hr policy

HUMAN RESOURCE POLICY ‘X’ GROUP OF COMPANY

Submitted to, A.H.M. AHSANAssistant Dept of Public AdministrationUniversity of DhakaDhaka

Submission Date: Submission Date: Submission Date: Submission Date:

Assignment

On

HUMAN RESOURCE POLICY ‘X’ GROUP OF COMPANY

(Course No. PAD-214)

Submitted to, A.H.M. AHSAN Assistant professor Dept of Public Administration University of Dhaka Dhaka-1000.

Submitted by,HELAL UDDIN4th Batch, 3Roll No. ZHDept of Public University of DhakaDhaka-1000.

Submission Date: Submission Date: Submission Date: Submission Date: 06 JuneJuneJuneJune 2011201120112011....

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HUMAN RESOURCE POLICY OF ‘X’ GROUP OF COMPANY

Submitted by, HELAL UDDIN

Batch, 3rd Semester Roll No. ZH-26 Dept of Public Administration University of Dhaka

1000.

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ACNOWLEDGEMENT

At the very first moments, thanks to Allah for especial blessing in completing the

assignment. A single individual can achieve no perfect goal. I am indebted to a

number of people for their kind advice, suggestion, direction, cooperation that

enable me to have an experience in the dynamic and challenging environment of

HR sector ultimately to prepare this assignment. Then I likely thank from the core

of my heart to A.H.M. Ahsan Sir for his excellent guidance which has helped me

preparing this assignment properly.

I express my sincere gratitude to Honorable Managing Director (Meghna Group),

Sr. General Manager (HR & Admin) and assistance General Manager (Meghna

Group) for helping us providing information’s whenever we asked for it.

This is a result of good team effort. So I wish to express my deepest gratitude and

appreciation t my group members ‘ Rayhan, Sazzad, wali, Nuri Shahrin Islam and

Subah Samara’ who have worked hard day and night for preparing this

assignment

Without their kind co-operation in all respect it would not been possible for me to

prepare this assignment.

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CONTENTS

SL. TOPICS PAGE

01. Introduction 03

02. Task methodology 03

03. About the company 01

04. Human recourse policy 02

05. Planning 02

06. Job anlaysis 02

07. Recruitment 03

08. Selection 04

09. Orientation 06

10. Training and development 08

11. Performance 09

12. 10

13. 11

14. 11

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Introduction:

Among the ingredients of production human resource is the most

important. Inactive equipments are activating in action with the touch of

human. So, success of an organization/institution depend on better

planning, recruitment and selection of qualified employees and their

development through a good human resource management. Human

Resource Department of an organization arguably perform the most

important task of planning, recruiting, selecting, training, and developing

employees. Human Resource Department play a vital role to any

organization’s success. Now-a-days, Manpower is considered as a

valuable part of the efficient productivity of an organization. But it is very

tough and challenging job for efficiently dealing with various manpower’s.

Human Resource Department does this challenging job for every

organization through its regular and innovative HR activities. In this paper I

tried to trace out the Human Resource policy of an existing Group of

Company of our country.

Task Methodology:

1. Objective of the study:

To present an overview of human resource policy for a Group of company

in terms of its planning, recruitment, selection, training and development of

employees, performance appraisal, compensation & benefits and HR

research.

2. Data collection:

We have collected both primary and secondary data with a pre-design form to

conduct our study.

i) Internal Sources

# Company HR strategy

# Company statistics

ii) External Sources:

� Journal & Internet

� Other official sources & records

3. Presentation & description

We are directed to make an assignment on

of company existing in Bangladesh.

As we are not directed to use the name of a certain company, so I can imagine a

imaginary name such as ‘

my discussion. And for this

company’, - this is given below

4. Limitation of the study :

HR policies are one of the most guarded secrets of a

could not able to get though detail about HR policies from our expected company

because it was confidential and for the lack of the co

personnel of the company

s:

# Company HR strategy

# Company statistics

External Sources:

Journal & Internet

Other official sources & records

Presentation & description:

We are directed to make an assignment on Human Resource Policy of any group

of company existing in Bangladesh. I have worked specially on ‘MEGHNA GROUP’


‘PAD Group of company’, which will be favorable to

And for this, I have made an official logo for

this is given below –

(Figure: Logo of imaginary group)

Limitation of the study :

HR policies are one of the most guarded secrets of a business company


because it was confidential and for the lack of the co-operation

personnel of the company .

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Human Resource Policy of any group

‘MEGHNA GROUP’.


, which will be favorable to

for ‘PAD Group of

)

business company. We


operation from the

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About The Company

PAD Group of company (PGC) is one of the leading business

conglomerates in Bangladesh. It started off as a food production based

company but now it has huge projects. The projects turned out to be very

successful and had helped foster the growth of trust and confidence of the

urban and rural people through the country. The Group has come a long

way in reaching the goals by listening to client needs, learning real-time

lesson from past projects, innovating and partnering.

Projects of the organization:

SL.No. P r o j e c t s N a m e

01

MAMA Drinking Water.

02

PAD Salt, Atta, Maida, Suzi, Sugar.

03

PAD Coconut and Mustard Oil

04

PAD Cement mills Limited.

05

PAD Papers And tissues industries.

06

PAD Poultry and Fish Feeds factories.

07

PAD Still complex Ltd.

08

PAD Petroliam limited.

09

PAD Trading company limited.

10

PAD Technologies limited.

(All are imaginary)

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Human Resource Policy

Entire HR policy of PAD Group combines the following steps -

So we can describe these serially >>>>>>>>>>>>

PLANNING

Planning is the basic and first task for organization. So for planning a Board will be

consisted of a lot of members are from HR & Executive Department of PAD

Group

After planning we saw that –

� There is a vacant position of Senior Accounts Officer in our Accounts

department. Because, our Ex- Senior Accounts Officer has died last month

J O B A N A L Y S I S

COMPENSTION ADMINISTRATION

PERFORMANCE APPRAISAL

TRAINING & DEVELOPMENT

O R E N TA T I O N

S E L E C T I O N

R E C R U I T M E N T

P L A N N I N G

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by a pathetic road accident. So we need a prospective employee for this

post.

� We will publish a circular in the newspaper, which will contain the basic

recruitments for the post.

� Then after following the lengthy process of the recruitment and selection

we will get the perfect person.

� After the selection we will also provide the opportunity to develop his/her

career.

JOB ANALYSIS

Job analysis is the primary step of Human resource recruitment and

selection process. It is a technique commonly used to gain an

understanding of what task entails and the type of individual who should

be hired to perform the task.

RECRUITMENT

PAD Group of company has some certain recruitment policies for the

post of “Senior Accounts Officer”. These are –

Job Description:

Job Description is a statement indicating what a job entails PAD

Group of company has also some Job Description for the post of

“Senior Accounts Officer”. PGC is seeking to recruit, on an urgent basis,

a full range of competent professional Engineers and other personnel for

deployment at the shipyard as follow –

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Job Title : Senior Accounts Officer

Number of Position : 1

Employment Type : Full Time

Salary (in BD Tk.) : Remuneration is negotiable commensurate with qualification and experience.

Educational Requirement

: MBA / M. Com. in Accounting

Other Requirement : Educational qualification may be relaxed for otherwise exceptionally deserving candidates. Computer proficiency is a must for the position. Good communication skill required.

Experience : Minimum 5 years experience in a manufacturing industry.

Responsibilities : Organizing and leading the accounts department.

Apply Instruction : Intending candidates fulfilling the required qualifications & experience

should send their application along with CV, 3 (three) copies of recent

passport size photographs and photocopies of nationality, all degrees and

experience certificates to the address mentioned below or submit the

application in the specific box kept in the office during office time or

submit the complete CV through email: [email protected] till

Jun 20, 2011.

General Manager (HR & Admin)

PAD Group of company

PEACE PALACE , House #

The Group has a plan to set up another modern, well equipp

a suitable location in the country, aimed at building ships for export market.

Professionals joining the present

build their career with the Group.

Please write clearly the name of the post on the enve

negotiable according to qualification and experience

S E L E C

Selection is the process of gathering information for the purpose of evaluating and deciding who should be employed in particular jobs. Selection process of PAD Group of companyfigure.

, House # 12, Road # 34, Gulshan-0l, Dhaka

The Group has a plan to set up another modern, well equipp


ofessionals joining the present shipyard will have ample opportunity to

build their career with the Group.

Please write clearly the name of the post on the envelope. Remuneration is

negotiable according to qualification and experience.

S E L E C T I O N

Selection is the process of gathering information for the purpose of and deciding who should be employed in particular jobs.

PAD Group of company is shown in the following

10

0l, Dhaka-l2l2.

The Group has a plan to set up another modern, well equipped shipyard at


shipyard will have ample opportunity to

lope. Remuneration is

T I O N

Selection is the process of gathering information for the purpose of and deciding who should be employed in particular jobs.

is shown in the following

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(Figure: Selection process of PAD Group of company)

The selection process is conducted by the Human Resource Department of the company…..

At the first stage, all the application are received will be sorted. The

incomplete application will be rejected. Those applications contains

irrelevant information will also be rejected.

At the second stage, the successful application will be considered for

the selection process of the company.

Then the candidates will face a primary interview. In this interview the

skill, abilities and the job performance of the candidates are matched

with the job that for applied.

Then a comprehensive test will be taken to select the right

candidate, candidate will face aptitude test, psychological test, job

knowledge test and proficiency test. After employment test a short

list of candidates is determined for the next level.

Then the short listed candidates will face the final interview and this

interview will determine the candidates whose are getting the job.

After this, the chosen candidates are sent for medical test.

At the last stage the selection board will decide that who is the right

candidate and give him a job offer letter.

O R I E N T A T I O N

Orientation is the last step of human resource selection process. After

selecting, the candidate is invited to join in the work. In this process,

employee is introduced with the organization and job which he or she has

to do.’

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Orientation Content:

By the Orientation process PAD Group introduce the employee with

following matters –

History of PAD Group its rules and management system

About the product and service of this organization,

About mills, machinery and other equipment of this organization,

Organizational framework,

Responsibility to the other employee of this organization,

About salary system,

Job list.

Security and health,

About training facilities,

Promotion policies,

Introducing with college,

Performance appraisal method etc.

Step to introduction/orientation:

Step to introduction/orientation of PAD Groupis shown in the following

figure –

TRAINING & DEVELOPMENT

Training consists of planned programmes designed to improve

performance at the individual, group and/or organization levels. Improved

performance intern implies that there has been measurable change in

knowledge, skills, attitude and social behavior. Training is very much

important for improvement of both employee and organization.

Group has to organize some training process for their employees. For

senior accounts officer

CA/ACCA:

Warm and Reception

Showing Personal Interest

Present work condition & Procedure

Present Pakage of benefits

Explain Specific Authoritiesand responsibilities

Accountibility

Introduce with others

Follow up

NG & DEVELOPMENT

of planned programmes designed to improve




important for improvement of both employee and organization.

has to organize some training process for their employees. For

senior accounts officer, it takes the following training procedure……

Warm and Reception

Showing Personal Interest

Present work condition & Procedure

Present Pakage of benefits


Accountibility

Introduce with others

Follow up

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NG & DEVELOPMENT

of planned programmes designed to improve




important for improvement of both employee and organization. PAD

has to organize some training process for their employees. For

it takes the following training procedure……


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The selected employee is given a chance by this organization to complete

CA/ACCA.

Computer & Technological training:

Candidates will learn the computer related skills which are required for the

job. Our group has many new technologies which are not to the

candidates. In this step the candidates will know about the computer skill

which the job demands.

Class Room Training:

We train our senior employee on a class room basis. It is very much

theoretical and most familiar training method. It is also useful means of

conveying information quickly to a large group.

Beside these we provide many facilities for development of our employee’s

career.

PERFORMANCE APPRAISAL

Performance appraisal is the process of evaluating to an employee how he

or she performing the job and establishing a plan for improvement. PAD

Group of company has its certain Performance appraisal policies which

are followed to evaluate the ‘Senior Accounts Officer’ performance of his

job. Performance appraisal not only let employee know how will they are

performing but also influencing their future level of effort and task direction.

Objectives of the Performance appraisal of PAD Group is given below-

To achieve goals.

To determines employees pay, salary, and company’s benefits.

To assess strength and weakness.

Import to HR manager.

To motivate employees.

For future training and improvement needs.

follow this following process of

employee –

Methods of Appraising Performance:

Whatever method of performance appraisal an organization use, it must be

job related. Therefore, prior to selecting a performance appraisal method

an organization must conduct job analysis. There are many types of

performance appraisal method. As a production oriented company

Group simply follow Management by Objective (MB

Management by Objective (MBO).

It is more commonly used with professional and managerial employee. At

first PAD Group of company

appraisal of this method

Import to HR manager.

To motivate employees.

r future training and improvement needs.

follow this following process of Performance appraisal of the

Methods of Appraising Performance:




performance appraisal method. As a production oriented company

simply follow Management by Objective (MBO).

Management by Objective (MBO).


PAD Group of company sets the objective for the performance

appraisal of this method-

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formance appraisal of the




performance appraisal method. As a production oriented company PAD


sets the objective for the performance

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To maximize production and service.

To reduce absenteeism of employee.

To ensure quality of production and service.

To ensure service door to door.

To waste less row materials.

Time management.

Management by Objective method has some steps to follow. These

are………

Defining objectives.

Developing an action plan.

Allowing employee to implement.

Measuring objective achievement.

Taking corrective action when necessary.

Establishing new objectives for future.

Here our objectives should be measurable and challenging but

achievable. Participation of employee in decision making ensured by this

method.

COMPENSATION ADMINISTRATION

Compensation administration means, the process of managing a

company’s compensation program.

PAD Group of company format the pay structure considering the

following factors –

Demand and supply of employee market

Cost of living

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Power of bargaining trade union

Ability of the organization to pay

Productivity

Governments rules and regulations

Current market condition

Relative value of the post

Nature of work

Gained other facilities.

� For the ‘Senior Accounts officer’ we offer 3,00,000BDT. per Annum. And it

will be raised in according to his/her performance in job.

� Benefits:

The employee will have transport facilities, residence facilities and a

luxurious travel in every year and other incentives will be paid according to

their performance.

hr policy

Documents

human resource department

touch of human

good human resource

existing group of company

company hr strategy

hr research

company statistics

development of employees