how to implement 5s in our workplace
TRANSCRIPT
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5 S Implementation for Quality Improvement
Health & Family Welfare Department
Dr J L MeenaState Quality Assurance Medical Officer
Commissioner of Health, Medical Service & Medical Education
Department of Health & Family Welfare
Government of Gujarat, IndiaEmail:- [email protected]
Web:- www.gujhealth.gov.in/quality-assurance-program.htm
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Video for 5 S Implementation
Health & Family Welfare Department 2
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Health & Family Welfare Department 3
Game for 5 S Implementation
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Health & Family Welfare Department
Game for 5 S Implementation
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Health & Family Welfare Department
Game for 5 S Implementation
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Health & Family Welfare Department
Game for 5 S Implementation
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Health & Family Welfare Department
Game for 5 S Implementation
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Health & Family Welfare Department
Game for 5 S Implementation
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15Health & Family Welfare Department 15
From Mess to Five S !!
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16Health & Family Welfare Department 16
Life without 5 S
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Definition of 5 S
Health & Family Welfare Department
5 S is a system that isdesigned to ensure workplaceSafety, Efficiency, Cleanlinessand Increase quality
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What is 5 S
Health & Family Welfare Department
1st S Sortસયુોગ્ય અને બિન ઉપયોગીવસ્તઓુને અલગ તારવવી
2nd S Set in order સવુ્યવસ્સ્િત કરવ.ુ
3rd S Shine સ્વચ્છ અને સશુોબિત કરવ.ુ
4th S Standardize સનુનનિત ધારાધોરણ િનાવવા
5th SSustain & Self discipline
સાતત્ય પણુણ અમલીકરણ અને સ્વ અનસુાશન
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What is 5 S
Health & Family Welfare Department
SortSeparate out the things you use and remove the things you don’t.
જરૂરી વસ્તઓુ અલગ કરો અને બિન જરૂરી વસ્તઓુ દુર કરો.
Set in orderOrganize the things you use and place them where you need it.
જરૂરી વસ્તઓુને તેના ઉપયોગ અને જરૂરીયાત પ્રમાણે ગોઠવણી કરો.
ShineScrub equipment, machines,tools, work area and floors
સાધનો, મશીન, ફનીચર, દિવાલો, િારી-િારણાાં, િાિરૂમ, કામગીરી કરવાની જગ્યા, તળીય ુવગેરે સાફ કરવા.
StandardizeCreate a system to maintain 5-S daily
ઉપરોકત ત્રણે સતુ્રોનુાં પાલન રોજ િાય તેવી સીસ્ટમ તૈયાર કરવી.
Sustain & Self discipline
Follow the new system every day-make it a habit and always look for improvement
ઉપરોકત ચારે સતુ્રોની આિતિનાવો અને તેન ુપાલન કરો અને વધ ુસધુારો લાવવા પ્રયત્નશીલ રહો.
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Why start with 5 S ?
Health & Family Welfare Department
Allow everyone to “See” Waste. Creates discipline in Processes Allow productivity gains Allow quality improvements Allow safety improvements. Allow delivery improvements. ESSENTIAL to sustain all of the above.
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Benefits of 5 S
Health & Family Welfare Department
Saves time wasted by searching for tools, etc.
વસ્તઓુ શોધવામાાં લાગતો સમય બચે છે.
Reduces amount of walking around (Steps) to complete task
જરૂરી વસ્તઓુ નજીકમાાં હોવાથી એક જગ્યાએથી બીજી જગ્યાએ જવ ુપડત ુનથી અને સમય બચેછે.
Increase health and safety by eliminating stretching and bending
કોઇને ઇજા થવાની સાંભાવનાઓછી થઇ જાય છે.
Increase the reliability of equipment સાધનોની યોગ્ય જાળવણીકરવાથી તેની આવરદા વધે છે.
Make your workplace more pleasant કાયયકે્ષત્ર વધ ુઆનાંદાયક બને છે. Increase morale જુસ્સો વધારો
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આપણને, લપસી જવાથી ઇજાથવાની સાંભાવના
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23Health & Family Welfare Department 23
Without 5 – S
Injury ???
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24Health & Family Welfare Department 24
5 – S
Without 5 – S
With 5 – S
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There are basically three different types of workplaces…….
Health & Family Welfare Department
5 S Implementation for Quality Improvement
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ત્રીજો વગય – લોકો આજુ બાજુ કચરો ફેંકે છેઅને તેને કોઇ સાફ કરત ુ નથી.
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બીજો વગય – લોકો આજુ બાજુ કચરો ફેંકેછે અને તેને અન્ય વ્યક્તત સાફ કરે છે.
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પ્રથમ વગય – જે લોકો કચરો પેદા કરે છે તેજ લોકો કચરાનો યોગ્ય નનકાલ કરે છે.
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5 – S Flow Chart
Set in Order &
Shine
Sort- Is item
Needed ?
Does the
Item have
value ?
Standardize and Make
Visual
Sustain
Move to Temporary
Storage
Use in another
Location or Dispose
within 2 Weeks
Trash
YesNo No
Yes
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Health & Family Welfare Department 30
5 – S (ફાઇવ – એસ) ફલો ચાર્ય
સરખી ગોઠવો અને સશુોભભત કરો.
વસ્તનુી જરૂરીયાત છે?
વસ્તનુ ુકોઇ મલુ્ય છે?
ધારાધોરણો મજુબ જાળવણી કરો અને સહલેાઇથી દેખાય તે
રીતે મકુો.
ઉપરોકત પરીક્સ્થતીજાળવી રાખો.
કામ ચલાઉ સ્ર્ોરેજખાતે ખસેડો.
નનયત સમયમાાં કાયયરત કરો અથવા નનકાલ કરો.
કચરો (નનકાલ કરો).
હાના ના
હા
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 31
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1st S- Sort
Health & Family Welfare Department
Separate out thethings you useand remove thethings you don’t.
જરૂરી વસ્તઓુઅલગ કરો અનેબિન જરૂરી વસ્તઓુદુર કરો.
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5 S Implementation for Quality Improvement
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D]<I JUZGL lAGp5IMUL J:T]VMG[
SFI"1F[+YL N}Z SZM VG[ T[GM lGSF, SZM
Health & Family Welfare Department
If you don’t use Remove the things from your workplace
1. Space recovered & scrap recovery money
deposited (About 7.5 Cr.)
• By removing TRUCK LOAD’s of old /
unwanted / broken / scrapped items that
were accumulated over decades.
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D]<I JUZGL lAGp5IMUL J:T]VMG[
SFI"1F[+YL N}Z SZM VG[ T[GM lGSF, SZM
Health & Family Welfare Department
Not needed item should be
removed from workplace
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The amount of dust and unwanted things removed by Teams in one of the Civil Hospitals
Health & Family Welfare Department
From Emergency From Dispensary From OPD & Dispensary From PPU
From Labor room From OPD Regn area
Old case papers
Excess / damaged
Printers, PCs
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Health & Family Welfare Department 37
Sorting of Records & Medicines in Medical Store Room
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Health & Family Welfare Department 38
Classification of Records
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Health & Family Welfare Department 39
Classification of Records in Administration Department
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Sorting of Repairable & condemnable IT Items
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Health & Family Welfare Department 41
Sorting of Repairable & condemnable Items
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IT Department
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Health & Family Welfare Department 43
Red Tag on IT Items
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Red Tag Items
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Red Tag on Equipment
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Red Tag
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5 S Implementation for Quality Improvement
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2nd S- Set in Order
Health & Family Welfare Department
Set in order
Organize the things you use and place them where you need it.
જરૂરી વસ્તઓુને તેના ઉપયોગ અને જરૂરીયાતપ્રમાણે ગોઠવણી કરો.
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Health & Family Welfare Department 49
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Health & Family Welfare Department 51
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Record keeping with list of files display
Health & Family Welfare Department 52
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Arranging & listing all files, Labeling / numbering all Cupboards / Racks / Workstations, Layout plan & Cleaning schedule prepared, a good color coding
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Health & Family Welfare Department
2nd S સવુ્યવક્સ્થત કરવ.ુ
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Set in Order
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Set in Order
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Set in Order
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Arrangement of Administrative Records with Labeling
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Arrangement of Drugs with Labeling & Expiry Date
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Classification & Arrangement of Records
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Arrangement of Records & Consumables in Ward
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Arrangement of Records & Consumables in Ward
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Arrangement of Crash Cart & Other Consumables
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Arrangement of Notice Board
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Health & Family Welfare Department 67
Parking with Marking for Movable Equipments
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Health & Family Welfare Department 68
Parking with Marking for Movable Equipments
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Health & Family Welfare Department 69
Zone Map
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Health & Family Welfare Department 70
Arrangement of BMW
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Health & Family Welfare Department 71
Arrangement of BMW
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Health & Family Welfare Department 72
Visual Management of Records
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Health & Family Welfare Department 73
Arrangement of Medical Record Department
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Health & Family Welfare Department 74
Color Code of MRD Files
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 75
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 76
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 77
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3rd S- Shine
Health & Family Welfare Department
ShineScrub equipment, machines, tools, work area and floors
સાધનો, મશીન, ફનીચર, દિવાલો, િારી-િારણાાં, િાિરૂમ, કામગીરીકરવાની જગ્યા, તળીય ુવગેરે સાફકરવા.
78
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 79
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 80
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 81
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3rd S Shine
Health & Family Welfare Department 82
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All the old case papers were bundled and arranged and sent them to Records area
Some Glimpses of Improvement Actions taken by batch Teams in OPD Case Regn
+Pharmacy - CHCBefore
After
MURI (Strain) in the sitting position of the Case writer and Pharmacist because tables were
too big. Big table of pharmacist exchanged with smaller table from Stores.
Case writer table also changed to remove MURI .
Desktop
were
very
dusty –
cleaned
83
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3rd S- Shine
Health & Family Welfare Department
If a workplace is gating dirty faster then it can be cleaned, the root cause of problem has not been identified.
84
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 85
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4th S-Standardize
Health & Family Welfare Department
Standardize
Create a system to maintain 5-S daily
ઉપરોકત ત્રણે સતુ્રોનુાં પાલન રોજ િાય તેવીસીસ્ટમ તૈયારકરવી.
86
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 87
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4 S Standardization
Health & Family Welfare Department 88
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4 S Standardization
Health & Family Welfare Department 89
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4 S Standardization
Health & Family Welfare Department 90
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4 S Standardization
Health & Family Welfare Department 91
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4 S Standardization
Health & Family Welfare Department 92
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4 S Standardization
Health & Family Welfare Department 93
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4 S Standardization
Health & Family Welfare Department 94
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4 S Standardization
Health & Family Welfare Department 95
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4 S Standardization
Health & Family Welfare Department 96
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4 S Standardization
Health & Family Welfare Department 97
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4 S Standardization Develop SOPs & Manual
Health & Family Welfare Department 98
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4 S Standardization Developing Health Education strategy for
patients, relatives and health care providers
Health & Family Welfare Department 99
Reminder posters for health care staff
Proper Disposal of Sanitary pad
Critical times for hand washing for health care staff
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Health & Family Welfare Department 100
4 S Standardization Hand washing steps
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4 S Standardization Critical times of Hand washing for community
Health & Family Welfare Department 101
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4 S Standardization Correct way of use of toilet
Health & Family Welfare Department 102
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 103
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5th S- Sustain
Health & Family Welfare Department
Sustain & Self discipline
Follow the new system every day-make it a habit and always look for improvement
ઉપરોકત ચારે સતુ્રોની આિત િનાવો અને તેનુપાલન કરો અને વધુસધુારો લાવવા પ્રયત્નશીલ રહો.
104
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5 S Implementation for Quality Improvement
Health & Family Welfare Department 105
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5S Board Implementation
Health & Family Welfare Department 106
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5S Pocket Card
Health & Family Welfare Department 107
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5S Screen Saver
Health & Family Welfare Department 108
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Cleaning Check List and Crash Cart Checklist
Health & Family Welfare Department 109
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Cleaning schedule
Health & Family Welfare Department 110
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Cleaning schedule
Health & Family Welfare Department
Action Taken Report onContinuous Quality Improvement /5 S Implementation Audit.
111
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Reward & Recognition
Health & Family Welfare Department 112
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Video for Team work
Health & Family Welfare Department 113
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Video for Communication
Health & Family Welfare Department 114
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Quality Improvement Programme
Thanks
Health & Family Welfare Department 115