HOW TO PROPOSE A NEW CLUB OR ACTIVITY

Any student or staff member that hopes to add a new club, activity or organization to the LT Co-Curricular program should follow the steps listed below. All proposals and accompanying petitions must be submitted after the first day of school but prior to March 1 to be considered. If you have any questions, please contact the Director of Student Activities.

Step One: The person proposing the club or activity must answer the questions numbered 1-11 on the attached Proposal Questionnaire and return the document to the Director of Student Activities. Please answer the questions as fully as possible, paying particular attention to Questions Four and Five. Feel free to attach any supporting materials to your proposal.

Step Two: The person proposing the club or activity must also submit the attached New Club/Activity Petition. It should include at least 25 signatures and student ID numbers from currently-enrolled LTHS students who would agree to join the club or activity should it be approved. The petition should be returned with the completed Proposal Questionnaire to the Director of Student Activities.

Step Three: The Director of Student Activities will bring all of the information included in your answers, along with the completed petition, to the next Stipend Committee meeting. These meetings are held every quarter. This committee, comprised of teachers, administrators, and a representative from the Board of Education, will decide to (1) approve the club for a one-year pilot; (2) recommend the proposed club or activity to the Board of Education’s HR Committee; or (3) return the proposal with suggestions. If a club is proposed for pilot status, it will be reviewed by the Stipend Committee after one calendar year for possible recommendation to the Board of Education’s HR Committee.

Step Four: Any club or activity that is recommended by the Stipend Committee to the Board of Education’s HR Committee will be considered at their next scheduled meeting, assuming the agenda permits. If the Board of Education’s HR Committee decides not to approve the club or activity, the Director of Student Activities will inform the person who proposed the club or activity. If the Board of Education HR Committee recommends the club or activity for approval, it will be submitted to the Board of Education for approval at the next scheduled Board meeting.

Step Five: Once a club or activity is approved by the Board of Education, the newly created sponsor position(s) will be advertised to the entire staff. Interested candidates should contact the Human Resources Department at this time. After the position has been advertised for two weeks time, the interview process will begin.

Step Six: After a sponsor is hired, the club or activity is officially part of the Co-Curricular program. At this time, the new sponsor should meet with the Director of Student Activities for an orientation. Upon completion of the orientation, the club or activity can begin to meet regularly.

Proposal Questionnaire Please answer the following questions by typing in the answers below each question. Then, save and e-mail this document with your answers included below to the Director of Student Activities at pgeddeis@lths.net.

2. What is your name? (If you are a student, please include your LTHS ID number.) 3. To your knowledge, has this club/activity ever existed at LT? 4. Please describe the club/activity as best you can.

5. Describe the lessons, experiences or benefits this club/activity will offer students.

6. Where will this club/activity meet? What facility needs do you anticipate?

1. What is the name of the club/activity you are proposing?

Proposal Questionnaire Please answer the following questions by typing in the answers below each question. Then, save and e-mail this document with your answers included below to the Director of Student Activities at pgeddeis@lths.net. 7. How often will this club/activity meet, and how long will each meeting last? 8. How many adult sponsors will this club/activity require? 9. Will any equipment and/or supplies need to be purchased? How much will it cost?

10. Will this club/activity travel to other schools or locations for competitions, exhibitions,

or field trips? If yes, how often?

11. Are there any safety concerns associated with this club/activity? If yes, please describe

how these concerns will be addressed.

Petition for a New Club or Activity Submitted By: ________________________________ Date:___________________

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