Northwestern Lumber Association 701 Decatur Ave. N, #105 Golden Valley, MN 55427 (888) 544-6822 www.nlassn.org6

Getting Started & Important InfoHOW TO RESERVE YOUR BOOTH

To reserve exhibit space, complete the enclosed booth registration form on pages 13 & 14 of this booklet and return via mail, fax, or email with the required deposit or full payment to the NLA office. You may also visit www.nlassn.org/tradeshows to access the form online.

All individuals sending in a registration form will receive an email confirmation back. If you do not receive an email, please contact NLA to ensure your registration form has been received & processed.

DEPOSITSA minimum deposit of $200 PER BOOTH* is due with the completed registration form. A deposit must be received in order for your space to officially be assigned. You may also send the full payment right away if you prefer. See the CANCELLATION section on page 7 for rules on getting your deposit back.

*The deposit is per booth, not per show. (If you order two booths at Expo North, your deposit due is $400).

BALANCE DUEExhibitors will be invoiced for the balance due after a booth assignment has been made. Full payment is due within 30 days of the dated invoice. Any exhibitors who have not paid in full by the show date will be prohibited from setting up.

Please note that if your membership form and dues are not submitted with the original booth deposit, you will be invoiced at the non-member price. To make things simpler on your end and our end, please remit the membership form and full membership payment with your deposit if you plan to take advantage of member-priced booths.

PLACEMENT OF BOOTHSIn 2020, because we are at some different facilities and/or have different floor plan layouts, we will operate on a first-come, first served basis for ALL exhibitors. For optimum booth placement, please make sure to get your booth registration forms in early with your deposits!

Please read pages 7 for complete terms and conditions.

Northwestern Lumber Association 701 Decatur Ave. N, #105 Golden Valley, MN 55427 (888) 544-6822 www.nlassn.org 7

Signing of the Application & Contract for Exhibit Space on page 14 constitutes your acceptance of these Exhibit Terms & Regulations.

These trade shows are produced by, and subject to, the terms and conditions imposed by the Northwestern Lumber Association, hereafter referred to as NLA. NLA provides exhibition management and attendance promotion.

Character of the ExpositionNLA reserves the right to determine the eligibility of any company, product or service and the right to restrict, prohibit or evict any exhibitor or product which, in the opinion of show management, detracts from the character of the exposition, or for any violation of the following Terms & Conditions. In the event of such restriction or eviction, NLA is not liable for refunding exhibit fees or any other cost incurred by the exhibitor. Violations of the Terms & Conditions may also result in loss of exhibitor priority. Exhibitor agrees not to make any sales or gather leads from any contractor during the convention.

Contract for SpaceThe completed exhibitor application form constitutes a contract for the assignment of space, pending acceptance by NLA. Any exhibitor failing to occupy space is not relieved of the obligation to pay the full rental price.

Booth RelocationNLA show management reserves the right to make changes in the location, size and display limits of any display booth, if this is in the best interest of the convention. NLA may prohibit exhibits that are deemed unacceptable for any reason. This may include people, items, conduct, printed materials or anything that may be objectionable to the exhibition. If such restriction occurs, NLA will not be liable for any refunds, rentals or exhibit expenses. The decision of NLA regarding exhibits is final.

If it becomes necessary to relocate an exhibitor after a booth assignment has been made, NLA will contact the companies involved and every reasonable effort will be made to reassign the exhibitor to a similar booth space with a moderate amount of space between them and a competitor.

Terms of PaymentA minimum deposit of $200 per booth is due with the completed reservation form. A deposit must be received in order for priority space assignment. Space assignment will not be made without the appropriate deposit. Full payments may be made up front. Balances due will be invoiced and are due within 30 days of the dated invoice. All booth fees must be paid in full before you can set up your booth.

Cancellation/Downsizing PolicyWe understand that things happen during the year that may prevent you from attending one of our shows that you already registered and paid for.

In the event that you need to cancel (request must be made in writing), you must do so no later than the 60 days prior to set-up day for each show. If you do so by this deadline, you will receive your deposit or full payment back as a refund.

If you cancel between 45-59 days prior to set up day for each show, you will receive your full refund back MINUS the $200 per booth deposit.

Any cancellations from 44 days to the set up day will result in no refunds whatsoever unless we are able to resell your booth, which means a completely sold-out show floor.

SublettingThe exhibitor may not sublet, assign or apportion any part of the assigned exhibit space allotted without agreement by NLA.

Exhibitor RepresentationExhibitor agrees to have exhibit space staffed during all hours the exhibit hall is open. No one is allowed into the exhibit hall without an official, current convention badge. (Absolutely NO business cards will be allowed in the badge holder in place of a badge.) If a person is working in more than one exhibiting company’s booth, additional name badges may be made at no charge.

Display Arrangements/Booth ApparatusNLA will install the exhibit booth(s) in the agreed-upon location, with a draped table and an ID sign showing the official exhibitor name and both number. Other booth inclusions vary by show.

The exhibitor will make arrangements with the convention decorator for furniture, special signs, carpentry, labor, decorating and shipping needs. All electrical needs will go through the hosting venue and electrical forms can be found at www.nlassn.org.

Work or services done at the convention, where bills were rendered to you by the decorator or Hotel, must be verified and approved on the premises, be paid, or have credit established. NLA is not responsible for these bills.

Exhibits must conform to booth dimensions to ensure attendees will have an unobstructed view of booths up and down the aisles. Normal back height is 8 feet. A maximum height of 8 feet may extend toward the aisle from the back for no more than 3 feet. From this point toward the aisle, the height of your display may be no more than 3 feet. If your booth is an end cap or a peninsula, the back of your booth may be 8 feet high and 6 feet across centered, then must drop to 3 feet high to each edge of the booth. Operation of sound devices is allowed if the exhibitor complies with exhibit management discretion on volume and content.

Fire RegulationsLocal fire department regulations will be strictly enforced. For this reason, exhibitors may not, in any way, impede aisles or service corridors with per-sonal property. Exit doors must never be blocked in any way. All materials used must be flame-retardant. All landscaping and construction materials including plants, foundations, sand dirt, etc. must have waterproof material underneath. Motorized vehicles, trailers, etc. must have prior approval from NLA before being moved into the facility.

Liability and InsuranceThe exhibitor will not permit the exhibit area or facility to be damaged by any act of negligence by the exhibitor, its employees, contractors or guests.

NLA will not be held responsible for any loss, damage or injury to anyone (including the exhibitor and its employees), or for any property damage, theft or general safeguarding of materials, prior to, during and after the period covered by the contract.

Further, the exhibitor agrees to hold NLA harmless and indemnify NLA for same and all costs of defense that may arise because of any negligence, malfeasance, misfeasance, or nonfeasance by the exhibitor, its employees, agents, officers, contractors or guests. NLA agrees to these same stipulations with the exhibitor.

The exhibitor must carry full insurance for the duration of the convention including transport, move-in, and move-out. In the event the exhibitor hires contractor(s) to install exhibits, move equipment, etc. on the premises, the exhibitor of the contractor(s) must provide NLA with a certificate of insurance showing that it carries workers’ compensation and general liability insurance (with a liability limit of at least $1,000,000).

Exhibit Terms & Conditions