HSE MANAGEMENT SYSTEM

HSE MANAGEMENT SYSTEMObjectives of HSE Management Systems1. To prevent Fatalities, Injuries and Illnesses not only to Employees but also to Contractors & Visitors.2. To reduce Near misses, Unsafe Acts & Conditions.3. To safeguard the reputation and image of the Organisation.4. To reduce Direct and Hidden costs resulted by incidents.5. To comply with Legal Requirements: OSHA, FMA & EQA.6. To safeguard and protect our Malaysians Environment.7. To increase Companys productivity, quality and performance.

By implementing a HSE Management System:

Phase 1: Conducting Initial Status Review. Phase 2: Establishing & implementing HSE Policy.Phase 3: Organising Structures & Responsibilities.Phase 4: Planning.Phase 5: Implementation.Phase 6: Evaluation.Phase 7: Action for Improvement.

Steps to achieve EFFECTIVE HSE MANAGEMENT SYSTEM that we offer:

1).Conduct Initial Status Review: 1.1) Review of the current HSE arrangements. Methods used: 1.1.1) Site inspection1.1.2) Document Review, if any1.1.3) Interview

1.2) Comparing current HSE arrangements with:1.2.1) Legal HSE requirements1.2.2) Corporate HSE requirements

2).Establish Policy: 2.1) Top Management Commitment (in writing).2.2) All Departments Managers Commitment.2.3) All Employee Involvement.2.4) Dated, current and signed by the Top Management.2.5) Contain commitment on continuous improvement & compliance to legal & other requirements.2.6) Contain main objectives to achieve.2.7) Well communicated to employees & contractors.2.8) Displayed at Lobby, Notice Board, Handbook, etc.2.9) Reviewed regularly and contents understood by Employees.2.10) Required by OSHA Sect. 16.

3) Organizing:

3.1) Establishing HSE Organisations and structures3.1.1) HSE Dept and Competent SHO3.1.2) Reporting to Top Management3.1.3) Establishment of Main and Sub Committees3.2) Assigning HSE responsibilities and accountabilities to Management Team, Key Personnel, Committee Members and Employee through Job Description

3.3) HSE Management System Documentation Structure:

3.3.1) Eg: Policy, Objectives, Minutes, Report, Checklists, Training attendance, procedures, etc. 3.3.2) Accessible, ownership, approved, reviewed.3.3.3) Current suitably identified and communicated.

3.4) Communication & Consultation:

3.4.1) Receiving, responding & documenting of internal and external HSE communication3.4.2) Inter department HSE communication and consultation techniques3.4.3) Employee feedback considered & responded4) Planning:

4.1) For each activity, carry out HIRAC (Hazards Identification, Risk Assessment & Control Measures):

a) Break down the steps.b) Identify the HSE Hazards. c) Identify Existing control measures.d) Assess the S&H Risks & Environmental Impacts.e) Identify Significant Risks & Impacts.f) Prepare plan to implement control measures for the significant risks and impacts.

4.2) Identify Legal Compliance Status on:

a) OSHA, FMA, EQA, Poison Act etc. b) Focus on Non-compliance aspects.c) Prepare Action Plan to implement Non-Compliances.

4.3) Prepare HSE Objectives & Action Plan:

a) For all facilities.b) Facilities are advised by Safety Manager & owned by General Manager/Manager.c) Sections Objectives prepared & owned by Section Managers.d) Effectiveness is reviewed in Safety & Health Committee meeting.e) Detailed Action Plan (What, How, Who & When) for each Objective. f) Achievements are linked to Performance Appraisal & Bonus Criteria.

4.4) HSE Training & Competency as planned:

a) Training will include: Induction for New Employees & Contractors, Legal Requirements, Job Specific Safety & Health related. b) Prepare HSE related Competency Plan.c) Prepare Awareness Activities Plan.4.5) Controlling a Safe & Health Operation:

a) Based on Results of HIRARC, Legal Requirements & Initial Status Review.b) Establish Sub-Committees.c) Train members. d) Prepare establishment plan.e) Procedures & Work Instructions will include:1) PTW System (Safety Rules)2) General Site HSE Rules3) Management of Chemicals4) Procurement5) Confined Space Entry6) Hot Work7) Management of Contractors8) Mobile/Over Head Crane Operations, if any9) Forklift Operations, if any10) Scaffolding Operations11) Health Control13) Office Safety & Health14) Management of PPE, etc.4.6) ERP:

a) Preparation of Emergency Response Plan (ERP)b) Establishment of ERT Organisationc) Identification & availability of Emergency equipmentd) Conducting of Training (Classroom & practical)e) Simulations & Drills

5) Evaluation:5.1) Performance Monitoring: a) Quarterly area inspection by Safety & Health Committee Team.b) Monthly area inspection by Section Leaders c) Monthly area inspection by HSE Employee Rep.d) Twice a year area inspection by each employeee) I See I Act (ICIX) Program (min.6/employee/year)

5.2) Accident, Incident, Non Conformance Reporting & Investigation:a) All HSE incidents, injuries, illnesses to be reported, recorded, investigated, corrected, prevented, analyzed and communicated.b) All non-conformances (unsafe acts & unsafe conditions ICIX) to be recorded, corrected and prevented.c) Reports issued by external shall be considered.

5.3) Performance Measurement:a) Tracking on LTI, 1st Aid case, Medical Treatment Case, Recordable cases FR, SR, No. of Fire, MC, Vehicle Accident, ICIX, non compliance (KPI)b) Proactive monitoring PI = No. of inspection, ICIXc) Indices displayed on the board d) Monthly Dept & Plant wide trending on KPIe) Results displayed on the intranet & notice boardsf) Results discussed in HSE Main Committee meetingg) Results linked to Organisational & Departmental OSH Objectives, Performance appraisal and Bonus

5.4) Internal System Audit:a) System audit done internally once a year to cover HSE aspects.b) Done by trained internal auditors.c) Cover all elements of HSE Management Systems.d) Audit results acted upon.e) Audit results communicated to all and discussed in Management Review meeting.

5.5) Management Review:a) Yearly Management Reviewed by the Management Team at the end of the year:1) Status of the objectives and action plan.2) Status of Non-compliance to legal requirements.3) Status of Significant risks & impacts.4) Status of Training & Competency Plan.5) Effectiveness of HSE Organisations.6) Effectiveness of P & WI implementation.7) Status of Objective and Action Plan.8) Status of Reactive & Proactive KPI.9) Status of Incident & Accident Action items.10) Overall HSE Performance and links to Performance Appraisal & Bonus criteria.

6) Action for Improvement:6.1) Preventive & Corrective Action monitoring mechanism on action items resulted from:1) Incidents, accidents, illnesses, ICIX2) Inspections, internal and external audits3) Management reviews4) Simulations and drills5) Reports (Medical, Monitoring, CHRA, Health)

6.2) Continual improvement on:1) Legal Compliance status2) Significant Risks and Impacts3) Procedures & Work Instructions4) Objectives & Action Plans5) Key Performance Indicators6) Outcome of Management Review7) Feedback and suggestions from all