HR & Payroll Officer

Start date: as soon as possible

HR & Payroll Officer

The role

Reporting to and working closely with the Bursar, this is a senior support staff role with day to day responsibility

for Human Resources and Payroll at the school. This is an opportunity to join a successful girls’ school

committed to innovation, development and the provision of an excellent, all round education in a warm,

stimulating and supportive environment. The role covers the recruitment process for all new staff (and

associated compliance requirements), management of the monthly payroll, administration of the pension

schemes and dealing with HR matters or issues as they arise. The role requires keen attention to detail and

excellent administrative skills and, for the right candidate, it will be a challenging and rewarding position.

Job description

Whilst the below list is necessarily not exhaustive, duties will include:

Manage the recruitment process in accordance with the Independent School Standards Regulations

and with ‘Keeping Children Safe in Education’

Administer all aspects of the recruitment process: place advertisements, send and receive

applications, arrange interviews, seek employment references, apply for DBS and Barred list checks,

run prohibition order checks, apply for overseas checks, check eligibility to work check, issue medical

questionnaires, issue disqualification from childcare forms, produce offer letters and contracts

Manage the new joiner process from offer letter through to joining instructions and induction and

administer the probationary review periods for all staff

Maintain and continue to review staff contracts and the Staff Employment Handbook, updating as

required, according to any changes in policy or legislation

Administer all aspects of payroll, including the preparation of monthly pay amendments for an

outsourced payroll

Liaison with staff to ensure timesheets are correctly completed, authorised and received in a timely

manner

Management of processing and administration of monthly payrolls including management reporting

and statutory filings (P14/P60, P11D, PAYE settlement, P45, P46)

Prepare monthly statutory returns e.g. PAYE, pensions, statistical returns

Undertaking monthly and year end reconciliations (payroll, pensions, PAYE, NIC, auditor’s schedule)

and month end journals

Administration of the school’s obligations under the terms of the Teachers’ Pensions Scheme, e.g.

starters, leavers, changes, periodic returns

Administration of the stakeholder pension

Handle maternity, paternity, adoption and parental leave processes and queries

Maintain all staff records both manual and electronic

Advise on and assist in carrying out pregnancy related risk assessments in conjunction with the

relevant Line Manager to ensure compliance with relevant legislation.

Administer procedures for staff that are leaving and retirements such that a planned approach is

adopted in relation to staffing matters

Ensure all staff are kept up to date with developments regarding their pension provision, arranging

information sessions and providing guidance as appropriate.

Monitor and assist in the management of staff procedures relating to induction, sickness absence

and attendance

Ensure all staff are kept up to date with developments regarding their pension provision, arranging

information sessions and providing guidance as appropriate.

Advise on and assist in carrying out pregnancy related risk assessments in conjunction with the

relevant Line Manager to ensure compliance with relevant legislation.

Administer procedures for staff that are leaving and retirements such that a planned approach is

adopted in relation to staffing matters

Monitor staff procedures relating to equal opportunities

Provide support in investigations for disciplinary and grievance procedures

Provide advice, guidance and support to all staff on all aspects of personnel policies e.g. annual leave,

pay, maternity leave, paternity leave, equal opportunities, etc. ensuring an objective, professional

and confidential service

Provide the Headmistress and Bursar with any relevant information as required.

Advice and guidance on changes to legislation and potential impact on the school

If required, manage TUPE transfers in association with the Bursar

Undertake other tasks as reasonably required by the Bursar

Person specification

Educated to degree level

Previous experience of payroll management desirable

Prior experience in a school advantageous but not essential

Highly organised with a keen eye for detail

A strong communicator – approachable and articulate

Strong numeracy skills

Highly motivated with a ‘can do’ attitude

Terms & Conditions

Salary: £38,000 – 40,000 per annum FTE

Normal working hours: 9:00am – 4:00pm Monday to Friday including 1 hour unpaid lunch break – 30 hours

per week total. Term time (37 weeks a year) plus 5 weeks during the school holidays

Pension: Employer contributions to a defined contribution pension scheme

Notice: Probationary period of 6 months. Thereafter two months’ notice for employee and employer

Lunch is available free of charge whilst the school is in session

Start date: As soon as possible

Applications: (by email or by post) should reach Josephine Henshall; jhenshall@tormeadschool.org.uk by

Wednesday 24 May 2017 and should consist of the following documents – all of which can be downloaded from the website www.tormeadschool.org.uk/vacancies

A letter of application

The completed application form

The completed Equal Opportunities Monitoring Form

A CV – this is optional but may be included if you wish to complement the above

All applications will be acknowledged

It is anticipated that interviews will take place w/c 29 May 2017

Helen Davies, Bursar