HOW TO USE EMAIL Heidi McLaughlin

SNAIL MAIL VS EMAIL Snail mail

Your letter or package is received in the mail and sent directly to the person.

This usually takes up to 2 days for letters and 3-10 working days for packages.

You have to know the address of the person before you can send the package/ letter.

Costs money to purchase stamps to send your package. Email

Is done entirely digitally across the internet through different servers.

The individual will receive their email in their inbox of their provider such as, Gmail, Hotmail, Yahoo.

Usually takes a few minutes to send without large attachments or if servers are busy.

Free with an internet connection.

ADVANTAGES: EMAIL Includes features such as a calendar, address book and instant messaging.

Is essential to sign up for websites or social media accounts that usually need an email before creating your account. This could include Wix, Facebook, Ebay, etc.

You have access to a range of tools and features to file, label, find, prioritize and group your emails to create easy management. (You can personalise your inbox to the way it suits you).

Communicating with a large amount of people, groups, as you can send an email to multiple people at once (They will all receive it at the same time).

Your email is personal and private. It requires a password to access your emails.

WHAT ARE EMAIL ADDRESSES?

To receive and send emails your will need to have a email account and a email address.

You will need to obtain other peoples email address if your want to send them something and ensure you have the correct email address or it will be send to another person.

Email addresses include a username, @ symbol and the email provider’s domain.

Your username is chosen by yourself. (However, it may already be taken, so you should have a backup).

CREATE YOUR OWN EMAIL If you decide you want to create your own email account, below are three of the most used webmail providers and a link to their page.

1. Google Gmail 2. Microsoft Outlook (previously known as

Hotmail) 3. Yahoo Mail

THE EMAIL INTERFACE: INBOX

Your inbox is where you will you see all emails that you receive. They list the subject, sender and date sent to you. They also show simple menu options such as compose to write your email.

THE EMAIL INTERFACE: MESSAGE PANE

Once you select a message to look at, it will open in the message pane.

It will display the message, sender, date sent, details and any attachments.

It will display reply options, such as “reply to sender” or “reply to everyone” if it is sent to more then one person.

THE EMAIL INTERFACE: COMPOSE PANE

To create a new email:

1) Click the Compose button located in the top right-hand corner of your inbox.

2) Enter the recipients email address, a subject and your message in the space provided.

You can also include any attachments such as images, videos or documents in your email.Up to 25MB of attachments can be sent in Gmail (This may vary depending on the email provider).

OTHER EMAIL TERMS Cc and BccCc stands for “Carbon Copy”. You would use this if you wanted to send a email to another person who is not the main recipient.

Bcc stands for “Blind Carbon Copy”. This works very similar to Cc, however, all recipients you add in Bcc are hidden to your main recipient/s.

EMAIL SAFETY Email is not entirely secure 100% of the time, therefor you should be careful when sending personal and sensitive information, such as credit card details and passwords.

You may also receive emails from scammers and it is important to delete these and not reply or click on anything they send you to avoid getting a virus or your details lost/ taken.

EMAIL SAFETY Phishing When someone pretends

to be from a trusted source, such as your bank.

They try and steal your personal information.

Look out for these as they can easily create something that looks like it is from a specific, legitimate business.

Attachments Can sometimes

contain viruses or malware.

Do not open these, to avoid getting a virus on your computer or other digital device.

Spam Also known as junk

mail. It is best to ignore

and delete these messages.

Usually most email services offer spam filtering.