how to create a safer, osha-compliance workplace
TRANSCRIPT
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National Safety Month:
How to Create a Safer,
OSHA-Compliant Workplace
Presented by Jon Hyman, Partner at Meyers, Roman,
Friedberg & Lewis
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About Jon
• Partner in Ohio-based law firm, Meyers, Roman, Friedberg & Lewis
• 17 years experience providing proactive and results-driven solutions
for employers
• Author of Ohio Employer’s Law Blog, a top labor and employment law
blog
• In-demand speaker and frequent resource for local and national media
• Serves as outside labor and employment counsel for wide range of
businesses
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Safety in the Workplace
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Occupational Safety and
Health Administration (OSHA)
“Making a living shouldn’t have to cost your life.
Workplace fatalities, injuries and illnesses are
preventable. Safe jobs happen because employers make
the choice to fulfill their responsibilities and protect
their workers.”
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Learning Objectives
• General OSHA safety standards applicable to every business
and industry
• Steps to a successful safety program
• OSHA recordkeeping and reporting requirements, including
revised rule effective January 1, 2015
• Effective workplace training, including revised HazCom
standard and upcoming deadlines
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Who Must Comply
• ALL employers must “provide a workplace free from recognizable
hazards likely to cause death or serious physical harm”
• Four major categories of federal OSHA standards:
1. General industry (29 CFR 1910)
2. Construction (29 CFR 1926)
3. Maritime (29 CFR 1915-19)
4. Agriculture (29 CFR 1928)
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Shared Federal OSHA Standards
• Allow access to medical
and exposure records
• Provide personal
protective equipment
(PPE)
• Follow latest hazard
communication
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Improving Your Safety
Program
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Four Parts to Solid Safety Program
1. Management commitment and employee involvement
2. Worksite analysis
3. Hazard prevention and control
4. Training for employees, supervisors and managers
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Management Commitment
and Employee Involvement
“If you are not interested in preventing employee injury and illness,
your employees will probably not give safety and health much thought
either.”
• Clear workplace policy
• Regular meetings to discuss safety goals
• Senior management visibility
• Assigned responsibilities
• Regular review and adjustments, as needed
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Worksite Analysis
• Know your worksite hazards
• Start with baseline worksite survey
• Conduct periodic self-inspections
• Encourage employees to share safety concerns
• Look into all accidents
• Analyze overall trends with injuries and illnesses
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Hazard Prevention and Control
• Engineering controls to eliminate hazards outright
• Personal protective equipment to safeguard employees
• Administrative controls, or workplace practices, to
reduce risks
• Also: maintenance, emergency planning, medical and
first aid procedures
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Safety Training
• Employees must understand potential hazards and how
to prevent harm
• Training may be tied to specific OSHA standards
• Consider new employees and new job assignments
• Supervisor involvement and reinforcement
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New OSHA HazCom Standard
• Alignment with United Nation’s Globally Harmonized System (GHS)
• December 1, 2013: Employees trained on new GHS labels and
Safety Data Sheets
• June 1, 2015: All chemical manufacturers, importers and
distributors must comply
• December 1, 2015: Grace period for older labels ends; all
shipments of chemicals must have new GHS labels
• June 1, 2016: Full compliance for all employers
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OSHA Injury & Illness
Recordkeeping
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Who Must Comply?
• Record and report work-related fatalities, injuries and
illnesses unless:
Size: Company with 10 or fewer employees in past
calendar year
Industry: Classified as “low hazard” industry, such as
retail, finance and real estate
• ALL employers must display OSHA poster and report fatalities
and hospitalizations
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Step 1: Did Employee
Experience Injury or Illness?
• Injuries:
Cuts, fractures,
sprains and amputations
• Illnesses:
Skin diseases,
respiratory disorders and
poisonings
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Step 2: Is the Injury
or Illness Work-Related?
• Work environment either caused or contributed to the
condition, or significantly aggravated a pre-existing
injury or illness
• Work environment may include physical locations,
equipment and materials
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Step 2: Injury and
Illness Exceptions
1. Occurred when employee was at workplace as member of general
public
2. Signs or symptoms at work, but from non-work-related event or
exposure outside of work
3. From participation in wellness program, or a medical, fitness or
recreational activity
4. From eating, drinking or preparing food for personal consumption
5. From personal tasks unrelated to job outside assigned working hours
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Step 2: Injury and
Illness Exceptions
6. From personal grooming, self-
medication for non-work-related
condition or self-inflicted
7. From auto accident in company
parking lot or access road
8. Common cold or flu
9. Mental illness
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Step 2: Traveling Employees
Don’t record injuries and illnesses that occur:
• When the employee is on a personal detour
• After employee checks into hotel, motel or temporary
residence
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Step 2: Employees
Working from Home
Injuries and illnesses in the home recordable if:
• At-home employee is working for pay
• Incident directly related to work performance and not
general home environment
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A new case if employee:
• Didn’t already experience similar injury or illness with
same part of body
• Had a previous, similar injury or illness with same part
of body but recovered completely, and event or
exposure at work caused recurrence
Step 3: Is the
Injury or Illness a New Case?
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Recordable if results in:
• Days away from work
• Work restrictions or transfer to another job
• Medical treatment beyond first aid
• Loss of consciousness
• A diagnosed significant injury or illness
• Death
Step 4: Does the Injury or
Illness Meet the General Criteria?
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OSHA Form 301: Injury and Illness Incident Report
• To capture details of each job-related injury or illness
OSHA Form 300: Log of Work-Related Injuries and Illnesses
• To record all incidents throughout the year
OSHA Form 300A: Summary of Work-Related Injuries and
Illnesses
• To summarize and post information from OSHA Form 300
Step 5: How Do I
Record the Injury or Illness?
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Effective January 1, 2015, for all employers, even those
exempt from general recordkeeping requirements
• Report ALL work-related fatalities within eight hours
• Report ALL work-related hospitalizations, amputations
or loss of eye within 24 hours
Latest OSHA Recordkeeping Rule
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Final Notes
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Final Notes • Recent OSHA changes: non-mandatory poster update, GHS
transition, and new recordkeeping rule
• All employers can benefit from comprehensive safety
programs
• Remember: General Duty clause requires all employers to
“provide a workplace free from recognizable hazards likely
to cause death or serious physical harm”
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Thank you! Questions?
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Join us Next Month
Set for Success:
Evaluating and Motivating Staff
Through Performance Reviews
July 8, 2015
11 a.m. PST / 12 p.m. MT / 1 p.m. CT / 2 p.m. EST
Presented by Mike Haberman, Human Resources Consultant