How to Recruit & Keep Good Volunteers in Your

Ministry

Let Us Pray…

How to Recruit & Keep Good Volunteers in Your

Ministry

What We Will Look At

The Continual Volunteer Ministry LeadersCircle

First Step - RECRUITCrawl/ Walk/ Run

The Seven Sins of Recruiting

Expect Announcements to Get them

Go at it Alone

Recruit Life time people – not short term

Assume “No” means “Never”

Fall into the “BIC” trap

Be People driven, not Project driven

Give the position the wrong title

First Step - RECRUITGeneral Recruitment – on-going efforts

(ex New Parishioner Packets, surveys to parents, invitations to parish organizations)

Specific Recruitment – advertise your need for volunteers (ex Ads in bulletin, newsletter notices, etc)

Targeted Recruitment – Personal invitations to individuals to help with specific programs.

Find lots of ideas HERE http://media.volunteermatch.org/docs/101Secrets/VolunteerMatch_101Secrets.pdf

Second Step – Screen/ InterviewOur Archdiocese has a procedure.

PGC class/ Volunteer Application/ Background Check

Ask your Parish office and be diligent or visit www.rcan.org .

Interviews are helpful

This PDF (http://www.oursharedresources.com/Resource/ViewResource/303 ) is a good starting point for learning more.

Third Step - AppointVolunteer position agreement

Dates of appointment

Key responsibilities

Who is the supervisor/ contacts

What are non – negotiable’s/ rules

Signed and kept by you and the volunteer

Find a sample HERE (http://www.oursharedresources.com/Resource/ViewResource/597 )

Third Step - AppointAvailable From the

NFCYM ($7.00)

Develop a template for education and formation for youth ministry training programs and to write role descriptions, policies, or other procedures for parish youth ministries in a diocese

Determine the ministry staffing needs in the parish to recruit, develop and evaluate staff

Plan one’s professional development

Manage volunteers, which includes identifying needs, recruiting, orienting, training, and assessment.

Fourth Step – Train Them

There are many options for training, including:

Diocesan Certification ProgramsDiocesan/regional training programsParish-level youth ministry training On-line training and video trainingBooks and articles On-the-job training for specific jobsGroup evaluation and feedback

Fourth Step – Train ThemHold an Orientation

Might be Specific to role

Periodic updates (email, FB, texts, meetings)

Retreats and faith formation

-faith sharing and prayer

-community building and socializing

-sharing stories about our experiences with youth

5th/6th - Coach/ Direct/ Evaluate

What are they doing well

What needs improvement

Specific and direct

Consequences including termination

See http://www.idealist.org/info/VolunteerMgmt

http://www.cvacert.org/

http://www.energizeinc.com/

http://managementhelp.org/staffing/volunteers.htm

http://www.volunteerpower.com/

Seventh Step - RecognizeCreate a culture of appreciation

Straight from the youth

From the parish, in the bulletin, from the Pastor

Dinners

Certificates

Official types of recognition like:NFCYM Awards given out in Archdiocese

http://www.presidentialserviceawards.gov/

http://www.oneoc.org/services/volunteer-services/sov/sov-history/

Eighth Step – Reengage Don’t assume they want to do the exact same

job every year

Consult with them

Give them opportunities to try on new roles

Give them a chance to rest or bow out

Resource:

http://gettingattention.org/2010/10/volunteer-communications

/

The Cycle!

The Continual Volunteer Ministry LeadersCircle

Final Thoughts

Some Office / Center Promo Time

A video to wrap us up

Thank You For Attending! MERRY CHRISTMAS and a HAPPY NEW YEAR!!