how to organize the financial report. part 3 when you finish entering all the receipts
TRANSCRIPT
HOW TO ORGANIZE THE FINANCIAL
REPORT
PART 3
WHEN YOU FINISH ENTERING
ALL THE RECEIPTS
GO TO THE FIRSTOF THESE PAGES.
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________
Receipt Number
Date List Receipt Item Receipt Item Amount
1 31-01-02 DESKS, CHAIRS, TABLES 24.550
2 13-02-02 VENTILATOR 4.140
PAGE TOTAL
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________
Receipt Number
Date List Receipt Item Receipt Item Amount
1 31-01-02 DESKS, CHAIRS, TABLES 24.550
2 13-02-02 VENTILATOR 4.140
PAGE TOTAL
ADD UP THE NUMBERSIN THIS COLUMN
FOR THE PAGE TOTAL.
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________
Receipt Number
Date List Receipt Item Receipt Item Amount
1 31-01-02 DESKS, CHAIRS, TABLES 24.550
2 13-02-02 VENTILATOR 4.140
PAGE TOTAL 28.690,00
REMEMBER THIS AMOUNT.
IF YOU HAVE MORE THAN ONE PAGE OF RECEIPTS FOR THIS
"MAJOR EXPENSE CATEGORY",YOU WILL ADD TOGETHER THE
TOTAL OF EACH PAGE TO MAKE ONE GRAND TOTAL
FOR ALL THE PAGES OF RECEIPTS WITH THE TITLE
OF THIS "MAJOR EXPENSE CATEGORY".
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS
COMPUTER MATERIALS
GO TO THISPAGE
FIND THE "MAJOR EXPENSE CATEGORY"
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS
COMPUTER MATERIALS
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS
COMPUTER MATERIALS
ENTER THE TOTALFROM THE PAGE(s) IN PART 3 THAT HAS
THE SAME NAME AS THIS LINE.
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS 28.690
COMPUTER MATERIALS
GO TO THE RECEIPT PAGE(S)OF THE NEXT
"MAJOR EXPENSE CATEGORY"OF PART 3….
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________
Receipt Number
Date List Receipt Item Receipt Item Amount
2 13-02-02 COMPUTER MATERIALS 5.188,00
PAGE TOTAL
ADD UP THE NUMBERSIN THIS COLUMN
FOR THE PAGE TOTAL.
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________
Receipt Number
Date List Receipt Item Receipt Item Amount
2 13-02-02 COMPUTER MATERIALS 5.188,00
PAGE TOTAL 5.188,00
REMEMBER THIS AMOUNT.
IF YOU HAVE MORE THAN ONE PAGE OF RECEIPTS FOR THIS
"MAJOR EXPENSE CATEGORY",YOU WILL ADD TOGETHER THE
TOTAL OF EACH PAGE TO MAKE ONE GRAND TOTAL
FOR ALL THE PAGES OF RECEIPTS WITH THE TITLE
OF THIS "MAJOR EXPENSE CATEGORY".
REMEMBER:
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS 28.690
COMPUTER MATERIALS
GO TO THISPAGE
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS 28.690
COMPUTER MATERIALS
ENTER THE TOTALFROM THE PAGE(s) IN PART 3 THAT HAS
THE SAME NAME AS THIS LINE.
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS 28.690
COMPUTER MATERIALS 5.188
ENTER THE TOTALFROM THE PAGE(s) IN PART 3 THAT HAS
THE SAME NAME AS THIS LINE.
ENTER THE TOTALSFOR ALL THE
MAJOR EXPENSE CATEGORIES.
THEN COMPUTE THE TOTALFOR
PART 2: PROJECT EXPENSE SUMMARY
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS 28.690
COMPUTER MATERIALS 5.188
PAGE TOTAL
ADD UP THE NUMBERSIN THIS COLUMN
FOR THE PAGE TOTAL.
Part 2: Project Expense Summary
Major Expense Category Amount
FURNISHINGS 28.690
COMPUTER MATERIALS 5.188
PAGE TOTAL 33.878
ADD UP THE NUMBERSIN THIS COLUMN
FOR THE PAGE TOTAL.
ARRANGE THE RECEIPTS IN NUMERICAL ORDER
ARRANGE THE PAGES OF PART 3 IN THE ORDER FOUND IN
PART 2: PROJECT EXPENSE SUMMARY
MAKE A COPY OF THE REPORT (PARTS 1,2,3)
AND OF THE RECEIPTS.SEND THE COPIES
TO THE VSO.
KEEP THE ORIGINALS ON FILE WITH YOU.
THANK YOU!