how to drop a course - austin peay state university · drop classes how to drop a class • notes:...
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GAE How To Guide
How To Drop a Course
How to Drop a Class
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Drop Classes
How to Drop a Class
• Go to www.GoArmyEd.com and log in to your account using the Username and password you received when you opened your account
Drop Classes
How to Drop a Class
• To Drop a class you will select the “Withdraw from a Class” Smart Link from your homepage. • Warning – If you are after the start date of the class then you will be charged 25% of
the class or more depending on how far into the semester you drop the class. Once you select that you will pay, you will be expected to pay for the cost of that class.
• If when you select the “Withdraw from a Class” smart link you get an error message stating you have a hold, you will need to contact your GAE Point Of Contact asap. If you do not make contact with the GAE Point of Contact your Drop will not be backdated and you will be expected to pay any fees incurred.
Ryan Millard [email protected] 931.221.7123
Drop Classes
How to Drop a Class
Make sure you check the box by the class you want to drop only!
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Drop Classes
How to Drop a Class
After you have checked the box beside the class that you want to drop you will click the Drop Selected Class button.
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Drop Classes
How to Drop a Class
• Notes: When you drop a class in GAE if you are after the deadline you will be charged 25% cost of the class. • GAE will give you a warning. If you disregard this warning without getting the
proper clarification before doing so, GAE will hold you accountable for the cost. • Any drops that take place on or after the first day of class will be charged the 25%
of the cost of the class. • In the case of a deployment, tdy, or training that cost can be waived if you can
provide military orders. For more specifications on what you will need and how to acquire it contact your GAE Point of Contact.
• Changing a Class after the start date of the class should be done through your GAE point of contact. If you drop the class and disregard the warning that can be corrected if you contact you GAE point of Contact within 3 business days. Otherwise you will be held accountable for the cost.
• In a situation where you are switching a class after the drop date it is best practices to let your GAE point of contact walk you through your next steps to ensure it is done correctly.
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Drop Classes
How to Drop a Class
•A military withdrawal is a drop or withdrawal that is for approved military reasons as defined in your TA SOU. You may not be required to repay the Army for the TA used to fund a class from which you withdrew when you process a military withdrawal.
•The following steps must be completed within 60 days of the initiation of the withdrawal, or you will be recouped.
–You must complete the Request for Waiver of Tuition Assistance Recoupment form and have it signed by the Battalion Commander, first LTC in the chain of command, or if you are in the Reserve Component, by the Unit Commander for the dropped class.
–You must upload the signed form to the eFile tab of your GoArmyEd Student Record using the “Request for Waiver of Tuition Assistance Recoupment” transaction type, and associate it with the dropped class for the eFile to be reviewed by the ESO.
•If you are requesting a military withdrawal for more than one class, you must withdraw from each class in GoArmyEd.
•You will receive an email when a decision has been made regarding your request
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Drop Classes
How to Drop a Class
Withdrawal for Military Reasons – You will still drop or withdraw from the class following the same steps.
• Then you will get a Request for waiver of TA Recoupment form. You will get this from an ACES counselor.
• You will complete the form and have it signed by the Battalion Commander, First LTC in the chain of command, or if you are in the Reserve Component, by the unit commander for the dropped class.
• Then you must upload the signed from to the eFile tab of your GoArmyEd record using the “Request for Waiver of Tuition Assistance Recoupment” transaction type., and associate it with the dropped class for the eFile to be reviewed by the ESO.
- If you are requesting a military withdraw for more than one class, you MUST withdraw from each class and fill out this form for each class.
- You will receive an email when a decision has been made regarding your request.
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Drop Classes
How to Drop a Class
Click on the “My Education Record” smart link.
To upload your Recoupment Waiver form you will follow the directions below.
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Drop Classes
How to Drop a Class
You will then click on the eFile tab.
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Drop Classes
How to Drop a Class
In the title section you will enter the Class and the class
number. (i.e. Engl 1010 / 26588)
In the description
section enter the class name.
(i.e. English Composition 2)
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Drop Classes
How to Drop a Class
In the transaction type you are going to select the Request for TA recoupment Waiver. Then you will choose your class underneath that.
Then you will click the browse button and locate the file on your computer to be
uploaded to your E file
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Drop Classes
How to Drop a Class
Push the upload file button and then click ok on the pop up that comes up informing you of the help desk case being created.
Note: You should be intentional to where on your computer you save the file. A folder on your desktop is generally the easiest. But you do what you are most comfortable with. - When you open the HelpDesk case you will get an email letting you know that you case has been created and giving you a timeline for how long it will take them to review it. - If you feel like it is taken too long you can make comments and ask questions on the helpdesk case. Just look under your Helpdesk Tab on your student information screen.
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How to Drop a Class
Go Army Ed APSU Point of Contact
Ryan Millard
931.221.7123
Marion Yarborough
931.221.1422
Jasmine Obrien
931.221.7124