Interview can be done on Skype or even video interviews



FINANCIAL BENEFITS

Savings on Many Monthly Operating Expenses

Rent

Utilities

Parking

Gas

Insurance

Meals

Technology/Broadband

Clothing/Dry Cleaning

Intangible Savings

Commute time

More time spent with family

What would you do with 2 extra hours a day



THE VALUE OF PARTNERSHIPS

Being Virtual allows for less bureaucracy along with the ability to act quickly

Cannot be all things to all people

Partnerships allow for expansion of your services into other cities, states, countries, QUICKLY

Marketing

Supply Chain

Technology

Financial

Sales/Cross Selling



MANAGEMENT OF REMOTE EMPLOYEES

Develop policies and procedures specifically for remote employees

Tasks – To Do, In Process, Completed (Trello)

How can remote employees be held accountable?

How often should you check in?

Personal business done on company time

Social media

Laundry

Exercise

Children

Hiring employees that require minimal supervision

Weekly activity productivity reports

TRUST



COMMUNICATION – CREATE SYSTEMS AND PROCESSES

Open, Honest and Frequent Communication Helps In So Many Ways

Physical separation and cultural differences can create social distance, or a lack of emotional connection, that leads to misunderstandings and mistrust.

Employees should always feel connected

Weekly Virtual Staff Meetings

Team members should be active social learners

Draw on benefits of social diversity

Promote communication among team members

Skype/Instant Messaging

Signing in and Out



LANGUAGES

What Does it Really Mean to be Fluent in Another Language

What is actually required of an employee regarding knowledge of the specific language?

Must the employee read, write and speak in both languages

Is the employee expected to translate of interpret?

Team members should be active social learners

What industries must they be familiar with?

Do you need to test their fluency?



TIME ZONES, CURRENCIES AND PAYROLL

You must be aware of the time differences around the world Some countries will work on their own local time Some will work on US time West Coast – (-3 hours) Europe – (+5 to 6 hours) Middle east (+8 hours) China, Korea, Singapore, Malaysia (+13 Hours) When scheduling meetings and calls – Microsoft calendars converts the

time zones

How will you issue payroll?

Do you need to set up a legal entity in the country where you have employees?

What currency will it be issued in?



Can you execute the transition yourself or do you need help?

Data

Where does all your data reside?

How many files and gigabytes or terabytes?

Must be aware of naming and character rules

Allow time for upload and errors

Plan for more time than needed

Choose a Cloud Solution

Office 365, Google Drive, Amazon

Ongoing will you manage yourself or hire an IT firm to manage it for you

Training

Will you need to understand the technology as a user or administrator?

Set up users, permission, access, etc.

How are changes made

Test everything – both administrators and staff

Allow time for team to get up to speed

TRANSITION FROM BRICK AND MORTAR



ABOUT

About Us

Foreign Staffing, Inc., is global leader in Multilingual, International Staffing and Recruiting anywhere in the world. The Company is more than just a staffing firm.

It can also provide and administer foreign assessments for employees in 25 languages, foreign background checks, foreign language testing, foreign cultural and language training, visa/immigration and foreign relocation services, foreign virtual assistants, foreign exchange transfers and recruitment process outsourcing. It can also assist with global payroll outsourcing in over 150 countries.



Foreign Staffing, Inc., is More Than Just an International Staffing and Recruiting Firm.

OUR GLOBAL SERVICES



CONTACT US

Locations:

Greenville, SC – Headquarters

London – United Kingdom

Singapore

Philippines

Virginia Beach, VA

Toll Free: 1-855-Job-Global

Phone: 1-864-952-1948

Fax: 1-864-952-1948

Email: [email protected]

mailto:[email protected]



QUESTIONS AND ANSWERS


Foreign Staffing, Inc. – Ken Zwerdling, CEO www.foreignstaffing.com

How To Create a Completely Virtual Company and Transform Your Business