hse directive 11 safe job analysis

8/6/2019 HSE DIRECTIVE 11 SAFE JOB ANALYSIS

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HSE DIRECTIVE 11SAFE JOB ANALYSIS

FJERNES


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313HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

1. GENERAL

Purpose

The purpose o the directive is to ensure that

aSafeJobAnalysisisusedwhenplanningcriticalworktasks

aSafeJobAnalysisiscarriedoutinasystematicmannerandin

accordance with standard practice on the Norwegian continental shel

Domain

ThedirectiveappliestoallBP-operatedandcontractedinstallationson

the Norwegian continental shel

OnshorefacilitiesorprojectswhereBPNorgehaveaparticular

responsibility and which are assessed being part o the petroleum

activities

Contractorsofcontractedinstallationswhohaveasystemthatsatises

the requirements in this directive, may use their own system provided

this has been claried upon implementation

Reerences

Activitiesregulations28

OMSRisk3.1RiskAssessmentandManagement

090CommonModelforSafeJobAnalysis

The Norwegian Oil Industry Associations guidelines

HSEDirectiveno.1-WorkPermits

Defnitions and abbreviations

A Work Permit (WP) is a written permission to carry out a dened job

at a specic place on an installation in a sae manner and under certain

conditions

The Department Manager is the manager o a specic department CCR(CentralControlRoom)

HSE unction (saety ocer) - HSE advisor

The Area Authority is head all activities within a certain area

The Area Technician has the operational responsibility or a specic

system or area

The Oshore Installation Manager (OIM) is the top manager o all

activities on the eld

A Sae Job Analysis(SJA) is a systematic and step-by-step reviewo all elements o risk carried out prior to a specic task or operatoin

so that measures can be taken to remove or control any elements o

risk identied during the preparation or or perormance o the said task

or operation.

The person responsible or the SJA is the person responsible or

the SJA, e.g. the supervisor, area authority or anyone else given teh

responsibility or the work to be perormed.

A CCR Technician is a person in the central control room who controlsand coordinates all production and other work on board.


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HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011314

2. RESPONSIBILITY

Oshore Installation Manager (OIM)

is responsible or

ensuringthataSae Job Analysis (SJA)is carried out or critical

operations as described in the directive

ensuringthatSJAsare perormed in accordance with the directive andguidelines

ensuringthatallrelevantpersonnelhavetheknowledgenecessaryto

prepare a SJA, in line with their roles in connection with the

perormance o SJAs

Person responsible or the SJA

is responsible or

preparingandinvitingtotheSJAmeeting chairingtheSJAmeeting

ensuringthatanalyseswithparticipantsaredocumented

ensuringthatallidentiedmeasuresareimplemented

ensuringthatexperiencesaresummeduponcompletionofthework

Person responsible or perorming the work (Supervisor)

is responsible or

performingtheworkconcerned

ensuringthatconditionsandmeasuresidentiedintheSJA are satised

and implemented

Person responsible or measures

is responsible or

carryingoutmeasuresidentiedintheSJA

Department Manager

is responsible or lingallcompletedSJAsinhis/herdepartment

Area Authority

is responsible or

forapprovingtheSJA

Oshore Installation Manager (OIM)

is responsible or ensuringthataSafeJobAnalysis(SJA)iscarriedoutforcritical

operations as described in the directive

ensuringthatSJAsareperformedinaccordancewiththedirectiveand

guidelines

ensuringthatallrelevantpersonnelhavetheknowledgenecessaryto

prepare a SJA, in line with their roles in connection with the

perormance o SJAs


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3. USE OF SAFE JOBANALYSES

Identiying the need or a SJA

ASae Job Analysis(SJA) shall be carried out or a work task when

o risk elements exist or may occur, and these are not suciently

considered and examined in procedures or work permits

o there is a requirement or this in procedures, directives or workprogrammes

Thefollowingmustbetakenintoaccountwhenconsideringtheneed

or a SJA:

1. Is the work task described in procedures/routines or does it require

deviations rom these?

2. Have all the elements o risk been considered and examined through

the work permit?

3. Do undesired incidents oten occur in this type o work?

4. Is the work risky, complex or does it involve more than one discipline

group?

5. Is new equipment or methods not covered by procedures or methods

used?

6. Do the personnel perorming the job have experience in the work

concerned?

Responsibility or identiying the need or a SJA

Everyoneinvolvedinplanning,approvingandperformingworkandwork

permits shall consider whether a SJA is required

AnewSJA shall be carried out or each job. It may nevertheless be

sensible to use lessons learnt rom previously perormed SJAs

WhentheneedforaSJA has been demonstrated, a person responsible

or the SJA shall be appointed


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4. PERFORMING SJAS

Preparation

InpreparationforanSJAmeeting,theperson responsibleor the SJA

shall

o collect data, drawings, previous experience and any available risk

assessments or the work in questiono prepare drat breakdown o the work into sub-tasks and showing

sequence o the work execution

o consider preconditions or the work

o dene participants to carry out the SJA (the SJA group)

o call an SJA meeting

TheSJAmeetingmustbecarriedoutasnearintimeaspractically

possible to start-up o the work

Participants in the SJA group

Everyone actively involved in the preparations or and perormance o the

job concerned will normally be part o the SJA group, and may include:

The person responsible or the SJA

The supervisor

The area authority

The area technician

The perorming personnel

Therelevantsafetydelegate(shallalwaysbeinvited)

Personnelwithrelevantdisciplineskillsfortheanalysis

Personnelaffectedbythework

HSEfunction

Perorming a SJA

The SJA Form shall be used or implementation.The Guidelines or using and lling in SJA orms can be used.

1. The person responsible or the SJA reviews the job to be done, with

preconditions and necessary basis or planning

2. The SJA group shall carry out an inspection o the work site

3. The SJA groupbreaks down the entire job into sub-tasks, which aredescribed briefy, clearly and action-oriented

4. The SJA groupidenties potential hazard elements or personnel, the

environment or nancial values or each sub task

5. The SJA groupconsiders the probability o hazard elements, and

consequences in the event that hazards arise, on the basis o their

experience and best judgement. A risk matrix can be used to acilitatethis process


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6. The SJA groupidenties primarily measures that can prevent hazardous

incidents rom occurring (probability reducing measures). The SJA

checklist is to be used to quality-assure that potential hazard elements,

consequences and measures are assessed.

7. The person responsibleor the SJA identies persons responsible or

the identied measures, and notes this inormation on the orm.

8. The SJA groupevaluates remaining risk and conducts a comprehensive

evaluation to determine whether the work can be / cannot be

implemented.

Documentation

TheSae Job Analysismust be documented in the SJA orm which

will be signed by the person responsibleor the SJA on behal o the

SJA group.

TheSJAchecklistandsignedListofParticipantsmustbeattachedto

the SJA orm

Approval

Thearea authorityand supervisorreview and approve the SJA orm

The daily inormation meeting will be inormed o, and coordinate the

planned SJA job

Perorming a job

Allpersonnelinvolvedwillgothroughthejobimmediatelybefore

starting to work. The job must be perormed in accordance with the SJA

and the work permit

Priortoandduringtheworkbeingperformed,thesupervisorshall

ensure that

o the preconditions or the work are ullledo all planned measures have been taken

The work must be stopped orthwith in the event o changes in the

preconditions or measures described in the SJA and may not be resumed

until a new SJA has been carried out.

Thesupervisormust make sure that any new perorming personnel go

through the SJA documentation thoroughly beore starting to work. Thismust be documented and signed or on the List o Participants

Experience transer

Oncompletionoftheworktheperson responsible or the SJA will

prepare a brie summary o the SJA-related lessons learnt rom the

work. The summary will be registered in the SJA orm

Thedepartment managerwill le the SJA orm w/appendices and the

lessons learnt or his/her department.

The SJA must be numbered so as to be easily retrievable.


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Attachment 1:

SJA - Form

Attachment 2:

InstructionsforCompletionandUseOfSJAforms

Attachment 3:

ChecklistforSJA

Attachment 4:

SJA participant list

Attachment 5:

Risk Matrix

HSE DIRECTIVE 11

SAFE JOB ANALYSIS

ATTACHMENTS


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ATTACHMENT 1: SJA-FORM

SJAtitle:

SJANo.:

Department/Discipline:

Personresponsiblefor

SJA:

Installation:

Descriptionofthework:

Area/Module/D

eck:

Tag/lineno.:

Requirements/Precondition

s:

WP/WOno.:

Numberofa

ttachments:

No

Basicsteps

Hazard/caus

e

Potentialconsequence

Measures

Personresponsiblefor

measures

Approval

Date/Sign

ature

ChecklistforSJAappliedtickoff

Isthetotalriskacceptable:

(Yes/No)?

PersonresponsibleforSJA

(Recom.)

Responsibleforexecution

(Recom.)

Area/Operationssupervisor

(Appro.)

Conclusion/comments:

Otherposition

(Appro.)

Summaryofex

perienceaftercompletionofthew

ork:


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ATTACHMENT 2: INSTRUCTIONS FOR

COMPLETION AND USE OF SJA FORMS

Top section to be completed by the person responsible or the SJAin preparation or the SJA meeting.

SJA Tittel Brie descriptive work title

SJA no. Serial number or the SJA based on the

ollowing system: SJA-U-04-01 where U

stands or Ula and 04-01 is the rst analysis

in 2004

Dept./discipline Name o the perorming department/

discipline

SJA ofcer Name o the person responsible or the SJA

Description o work Brie and precise description o the work

Installation Name o the platorm on which the work will

be carried out

Area/module/deck Name o the area, module or deck on which

the area is to be carried out

No. equipment/line The number o the equipment or pipeline on

which work is to be carried out

Prerequisites State any job prerequisites

WP/ WO no. Reerence to the work permit/work order

number

No. o appendices State the number o appendices

In addition, the SJA ofcer should do a preliminary break down o the

work into sub-tasks, see the mid-section o the orm.

Mid section to be completed during the SJA meeting

No Subtasks serial number

Subtask A brie description o each subtask, step by step

BreakdownthejobintologicalstepsGiveabriefandprecisedescriptionofwhat

needs to be done at each step(not how)

Describethesubtasksinnormal

consecutive order

Foreachstep,startwithanactionword

such as Open, Remove, Move

Avoidtoodetailed/extensivedescriptionsof

each step


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Elements o risk/

causeList all elements o risk and causes o

possible undesired incidents that may occur

Possible

consequence

List possible consequences o each risk/

cause

Measures List measures to be taken or each

consequence where this is considered

necessary

Responsible person State the person responsible or each o the

measures

Signature The signature o the person responsible or

carrying out the measure

Lower section to be completed at the end o the SJA meeting

Checklist studied

(yes/no)State whether the SJA checklist has been

used (yes or no)

Is the total risk level

acceptable (yes/no)

Indicate the teams conclusion (yes or no)

Conclusion/

comments

Briefy describe the conclusion o the analysis

made

SJA responsible SJAresponsiblessignatureonbehalfofthe

SJA team

Responsible or thejob perormance

Supervisor/perorming technicians approval

signature

Area/operating

authority

Area authoritys approval signature

Other position (not in use)

Lower, right part To be flled in by SJA responsible ater thework is completed

Experience summary

ater the job

Short description o the work according to

the SJA and incidents/ situations during the

work.


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ATTACHMENT 4: SJA PARTICIPANT LIST

SJAP

ARTICIPANTLIST

SJA

TITLE:

SJANO:

SJAM

eeting

Date:______T

ime:_______

Place:____

____

SJA-re

sponsible:

Signaturew

henchangingpersonneletc.

Name(Blockletters)

Dep

/Discipline

Date

Signa

ture

Name(Blockletters)

Dep/D

iscipline

Date

Signature


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ATTACHMENT 5: RISK MATRIX

Assessment o hazards probability and consequence

In some cases it may be appropriate or the SJA group to use a risk

matrix in the assessment o a hazard, i.e. assessing the probability o an

undesirable incident occurring, and its consequences. A risk evaluation o

this kind may help clariy the need and priority o measures to reduce therisk or its consequences.

The evaluation method is a rough qualitative approach, and high-risk

hazards may well be subjected to a more detailed evaluation later on.

Using the risk matrix

A risk matrix is used to assess/estimate risk by plotting the probability o

an undesirable incident along one axis and the degree o consequencesalong the other axis. This must be done or each subtask, c. the SJA orm.

I the combination o probability and consequence (c. the matrix) reaches

Medium or High, measures will be needed.

Degree o consequence/severity

High Fatal,seriousinjury,>1DayAwayFromWorkCase,

considerable damage to equipment or supplies,

considerable pollution or loss o production

Medium DayAwayFromWorkCaseorminorinjury,minor

damage to equipment or supplies, minor pollution or

loss o production

Low No injuries, minor/slight damage to equipment or

supplies, minor/slight pollution.

Probability:

High Probably, may happen several times

Medium Possible, may happen now and then

Low Not very realistic/likely, but conceivable

Probability

Low Medium High

L L M

L M H

M H H

Consequence

Low

Medium

High

hse directive 11 safe job analysis

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