how to use… ibm lotus symphony –...

HOW TO USE…

IBM Lotus Symphony – Document

IBM Lotus Symphony - Document

1. Start IBM Lotus Symphony

• Start -> All Programs -> IBM Lotus Symphony

• Click on “Create New Document”

2. Insert Text into document

• Blinking Insertion pointer is the place where text is inserted in Left to Right direction

3. Save File

File -> Save OR Ctrl + S key combination

For the first time, Save will show the dialog box of save as which will ask for

1. Location To save

2. Name of the file

3. Type of file

Later save operations will save the changes in existing document

4. Save Vs Save As

Save Operation saves the changes in

existing document. Save As on the

contrary generate the copy of the

same file with another name at the

same or another location.

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5. Close/Exit

Close operation will close the currently opened document. Exit will close the entire application and thus all

the opened documents will get close

6. Delete and Backspace Keys

You can delete text to the left and right of the insertion point by using the Delete and Backspace keys,

respectively.

7. Open a file

File -> Open -> Select location -> Select File ->Open

Or

Ctrl + O, Select Location and File and click Open

8. Insert vs. Overtype Mode

Insert mode is the default mode for editing in OpenOffice.org Writer. Insert mode adds text, but does not

erase anything.

Overtype mode is useful when you want to replace a series of words. In this mode, the text you type

replaces any existing text to the right of the insertion point and erases it.

9. Scrolling

Using the Keyboard Arrow keys

Place the insertion point anywhere in your document. Use the keyboard arrow keys to move up, down, left

and right throughout the document.

Using the Keyboard Page Up / Page Down keys

If you press the keyboard Page Up or Page Down keys you will move through your document by

approximately one screen per press.

Using the Scroll Button

If you click once on the down or up arrows at the top or bottom of the scroll bar you will scroll through

your document one line at a time.

Using the Scroll Bar

Click on the scroll bar within the vertical scroll bar. As you drag it up and down, you will see page number

displayed. When you release the mouse button, you will go to the page number indicated within the yellow

colored pop-up.

10. Selection

Any Text (Option 1) Click and hold at the beginning of the selection and drag mouse to the end of the selection (click-and-drag).

Any Text (Option 2) Click at the beginning of the selection, hold down Shift and click at the end of selection (shift-clicking).

Word Double click in OpenOffice.org Writer.

Paragraph With mouse pointer in paragraph, triple click.

Entire document (Option 1) Hold Ctrl and Press A.

Entire document (Option 2) Hold CTRL on the keyboard and click the mouse in the left margin.

One letter at a time Position the cursor at the beginning of the text, hold down Shift and use arrow keys to the end of selection.

From the cursor to the beginning of the line

Shift + Home

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From the cursor to the end of the line

Shift + End

11. Using the Keyboard to Select Text

Many people use the keyboard to select text.

Shift + Right Arrow Character to the right of the insertion point

Shift + Left Arrow Character to the left of the insertion point

Shift + Home All of the current line to the left of the insertion point

Shift + End All of the current line to the right of the insertion point

Shift + PgUp A screenful of text from the insertion point up

Shift + PgDn A screenful of text from the insertion point down

Ctrl + Shift + Right Arrow One word to the right of the insertion point

Ctrl + Shift + Left Arrow One word to the left of the insertion point

Crtl + Shift + Home All text from insertion point to the beginning of the document

Crtl + Shift + End All text from the insertion point to the end of document

Alt + Ctrl + Shift + PgDn All text from the insertion point to end of the displayed window

F8 and Arrow Key From the insertion point in the direction of whichever arrow chosen. F8 turns on selection mode; press Esc to leave selection mode.

Crtl + A Selects entire document

12. Deletion

If you wish a particular text to be disappear from your document, then you can use the delete function. To delete a character

Place the insertion point to the left of the character to be deleted and press Delete key on your keyboard. To delete a word

Select the word to be deleted by double-click on it and press the keyboard Delete key. To delete a line or lines

Select the line or lines to be delete (as describe in the Selection Techniques section above) Press the Delete key. To delete a block of text

Select the block of text that you want to delete by dragging the mouse pointer over the text with the left mouse button depressed. Once the text is selected press the Delete key. To delete the entire document

Select the entire document (as describe in the Selection Techniques section above) Press the Delete key. 13. Printing

File -> Print -> Select Printer -> Specify Print Range -> Ok

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14. Cut – Copy – Paste

Cut feature, allows you to remove selected text from the document and temporarily place it on the Office

Clipboard.

Select text -> Right Click -> Cut

Copy feature that allows you to copy selected text from the document and temporarily place it on the

Clipboard

Select text -> Right Click -> Copy

Paste feature allows to get text from the Clipboard and place it in the same document or even in another

document.

Right Click -> Paste

15. Tool bars/Properties pane

There are three different kind of

properties provided in the Properties pane

named as Text, Paragraph and Page

Properties.

a. Text

Text properties can be accessed

from the properties pane or by

using the menu options Layout ->

Properties -> Text Properties

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1. Font

Allows to select the font type face from the drop down list. Default font for IBM Lotus

Symphony Document is Arial

2. Font Size

IBM Lotus Symphony allows you to select font size from point 6 to point 96. Default

selected font size is 12.

3. Increase Font Size

There are following ways to increase the font size of the SELECTED text

1. Press Keyboard Keys CTRL + SHIFT + >

2. Select the increased font size and press OK

3. Use icon on the properties (TEXT) pane

4. Decrease Font Size

Following are the ways to decrease the font size of the SELECTED text

1. Press Keyboard Keys CTRL + SHIFT + <

2. Select the decreased font size and press OK

3. Use icon on the properties (TEXT) pane

5. Font Effects and Styles

Select the text to apply style or effect otherwise the effect or style will applied to text that

will be entered after selection of style .

1. Bold

Following are the ways:

1. Press CTRL + B

2. Press the icon on tool bar or properties pane (TEXT)

3. Select the BOLD option from Style list of Text Properties dialog box and press Ok

2. Italic


1. Press CTRL + I


3. Select the Italic option from Style list of Text Properties dialog box and press Ok

3. Underline with styles


1. Press CTRL + U

2. Press the icon on tool bar or properties pane (TEXT). Default Underline

option is Single Line but one can optionally opt for Underline Style by choosing it

from the drop down list accessible by clicking on the arrow next to U

3. Select the Effects from Text Properties dialog box, Choose the Underlining Style

and press Ok

4. Strikethrough


1. Press the icon on tool bar or properties pane (TEXT

2. Select the Effects from Text Properties dialog box, Choose the Strikethrough

Style and press Ok

5. Shadow

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2. Select the Effects from Text Properties dialog box, Choose the Shadow Option

and press Ok

6. Font Color


1. Press the icon on tool bar or properties pane (TEXT), Select the color

from the drop down list

2. Select the Effects from Text Properties dialog box, Choose the Font Color and

press Ok

7. Highlight Color


1. Press the icon on tool bar or properties pane (TEXT), Select the color from the

drop down list

2. Select the Background from Text Properties dialog box, Choose the Background Color

and Press Ok

8. Super Script



2. Select the Position from Text Properties dialog box, Choose the Superscript option and

Press Ok

9. Sub Script



2. Select the Position from Text Properties dialog box, Choose the Subscript option and

Press Ok

10. Character Spacing


1. Press the icon on tool bar or properties pane (TEXT), Select the spacing option

2. Select the Position from Text Properties dialog box, Choose the Spacing option and Press

Ok

11. Hyperlink

Following are the ways

1. Press CTRL + K OR Create -> Hyperlink, Select the Target Type (Internet, Mail&

News, Document, New Document), Choose the appropriate path or target and

press ok

2. Select Hyperlink from Text Properties dialog box, Choose URL and Press OK

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b. Paragraph

Paragraph properties can be accessed

from the properties pane or by using the

menu options Layout -> Properties ->

Paragraph Properties

1. Alignment (Left, Right, Center, Justified)

Access either by Properties pane or Select Alignment tab from Paragraph Properties. Select

the appropriate option and Press OK

Text alignment options:

� Left-Aligned: The most common form where each line is flush with the left margin.

� Centered: Each line is centered on the page.

� Right-Aligned: Each line is flush with the right margin.

� Justified: Every line is flush with the left and right margin. Note: The option can

make text harder to read by adding spaces between words.

2. Bullets and Numberings

1. Select the appropriate Style from drop down list of the Properties Pane

2. Select Outline & Numbering from Paragraph Properties dialog box, Set the outline

Level on the basis of level of sub points, Select the Numbering Style and Press Ok

3. Background Color

1. Select the color from the drop down menu of icon

2. Select Background tab from Paragraph Properties dialog box, Choose the

background type as Color or Graphic

3. Choose Color and Press OK or Choose the graphic picture by browsing the file

location and Press ok

4. Spacing

1. Increase and Decrease Spacing

Use icon from the Properties Pane (Paragraph) for increasing the space

between paragraphs

Use icon from the Properties Pane (Paragraph)for decreasing the space

between paragraphs

2. Line Spacing

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� Use icon from the Properties pane (Paragraph) for choosing the space

between lines. Choose the desired option from list OR

� Select the Indent and Spacing tab from the Paragraph Properties Dialog box.

Choose the appropriate Line Spacing and Press Ok

3. Above or Below Paragraph Spacing

� Use icon from the Properties pane (Paragraph) for choosing the

above or below Paragraph. Enter the number of inches the space is required in the

correct box. OR

� Select the Indent and Spacing tab from the Paragraph Properties Dialog box. In

spacing option enter the number of space in inches in above paragraph, or below

paragraph or both. Press Ok.

5. Indent

1. Increase indent

� Select icon from properties pane (paragraph) to increase the indent of

paragraph by 0.5 of an inch every time

2. Decrease indent

� Select icon from properties pane (paragraph) to decrease the indent of

paragraph by 0.5 of an inch every time

3. Hanging Indent

� A paragraph that has all lines but the first indented. A hanging indent is also known

as a hanging paragraph. Switch to hanging Indent can be done by using icon

from properties pane (Paragraph)

� Create hanging indents by specifying a negative indentation for the first line of

each paragraph or by entering a positive value for Before Text.

� The following is an example of a hanging indent:

4. Before Text Indent


� Enter the number of inches you want to indent your paragraph from left in inch

box provided in icon in Properties Pane(Paragraph)

� Select Indents & Spacing tab from Paragraph Properties dialog box and specify the

number of inches you want to indent before text. Press OK

5. After Text Indent


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� Enter the number of inches you want to indent your paragraph from right in inch

box provided in icon in Properties Pane(Paragraph)


number of inches you want to indent after text. Press OK

6. First line indent


� Enter the number of inches you want to indent the first line of the paragraph in

inch box provided in icon in Properties Pane(Paragraph)


number of inches you want to indent the first line of Paragraph. Press OK

6. More Options

1. Drop Caps

Drop Caps formats the first letter of the paragraph with a large capital letter. This

can span several lines. The paragraph must span at least as many lines as specified

in the lines box. Drop Caps is applied to the selected paragraph

• Select Drop Caps tab from Paragraph Properties dialog box

• Select the Display Drop Caps option from setting

• Specify the number of characters to drop cap

• Specify the number of lines that will take the effect

• Press OK

2. Borders

� Set the border around the current selected paragraph by selecting the Borders tab

from paragraph properties dialog box

� Specify the border line arrangement, Line Style and color

� Press Ok

c. Page

Page properties can be accessed from

the properties pane or by using the

menu options File -> Page Setup

1. Orientation

Two kinds of page orientation are available. Landscape and Portrait. Default Orientation of

Page is Portrait.

1. Select the appropriate Style from drop down list of the Orientation Properties

Pane(page)

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2. Select the Page tab from the Page Properties dialog box. Select the desired

orientation and Press Ok

2. Margin

There are four different kinds of Margins: left, Right, Top, Bottom

1. Select the appropriate Margin from drop down list of the Margin from Properties

Pane(page)

Specify the margins in inches

2. Select the Page tab from the Page Properties dialog box. Select the Margin in

inches and Press Ok

3. Size

Specify the size of the page in width and height. Select appropriate size from drop down list

of size in Properties Pane (Page)

4. Column

1. Specify the numbers of columns in which you want to divide your page. Select

appropriate number of columns from drop down list of column in Properties

Pane(Page)

2. Select the Column Tab from Page Properties dialog box. Specify the number of

columns. Specify the spacing in between and Press OK

16. Table

a. Create

1. Choose Table -> Create Table OR Press CTRL+F12

2. Specify the size of table by entering number of desired rows and columns

3. Press Ok

b. Split Cells

1. Place the insertion pointer in cell which you want to split

2. Right click and select Cell -> Split

3. Specify the value in Split cell into box

4. Select the direction of splitting as Horizontal or Vertical

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5. Press OK

c. Merge Cells

1. Select the cells which you want to merge together

2. Right Click and select Cell -> Merge

d. Insert

1. Insert a Row

Select Table -> Insert->Rows OR Place Insertion pointer in a row, Right Click -> Row -> Insert

Specify the Number of Rows to insert and Position to insert, relative to the current row

Press OK

2. Insert a Column

Select Table -> Insert->Columns OR Place Insertion pointer in a row, Right Click -> Column -

> Insert

Specify the Number of Columns to insert and Position to insert, relative to the current

column

Press OK

e. Delete

1. Delete a Row

Place insertion pointer in the row to delete OR Select Row by Clicking in the left margin of

the row

Right Click and select Row -> Delete

2. Delete a Column

Place insertion pointer in the Column to delete OR Select Column by Clicking in the Top

margin of the Column

Right Click and select Column -> Delete

3. Delete Table

Select Table by clicking Top Left Corner Or Table -> Select -> Table

Select Table -> Delete-> Table

f. Table Properties

Table Properties can be accessed by Right Click on Table -> Table Properties OR

By menu option Table -> Table Properties.

1. Borders

• Select the Borders Tab from

Table Properties Dialog box

• Specify the Line arrangement,

Style and Position

• Press OK

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2. Backgrounds

• Select the Background Tab from

Table Properties Dialog box

• Specify the background color or

Graphic as Background Type

• Select the For Option where you

want to have background. It can

be a cell, Row or Table

• Press OK

17. Page Breaks

Click your document where you want the new page to begin

1. Press CTRL + Enter OR

2. Create ->Break , Select Page Break, Specify the style of the Page and Press Ok

18. Header Footer

Headers and Footers are the text that appears at the top and bottom area of the Page

1. Create Header/Footer

2. Select the Page Style on which you want to apply header/Footer, Select All if you want it on all

pages

3. Type Text or Create Field for the Header/Footer

19. Insert picture from Graphic

1. Click on the document where you want to insert the graphic

2. Choose Create -> Graphic from file

3. Locate the graphic file

4. Click open

20. Clip Art

1. Create -> Clip Art

2. Choose the appropriate Category

3. Select the graphic

4. Drag and Place the Graphic Or Place your Cursor at position

in document, Select Graphic , Right Click -> Insert -> Copy

21. Table of contents

1. Apply predefined heading paragraph syles to

paragraphs that you want to include in your table of

contents

2. Click Create -> References -> Index and Tables and

select the Index/Table tab

3. Select Table of Contents in Type box

4. Select the outline check box

5. Click OK

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22. Spell Check

You can perform spell check of entire document at any time by choosing Tools -> Spell check. This option

will give you a list of option for every unrecognized word. You can make the selection of suggested word or

can ignore the suggested change

To know of all the words that are not recognized as you type, Select Tools ->Show Spelling errors. A red

wavy line will appear to indicate the error. Right click on that word will produce the list of suggestions.

23. Format painter / Duplicate Formatting

1. Place your cursor on the text whose formatting you wish to duplicate

2. Click on icon on the tool bar

3. Click/drag on the text where you want to apply the same formatting

4. To keep the Duplicate Formatting Painter On double click the icon. To off the painter Click on the

icon again

Reference

HELP – IBM LOTUS SYMPHONY

how to use… ibm lotus symphony –...

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