Time ManagementTime Management

How to How to have more, do more, have more, do more, and get moreand get more in less time! in less time!

The major key to The major key to time management:time management:

FORGET ALL FORGET ALL ABOUT IT!!ABOUT IT!!

But I’m always busy!But I’m always busy!

BUSY BUSY ≠ PRODUCTIVE≠ PRODUCTIVE BUSY = BUSYBUSY = BUSY BUSY = LAZYBUSY = LAZY

– Lazy thinking which results in Lazy thinking which results in indiscriminate actionindiscriminate action

What is the single What is the single biggest time biggest time management challenge management challenge that students have that students have today?today?

The Pareto The Pareto PrinciplePrinciple Vilfredo Pareto, economist and Vilfredo Pareto, economist and

sociologist made the statement that:sociologist made the statement that: ““When looking at income distribution When looking at income distribution

in society, 80% of the wealth is in society, 80% of the wealth is produced by 20% of the masses”produced by 20% of the masses”

Not only true for income, but for a Not only true for income, but for a huge number of thingshuge number of things

The 80/20 Rule The 80/20 Rule (Pareto)(Pareto) 80% of consequences come from 80% of consequences come from

20% of the causes20% of the causes 80% of the results come from 20% 80% of the results come from 20%

of the effort and time.of the effort and time. 80% of company profits come from 80% of company profits come from

20% of the products and 20% of the products and customers.customers.

80% of the garden comes from 80% of the garden comes from 20% of the seeds20% of the seeds

Which 20% of your Which 20% of your classes, organizations, classes, organizations, relationships, etc are relationships, etc are resulting in 80% of your:resulting in 80% of your:

Happiness Happiness UnhappinessUnhappiness ProblemsProblems StressStress Time ChallengesTime Challenges

Parkinsons LawParkinsons Law

A task will swell in A task will swell in (perceived) importance (perceived) importance

and complexity in and complexity in relation to the time relation to the time

allotted for it’s allotted for it’s completion.completion.

SOLUTION!!!SOLUTION!!! Use the two principles Use the two principles

together!together!

1.1. Limit tasks to the important to Limit tasks to the important to shorten work time (80/20)shorten work time (80/20)

2.2. Shorten work time to limit tasks to Shorten work time to limit tasks to the important (Parkinsons Law)the important (Parkinsons Law)

When EVERYTHING is When EVERYTHING is important, NOTHING is important, NOTHING is importantimportant

When NOTHING is When NOTHING is important, important, EVERYTHING is EVERYTHING is importantimportant

Once you understand the Once you understand the IMPORTANT,IMPORTANT,

You can then INVEST time You can then INVEST time in the IMPORTANTin the IMPORTANT

Tips for efficient Tips for efficient investment of timeinvestment of time Absolutely, unequivocably – USE Absolutely, unequivocably – USE

A CALENDAR SYSTEM!!A CALENDAR SYSTEM!! DO NOT MULTI-TASKDO NOT MULTI-TASK Use Parkinson’s Law and 80/20Use Parkinson’s Law and 80/20 Limit email production and Limit email production and

consumptionconsumption

Tips for efficient Tips for efficient investment of timeinvestment of time For every one minute you plan For every one minute you plan

you save four (15 mins = 60 you save four (15 mins = 60 mins)mins)

Limit interruptions – it takes 12 Limit interruptions – it takes 12 minutes to get back to the level minutes to get back to the level of concentration prior to the of concentration prior to the interruptioninterruption

Learn how to speed read!Learn how to speed read!

Speed Reading For Speed Reading For DummiesDummies

Douglas Price was waking up to another Douglas Price was waking up to another beautiful summer morning in his beautiful summer morning in his Brooklyn brownstone. First things first: Brooklyn brownstone. First things first: coffee. The jet lag was minor, coffee. The jet lag was minor, considering he had just returned from a considering he had just returned from a two-week jaunt through the islands of two-week jaunt through the islands of Croatia. It was just one of six countries Croatia. It was just one of six countries he had visited in the last 12 months. he had visited in the last 12 months. Japan was next on the agenda.Japan was next on the agenda.

Speed Reading For Speed Reading For DummiesDummies

Douglas PriceDouglas Price was was wakingwaking up to another up to another beautiful beautiful summer morningsummer morning in his in his Brooklyn brownstoneBrooklyn brownstone. . FirstFirst things first: things first: coffeecoffee. The . The jet lagjet lag was was minorminor, , consideringconsidering he had he had justjust returnedreturned fromfrom a a two-week jaunttwo-week jaunt through the through the islandsislands of of CroatiaCroatia. It was . It was just onejust one of of sixsix countriescountries he had he had visitedvisited in the in the last 12last 12 monthsmonths. . JapanJapan was was nextnext on the agenda. on the agenda.

There are typically 2 There are typically 2 kinds of students on kinds of students on every campusevery campus Academic DrivenAcademic Driven

– Grades are Grades are extremely extremely importantimportant

– Class selection is Class selection is importantimportant

– Study time is Study time is covetedcoveted

– Future OrientedFuture Oriented

Social DrivenSocial Driven– Seek experiencesSeek experiences– Leadership Leadership

opportunitiesopportunities– InternshipsInternships– Know more Know more

peoplepeople– Class selection is Class selection is

importantimportant– Present OrientedPresent Oriented

Quick RecapQuick Recap

80/20 or Pareto Principle – focus 80/20 or Pareto Principle – focus on the important taskson the important tasks

Parkinsons Law – reduce the Parkinsons Law – reduce the amount of time per taskamount of time per task

Understand what kind of student Understand what kind of student you are and play the game you are and play the game accordinglyaccordingly

Learn to speed read Learn to speed read

Time ManagementTime Management

How to How to have more, do more, have more, do more, and get moreand get more in less time! in less time!