how to present a report

7/23/2019 How To Present a Report

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Presenting APresenting AReportReport


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IntroductionIntroduction

Delivering your presentationsDelivering your presentations

efectively involves using a provenefectively involves using a proven

our-step process:our-step process: PLAN,PLAN,

PREPARE, PRACTICE, ANDPREPARE, PRACTICE, AND

PRESENTPRESENT. Follow these guidelines. Follow these guidelines

and you and your message will haveand you and your message will have

high impact on your audienceshigh impact on your audiences..


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PlanPlan

Describe your audienceDescribe your audienceKnowledgeKnowledge

ExperienceExperience

eedseeds

!oals!oals


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Plan (contd)Plan (contd)

De"ne the purpose o your tal# based onDe"ne the purpose o your tal# based onthe outcome you see# with your audience:the outcome you see# with your audience: $norm$norm %ersuade%ersuade&otivate to action&otivate to action 'ell'ell (each(each (rain(rain

($%$dentiy and organi)e your

#ey points


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PreparePrepare

Establish a positive &ind-'etEstablish a positive &ind-'et*alue your message.*alue your message.

*isuali)e yoursel succeeding.*isuali)e yoursel succeeding.*isuali)e your audience*isuali)e your audience

responding.responding.

!ive yoursel pep tal#s.!ive yoursel pep tal#s.


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Prepare (contd)Prepare (contd)

%repare an attention-%repare an attention-

getting +peninggetting +pening,se a uestion related to,se a uestion related to

audience need.audience need.

%ay a sincere compliment.%ay a sincere compliment.elate a relevant incident.elate a relevant incident.


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$llustrate and support Key %oints$llustrate and support Key %ointswith evidence and visuals.with evidence and visuals. 'tatistics'tatistics

/nalogies/nalogies DemonstrationsDemonstrations (estimonials(estimonials $ncidents$ncidents ExhibitsExhibits ($%

Develop transitions orbridges between #ey points.


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%repare a memorable 0lose%repare a memorable 0loseDramati)e your ideas.Dramati)e your ideas.

(hrow down a challenge.(hrow down a challenge.,se a motivating statement.,se a motivating statement.

estate the #ey bene"t.estate the #ey bene"t.Deliver a convincing summary.Deliver a convincing summary.


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PracticePractice

Dale 0arnegie (raining1 hasDale 0arnegie (raining1 has

oundound

that the three E2s arethat the three E2s areundamental to successulundamental to successul

presentations.presentations.


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Practice (contd)Practice (contd)

3uild your con"dence and3uild your con"dence and

efectiveness by establishing orefectiveness by establishing oryourselyoursel 4hy you have4hy you have eearned the rightarned the righttoto

deliver this tal#.deliver this tal#.

4hy you are4hy you are eecited a!outcited a!outthethe

sub5ect.sub5ect.

4hy you are4hy you are eeager to shareager to sharewithwith

your audience.your audience.


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%ractice your presentation and%ractice your presentation andreview your visuals orreview your visuals or0larity0larityelevancyelevancyEye-appealEye-appeal*isibility*isibility6uality6uality&emorability&emorability


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%ractice your presentation beore%ractice your presentation beorean audience7 coach7 video camera.an audience7 coach7 video camera.eceive eedbac# and coaching oneceive eedbac# and coaching on 'trong opening.'trong opening. 0lear #ey points.0lear #ey points. 8ogical 9ow.8ogical 9ow.

0redible evidence.0redible evidence.and...and...


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/lso receive eedbac# and coaching/lso receive eedbac# and coaching

onon

&emorable close.&emorable close.

0larity o message.0larity o message.

$dentiying distracting$dentiying distracting

mannerisms.mannerisms.esults achieved.esults achieved.


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PresentPresent

/ssume the attitude o a/ssume the attitude o a PR"PR"inin

delivering presentations:delivering presentations: PPrivilegerivilege

RResponsibilityesponsibility

""pportunitypportunity


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Present (contd)Present (contd)

ely on the undamentalsely on the undamentals +wn your sub5ect.+wn your sub5ect.

Feel positive about your tal#.Feel positive about your tal#.

%ro5ect to your audience the value%ro5ect to your audience the value

o your message.o your message.


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&a#e a positive "rst impression:&a#e a positive "rst impression: Establish eye-contact.Establish eye-contact.

Display poised7 con"dent bodyDisplay poised7 con"dent body

language.language.

3e relaxed.3e relaxed.

3e well groomed.3e well groomed.


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3uild rapport with the audience:3uild rapport with the audience: 3e sincere.3e sincere.

3e yoursel.3e yoursel.

'ay we; not you.;'ay we; not you.;

(al# in terms o your audience2s(al# in terms o your audience2s

interest.interest.

$nvolve your audience.$nvolve your audience.


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'trive or continuous'trive or continuous

improvement:improvement: &easure the success o your tal#.&easure the success o your tal#.

$dentiy the strengths as well as$dentiy the strengths as well as

areas to improve.areas to improve.

Decide how you will improveDecide how you will improve

the next tal#.the next tal#. ($%emember to %8/ =

%E%/E = %/0($0E =%E'E(

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