how to operate your post butch sparks, past state commander killeen, tx july 27, 2013
TRANSCRIPT
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HOW TO OPERATE YOUR POST
BUTCH SPARKS, PAST STATE COMMANDERKILLEEN, TX JULY 27, 2013
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OVERVIEW
• MISSION• RESOURCES• BUSINESS PLAN• IMPLEMENTATION• DOCUMENTATION
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POST’S MISSION
TO PROVIDE ASSISTANCE AND SERVICE TO OUR VETERANS, ACTIVE DUTY, THEIR FAMILIES AND THE SURROUNDING COMMUNITY
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NEEDED RESOURCES
• MEMBERS• PLACE TO MEET• CONSTITUTION & BY-LAWS• DEDICATED & TRAINED OFFICERS &
COMMITTEES• FUNDS• AVAILABLE MANUALS, HANDOUTS,
GUIDELINES, ETC. AVAILABLE FROM DEPARTMENT
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POST BUSINESS PLAN(STEP 1)
• ELECT KNOWLEDGEABLE POST OFFICERS• INITIATE CERTIFICATION OF OFFICERS• INITIATE POST AUDIT• HAVE INSTALLATION OF OFFICERS
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POST BUSINESS PLAN(STEP 1 cont’d)
• UPDATE AND/OR DEVELOP POST CONSTITUTION AND BY-LAWS
• REVIEW/UPDATE POST RECORDS AND GET NEWEST MATERIAL FROM DEPARTMENT
• ESTABLISH POST GOALS AND OBJECTIVES FOR THE MEMBERSHIP YEAR (JULY-JUNE)
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POST BUSINESS PLAN(STEP 2)
• CALL AN EARLY EXECUTIVE COMMITTEE MEETING OF ALL NEWLY ELECTED & APPOINTED OFFICERS
• INVITE OUTGOING COMMANDER & ADJUTANT AND OTHER INFLUENTIAL MEMBERS
• INVITE BOARD OF TRUSTEES MEMBERS• INVITE AUXILIARY, S.A.L., & RIDER OFFICERS
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POST BUSINESS PLAN(STEP 2 AGENDA)
– BUDGET• OLD, AND POSSIBLY NEW SOURCES OF INCOME• ESTIMATED EXPENDITURES• POSSIBLE METHODS OF FINANCING SELECTED
PROGRAMS WITH OTHER THAN POST FUNDS– ASSIGNMENTS
• OUTLINE DUTIES OF ELECTED AND APPOINTED OFFICERS
• ESTABLISH TRAINING PROTOCOLS FOR OFFICERS
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POST BUSINESS PLAN(STEP 2 AGENDA)(cont’d)
– DISCUSS INDIVIDUAL PROGRAMS & COMMITTEES IN POST TO DETERMINE THE FOLLOWING• QUALIFICATIONS AND SUGGESTIONS FOR
COMMITTEE CHAIRS AND MEMBERS• ESTABLISHED PROGRAMS• POSSIBLE NEW PROGRAMS• PROGRAMS OF RECOGNITION & SERVICE TO
ALL VETERANS
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POST BUSINESS PLAN(STEP 3)
• POST COMMANDER ACTIVATE COMMITTEES– SELECT CHAIRPERSON AND MEMBERS OF EACH
POST COMMITTEE– MAKE PERSONAL CONTACT WITH EACH CHAIR TO
DETERMINE WILLINGNESS TO SERVE– ARRANGE MEETING OF COMMITTEES TO
FORMULATE PROGRAMS
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POST BUSINESS PLAN(STEP 3)(cont’d)
– INSTRUCT CHAIR AS TO PROGRAMS, AVAILABLE MATERIAL, POST REPORTS, ETC.
– BUILD TIMETABLE FOR EACH COMMITTEE TO FIT INTO THE OVERALL POST CALENDAR
– ADD A YOUNGER MEMBER TO THE COMMITTEES
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POST BUSINESS PLAN(STEP 4)
• ESTABLISH AND PUBLISH A POST CALENDAR IN COOPERATION WITH THE AUXILIARY, S.A.L, RIDERS AND COMMITTEE CHAIRS– THE ANNUAL PROJECTED CALENDAR SHOULD BE
DONE BY MONTH STARTING WITH AUGUST AND INCLUDE:
• POST ACTIVITIES• AUXILIARY ACTIVITIES• S.A.L. ACTIVITIES• RIDERS ACTIVITIES
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POST BUSINESS PLAN(STEP 4 POST CALENDAR)(cont’d)
• ITEMS FROM THE POST ADMINISTRATIVE MANUAL PROVIDED BY DEPARTMENT
• POST COMMITTEE SPONSORED EVENTS• COMMUNITY SCHEDULED EVENTS• DIVISION SCHEDULED EVENTS• DEPARTMENT SCHEDULED EVENTS• TRAINING SCHEDULES
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IMPLEMENTING THE PLAN
• COMMANDER’S 1ST POST MEETING– WILL SET THE PATTERN FOR THE ENTIRE YEAR– WORK CLOSELY WITH ADJUTANT, OFFICERS AND
COMMITTEE HEADS– HAVE WELCOME COMMITTEE GREET ALL
MEMBERS ATTENDING THE MEETING
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IMPLEMENTING THE PLAN
• COMMANDER’S 1ST POST MEETING (cont’d)– CONDUCT A FORMAL MEETING – COMMITTEE REPORTS SHOULD BE WRITTEN,
BRIEF & TO THE POINT– GO OVER POST GOALS AND EXPECTATIONS FOR
THE UPCOMING YEAR WITH THE MEMBERSHIP– CONSIDER HAVING A GUEST SPEAKER AT SOME OR
ALL OF POST MEETINGS TO BRIEF SOME PHASE OF THE LEGION
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IMPLEMENTING THE PLAN
• FORMULATE INSTRUCTION TO POST OFFICERS AND COMMITTEE CHAIRS ON PROCEDURES FOR KEEPING PUBLIC RELATIONS CHAIR AND EDITOR OF YOUR NEWSLETTER, COMMUNITY PAPER, ETC., INFORMED
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IMPLEMENTING THE PLAN
• PLAN FOR A BETTER INFORMED MEMBERSHIP– HAVE TALKS OR TRAINING AT ALL POST MEETINGS– GIVE ALL MEMBERS A JOB– ENCOURAGE ENROLLMENT/COMPLETION OF THE
AMERICAN LEGION EXTENSION INSTITUTE COURSE
– PASS ON INFORMATION
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IMPLEMENTING THE PLAN
• PLAN FOR A BETTER INFORMED MEMBERSHIP (cont’d)– DEVELOP A MONTHLY POST NEWSLETTER,
BULLETIN OR WEBSITE– ACQUAINT ACTIVE MEMBERS WITH VETERAN
BENEFITS
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IMPLEMENTING THE PLAN
• APPOINT COORDINATING COMMITTEE FOR PATRIOTIC OBSERVANCES– WORK WITH STANDING COMMITTEES; INCLUDE
YOUNGER MEMBERS– WORK WITH COMMUNITY, PARTICULARLY IN
RECOGNITION OF OUR ACTIVE MILITARY PERSONNEL, AS WELL AS ALL VETRANS
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IMPLEMENTING THE PLAN
• GIVE PROPER CREDIT WHERE CREDIT IS DUE– AWARDS AND CITATIONS– THANK YOU NOTES– CREDIT AT MEETINGS
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IMPLEMENTING THE PLAN
• ENCOURAGE LEGIONNAIRES TO VOICE THEIR INPUT BY ATTENDING AND PARTICIPATING IN MEETINGS AT POST, DISTRICT, DIVISION, DEPARTMENT, OR NATIONAL
• ENCOURAGE ATTENDANCE AT CONVENTIONS, AND CONFERENCES
• ENCOURAGE ATTENDANCE AT TRAINING VENUES
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IMPLEMENTING THE PLAN
• FOLLOW STANDARD PROCEDURES AND SCHEDULE FOR THE YEAR
• KEEP POST MEETINGS PLANNED ONE TO THREE MONTHS IN ADVANCE
• SOCIAL ACTIVITIES THREE TO SIX MONTHS IN ADVANCE
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DOCUMENTING RESULTS
• LAST BUT NOT LEAST, IT IS VITAL THAT POSTS COMPLETE AND SUBMIT THE CONSOLIDATED POST REPORT DOCUMENTING THE POST ACTIVITIES FOR THE YEAR
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REVIEW
• MISSION• RESOURCES• BUSINESS PLAN• IMPLEMENTATION• DOCUMENTATION
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QUESTIONS?