RFQs and Quotation

Overview A request for quotation (RFQ) is sent to a supplier to request pricing and other information for an item or items. A quotation is the supplier's response to that RFQ. Some examples of how you send an RFQ to a supplier include creating an RFQ in the RFQs window and sending it by facsimile, making a phone call, or using Oracle iSupplier Portal. One way a supplier can send a quotation, whether or not in response to an RFQ, is through the Purchasing Documents Open Interface.

If you don't receive quotations electronically from your supplier, you can create the quotation manually using the Quotations window, or copy the quotation from an RFQ.

Creating an RFQ

Step 1 - How to Create an RFQ

Step 2 - Select RFQ Type

Step 3 - Enter a Close Date

Step 4 - Enter the items to be bid on

Step 5 - Enter a target price and Supplier Number

Step 6 - Add Quantity Details and Project Information

Step 7 - Add Terms

Step 8 - Add Price Breaks

Step 9 - Add Supplier Details

Step 10 - Save it and get RFQ Number

Quotations

Step 1 - Copying Quotations from RFQ

Use the Copy Documents window to create quotations directly from RFQs. Quotations you receive in response to an RFQ usually match the format of your RFQ. To create a quotation from an RFQ, open the original RFQ and choose Copy Document from the Tools menu. You can copy

the complete RFQ or part of it to your quotation. You can then edit the quotation to provide detailed quotation line information.

Project and task information, if any, is carried from an RFQ when you copy a quotation from it.

To copy a quotation from an RFQ:

1. In the RFQs window, open the RFQ you want to copy.2. Navigate to the Copy Document window 3. Enter the copy-from Action: Entire RFQ, RFQ Header Only, or RFQ Header and Lines.4. Enter a quotation Number if you are using manual quotation number entry. Otherwise,

Purchasing assigns a number for you when you save your work5. Enter the document Type. This is one of the document names defined for RFQs. The list

of values lists the Document Type (Document Name) and Quotation Class from the Document Types window.

6. Enter the name of the active Supplier. The list of values displays the supplier name, Hold Status, 1099 Number, and VAT Registration Number.

7. Enter the Supplier Site.8. Enter the name of the Contact for this site9. Select Copy Attachments if you want to include the RFQ attachments on the quotation.10. Select the OK button to copy the RFQ. Purchasing displays a confirmation message and

opens the new quotation in the Quotations window.

To clear your entries and return to the RFQs window:

Select the Cancel button to clear entries and return to the RFQs window.

Step 2 – Search for Copied Quotation

Step 3- Copy Quotation to Purchase Order.

Step 4 – Save and Generate PO

Step 5- Find PO

Step 6 - Approve PO

Step 7 – Approval Screen

Step 8 – Have Approver Approver PO

Step 9 – Approve