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How to Resolve Resource Overloads 3 Structures for Project Administration Running Great Meetings & Workshops For Dummies Cheat Sheet Advertisement Recommended for You Recommended by How to Create a Skills Matrix Use a Skills Matrix to confirm the skills, knowledge, and interest of your team members. A Skills Matrix is a table that displays people’s proficiency in specified skills and knowledge, as well as their interest in working on assignments using these skills and knowledge. Whether you’re able to influence the people assigned to your project team, people are assigned to your team without your input, or you assume the role of project manager of an existing team, you need to know what each team member can handle. If you have a team that was assembled without considering your opinion on the capabilities needed to perform your project’s work, it’s essential that you find out team members’ skills, knowledge, and interests so you can make the most appropriate task assignments. If some or all of your team has been chosen in response to the specific skills and knowledge needs that you discussed with the organization’s management, you should document people’s skills and knowledge and verify their interests, in case you need to assign people to unanticipated tasks that crop up or if you have to replace a team member unexpectedly. The lefthand column of this Skills Matrix identifies skill and knowledge areas, and the top row lists people’s names. At the intersection of the rows and columns, you identify the level of each person’s particular skills, knowledge, and interests. Know Your Body Type to Start Losing Belly Fat For Dummies 8 Tips for Losing That Stubborn Belly Fat Promoted by PressroomVIP The Eight Steps of the Accounting Cycle 8 Of Kim Jongun’s Most Ridiculous Splurges Promoted by My 1st Class Life

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How to Create a Skills Matrix - For Dummies

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  • 4/17/2015 HowtoCreateaSkillsMatrixForDummies

    http://www.dummies.com/howto/content/howtocreateaskillsmatrix.html 1/4

    HowtoResolveResourceOverloads

    3StructuresforProjectAdministration

    RunningGreatMeetings&WorkshopsForDummiesCheatSheet

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    HowtoCreateaSkillsMatrixUseaSkillsMatrixtoconfirmtheskills,knowledge,andinterestofyourteammembers.ASkillsMatrixisatablethatdisplayspeoplesproficiencyinspecifiedskillsandknowledge,aswellastheirinterestinworkingonassignmentsusingtheseskillsandknowledge.Whetheryoureabletoinfluencethepeopleassignedtoyourprojectteam,peopleareassignedtoyourteamwithoutyourinput,oryouassumetheroleofprojectmanagerofanexistingteam,youneedtoknowwhateachteammembercanhandle.

    Ifyouhaveateamthatwasassembledwithoutconsideringyouropiniononthecapabilitiesneededtoperformyourprojectswork,itsessentialthatyoufindoutteammembersskills,knowledge,andinterestssoyoucanmakethemostappropriatetaskassignments.Ifsomeorallofyourteamhasbeenchoseninresponsetothespecificskillsandknowledgeneedsthatyoudiscussedwiththeorganizationsmanagement,youshoulddocumentpeoplesskillsandknowledgeandverifytheirinterests,incaseyouneedtoassignpeopletounanticipatedtasksthatcropuporifyouhavetoreplaceateammemberunexpectedly.

    ThelefthandcolumnofthisSkillsMatrixidentifiesskillandknowledgeareas,andthetoprowlistspeoplesnames.Attheintersectionoftherowsandcolumns,youidentifythelevelofeachpersonsparticularskills,knowledge,andinterests.

    KnowYourBodyTypetoStartLosingBellyFatForDummies

    8TipsforLosingThatStubbornBellyFatPromotedbyPressroomVIP

    TheEightStepsoftheAccountingCycle

    8OfKimJongunsMostRidiculousSplurgesPromotedbyMy1stClassLife

  • 4/17/2015 HowtoCreateaSkillsMatrixForDummies

    http://www.dummies.com/howto/content/howtocreateaskillsmatrix.html 2/4

    Displaypeoplesskills,knowledge,andinterestsinaSkillsMatrix.

    TakethefollowingstepstoprepareaSkillsMatrixforyourteam:

    1. Discusswitheachteammemberhisorherskills,knowledge,andinterestsrelatedtotheactivitiesthatyourprojectentails.

    Explainthatyouseekthisinformationsoyoucanassignpeopletothetasksthattheyremostinterestedinandqualifiedtoperform.

    2. Determineeachpersonslevelofinterestinworkingonthetasksforwhichheorshehasbeenproposed.

    Ataminimum,askpeoplewhethertheyreinterestedinthetasksforwhichtheyvebeenproposed.Ifapersonisntinterestedinatask,trytofindoutwhyandwhetherthereisanythingyoucandotomodifytheassignmenttomakeitmoreinterestingtohimorher.

    Ifapersonisntinterestedinatask,youcaneithernotaskandnotknowthereason,oraskand(ifyougetanhonestresponse)knowthereason.Knowingthatapersonisntinterestedisbetterthannotknowing,becauseyoucanconsiderthepossibilityofrearrangingassignmentsormodifyingtheassignmenttoaddressthoseaspectsofitthatthepersondoesntfindappealing.

    3. Consultwithteammembersfunctionalmanagersand/orthepeoplewhoassignedthemtoyourprojecttodeterminetheiropinionsofthelevelsofeachteammembersskills,knowledge,andinterests.

    Youwanttounderstandthereasonswhythesemanagersassignedthepeopletheydidtoyourproject.

    4. ChecktoseewhetheranyareasofyourorganizationhavealreadypreparedSkillsMatrices.

    Findoutwhethertheyreflectanyinformationabouttheextenttowhichteammembershaveskillsandknowledgethatyoufeelarerequiredforyourprojectsactivities.

    5. IncorporatealltheinformationyougatherinaSkillsMatrix,andreviewwitheachteammembertheportionofthematrixthatcontainshisorherinformation.

    Thisreviewgivesyoutheopportunitytoverifythatyoucorrectlyrecordedtheinformationyoufoundandtheteammemberachancetocommentonoraddtoanyoftheinformation.

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