How to find a federal Job from Helen Sherman

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Careers in Federal Libraries event at 2011 ALA Annual featured this presentation by Helen Sherman, chair FLICC Education Working group on How to find a federal job


<ul><li> 1. Careers in Federal Libraries Applying for a Federal Job Ms. Helen Q. Sherman 2011 ALA Annual Conference New Orleans, LA June 24, 2011</li></ul> <p> 2. Do you want to be a Fed? </p> <ul><li>Welcome!You are on the right path! </li></ul> <ul><li>Federal libraries &amp; information centers need talented, enthusiastic librarians. </li></ul> <ul><li>Prediction that 1/3 of federal employees are eligible to retire by 2012. </li></ul> <ul><li>Average annual salary of $84,796, March 2009, for librarians in federal nonsupervisory, supervisory, and managerial positions </li></ul> <p>For background:Federal Civilian Workforce Statistics: The Fact Book, 2007 ed. 3. Roles of Federal Librarians </p> <ul><li>Reference</li></ul> <ul><li>Instruction and Database Training </li></ul> <ul><li>Database Development and Testing </li></ul> <ul><li>Acquisitions </li></ul> <ul><li>Cataloging </li></ul> <ul><li>Indexing </li></ul> <ul><li>Web Page Development </li></ul> <ul><li>Wiki Content Development </li></ul> <ul><li>Systems</li></ul> <ul><li>Library Services for Agency Personnel </li></ul> <ul><li>Marketing </li></ul> <ul><li>Management and Administration </li></ul> <ul><li> and thats just at one agency! </li></ul> <ul><li>(Defense Technical Information Center) </li></ul> <p> 4. Types of Federal Libraries </p> <ul><li>Academic Libraries </li></ul> <ul><li>Family Public Type Libraries </li></ul> <ul><li>School Libraries </li></ul> <ul><li>Special Libraries </li></ul> <p> 5. Variety of Federal Locations </p> <ul><li>Academic Libraries</li></ul> <ul><li><ul><li>Academies(4-year Degrees) </li></ul></li></ul> <ul><li><ul><li>Service Universities(Graduate Degrees) </li></ul></li></ul> <ul><li>Family Libraries</li></ul> <ul><li><ul><li>E.g., Air Force, Army, Navy, Marine Corps </li></ul></li></ul> <ul><li>School Libraries(Department of Defense) </li></ul> <ul><li><ul><li>Overseas and limited areas in U.S. </li></ul></li></ul> <ul><li>Special Libraries </li></ul> <ul><li><ul><li>Agency and Foreign Service Libraries </li></ul></li></ul> <ul><li><ul><li>Medical Libraries </li></ul></li></ul> <ul><li><ul><li>Law Libraries </li></ul></li></ul> <ul><li><ul><li>Museums &amp; Historical Centers </li></ul></li></ul> <ul><li><ul><li>Scientific &amp; Technical Libraries &amp; Information Centers </li></ul></li></ul> <p> 6. Goal of Federal Job Process Federal Employee Employer Applicant 7. Agencys Typical Path to Federal Recruitment </p> <ul><li>Establishment of Appropriate Series for Job </li></ul> <ul><li>Analysis of Knowledge, Skills, and Abilities (KSAs) Required for Job </li></ul> <ul><li>Determination of Position Level and Salary Range </li></ul> <ul><li>Recruitment with Public Announcement of Position </li></ul> <ul><li>Screening of Applications </li></ul> <ul><li>Referral List to Selecting Official </li></ul> <ul><li>Interviews</li></ul> <ul><li>Queries to References </li></ul> <ul><li>Selection </li></ul> <ul><li>Patience! </li></ul> <p> 8. Establishment of Appropriate Series for Job </p> <ul><li>Job Analysis:Description of work to be done </li></ul> <ul><li>Series:Four-digit code that represents a particular job function </li></ul> <ul><li>Grade:Level of employment that determines the salary </li></ul> <ul><li>General Services (GS) Examples: </li></ul> <ul><li><ul><li>GS-1410-09(straight 09) </li></ul></li></ul> <ul><li><ul><li>GS-1410-09/11 (promotion potential) </li></ul></li></ul> <ul><li><ul><li>GS-1412-15 (highest GS level) </li></ul></li></ul> <p> 9. Position Classification Standards for Each Series </p> <ul><li>GS Examples: </li></ul> <ul><li>*1410 Librarian Series </li></ul> <ul><li>1411 Library Technician Series </li></ul> <ul><li>1412 Technical Information Specialist Series </li></ul> <ul><li>1420 Archivist Series </li></ul> <ul><li>1421 Archives Technician Series </li></ul> <ul><li>1499 Library &amp; Archives Student Trainee </li></ul> <ul><li>Other possibilities, depending on individuals related education and work experience for a series, e.g., 0301, 1720, 1082 </li></ul> <p>Tip:Review the job requirements to determine if you are qualified before applying. 10. Position Classification Standard:Librarian Series, GS-1410 Tip:Each series has specific guidelines. * Note: Classified refers to determination of qualification standards for a position in an occupational series NOT to information with controlled access. 11. Librarian, Supervisory Librarian, Reference Librarian, etc. Tip:Titles may be added for specific functional areas. 12. Position Description (PD) Tip:The Position Description (PD) summarized in a job announcement is based on factor levels for the position. 13. Differences in Factor Levels from Entry Level to Experienced Librarian </p> <ul><li>Factor 1, Knowledge Required by Position </li></ul> <ul><li>Level 1-6 950 Points: </li></ul> <ul><li><ul><li> The librarian provides reference services where needs are relatively easy to determine from client interviews or written requests, and the bibliographic source materials are readily accessible </li></ul></li></ul> <ul><li>Level 1-8 1550 Points </li></ul> <ul><li><ul><li> The librarian serves as an expert; </li></ul></li></ul> <ul><li><ul><li> an interagency or federal expert </li></ul></li></ul> <ul><li><ul><li> a senior staff librarian for a library system </li></ul></li></ul> <p>Tip:Be aware that each position has specific factor levels. 14. Differences in Levels for Supervisory Experience </p> <ul><li>Factor 2, Supervisory Controls </li></ul> <ul><li>Level 2-3 275 Points: </li></ul> <ul><li><ul><li> The supervisor defines the librarian's scope of responsibility and the objectives, priorities, and deadlines. </li></ul></li></ul> <ul><li>Level 2-5 650 Points </li></ul> <ul><li><ul><li> The supervisor and higher-level authorities consider the work as technically authoritative and normally accept the librarians recommendations without significant change. </li></ul></li></ul> <p>Tip: Do not submit your resume for all job applications.Review each announcement carefully; prepare yourapplication to highlight your qualifications for the job. 15. Understanding KSAs as theFoundation of a Position </p> <ul><li>KSAs </li></ul> <ul><li>K nowledge:Organized body of information, usually offactual or procedural nature, which, if applied, makes adequate performance on the job possible. </li></ul> <ul><li>S kills:Proficient manual, verbal, or mental manipulation of data, people, or things.Observable, quantifiable, measurable . </li></ul> <ul><li>A bilities:Power to perform an activity at the present time.</li></ul> <p>Tip: An employer will expect you to have specific knowledge, skills, and abilities to do the job. 16. KSA Essay or Narrative Requirement Eliminated in 2010 </p> <ul><li>Sample Essay Questions of Prior KSA Requirement </li></ul> <ul><li><ul><li> Knowledge of principles, concepts, and techniques of library science. </li></ul></li></ul> <ul><li><ul><li> Ability to plan and manage a program for a librarys _______ (Reference Services, Document Delivery, Cataloging, etc.) </li></ul></li></ul> <ul><li><ul><li> Ability to lead and supervise a diverse workforce. </li></ul></li></ul> <ul><li><ul><li> Ability to communicate effectively in writing. </li></ul></li></ul> <ul><li><ul><li> Ability to communicate effectively other than in writing. </li></ul></li></ul> <p>Tip:Although you may not be required to submit well-written essays on these or similar topics, you should be prepared to include specific, relevant, and truthful examples of your knowledge, skills, and abilities in your application and be prepared to discuss them during your interview. 17. Occupational Questionnaires Included with Applications </p> <ul><li>Multiple Choice Questions </li></ul> <ul><li><ul><li>E.g., I have performed the job of ______________ </li></ul></li></ul> <ul><li><ul><li><ul><li>Never </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>Occasionally </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>As a regular part of my job with supervision </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>As a major part of my job, usually independently and without review by supervisor </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>To review the work of personnel under my supervision </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>As a recognized expert in the field, to train other divisions or the federal community </li></ul></li></ul></li></ul> <ul><li>Yes/No Questions </li></ul> <ul><li>Combinationof Questions &amp; Essays </li></ul> <p>Tip:Answer questions honestly.They may be used as the basis for your interview or queries to your references. 18. Required KSAs Included in Job Announcement </p> <ul><li>Expected Coverage of KSAs in Application &amp; Resume </li></ul> <ul><li><ul><li>Note Job Description &amp; Specific Duties in Announcement </li></ul></li></ul> <ul><li><ul><li>Note Qualifications and Evaluations </li></ul></li></ul> <ul><li><ul><li><ul><li>Education Requirement </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>Specialized Experience </li></ul></li></ul></li></ul> <ul><li><ul><li><ul><li>Sample from Announcement:Specialized experience is experience in information management/sciences; evaluation of technologies to acquire, apply, search, communicate, generate, and utilize information resources; and program/project management and supervisory experience. </li></ul></li></ul></li></ul> <p>Tip:Use relevant terminology in your resume.It will be reviewed by a personnel specialist or computer. 19. Guidelines for Including KSAs in Your Application </p> <ul><li>Possibilities: </li></ul> <ul><li>Highlight relevant accomplishments in a cover letter. </li></ul> <ul><li>Include your competencies and major accomplishments in your resume. </li></ul> <ul><li>Develop talking points about your KSAs for the position and be prepared to use them as appropriate when responding to questions during the interview.</li></ul> <p>Tip:Use the combination of methods to prove that you have the KSAs to do a good job. 20. KSA Guidelines </p> <ul><li>Suggested Method for Including KSAs: </li></ul> <ul><li>Context:Describe the situation. </li></ul> <ul><li>Challenge:Describe what needed to be done. </li></ul> <ul><li>Action:Describe your role &amp; specifically what you did. </li></ul> <ul><li>Results:Describe outcome in concrete, verifiable terms. </li></ul> <ul><li>Tips:</li></ul> <ul><li>Use concrete, action verbs, and specific nouns.</li></ul> <ul><li>Use numbers, statistics, and specific time periods. </li></ul> <ul><li>Quote relevant phrases from awards. </li></ul> <ul><li>Use relevant terms from job announcement. </li></ul> <p> 21. Determination of Position Level and Salary Range </p> <ul><li>General Schedule (GS) </li></ul> <ul><li><ul><li>E.g.,GS -1412-09/11,GS -1410-11 </li></ul></li></ul> <ul><li>Majority of federal workforce paid according to GS pay scale </li></ul> <ul><li>Each position given a specific rating based on amount of education and experience required for the job </li></ul> <p> 22. General Schedule (GS) and Locality Pay Tables 23. Annual GS Base Pay Showing Steps for Each Grade Tip:The GS-09 annual salary is the typical entry level for a 1410 Librarian. 24. Pay Plan, Series &amp; Grade:GS-1410-09 Librarian 25. GS Salary Table with Locality Pay for Geographic Area Tip:Locality pay increases the annual salary. 26. GS Steps </p> <ul><li>Within-Grade Increases (WGIs) or Step Increases </li></ul> <ul><li><ul><li>Periodic increases in General Schedule (GS) employee's rate of basic pay from one step of the grade of the position to the next higher step of that grade; e.g., GS-11-01 to GS-11-02</li></ul></li></ul> <ul><li>Required Waiting Period for WGI </li></ul> <ul><li><ul><li>WGI is effective on the first day of the first pay period beginning on or after the completion of the required waiting period.</li></ul></li></ul> <ul><li><ul><li>Steps Waiting Period </li></ul></li></ul> <ul><li><ul><li>2, 3 and 4 52 calendar weeks (one year) </li></ul></li></ul> <ul><li><ul><li>5, 6 and 7 104 calendar weeks (two years) </li></ul></li></ul> <ul><li><ul><li>8, 9 and 10 156 calendar weeks (three years) </li></ul></li></ul> <p> 27. Future Possibility for Federal Employee </p> <ul><li>Quality Step Increase (QSI) </li></ul> <ul><li><ul><li>Faster-than-normal WGI may be used to reward GS employees who demonstrate sustained performance of highest quality</li></ul></li></ul> <ul><li><ul><li>Management decision per employee; not a standard award </li></ul></li></ul> <ul><li><ul><li>Does not apply to incoming personnel </li></ul></li></ul> <p> 28. Determination of Position Level and Salary Range </p> <ul><li>General Schedule (GS) </li></ul> <ul><li><ul><li>E.g.,GS -1412-09/11,GS -1410-11 </li></ul></li></ul> <ul><li>Pay Banding or Performance Based Systems </li></ul> <ul><li><ul><li>Government Accountability Office (GAO)</li></ul></li></ul> <ul><li><ul><li>E.g.,PT -2210-03/03 Information Technology Specialist (ITS) </li></ul></li></ul> <ul><li><ul><li>National Institute of Standards &amp; Technology (NIST) </li></ul></li></ul> <ul><li><ul><li>E.g., ZP -2210-01/05 ITS </li></ul></li></ul> <ul><li><ul><li>Department of Defense (DoD): National Security Personnel System (NSPS) being phased out </li></ul></li></ul> <ul><li><ul><li>E.g.,YC -1410-02/02 Supervisory Librarian and </li></ul></li></ul> <ul><li><ul><li>YA -1410-02/02 Librarian </li></ul></li></ul> <p> 29. Agency Recruitment with Public Announcement of Positions </p> <ul><li>Office of Personnel Management (OPM) Sites: </li></ul> <ul><li>*USAJOBS </li></ul> <ul><li>* StudentJobs </li></ul> <ul><li>Agency Sites (Examples): </li></ul> <ul><li>Army: </li></ul> <ul><li>DOT: </li></ul> <ul><li>DTIC:(Includes link to DTIC vacancy announcements on USAJOBS) </li></ul> <ul><li>http:// </li></ul> <ul><li>FBI:(Includes link to FBI vacancy announcements on USAJOBS) </li></ul> <ul><li><ul><li> </li></ul></li></ul> <ul><li>GAO: </li></ul> <ul><li>GPO:(Includes link to GPO vacancy announcements on USAJOBS) </li></ul> <ul><li> </li></ul> <ul><li>Library of Congress: </li></ul> <p>TIP: Bookmark OPM &amp; agency sites for announcements. 30. USAJOBS: Official Job Site of U.S. Federal Government 31. USAJOBS Steps: Create an Account, Get Informed, Search for Jobs, and Apply to Federal Agencies 32. 33. Postings in College Bulletins orListserv Announcements </p> <ul><li>-----Original Message----- </li></ul> <ul><li>Sent: Wednesday, December 15, 2010 12:10 PM </li></ul> <ul><li>To: Military Librarians Division </li></ul> <ul><li>Subject: [sla-dmil] Position opening: Head of Information Services, Italy </li></ul> <ul><li>Looking for a change?Here's a great career opportunity, interesting work with excellent benefits in a lovely part of Italy! </li></ul> <ul><li>The NATO Undersea Research Centre (NURC) is seeking applicants for the position of Head, Information Services within the Technical Support Division. The post holder manages and provides information services in support of the scientific, technical and administrative functions at NURC. He/She also manages the intellectual property of the Centre, printing and publishing operations, and facilitates the distribution of information/products between NURC and NATO commands and agencies, as well as national distribution centres. </li></ul> <ul><li>Details at </li></ul> <p> 34. FEDLIB List </p> <ul><li>FEDLIB: Federal Librarians Discussion List</li></ul> <ul><li>Moderated mailing list for staff of libraries and information centers in US federal government </li></ul> <ul><li>Other subscribers welcome to join</li></ul> <ul><li>Postings include FLICC/FEDLINK* news, meeting announcements, discussion on federal library topics, and job announcements from the federal community </li></ul> <ul><li>*Federal Library and Information Center Committee/Federal Library and Information Network </li></ul> <p>Tip:Join FEDLIB for a heads-up on federal job openings posted by members.Do NOT reply to the list; use URL or Point of Contact provided in the message. 35. Key Requirements of Federal Position </p> <ul><li>U.S. Citizenship</li></ul> <ul><li><ul><li>Required for most federal jobs </li></ul></li></ul> <ul><li><ul><li>Specified on announcement </li></ul></li></ul> <ul><li>Proof of Education</li></ul> <ul><li><ul><li>Required official transcript sometimes as attachment, mailed separately, or requested later </li></ul></li></ul> <ul><li><ul><li>Announcement will specify level of degree required for series and instructions for submission of proof </li></ul></li></ul> <p> 36. Other Requirements of Federal Position </p> <ul><li>Other Possible Requirements(depending on agency and position) </li></ul> <ul><li><ul><li>Security Investigation </li></ul></li></ul> <ul><li><ul><li>Secret or Top Secret Clearance </li></ul></li></ul> <ul><li><ul><li>Drug Test </li></ul></li></ul> <ul><li><ul><li>Polygraph </li></ul></li></ul> <ul><li><ul><li>Mandatory Emergency Essential Status </li></ul></li></ul> <ul><li><ul><li>Travel</li></ul></li></ul> <p> 37. Location of Position </p> <ul><li>Important Information for Job Seeker </li></ul> <ul><li><ul><li>Announcement usually includes location of job. </li></ul></li></ul> <ul><li><ul><li>Moving expenses are usually NOT provided. </li></ul></li></ul> <ul><li><ul><li>Announcement states if Permanent Change of Station (PCS) costs are covered.</li></ul></li></ul> <p>Tip:If you can be flexible and mobile, you can expand your opportunities and have an interesting career. 38. Eligibility of Applicant </p> <ul><li>Review Eligibility for Position </li></ul> <ul><li><ul><li>Are you a current or former Federal civilian employee who holds or held a non-temporary appointment?</li></ul></li></ul> <ul><li>Announcement Designations </li></ul> <ul><li><ul><li>Status(current or former career or career-conditional Federal employees) </li></ul></li></ul> <ul><li><ul><li>Public </li></ul></li></ul> <ul><li><ul><li>U.S. Citizens and Status </li></ul></li></ul> <ul><li><ul><li>All Sources </li></ul></li></ul> <p>Tip:If you have no prior federal service, look for Public, U.S. Citizen, or All Sources. 39. Keyword Search: Refine Results by Changing Applicant Eligibility TIP:The basic Keyword Search allows you to change your search for Public OR All (Public and Status) search results. 40. Advanced Search: Select Your Applicant Eligibility at the Beginning TIP:The question located at the bottom of the Advanced &amp; International Search page affects the results of your search. 41. Questions about Terminology </p> <ul><li>Competitive vs Excepted? </li></ul> <ul><li>Competitive Service: classified service, classified competitive service, or classified civil service </li></ul> <ul><li><ul><li>Competitive service includes all civilian positions in the Federal Government that are not specifically excepted from the civil service laws and are not in the Senior Executive Service. </li></ul></li></ul> <ul><li>Excepted Service: Unclassified service, unclassified civil service, or positions