HOW TO PULL YOUR VOICE MAILS INTO YOUR E-MAIL CLIENT

• Primary advantage: You will have a permanent .wav file on your PC and you choose when to delete it.

Step 1: Send a request through SAP to activate your voicemail box for checking it with your e-mail client. The cost is $60 annually Step 3: Left Click on the TOOLS button.Step 4: Left Click on E-Mail Accounts

Step 5: Left click on Add a new e-mail account. Then left click on the ‘NEXT’ button.

Step 6: Select POP3 as the server type by left clicking on it. Then left click the ‘NEXT’ button.

Step 7: Please fill in your first and last name in the field provided.

Step 8: Under login information please enter your four digit phone number for the user name.

Step 9: For the password please enter your password that you use to login to your voice mail account. You may choose remember password if you would like.

Step 10: For the incoming mail server (POP3) and the outgoing mail server (SMTP) please enter the information exactly as provided.

Step 11: Left click on more settings.

Step 12: Under the general tab. Please enter the mail account name exactly as it appears in the form.

Step 13: Left click on the connection tab. Select ‘Connect using my local area network (LAN)’

Step 14: Left click on the advanced tab.

Step 15: Please enter the information exactly as it appears for the incoming server (POP3) and the outgoing server (SMTP) port numbers.

Step 16: Left click on the OK button.

Step 17: Left click on the next button.

Last step: Left click on the finish button. You are now ready to receive all of your voice mail in your inbox.

THINGS TO REMEMBER• Once your voice mail is downloaded by e-mail,

the “Message Waiting” on your phone will turn off.

• Once your e-mail has downloaded your voice mails to your PC, you will receive a message that you do not have any new voice mails on the system if you login to your voice mail via phone.

• If you are away from your desk, it is recommended you check your voice mail periodically for new voice mails.