how to guide: sweb reports...you may have an extract profile (set of data points) that you wish to...

HOW-TO GUIDE PLAN SPONSOR REPORTS

Using the InvestLinkSM Platform

PLAN SPONSOR GUIDE Reports, Extracts, Statements, and Registers

© Aspire Financial Services, LLC. All rights reserved. Proprietary and confidential. Do not copy or distribute outside original intent. TR10004-0816-01 PAGE 2 of 38

TABLE OF CONTENTS PLAN SPONSOR REPORTS ............................................................................................................................................ 3

The Report Launcher ................................................................................................................................................... 4

Report Launcher: Extracts ...................................................................................................................................... 5

Extracts: Participant ............................................................................................................................................ 5

Extracts: Transaction ........................................................................................................................................... 9

Transaction Extract Code Definitions ............................................................................................................. 10

The Job Queue .................................................................................................................................................. 13

Report Launcher: Reports .................................................................................................................................... 14

Report: 401(a)(9)RMD ....................................................................................................................................... 14

Report: Contribution Analysis .......................................................................................................................... 15

Report: Contribution Rate Change Summary .............................................................................................. 16

Report: New Participants ................................................................................................................................. 17

Report: Plan / Fund ........................................................................................................................................... 18

Report: Plan / Fund Detail ................................................................................................................................ 18

Report: Scheduled Transfers ............................................................................................................................ 19

Report: Service Provider ................................................................................................................................... 19

Report: Summary Plan Disclosure Notice ...................................................................................................... 19

Report: Vested Percentages Report .............................................................................................................. 20

Withdrawal Statements .................................................................................................................................... 21

Demographics Reports ......................................................................................................................................... 22

Participant Diversification ................................................................................................................................ 23

Average Balances by Age Group .................................................................................................................. 24

Fund Utilization ................................................................................................................................................... 25

Asset Allocation by Age Group ...................................................................................................................... 26

Fund / Fund Model Tables for Fact Sheet ...................................................................................................... 27

Terminated Participants ................................................................................................................................... 28

Statement Run ....................................................................................................................................................... 29

Statements and Registers ..................................................................................................................................... 30

Account Statement .......................................................................................................................................... 30

Statement Register ............................................................................................................................................ 33

Statement Register Total .................................................................................................................................. 34

Statement Transactions .................................................................................................................................... 35

Loan Report ........................................................................................................................................................ 35

Investment Fund Report ................................................................................................................................... 36

Error Report ......................................................................................................................................................... 37

Types of Error Messages .................................................................................................................................... 37



PLAN SPONSOR REPORTS There are two sections on the Sponsor interface where you can retrieve information about the plan and the participant accounts:

■ Reports / Exports ■ Statements / Registers

This guide will describe the reports available in each section, with instructions on how to generate them.

The Reports Tabs

You will have access to different types of data related to your plan, and it is segregated to assist you with finding exactly what you need.

Report Launcher

The reports and extracts available under this tab will generate specific reports and customizable exports that will be sent to the Job Queue.

Demographics Reports

The reports available under this tab will be displayed on-screen, filterable by location or account status.

Data Presentation

When you generate a report, the data will be displayed on-screen, and some of them will have an option to print. To print a report, click the Print icon:

Your plan may not have access to all of the reports shown in this guide.



THE REPORT LAUNCHER

To access these reports:

Hover over Reports

Click on Report Launcher

Click the drop-down menu

Once you have chosen a report, click GET PARAMETERS



Report Launcher: Extracts

Extracts: Participant Use the Participant Extract option to export participant-level data for the current plan for a date range into an Excel spreadsheet or delimited file. InvestLink creates a file with participant-level information. It also offers the ability to customize the results very specifically, using a broad range of data points.

STEP ACTION 1 If you have access to multiple plans, choose a plan or ‘All Plans’ under Plan List 2 If you want a report for… Then…

one participant, enter either the Participant ID or Name and choose to Search By Last Name or

all participants in the plan, check the ‘All Participants’ box 3 Choose the search criterion, either by Participant ID or Last Name

4 Enter the From and To search date in the Date Range fields 5 Enter the Start and End date for the pricing in the Unit / Share value fields (the Start

date should be one day prior to the From date in the Date Range field) 6 If applicable, enter a range of dollar amounts into the Balances between fields 7 Enter your Custom Name for the Extract file 8 Choose the Type of Output (DBP File, Delimited Text File, or Excel File)

If you choose Delimited, select the character to use…

to separate the fields under Delimiter to delineate characters as text under Text Qualifier

9 Choose the plan(s) you wish to be included in the extract under Plans Available 10 Choose the data points you wish to be included in the extract under Fields Available 11 Click PROCESS

Saving a Profile

With all of the available options, creating an export can take some time, so you have the ability to save the profile of an extract, to use in the future. Once you have filled out all of the required fields, and any data points you wish to include, scroll to the top of the page, enter a Profile Name, and click SAVE.



Saving a Profile You may have an extract profile (set of data points) that you wish to use on a regular basis. To facilitate this, you can save an extract profile. To save a profile of this extract:

1 Fill out the extract form completely 2 At the top right of the screen, enter a Profile Name 3 Click SAVE

Choose a saved profile using the Profile drop-down menu. Once a profile has been loaded you will have the ability to modify the data points. To add the new data points to the profile, simply click SAVE. Otherwise, the additional points will only be added to that one extract.

Using Saved Profiles

Once you load a saved profile, you should update specific data, such as date range, unit range, etc. You can add or subtract fields once it is loaded, but those changes will only be permanent if you click SAVE after making the changes.

Loading a System Profile

Your site is pre-loaded with some system extract profiles, so that you can use them without creating them first. Once you select a Profile from the drop-down menu, the Parameter fields will prefill with data related to the profile. You should make changes to job-specific data, such as date range, participant, plan, type of output, etc. You can add or delete items from the fields that prefill in a system profile, but you will not be able to save over them. If you wish to customize a system profile to better fit your needs, once you have made your changes simply save the Profile under a different name.

Click SAVE

Enter a Profile Name

Choose a System Profile



Participant Extract Parameters

Date Range and Unit/Share value Start and End Dates You need to enter Unit / Share dates for the day’s prices you want the account to be valued with. For example, an opening balance can only be valued as of the end of the previous day’s closing price. Therefore, for a 1/1/2015 From date, you will need to enter a 12/31/2014 Unit/Share value Start date.

Choose a plan or All Plans

Enter Participant ID or Name, or check All Participants

See below re: Date Ranges

Choose a product (if applicable)

Filter by range of account balances

Choose format of extract

Choose the character to use to separate fields

Choose the character that will appear around text

Name the extract



The Date Range ‘From’ and ‘To’ fields represent the date range you want to be reflected for the report/extract. For example, a report header may read, “For the Period from 1/1/2015 to 12/31/2015.” Unit Share Value will ‘value’ the account using the valuation date range that you enter. For example, it will be valued as of 12/31/2014 to represent the opening balance for 1/1/2015 and value it as of 12/31/2015 to represent the closing balance for 12/31/2015. Customizing the Extract Once you have chosen the parameters of your extract, you can customize the fields that are included in the report.

Select the plan(s)

Select the fields that you would like to appear on the extract

Click PROCESS

Click the arrow ‘>’ to select a highlighted field(s)

Click the double arrow ‘>>’ to select all available fields

Click the double arrow ‘<<’to remove all fields



Extracts: Transaction

Use this Extract option to export participant-level transactional data for a specified date range. The export is filtered by both transaction type (see table below), and specified data points. It also offers the ability to filter the data by criteria, such as transaction status (deferred, deleted, posted, pending, etc.).

Date Types

■ The Statement Date is the date of the transaction that appears on the participant's account statement.

■ The Effective Date is the date the transaction will be posted to the participant's account. ■ The Entry Date is the date the transaction was entered into the system. ■ the Payroll Date is the date the deduction was made from the participant's paycheck. ■ the Delete Date is the date the transaction was deleted from the system.


Enter the start and end dates

Select the Date Type (see box at right)

Select from these Transaction Statuses

Filter by Fund Family, if applicable

Name your extract



Transaction Types

TRANSACTION EXTRACT CODE DEFINITIONS

Transaction Type Description

ALLOC Allocations ASSOC Stock Purchase ATIN Administrator Transfer - IN ATOUT Administrator Transfer - OUT

ATOUT# Administrator Transfer - OUT by Shares ATOUT$ Administrator Transfer - OUT by Dollars ATOUT% Administrator Transfer - OUT by Percent BENE- Beneficiary Transfer - OUT BENE+ Beneficiary Transfer - IN CONT Contribution CONV Conversion Balance CSTCNV Cost Conversion DIV Interest/Dividends EARN Earnings ERNALL Earnings / Interest / Dividends / Allocation FEE Fee FFCASH Forfeiture FFCONT Forfeiture Contribution FFWITH Forfeiture Withdrawal

Click the arrow ‘>’ to select a highlighted field(s)


Select the Transaction Types



Transaction Type Description

FORFRE Forfeiture Refund GTIN Generic Transfer In GTOUT Generic Transfer Out GTOUT$ Generic Transfer Out - Dollar GTOUT% Generic Transfer Out - Percent INSTAL Installment Distribution LOAN Loan Taken LOANDF Loan Default LOANPY Loan Repayment PREM Insurance Premium PRTTRN Plan Transfer QDRO QDRO Transfer QDRO- QDRO Transfer QDRO+ QDRO Transfer REFUND Refund SRCTRN Source Level Transfer SWEEP Stock Purchase / Sale TIN Transfer - IN TOUT Transfer - OUT TOUT# Transfer - OUT by Shares TOUT$ Transfer - OUT by Dollars TOUT% Transfer - OUT by Percent TRM Termination Distribution TRM_F Forfeiture TRM_R Rollover TRM_RF Rollover / Forfeiture TRM_T Cash TRM_TF Cash / Forfeiture TRM_TR Cash / Rollover TRMALL Termination - All types WITH Withdrawal



Select the Data Fields

Click the arrow ‘>’ to select a highlighted field




The Job Queue Once you have requested a report, one of two actions will occur: ■ The report will appear directly on your screen ■ The report request has been sent to the Job Queue To retrieve a report from the Job Queue:

STEP ACTION 1 Hover the cursor over the Statements tab 2 Click Job Queue 3 Click REFRESH LIST until you see ‘X Report(s)’ under the Status column 4 Click the arrow ‘►’ to unfurl the available reports 5 Click the name of the report; it will appear as a web link

The report will either appear in a separate window or, in the case of extracts, download a file that you can open in Excel.

Hover the cursor over Statements

Click on Job Queue

Click on the right arrow (>) to expand

Click the report name (link)



Report Launcher: Reports

The Reports under the Report Launcher generate pre-set specific data, rather than providing the flexibilty of an extract. Once generated, The reports will be available in the Job Queue. To create a report:

STEP ACTION 1 Choose the report from the Report/Extract drop-down menu 2 Click PARAMETERS 3 Select your plan(s) and fill in any data fields (data range, sort by, description,

transaction type, vested date, etc.) 4 Click PROCESS

Report: 401(a)(9)RMD Required Minimum Distributions (RMDs) generally are minimum amounts that participants must withdraw annually starting with the year that they reach 70 ½ years of age or, if later, the year in which he or she retires.

STEP ACTION 1 Select your plan(s) 2 Enter the Calendar Year-End 3 Include the type of participants you would like included in the report (All, Union only,

Non-Union only) 4 Choose your sort order (Participant ID or Name) 5 Enter the name of the report under Description 6 Click PROCESS



Report: Contribution Analysis This report will give you a summary of all employee and employer contributions by participant name or ID for the specified date range.

STEP ACTION 1 Select your Plan or All Plans 2 Enter an Effective Date Range OR a Fiscal Year OR a Payroll Date Range 3 Include the type of participants you would like included in the report (All, Union only,

Non-Union only) 4 Choose your sort order (Participant ID or Name) 5 Check the box if you want to include Posted transactions (as opposed to Pending) 6 Choose the Transaction Type (Contributions, Forfeiture Allocations, Loan Payments) 7 Click PROCESS



Report: Contribution Rate Change Summary

This report lists all participants that have changed the deferral rate or amount in their account. STEP ACTION

1 If you have access to multiple plans, choose a plan or ‘All Plans’ under Plan List 2 If you want a report for… Then…


all participants in the plan, check the ‘All Participants’ box

3 Choose the sort order, either by Participant ID or Last Name 4 Enter the beginning and ending search date in the Entry Date Range fields 5 Click PROCESS



Choose the Date Range



Report: New Participants This report will search the plan to find any participants that will become eligible within a specified date range. To request this report:




3 Choose the sort order, either by Participant ID or Name 4 Enter the beginning and ending search date in the Enrollment Date Range fields 5 Click PROCESS



Choose the Sort Order

Enter the From and To dates



Report: Plan / Fund This menu option gives you the ability to choose between two reports: ■ Fund Report by Plan / Fund

▬ this report returns all fund data based on each plan, giving the fund ID (ticker), fund description, model portfolio, start, and end dates.

■ Fund Report by Fund / Plan

▬ this report returns all fund data based on each fund, giving the model, inception, start, and close dates, fund company and plan(s) using the fund.

Report: Plan / Fund Detail Use this report to view all fund information related to selected plan. This report requires no input, except for you to click the PROCESS button.



Report: Scheduled Transfers This report will list all of the participants in the plan that have set up scheduled transfers in their account.

Report: Service Provider This report is provided to fulfill the service provider fee disclosure requirements as explained by the Employee Benefits Security Administration / EBSA (an agency of the Department of Labor) regulation 408(b)(2). This report will contain company profiles and fee disclosures from the recordkeeper, Aspire Financial Services, the plan’s custodian, and any other Covered Service Providers (CSP) such as advisors, third-party administrators, strategists, etc., that has provided Aspire with their company’s profile and fee disclosures. The regulation states: “CSPs must describe the services to be provided and all direct and indirect compensation to be received by a CSP, its affiliates, or subcontractors.” Final Regulation Relating to Service Provider Disclosures Under Section 408(b)(2) - USDoL Report: Summary Plan Disclosure Notice This report is provided to fulfill the EBSA rule to Improve Transparency of Fees and Expenses to Workers in 401(k)-Type Retirement Plans, also know as 404(a)(5). The categories of information provided include: ■ General Plan Information ■ Administrative Expenses ■ Individual Expenses ■ Statement of Actual Charges or Deductions ■ Investment-Related Information ■ Performance Data ■ Benchmark Information ■ Fee and Expense Information ■ Internet Website Address(es) ■ Glossary



Report: Vested Percentages Report Use this report option to review the vested percentages for a single participant, all participants, or all plans (if applicable).




3 Choose the search criterion, either by Participant ID or Last Name 4 Enter the Vested Date

5 Choose the sort order, either by Participant ID or Name 6 Click Process


Choose the Sort Criterion


Enter the Vested Date

SYSDEF (System Default) is the vesting schedule for all vesting-related sources



Withdrawal Statements Use the Withdrawal Statements option to generate individual participant statements summarizing distribution transactions from participant accounts.




3 Choose the search criterion, either by Participant ID or Last Name 4 Enter the beginning and ending search date in the Date Range fields

5 Choose which transaction types you would like included in the report 6 Click Process

Account information

Amount client will receive

Breakdown by investment

Fee amount

Gross distribution amount

Federal and State taxes withheld



Demographics Reports As a plan sponsor, you have access to some or all of these reports to assist you with the management of your retirement plan.

■ Participant Diversification ■ Average Balances by Age Group ■ Fund Utilization ■ Asset Allocation by Age Group ■ Fund / Fund Model Tables For Fact Sheet ■ Terminated Participants

Filters Several of the reports, including Participant Diversification, allow you to filter the data by Location and Account Status. Location: The participants in your plan may be divided by where their office is located, payroll frequency, department, or other divisional criteria. Status: Status is determined either by the state of the participant in relation to the employer; i.e. Active, Terminated, Part-Time, etc., or the state of the participant themselves; i.e. Retired, Deceased, Disabled, etc. To use either of these filters:

1. Click on the location or status in the scroll boxes. To select multiple items, hold down the <Ctrl> key while clicking on each item.

2. Click Apply Selected Filters.

STEP ACTION 1 Click on the location or status in the scroll boxes. To select multiple items, hold down

the <Ctrl> key while clicking on each item 2 Click Apply Selected Filters 3 To run the report with different parameters, click Clear Filters



Participant Diversification This report will show you the number of funds in which your participants are invested. The results are shown as a percentage of all participants that meet the filter criteria. Note: Hold down <Ctrl> to select multiple Locations or Statuses. Based upon your filters, a chart displaying several fund allocation categories will appear, along with the number of participants in each category.

Click on the Location(s)

Click on Status(es)

Click on the Apply Selected Filters

The chosen filters are displayed here



Average Balances by Age Group This report provides the ability to display several age group categories and the average holdings in each age group, broken down by age bands in both a chart and a pie graph. You can filter this report by Location and Status, and it can be printed, as above.



Fund Utilization This report gives you the ability to display the total assets in each Fund / Model, the percent of total plan assets each fund represents, the number of participants with holdings in each fund and the fund utilization as a percentage of participants in the fund compared to total plan participants. You can filter this report by Location and Status, and it can be printed, as above. Each line of the report lists a portfolio by: ■ Investment Category ■ Total assets invested

in the Category ■ Percentage of the

total plan assets

Click on the right arrow ‘>’ to expand

Expanded boxes show all plan investments within the Category

Click the arrows to browse other pages

Choose how many topics per page

The expanded view shows the utilization rate of the fund



Asset Allocation by Age Group This report displays total assets in each investment category held by each age group, and gives the ability to expand each age group to display the investment amount and percentage of plan assets by category. This report allows you to filter by Location and Status, and can be printed, as above.

Click on the right arrow ‘>’ to expand

Expanded boxes show all plan investments by Category within the Age Group

Click the arrows to browse other pages

Choose how many topics per page

The expanded view shows the amount and percent of category assets



Fund / Fund Model Tables for Fact Sheet This report lists all of the funds available in the plan:

Along with a listing of all of the funds by model portfolio:



Terminated Participants This report lists all participants with an account status of Terminated in the plan:

This report is helpful in identifying terminated accounts that have a balance low enough that the assets could be rolled into an IRA, or even distributed outright.



Statement Run Use the Statement Run option to generate statements, mailing labels, register reports, investment fund and FICA taxable reports by Plan or Participant for a user-defined statement period. You can apply a Run Sort from the list. To access these reports: 8

Hover over Statements

Click on Statement Run

Select one or All Plan Participants

Enter a date range

Choose the type of report you would like to generate

Always check Refresh all data

Choose your sort order details



Statements and Registers The following are examples of the statements and registers that are available through the Statement Run screen. Account Statement The statement is similar to the statement that is sent to all participants with an account balance quarterly, but can be generated for any time period. Page 1



Account Statement Page 2



Account Statement Page 3



Statement Register The statement register is a report reflecting financial activity by transaction type on a participant level for the statement period.



Statement Register Total The Statement Register Total is a report summarizing financial activity by contribution source, by fund, by transaction type for a plan or individual participant for the statement period. The first part of this report is a summary of activity by each contribution source:

At the end of this report is a summary of all of the sources, and some plan demographics.



Statement Transactions The Statement Transaction report displays detailed transactional activity by investment fund or model portfolio for any transaction processed during the selected statement period on a participant or plan level. Loan Report The report lists all of the active loans in the plan, with all pertaining data.

Fund balance as of the report start date

Fund balance as of the report end date

Breakdown by fund or model portfolio



Investment Fund Report This is a report on a plan level reflecting fund balances by transaction type for the selected statement period. There is a separate page for each fund in each portfolio, i.e. DFCEX in the Moderate portfolio, DFCEX in the Growth portfolio, DFCEX as a separate investment, etc.



Error Report The Error Report will contain data about various issues that may affect the reports you are generating. For example, the report below shows that performance data is missing for a specific date, as performance is only reported quarterly.

Types of Error Messages There are three types of messages reported on the Payroll File Error Report, listed under the Type column: Code Error Type Explanation of Error E Error An Error will cease all processing for that participant, or for the plan,

depending on the error. W Warning Warnings will advise you of situations that may need attention, such

as missing data but a warning will NOT cease processing. I Informational Informational notices are simply to bring specific data to your

attention, and an informational notice will NOT cease processing.

how to guide: sweb reports...you may have an extract profile (set of data points) that you wish to...

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