how to make an effective ppt
TRANSCRIPT
EFFECTIVE POWERPOINT
By : Prannoy k.k Linel Dias
TOPICS TO BE COVERED
Introduction
Five mistakes
How to make effective presentations
Avoiding pitfalls
Too much information!!!!
MISTAKE 1
SLIDE STRUCTURE - BAD This page contains too many words for a
presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
SLIDE STRUCTURE – GOOD
Show one point at a time: Will help audience concentrate on what you are
saying Will prevent audience from reading ahead Will help you keep your presentation focused
Not enough visuals (BORED)
MISTAKE 2
Horrible Quality…
MISTAKE 3
Most experts say:
An outstanding 1-hour presentation takes 30 hours or more of
preparation time.
All over the place
MISTAKE 4
bullet points
kill presentations.
how effective is this
presentation?
Keep It Short
& Simple.
Lack of preparation
MISTAKE 5
don’t be afraid of white space.
…or blue space.
how effective is this
presentation?
ask for permission
upgrade your software.
it’s okay to take
shortcuts.
40
USEFUL SHORT-KEYS
ctrl A
ctrl C
ctrl V
ctrl Z
ctrl Y
ctrl S
esc
fnprt sc
f2 Select all
Copy
Paste
Undo
Re-do
Save
Select text
Escape
Print screen
shift enter ‘Line break’
40
and save lots of this
running late ?
Aaah! I forgot to grab that very
important thing I was supposed to
grab!
(every second counts.)
animations can create motion &
continue ideas
but don’t overdo it.
INTRODUCTION
Good morning and thank you for letting me be here.
Today I’m going to talk to you about using Microsoft PowerPoint.
I’ll give you 10 tips that I’ve collected which are helpful for me, and might be just as helpful for you.
OUTLINE
Make your 1st or 2nd slide an outline of your presentation Ex: as we have done in the beginning
Follow the order of your outline for the rest of the presentation
Only place main points on the outline slide Ex: Use the titles of each slide as main points
Making PowerPoint SlidesAvoiding the Pitfalls of Bad Slides
SLIDE STRUCTURE – GOOD
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases
only
SLIDE STRUCTURE - BAD
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
FONTS - GOOD
Use at least an 18-point font Use different size fonts for main points and
secondary points this font is 24-point, the main point font is 28-
point, and the title font is 36-point Use a standard font like Times New Roman or
Arial
FONTS - BAD If you use a small font, your audience won’t be able to read what you have
written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font
COLOUR - GOOD
Use a colour of font that contrasts sharply with the background Ex: blue font on white background
Use colour to reinforce the logic of your structure Ex: light blue title and dark blue text
Use colour to emphasize a point But only use this occasionally
COLOUR - BAD Using a font colour that does not contrast
with the background colour is hard to read Using colour for decoration is distracting and
annoying. Using a different colour for each point is
unnecessary Using a different colour for secondary points is
also unnecessary Trying to be creative can also be bad
BACKGROUND – BAD
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use
GRAPHS - GOOD
Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain
than is raw data Trends are easier to visualize in graph form
Always title your graphs
GRAPHS - GOOD
Items Sold in First Quarter of 2002
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6
GRAPHS - BAD
20.4
27.4
90
20.4
30.6
38.6
34.631.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
GRAPHS - BAD
Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting
FALLING LEAVES OBSERVED
Karnataka Maharashtra Goa
January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May 8,036,897 10,345,394 14,856,456
June 16,184,345 678,095 4,123,656
July 8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
December 12,234,123 9,532,111 3,045,654
FALLING LEAVES IN MILLIONS
In 106 Karnataka Maharashtra Goa
January 11 14 3
February 1 12 16
March 17 6 16
April 16 10 7
May 8 10 14
June 16 0 4
July 8 15 18
August 8 18 17
September 4 18 9
October 2 9 5
November 5 0 6
December 12 9 3
SPELLING AND GRAMMAR
Proof your slides for: speling mistakes the use of of repeated words grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!
CONCLUSION
Use an effective and strong closing Your audience is likely to remember your last
words
Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research
QUESTIONS??
End your presentation with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly
Regarding
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