how to make an effective ppt

64
EFFECTIVE POWERPOINT By : Prannoy k.k Linel Dias

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EFFECTIVE POWERPOINT

By : Prannoy k.k Linel Dias

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TOPICS TO BE COVERED

Introduction

Five mistakes

How to make effective presentations

Avoiding pitfalls

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Too much information!!!!

MISTAKE 1

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SLIDE STRUCTURE - BAD This page contains too many words for a

presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

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SLIDE STRUCTURE – GOOD

Show one point at a time: Will help audience concentrate on what you are

saying Will prevent audience from reading ahead Will help you keep your presentation focused

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Not enough visuals (BORED)

MISTAKE 2

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Horrible Quality…

MISTAKE 3

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Most experts say:

An outstanding 1-hour presentation takes 30 hours or more of

preparation time.

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All over the place

MISTAKE 4

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bullet points

kill presentations.

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how effective is this

presentation?

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Keep It Short

& Simple.

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Lack of preparation

MISTAKE 5

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don’t be afraid of white space.

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…or blue space.

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how effective is this

presentation?

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ask for permission

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upgrade your software.

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it’s okay to take

shortcuts.

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40

USEFUL SHORT-KEYS

ctrl A

ctrl C

ctrl V

ctrl Z

ctrl Y

ctrl S

esc

fnprt sc

f2 Select all

Copy

Paste

Undo

Re-do

Save

Select text

Escape

Print screen

shift enter ‘Line break’

40

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and save lots of this

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running late ?

Aaah! I forgot to grab that very

important thing I was supposed to

grab!

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(every second counts.)

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animations can create motion &

continue ideas

but don’t overdo it.

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INTRODUCTION

Good morning and thank you for letting me be here.

Today I’m going to talk to you about using Microsoft PowerPoint.

I’ll give you 10 tips that I’ve collected which are helpful for me, and might be just as helpful for you.

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OUTLINE

Make your 1st or 2nd slide an outline of your presentation Ex: as we have done in the beginning

Follow the order of your outline for the rest of the presentation

Only place main points on the outline slide Ex: Use the titles of each slide as main points

Making PowerPoint SlidesAvoiding the Pitfalls of Bad Slides

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SLIDE STRUCTURE – GOOD

Use 1-2 slides per minute of your presentation

Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases

only

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SLIDE STRUCTURE - BAD

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

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FONTS - GOOD

Use at least an 18-point font Use different size fonts for main points and

secondary points this font is 24-point, the main point font is 28-

point, and the title font is 36-point Use a standard font like Times New Roman or

Arial

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FONTS - BAD If you use a small font, your audience won’t be able to read what you have

written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

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COLOUR - GOOD

Use a colour of font that contrasts sharply with the background Ex: blue font on white background

Use colour to reinforce the logic of your structure Ex: light blue title and dark blue text

Use colour to emphasize a point But only use this occasionally

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COLOUR - BAD Using a font colour that does not contrast

with the background colour is hard to read Using colour for decoration is distracting and

annoying. Using a different colour for each point is

unnecessary Using a different colour for secondary points is

also unnecessary Trying to be creative can also be bad

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BACKGROUND – BAD

Avoid backgrounds that are distracting or difficult to read from

Always be consistent with the background that you use

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GRAPHS - GOOD

Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain

than is raw data Trends are easier to visualize in graph form

Always title your graphs

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GRAPHS - GOOD

Items Sold in First Quarter of 2002

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

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GRAPHS - BAD

20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

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GRAPHS - BAD

Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting

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FALLING LEAVES OBSERVED

Karnataka Maharashtra Goa

January 11,532,234 14,123,654 3,034,564

February 1,078,456 12,345,567 16,128,234

March 17,234,778 6,567,123 16,034,786

April 16,098,897 10,870,954 7,940,096

May 8,036,897 10,345,394 14,856,456

June 16,184,345 678,095 4,123,656

July 8,890,345 15,347,934 18,885,786

August 8,674,234 18,107,110 17,230,095

September 4,032,045 18,923,239 9,950,498

October 2,608,096 9,945,890 5,596,096

November 5,864,034 478,023 6,678,125

December 12,234,123 9,532,111 3,045,654

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FALLING LEAVES IN MILLIONS

In 106 Karnataka Maharashtra Goa

January 11 14 3

February 1 12 16

March 17 6 16

April 16 10 7

May 8 10 14

June 16 0 4

July 8 15 18

August 8 18 17

September 4 18 9

October 2 9 5

November 5 0 6

December 12 9 3

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SPELLING AND GRAMMAR

Proof your slides for: speling mistakes the use of of repeated words grammatical errors you might have make

If English is not your first language, please have someone else check your presentation!

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CONCLUSION

Use an effective and strong closing Your audience is likely to remember your last

words

Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research

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QUESTIONS??

End your presentation with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly

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Regarding

opyright:

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Open For Queries