how to fill out your timesheet
TRANSCRIPT
How to Fill Out Your Timesheetand get paid!
Where to Download Timesheet Files
Go to the Teacher Hub: http://teacher.igateways.sjsu.edu
Scroll down to the section called “Timesheets”
Download “Timesheet” and “Faculty Documentation Sheet (blank)” You can also download “Faculty Documentation Sheet
(example)” to see a completed example of this form
Faculty Documentation SheetMegan Deason
F S S M T W R F S S M T W R F S
4 2 2 2 2 4 2 1 1 2
22
18
2 2
4
2Kyushu SVEP
Amy Lehman’s 700b WC2
285 2 0 0 4 4 4 5 4
3.5
1.75
3.5
3.5
4
2
4
7.5
3.75
8/16 ACCESS, 8/20 Faculty Meeting
1.75 0 0 0 2 0 5 2 0 0 4 4 4 5 4 0 31.75
Write your name
Days of the week
Choose month/year
Choo
se
date
sFil
l out
teac
hing
ho
urs
This is where you put your hours for: ATP WC, OC, and RS classesIf you teach a WC or CT class, you get 1 extra hour per week for each class. This hour is for the extra grading involved with these classes. Put it on the same day each week.
Write your ATP Elective class hours here.Write any short program or tutoring hours, then explain which program(s) or what type of tutoring you did in the space provided.
Write any hours that you subbed for another teacher, then explain which teacher(s) and class(es) you subbed for in the space provided.
The Excel sheet will automatically add up your hours
Fill o
ut a
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ho
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The Excel sheet will automatically add up your hours. Use the totals above as the totals of REGULAR hours on your main timesheet.
Fill out any administrative (non-teaching) hours and add details in the space provided
4
Admin hours are paid at half your teaching rate. The Excel sheet automatically divides your total hours in half and totals them.
Employee ID and Class # should be on your paystub. If
you can’t find them, ask Megan or Cindy
Main TimesheetThe acct #
should already be filled inType your nameSelect the
month, days, and year
The dates and days of the week will automatically populate based on the information above
Do NOT put any hours under “OTHER HRS”! ALL of your hours should be under REGULAR HRS.
Enter your total hours from the bottom of the Faculty Documentation Sheet under “REGULAR HRS”. The timesheet automatically totals your hours.
Don’t worry about this
Or this This
is fo
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So is this
Check to make sure your total hours are correct
Print out your timesheet (and Faculty Documentation Sheet if you’re turning in paper copies)Sign and date here!
Check this box!
Turning in Your TimesheetsOnce your timesheets are completed, you can turn
them in!Timesheets are due on the same days that we get paid
—the 10th and 26th of each month. Timesheet due dates are posted on the Teacher Calendar.
You can bring your timesheets to the IG Office and give them to Megan Deason or Cindy Graham.
Another option is to scan and email your timesheets. The assistants in the 2nd St. Computer Lab can scan and email your timesheets for you, or you can do it from home!
Email timesheets to: [email protected] AND [email protected]
Getting PaidWe get paid on the 10th and 26th of each month.
If one of those days falls on a weekend or holiday, we get paid on the last business day prior.
If you’ve signed up for direct deposit, the funds should be deposited in your account that day. You will also receive a pay stub in the mail.
If you haven’t signed up for direct deposit, or if this is your first payday, you should receive a check in the mail on payday.
Common MistakesNot turning in a Faculty Documentation Sheet:
This is one of the most common problems in dealing with timesheets. If you are an hourly teacher and you don’t turn in an “FDS”, the people checking timesheets won’t know what your hours are for, especially if you have subbing or admin hours
If we do not receive an “FDS” from you, we will ask you to turn one in. If you don’t turn one in right away, your timesheet will not get in on time and you will not get paid on time.
Not explaining your Short Program, Subbing, and/or Admin Hours: If you don’t write an explanation for these types of
hours, we will have to bug you for an explanation by phone or email. This can be avoided if you use the space provided on the FDS to write a quick explanation of your hours.
Common MistakesPutting the wrong dates on your FDS and/or
timesheet: If you fill out your timesheet(s) with the incorrect dates,
we will ask you to make a new oneNot putting your Employee ID and Class # on your
timesheet: These numbers are essential for Foundation to make
sure the right person gets paid. The easiest way to remember these numbers is to save a blank timesheet Excel file on your computer with the numbers filled in, so you can use the same file every time
Not turning in your timesheet on time: If you don’t get your timesheet in on time, you’ll
receive an email reminding you to turn it in. If you don’t get it in soon after that, your timesheet will be submitted late and you won’t get paid on time
Questions?Please contact Megan Deason (
[email protected]) and/or Cindy Graham ([email protected]) if you have any questions about timesheets or payroll