how to easily find the travel miles by mode. getting started modes requiring miles input for the...

How to easily find the How to easily find the Travel Miles by ModeTravel Miles by Mode

Getting StartedGetting Started

• Modes Requiring Miles input for the Travel Modes Requiring Miles input for the Travel Expense Claim Form:Expense Claim Form:– AirAir– Personal VehiclePersonal Vehicle– Rental CarRental Car– TaxiTaxi– Shuttle Bus Shuttle Bus – BusBus– RailRail– Light RailLight Rail


• Locate the Miles Locate the Miles Field on the Travel Field on the Travel Expense Claim Expense Claim FormForm

Finding MilesFinding Miles

• Air:Air:– ItinerariesItineraries


• Air:Air:– ItinerariesItineraries

• It’s important to It’s important to total the total of total the total of EACH LEGEACH LEG of the of the triptrip

• For Example:For Example:– CIC-SFO – 153 CIC-SFO – 153

MilesMiles– SF0-LAX -SF0-LAX -

337 Miles337 Miles


• Air:Air:– Mileage website:Mileage website:

• Recommended site:Recommended site:• http://http://

www.milecalc.com/www.milecalc.com/



• Enter legs of flight by airport codeEnter legs of flight by airport code


• Entering Airport Entering Airport CodeCode– Find the airport Find the airport

code on the code on the itinerary:itinerary:

– Chico – CICChico – CIC– San Francisco Intl. – San Francisco Intl. –

SFOSFO– Los Angeles Intl.– Los Angeles Intl.–

LAXLAX


• Entering Airport Entering Airport CodeCode– No code on the No code on the

itinerary?itinerary?– Use Use

http://www.world-airport-codes.com/





• Enter legs of flight Enter legs of flight by airport codeby airport code

• For Example:For Example:

• Sacramento to Sacramento to Denver would look Denver would look like this:like this:


• Air:Air:– Mileage WebsiteMileage Website

• Enter all legs of a Enter all legs of a Multi leg tripMulti leg trip

• For example:For example:

• Sacramento to Sacramento to Washington DC with Washington DC with layovers in Denver layovers in Denver and Atlanta:and Atlanta:


• Air:Air:– The site The site

will give will give you the you the mileage mileage summary summary for both a for both a one way one way and a and a round tripround trip

Finding MilesFinding Miles• Air:Air:

– The site will give The site will give you the mileage you the mileage broken down for broken down for each legeach leg

– PLEASE NOTE:PLEASE NOTE:• IF YOU ENTERED IF YOU ENTERED

THE TOTAL TRIP THE TOTAL TRIP WITH ALL LEGS WITH ALL LEGS FOR THE ROUND FOR THE ROUND TRIP USE THE TRIP USE THE ONE WAY ONE WAY TOTAL FOR TOTAL FOR THE MILESTHE MILES

Finding MilesFinding Miles• AirAir

– Sometimes even though Sometimes even though the traveler may reach the traveler may reach their intended destination their intended destination on a non-stop flight, they on a non-stop flight, they may have a layover on may have a layover on the route homethe route home

– For example:For example:• A faculty member is A faculty member is

going to Denver for a going to Denver for a conference, departing conference, departing from Sacramento. The from Sacramento. The flight to Denver is non-flight to Denver is non-stop, however the plane stop, however the plane stops in Phoenix before stops in Phoenix before reaching Sacramento reaching Sacramento

• EACH STOP THE PLANE EACH STOP THE PLANE MAKES IS CONSIDERED A MAKES IS CONSIDERED A LEG. EVEN IF THE LEG. EVEN IF THE TRAVELER DOES NOT DE-TRAVELER DOES NOT DE-PLANEPLANE

Finding MilesFinding Miles• The total trip The total trip

will be will be summarized for summarized for youyou– PLEASE NOTE:PLEASE NOTE:

• IF YOU ENTERED IF YOU ENTERED THE TOTAL TRIP THE TOTAL TRIP WITH ALL LEGS WITH ALL LEGS FOR THE ROUND FOR THE ROUND TRIP USE THE TRIP USE THE ONE WAY ONE WAY TOTAL FOR TOTAL FOR THE MILESTHE MILES


• Personal Vehicle Personal Vehicle – It’s best to find the It’s best to find the

personal vehicle miles personal vehicle miles by either the by either the recommended travel:recommended travel:• http://www.csuchico.ed

u/ao/documents/Mileage%20Chart.doc

– Or Google MapsOr Google Maps• http://http://

maps.google.com/maps.google.com/

http://www.csuchico.edu/ao/documents/Mileage%20Chart.doc



Finding MilesFinding Miles• Rental CarRental Car

– ReceiptsReceipts– Mileage out (from example Below: 2492)Mileage out (from example Below: 2492)– Mileage in (from example below: 2571)Mileage in (from example below: 2571)– Total Miles: 2571-2492= 79Total Miles: 2571-2492= 79


• TaxiTaxi– ReceiptsReceipts– Hardest to obtainHardest to obtain– Best to ask the driver to Best to ask the driver to

put cost and miles on put cost and miles on the receipt. the receipt.

– The miles information is The miles information is usually available on the usually available on the fare meterfare meter

– Forgot? Forgot? • http://http://

maps.google.com/maps.google.com/


• Shuttle Bus:Shuttle Bus:

• Receipts are best place Receipts are best place to locate or note miles to locate or note miles of trip.of trip.

• Also a good thing to Also a good thing to have the traveler ask have the traveler ask the driver. the driver.

• Otherwise, Otherwise, GoogleMaps:GoogleMaps:– http://maps.google.com/http://maps.google.com/

Important Notes:Important Notes:

• Multiple Travelers?Multiple Travelers?– When using public transportation (Air, When using public transportation (Air,

bus), count each traveler separatelybus), count each traveler separately– When using private modes of travel When using private modes of travel

(personal vehicle, rental car, count the (personal vehicle, rental car, count the miles only per vehicle)miles only per vehicle)


• Questions?Questions?

• Contact:Contact:– Halli BoviaHalli Bovia– CSU, ChicoCSU, Chico– [email protected]@csuchico.edu– x3332x3332

how to easily find the travel miles by mode. getting started modes requiring miles input for the...

Documents

miles of trip

total miles

finding miles air air

travel miles

miles input

miles field

miles questions

miles information