INFORMATION TECHNOLOGY

GRADE: 7

TOPIC: MS Word

SUB-TOPIC: Creating Tables in MS Word

Lesson #2

Tables are very useful for displaying information in a way that is easy to interpret. They can also be used to keep text aligned. A table is made up of rows and columns. The intersection of a row and a column is called a cell.

You can put information into the table by placing the insertion point in the appropriate cell and typing. You can insert a table into a document by using the menu or by using the table button in the toolbar.

Figure 1a below shows a table with 5 rows and 3 columns, and Figure 1b shows a table with 2 rows and 2 columns.

Name Address Telephone NumberGloria Soogrim 30 Bellvue Gardens, Oropuche 765-3541Reanna Gobin 26 Coral Drive, Gulf View 326-8458Nicole John 14 Smith Street, Bayshore 679-2100

Figure 1a

Item Price

Shirt

Pants

Cap

$150.00

$300.00

$50.00Figure 1b

Creating a table

1. Click on the Insert Tab in the toolbar.

2. Highlight the number of cells you need (see Fig 2a).

3. The table will then appear (see Fig. 2b).

4. You can select an individual cell or a group of cells by holding down the mouse button

while passing over the cell or cells that you want to select. You can then apply text

formatting, such as font size, type, colour, italics, etc.

5. If you need an extra row, click just to the right of the bottom right cell. You can see the

cursor in the correct place (see Fig. 2c).

6. If you want to change the width of a column, click on the line between two columns and

then drag it to the right or left.

Figure 2a: Creating a table

Figure 2b: A new table showing the cursors when changing the column width and adding a row

Figure 2c: A table used to lay out text

Resource Video Link:

How to Create a Table in Microsoft Word 2016https://www.youtube.com/watch?v=Rg7Dq_w5VFo

References

R. Birbal, M. Taylor. (2008). Interact with Information Technology. Published by Pearson Education Limited.

K. M. Reid, D. Dinesan, R. Khan. (2015). Heinemann Information Technology for CSEC. Published by Hodder Education.

ACTIVITY

Completed the following questions then take a picture or scan responses to:

newright@outlook.com

1. Enter the following data in a table with four (4) columns, six (6) rows.

Item Cost Quantity CustomerQueen Ann Divan Bed $3999.00 2 Mrs. Ann JohnsonChest drawer $1500.00 1 Ms. Judy ConstancePanasonic DVD player $700.00 3 Mr. Mervin Dass37” Sony LCD TV $12999.00 1 Dr. Joseph Toney5-piece patio set $999.00 5 Miss Kaycee Noel

a. Bold and Centre the heading in the table.b. Insert a row between the ‘Chest drawer’ and ‘Panasonic DVD player’ rows and include

the following in the information rows: 41/2’ bookcase; $350.00; 7; Mr. Miles Nile.c. Insert a column after the ‘Customer’ column and add the heading ‘Salesperson’.d. Delete the ‘Queen Ann Divan Bed’ row.

2. Create a table with two rows and two columns and enter the following data:

Item PriceBake and shark $5.00Bake and saltfish $3.50Egg sandwich $2.00Tuna sandwich $2.00Cowheel soup $11.50Tea $1.50Coffee $2.00Juice $3.00

a. Bold and centre the headings in the table.b. Insert a row between the heading and the first item.c. Enter the following text in the inserted row ‘Breakfast menu’.d. Centre the information in the first column.e. Change the font size of the entire document to 18 points.

Add the following items to the table ‘Water $2.00; Egg and bacon sandwich, $2.50’ in appropriate parts of the table.