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HSE Management Systems
Brad Whitaker, MSPH, CSP HSE Director
BOS Solutions [email protected]
What they are, how they work, and how to implement or improve your HSE Management
System to successfully manage HSE in your organization
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
HSE MS Presentation Plan
Define what an HSE Management System (MS) is...
HSE MS Essential Elements...
How to create or better your own HSE MS...
What HSE MS does...
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
HSE Responsibilities
HSE Policy ____________________________________
_______
SPCC ____________________________________
_______
HSE Team ___________________________
______
Hot Work ___________________________
______
Mentors ___________________________
______
SBO ___________________________
______
Waste Disposal
___________________________
_____
Risk Assess ___________________________
_____
Risk Assess ___________________________
_____
COR ___________________________
_____
ISO ___________________________
_____
Leadership ___________________________
_____
Accountability
___________________________
_____
Accountability
___________________________
_____
Heavy Equipment
___________________________
_____
ERP
___________________________
_____
PTW
___________________________
_____
Driving Safety
___________________________
_____
DOT
___________________________
_____
PPE
___________________________
_____
HSE Meetings
___________________________
_____
Audits
___________________________
_____
Assessments
___________________________
_____
Competency
___________________________
_____
BBP
___________________________
_____
CPR
___________________________
_____
Suppliers
___________________________
_____
Vendors
___________________________
_____
Cranes
___________________________
_____
Performance Monitoring
___________________________
_____
Budget
___________________________
_____
Journey Management
___________________________
_____
Loss Reporting
___________________________
_____
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Does your HSE job feel like. . .
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
HSE Systematic Management
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
HSE Management Systems
Not a program but a process. . . .
Company ABC Hazardous Communication Program 1. Written Program 2. Chemical Inventory 3. MSDS Management 4. Labeling 5. Training
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
HSE Management Systems
HSE Management Systems (HSE MS) brings order to chaos.
It gives a systematic process an organization needs to manage
everything HSE related.
It is the strategy implemented by an organization focusing critical
resources for an organization’s success.
Needs to be customizable to fit your organization
HSE needs.
Everything HSE related fits in the HSE MS; if not,
it is either inadequate or not needed.
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Common Elements of MS
PLA
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9 www.bos-solutions.com
© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Common Elements of MS
ANSI Z10 OHSAS 18001 ISO 9001-2000 ISO 9001-1994 ISO 14001 Hearts and Minds SEMS HSG 65
3 Management Leadership and Employee Participation 4.2 OH&S Policy Clause 4 Quality Management System 4.1 Management Responsibility 4.1 General requirements 1 Leadership and Commitment 1 General Management Program Principles 1 Policy
3.1 Management Commitment 4.3.1 Planning for Hazard Identification, Risk Assessment and Risk Control Clause 5 Management Responsibility 4.2 Quality Systems 4.2 Environmental policy 2 Policy and Strategic Objectives 2 Safety and Environmental Information 2 Organising
3.1.1 Occupational Health and Safety Management System 4.3.2 Legal and Other Requirements Clause 6 Resource Management 4.3 Contract Review 4.3 Planning 3 Organisation, Responsibilities, Resources, Standards and Documentation 3 Hazard Analysis 3 Planning and implementing
3.1.2 OHS Policy 4.3.3 Objectives Clause 7 Product Realization 4.4 Design Control 4.3.1 Environmental aspects 4 Hazard and Effect Management 4 Management of Change 4 Measuring performance
3.1.3 Responsibility and Authority 4.3.4 OH&S Management Programs Clause 8 Measurement, Analysis, and Improvement 4.5 Documentation and Data Control 4.3.2 Legal and other requirements 5 Implementation & Monitoring 5 Operating Procedures 5 Reviewing Performance
3.2 Employee Participation 4.4.1 Structure and Responsibility 4.6 Purchasing 4.3.3 Objectives and targets 6 Audit 6 Safe Work Practices 6 Auditing
4 Planning 4.4.2 Training Awareness & Compliance 4.7 Control of Customer Supplied Product 4.3.4 Environmental management programs 7 Review 7 Training
4.1 Initial and Ongoing Reviews 4.4.3 Consultation and Communication 4.8 Product Identification and Tracebility 4.4 Implementation and operation 8 Quality Assurance/Mechanical Integrity
4.1.1 Initial Review 4.4.4 EMS Documentation 4.9 Process Control 4.4.1 Structure and responsibility 9 Pre-Startup Review
4.1.2 Ongoing Review 4.4.5 Document and Data Control 4.10 Control of Inspection, Measuring and Test Equipment 4.4.2 Training, awareness and competence 10 Emergency Response and Control
4.1.2.A Relevant business management systems 4.4.6 Operational Control 4.11 Inspection and Testing 4.4.3 Communication 11 Incident Investigation
4.1.2.B Hazards, risks, and controls 4.4.7 Emergency Preparedness & Response 4.12 Inspection and Test Status 4.4.4 Environmental management system documentation 12 SEMS Element Audit
4.1.2.C Resources 4.5.1 Performance Measurement and Monitoring 4.13 Control of Non-Conforming Product 4.4.5 Document control 13 Documentation and Recordkeeping
4.1.2.D Applicable regulations, standards, and other requirements 4.5.2 Accidents, Incidents, Nonconformances, Corrective and Preventive Action 4.14 Corrective and Preventive Action 4.4.6 Operational control
4.1.2.E Assessments 4.5.3 Records and Records Management 4.15 Handling, Storage, Packaging, Preservation and Delivery 4.4.7 Emergency preparedness and response
4.1.2.F other (note: contractor activities, maintenance, and non-routine) 4.5.4 Audit 4.16 Control of Quality Records 4.5 Checking and corrective action
4.2 Assessment and Prioritization 4.6 Management Review 4.17 Internal Quality Audits 4.5.1 Monitoring and measurement
4.3 Objectives 4.18 Training 4.5.2 Nonconformance and corrective and preventive action
4.4 Implementation Plans and Allocation of Resources 4.19 Servicing 4.5.3 Records
5 Implementation and Operation 4.20 Statistical Techniques 4.5.4 Environmental management system audit
5.1 OHSMS Operational Elements 4.6 Management review
5.1.1 Hierarchy or Controls
5.1.2 Design Review and Management of Change
5.1.3 Procurement
5.1.4 Contractors
5.1.5 Emergency Preparedness
5.2 Education, Training and Awareness
5.3 Communication
5.4 Document and Record Control Process
6 Evaluation and Corrective Action
6.1 Monitoring and Measurement
6.2 Incident Investigation
6.3 Audits
6.4 Corrective and Preventive Actions
6.5 Feedback to the Planning Process
7 Management Review
7.1 Management Review Process
7.2 Management Review Outcomes and Follow Up
ANSI Z10 H&S
OHSAS 18001 H&S
ISO 14001 EMS
ISO 9001
(QMS)
H&M EI
H&S
SEMS BSSE HSE
HSG65 UK
H&S
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Common Elements of MS
Commitment, Leadership
Co
rrec
tive
, Pre
ven
tive
Act
ion
s C
on
tin
uo
us
Imp
rove
men
t.
Policy
Haz Identification, Risk Assessment, Risk Control
Regulatory/Legal requirements
HSE Programs
Orginazation Structure
Training, Competence
Documentation Record Keeping
Emergency Preparedness
Performance Measurement, Monitoring
Loss Event Reporting and Investigation
Audit
Management Review
PLA
N
Commitment, Leadership
Co
rrec
tive
, Pre
ven
tive
Act
ion
s C
on
tin
uo
us
Imp
rove
men
t.
Policy & Objectives
Haz Identification, Risk Assessment, Risk Control
Regulatory/Legal requirements
HSE Programs
DO
Organization Structure
Training, Competence
Employee participation
Documentation Record Keeping
Emergency Preparedness
CH
ECK
Performance Measurement, Monitoring
Loss Event Reporting and Investigation
Audit
AC
T
Management Review Accountability
Plan
Do Check
Act
11 www.bos-solutions.com
© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Leadership and Commitment (MS Element)
Management Leadership
Top management directs the organization to establish, implement
and maintain an HSE Management System in conformance with the
requirements of the organisation that is appropriate to the nature and
scale of the company and its occupational health and safety risks.
● Top Management sets the vision and direction of the company.
● Signs off on the Company HSE Policy.
● Sets HSE expectations company.
● Provides the resources needed to meet the expectations.
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Risk Management (MS Element)
Risk Identification
Risk Assessment
Risk control
Risk Mgt
Identify
Assess
Evaluate
Control Monitor
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Risk Management
Risk Identification
What are your HSE
Risks at your
organization?
Risk Registry Hazards we are exposed to Severity Likelihood Risk Safety Controls
ascending/descending ladders
ascending/dscending stairs
cold extremes
driving
fatigue
fire/flammables/combustibles
H2S
handling (pinch points)
handling chemicals/hazardous substances
heat extremes
working at heights
lifting
mechanical lifting
office safety (ergonomics)
operating heavy machinery
slips, trips, falls
environmental spills
using hand tools
work in high noise areas
working alone
working in confined space
working on electrical equipment
working on pressurized equip
working with contractors
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Risk Management
Risk Assessment
● How do you define Risk…
SEVERITY
Likelihood – Probability – Frequency
Impractical - Improbable -
Rarely
(1)
Unlikely - Not Probable -
Infrequent
(2)
Likely - Probable - Frequent
(3)
More Likely - More Probable More Frequent
(4)
Very Likely- Very Probable Very Frequent
(5)
Catastrophic (4) 4 8 12 16 20
Major (3) 3 6 9 12 15
Serious (2) 2 4 6 8 10
Minor (1) 1 2 3 4 5
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Risk Management (Severity)
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Risk Management
Risk Assessment
● How do you define Risk…
SEVERITY
Likelihood – Probability – Frequency
Impractical - Improbable -
Rarely
(1)
Unlikely - Not Probable -
Infrequent
(2)
Likely - Probable - Frequent
(3)
More Likely - More Probable More Frequent
(4)
Very Likely- Very Probable Very Frequent
(5)
Catastrophic (4) 4 8 12 16 20
Major (3) 3 6 9 12 15
Serious (2) 2 4 6 8 10
Minor (1) 1 2 3 4 5
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Risk Management
Risk Control
● How we keep losses from happening
• Design Controls
• Engineering Controls
• Isolate, Barrier
• Substitution
• Policies
• Procedures
• Training
• Warnings
• Signs
• Protection for
Head, Eye, Face,
Body, Hand Foot,
Lung, Ears, etc.
18 www.bos-solutions.com
© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Common Elements of MS
Commitment, Leadership
Co
rrec
tive
, Pre
ven
tive
Act
ion
s C
on
tin
uo
us
Imp
rove
men
t.
Policy
Haz Identification, Risk Assessment, Risk Control
Regulatory/Legal requirements
HSE Programs
Orginazation Structure
Training, Competence
Documentation Record Keeping
Emergency Preparedness
Performance Measurement, Monitoring
Loss Event Reporting and Investigation
Audit
Management Review
PLA
N
Commitment, Leadership
Co
rrec
tive
, Pre
ven
tive
Act
ion
s C
on
tin
uo
us
Imp
rove
men
t.
Policy & Objectives
Haz Identification, Risk Assessment, Risk Control
Regulatory/Legal requirements
HSE Programs
DO
Organization Structure
Training, Competence
Employee participation
Documentation Record Keeping
Emergency Preparedness
CH
ECK
Performance Measurement, Monitoring
Loss Event Reporting and Investigation
Audit
AC
T
Management Review Accountability
Plan
Do Check
Act
19 www.bos-solutions.com
© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Create or make your own HSE MS
Step 1: Select HSE MS
Step 2: Audit against it
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Create or make your own HSE MS
ANSI Z10 ASSESSMENT
Element Description ANSI Z10 Requirement (notes) Score (1-5)
3 Management Leadership and Employee
Participation 3.5
3.1 Management Commitment 4.23.1.1 Occupational Health and Safety Management System Top management shall direct the organization to establish, implement and
maintain an OHSMS in conformance with the requirements of this standard
that is appropriate to the nature and scale of the organization and its
occupational health and safety risks.
4
3.1.2 OHS Policy The organization's top management shall establish a documented occupational
health and safety policy as the foundation for the OHSMS This policy shall
include a commitment to:
A. Protection and continual improvement of employee health and safety
B. Effective employee participation
C. Conformance with the organization's health and safety requirements; and
D. Compliance with applicable laws and regulations
5
3.1.3 Responsibility and Authority Top management shall provide leadership and assume overall responsibility
for:
A. Implementing, maintaining and monitoring performance of the OHSMS
B. Providing appropriate financial, human, and organizations resources to plan,
implement, operate, check, correct, and review the OHSMS
C. Defining roles, assigning responsibilities, establishing accountability, and
delegating authority to implement an effective OHSMS for continual
improvement; and
D. Integrating the OHSMS into the organization's other business systems and
processes. Employees shall assume responsibility for aspects of health and
safety rules and requirements.
3.5
3.2 Employee Participation The organization shall establish and implement processes to ensure effective
participation in the OHSMS by its employees at all levels of the organization,
including those working closest to the hazard by:
A. Providing employees and employee representatives with the mechanisms,
time, and resources necessary to participate in at a minimum, the processes of:
- Planning (4.0)
- Implementation (5.0)
- Evaluation, corrective, and preventive action (6.0)
B. Providing employees, and employee representatives, with timely access to
information relevant to the OHSMS; and
C. Identifying and removing obstacles or barriers to participation
1
4 Planning 2.38
4.1 Initial and Ongoing Reviews 3.4
4.1.1 Initial Review -
4.1.2 Ongoing Review 3.4
A. Relevant business management systems -
B. Hazards, risks, and controls 3
C. Resources 5
D. Applicable regulations, standards, and other health and safety requirements
3
E. Assessments (note: check Workers Comp. Compliance status, injury/illness
metrics, findings of incident investigations (include near misses), audits, and
monitoring and measurement. Inspections)
3
F. other (note: contractor activities, maintenance, and non-routine)3
4.2 Assessment and Prioritization The organization shall establish and implement a process to assess and
prioritize the OHSMS issues identified in 4.1
A. Assess the impact on health and safety of OHSMS issues and assess the
level of risk for identified hazards
B. Establish priorities based on factors such as the level of risk, potential for
system improvements, standards, regulations, feasibility, and potential
business consequence
C. Identify underlying causes and other contributing factors related to system
deficiencies
0
4.3 Objectives The organization shall establish and implement a process to set documented
objectives, quantified where practical, based on issues that offer the greatest
opportunity for OHSMS improvement and risk reduction. The number and
content of objectives shall be:
0
4.4 Implementation Plans and Allocation of Resources The organization shall:
A. Establish and implement a documented implementation plan for achieving
the objectives. The plan(s) shall define resources, responsibilities,
timeframes, intermediate steps, and appropriate measurement of progress;
and
B. Assign resources to achieve the established objectives of the
implementation plans.
-
5 Implementation and Operation 2.7
5.1 OHSMS Operational Elements The organization shall:
A. Establish and implement the operational elements defined in this section,
as applicable to the organization and its activities, achieve the objectives
arising from the planning process and
B. Integrate the operational elements into the management system
4
5.1.1 Hierarchy or Controls The organization shall implement and maintain a process for achieving feasible
risk reduction based upon the following preferred order of controls5
5.1.2 Design Review and Management of Change The organization shall establish and implement processes to identify, and take
appropriate steps to prevent or otherwise control hazards and reduce potential
risks associated with:
A. New processes or operations at the design stage; and
B. Changes to its existing operations, products, services, or suppliers.
The process for design reviews and management of change shall include:
A. Identification of tasks and related health and safety hazards;
B. Consideration of hazards associated with human factors
C. Consideration of control measures (hierarchy of controls, 5.1.1)
D. Review of applicable regulations, codes, and standards; and
e. A determination of the appropriate scope and degree of the design review
and management of change.
3
5.1.3 Procurement The organization shall establish and implement processes to:
A. Identify and evaluate the potential health and safety risks associated with
purchased products, raw materials, and other goods and related services
before introduction into the work environment.
B. Establish requirements for supplies, equipment, raw materials, and other
goods and related services purchased by the organization to control potential
health and safety risks; and
C. Ensure that purchased products, raw materials, and other goods and related
services conform to the organization's health and safety requirements.
1
5.1.4 Contractors The organization shall establish and implement processes to identify, evaluate
and control potential health and safety risks:
A. To the organization's employees from contractors planned and unplanned
activities, operations, and materials on the organization's premises; and,
B. To the contractor's employees from the organization's activities and
operations.
The process shall include appropriate contractor health and safety
performance criteria. . .
1
5.1.5 Emergency Preparedness The organization shall establish and implement a process to prevent, prepare
for, and/or respond to emergencies, including:
A. Development of plans to prevent and minimize risks from potential
emergencies
B. Periodic testing of the emergency plans through drills and similar activities;
and
C. Evaluating and updating the plans and procedures as necessary.3
5.2 Education, Training and Awareness The organization shall establish processes to:
A. Define and assess the OHSMS competence needed for employees and
contractors
B. Ensure through appropriate education, training, or other methods that
employees and contractors are aware of applicable OHSMS requirements and
are competent to carry out their responsibilities as defined in the OHSMS;
C. Ensure effective access to, and remove barriers to participation in education
and training as defined in the organization's OHSMS;
D. Ensure that training is provided in a language trainees understand;
E. Ensure that trainers are competent to train employees
3
5.3 Communication The organization shall establish and implement processes to:
A. Communicate information about the OHSMS and the implementation plan
progress with affected levels of the organization;
B. Achieve prompt employee reporting of work related injuries, illnesses,
incidents, and hazards and risks;
C. Encourage employees to make recommendations regarding possible hazard
control and reporting procedures; and
D. Identify and remove barriers to all of the above
3
5.4 Document and Record Control Process The organization shall establish and implement a process to create and
maintain documents and records specified by its OHSMS in order to 1)
implement and effective OHSMS, and 2) demonstrate or assess conformance
with the requirements of this standard. The process shall require that:
A. The OHSMS identifies documents that need to be controlled. These
documents shall be reviewed and updated as necessary, with dates of revision;
and
B. Documents, including records are legible, readily identifiable and
accessible, protected against damage, deterioration, or loss, and retained for a
specific period<
4
6 Evaluation and Corrective Action This section defines requirements for processes to :
A. Evaluate the performance of the OHSMS through monitoring,
measurement, assessment, incident investigations and audits;
B. Take corrective action when non-conformance is found in the OHSMS; and
C. Include results of evaluation activities as part of the planning process and
management review.
1.8
6.1 Monitoring and Measurement The organization shall establish and implement processes to monitor and
evaluate hazards, risks, and their controls to assess OHSMS performance.
These processes shall include all or some of the following methods, depending
on the nature and extent of identified hazards and risks:
A. Workplace inspections and testing
B. Exposure assessment;
C. Injury, illness, and incident tracking;
D. Employee input;
E. Occupational health assessment; and
F. Other methods as required by the organization`s OHSMS
The results of these processes shall be communicated to relevant parties, with
attention to applicable laws and regulations on medical confidentiality
4
6.2 Incident Investigation The organization shall establish and implement processes to investigate and
analyze reported work-related incidents in order to determine underlying
OHSMS deficiencies and other factors that may be causing or contributing to
the occurrence of incidents. The investigations shall be performed in a timely
manner.
3
6.3 Audits The organization shall establish and implement processes to:
A. Conduct periodic audits to determine whether the organization has
appropriately applied and effectively implemented OHSMS elements,
including identifying hazards and controlling risks;
B. Document and communicate audit results to:
1. Those responsible for corrective and preventive action;
2. Area supervision;
3. Other affected individuals, including employees and employee
representatives.
C. Immediately communicate situations identified in audits that could be
expected to cause a fatality, serious injury, or illness in the immediate future,
so that prompt corrective action under section 6.4 is taken.
0
6.4 Corrective and Preventive Actions The organization shall establish and implement corrective and preventative
action processes to:
A. Address OHSMS deficiencies and inadequately controlled hazards;
B. Identify any newly created hazards resulting from corrective and preventive
actions and evaluate the overall risk reduction;
C. Expedite action on inadequately controlled hazards that could cause serious
injury and illness; and
D. Track actions taken to ensure their effective implementation
1
6.5 Feedback to the Planning Process The organization shall establish and maintain processes to ensure that the
results of monitoring and measurement, audits, incident investigation, and
corrective and preventive actions are included in the ongoing planning process
and the management review
1
7 Management Review This section defines the requirements for periodic management reviews of the
OHSMS.3
7.1 Management Review Process The organization shall establish and implement a process for top management
to review the OHSMS at least annually, and to recommend improvements to
ensure its continued suitability, adequacy, and effectiveness. Inputs to the
management review process shall include, among other information:
A. Progress in the reduction of risk;
B. Effectiveness of processes to identify, assess, and prioritize risk and system
deficiencies
C. Effectiveness in addressing underlying causes of risks and system
deficiencies;
D. Input from employees and employee representatives;
E. Status of corrective and preventive action items;
F. Follow-up actions from OHSMS audits and previous management reviews;
G. The extent to which objectives have been met; and
H. The performance of the OHSMS relative to expectations, taking into
consideration changing circumstances, resource needs, alignment of the
business plan and consistency with the Occupational Health and Safety policy.
4
7.2 Management Review Outcomes and Follow Up At the conclusion of the review, top management shall determine the:
A. Future direction of the OHSMS based on business strategies and conditions;
and
B. Need for changes to the organization`s policy, priorities, objectives,
resources, or other OHSMS elements.
Action items shall be developed from the findings of the management review.
Results and action items from the management reviews shall be documented,
communicated to affected individuals, and tracked to completion.
2
CHEC
KAC
TPL
ANDO
4 Planning 2.38
4.1 Initial and Ongoing Reviews 3.4
4.1.1 Initial Review -
4.1.2 Ongoing Review 3.4
A. Relevant business management systems -
B. Hazards, risks, and controls 3
C. Resources 5
D. Applicable regulations, standards, and other health and safety requirements
3
E. Assessments (note: check Workers Comp. Compliance status, injury/illness
metrics, findings of incident investigations (include near misses), audits, and
monitoring and measurement. Inspections)
3
F. other (note: contractor activities, maintenance, and non-routine)3
4.2 Assessment and Prioritization The organization shall establish and implement a process to assess and
prioritize the OHSMS issues identified in 4.1
A. Assess the impact on health and safety of OHSMS issues and assess the
level of risk for identified hazards
B. Establish priorities based on factors such as the level of risk, potential for
system improvements, standards, regulations, feasibility, and potential
business consequence
C. Identify underlying causes and other contributing factors related to system
deficiencies
0
4.3 Objectives The organization shall establish and implement a process to set documented
objectives, quantified where practical, based on issues that offer the greatest
opportunity for OHSMS improvement and risk reduction. The number and
content of objectives shall be:
0
4.4 Implementation Plans and Allocation of Resources The organization shall:
A. Establish and implement a documented implementation plan for achieving
the objectives. The plan(s) shall define resources, responsibilities,
timeframes, intermediate steps, and appropriate measurement of progress;
and
B. Assign resources to achieve the established objectives of the
implementation plans.
-
PLAN
5 Implementation and Operation 2.7
5.1 OHSMS Operational Elements The organization shall:
A. Establish and implement the operational elements defined in this section,
as applicable to the organization and its activities, achieve the objectives
arising from the planning process and
B. Integrate the operational elements into the management system
4
5.1.1 Hierarchy or Controls The organization shall implement and maintain a process for achieving feasible
risk reduction based upon the following preferred order of controls5
5.1.2 Design Review and Management of Change The organization shall establish and implement processes to identify, and take
appropriate steps to prevent or otherwise control hazards and reduce potential
risks associated with:
A. New processes or operations at the design stage; and
B. Changes to its existing operations, products, services, or suppliers.
The process for design reviews and management of change shall include:
A. Identification of tasks and related health and safety hazards;
B. Consideration of hazards associated with human factors
C. Consideration of control measures (hierarchy of controls, 5.1.1)
D. Review of applicable regulations, codes, and standards; and
e. A determination of the appropriate scope and degree of the design review
and management of change.
3
5.1.3 Procurement The organization shall establish and implement processes to:
A. Identify and evaluate the potential health and safety risks associated with
purchased products, raw materials, and other goods and related services
before introduction into the work environment.
B. Establish requirements for supplies, equipment, raw materials, and other
goods and related services purchased by the organization to control potential
health and safety risks; and
C. Ensure that purchased products, raw materials, and other goods and related
services conform to the organization's health and safety requirements.
1
5.1.4 Contractors The organization shall establish and implement processes to identify, evaluate
and control potential health and safety risks:
A. To the organization's employees from contractors planned and unplanned
activities, operations, and materials on the organization's premises; and,
B. To the contractor's employees from the organization's activities and
operations.
The process shall include appropriate contractor health and safety
performance criteria. . .
1
5.1.5 Emergency Preparedness The organization shall establish and implement a process to prevent, prepare
for, and/or respond to emergencies, including:
A. Development of plans to prevent and minimize risks from potential
emergencies
B. Periodic testing of the emergency plans through drills and similar activities;
and
C. Evaluating and updating the plans and procedures as necessary.3
5.2 Education, Training and Awareness The organization shall establish processes to:
A. Define and assess the OHSMS competence needed for employees and
contractors
B. Ensure through appropriate education, training, or other methods that
employees and contractors are aware of applicable OHSMS requirements and
are competent to carry out their responsibilities as defined in the OHSMS;
C. Ensure effective access to, and remove barriers to participation in education
and training as defined in the organization's OHSMS;
D. Ensure that training is provided in a language trainees understand;
E. Ensure that trainers are competent to train employees
3
5.3 Communication The organization shall establish and implement processes to:
A. Communicate information about the OHSMS and the implementation plan
progress with affected levels of the organization;
B. Achieve prompt employee reporting of work related injuries, illnesses,
incidents, and hazards and risks;
C. Encourage employees to make recommendations regarding possible hazard
control and reporting procedures; and
D. Identify and remove barriers to all of the above
3
5.4 Document and Record Control Process The organization shall establish and implement a process to create and
maintain documents and records specified by its OHSMS in order to 1)
implement and effective OHSMS, and 2) demonstrate or assess conformance
with the requirements of this standard. The process shall require that:
A. The OHSMS identifies documents that need to be controlled. These
documents shall be reviewed and updated as necessary, with dates of revision;
and
B. Documents, including records are legible, readily identifiable and
accessible, protected against damage, deterioration, or loss, and retained for a
specific period<
4
DO
6 Evaluation and Corrective Action This section defines requirements for processes to :
A. Evaluate the performance of the OHSMS through monitoring,
measurement, assessment, incident investigations and audits;
B. Take corrective action when non-conformance is found in the OHSMS; and
C. Include results of evaluation activities as part of the planning process and
management review.
1.8
6.1 Monitoring and Measurement The organization shall establish and implement processes to monitor and
evaluate hazards, risks, and their controls to assess OHSMS performance.
These processes shall include all or some of the following methods, depending
on the nature and extent of identified hazards and risks:
A. Workplace inspections and testing
B. Exposure assessment;
C. Injury, illness, and incident tracking;
D. Employee input;
E. Occupational health assessment; and
F. Other methods as required by the organization`s OHSMS
The results of these processes shall be communicated to relevant parties, with
attention to applicable laws and regulations on medical confidentiality
4
6.2 Incident Investigation The organization shall establish and implement processes to investigate and
analyze reported work-related incidents in order to determine underlying
OHSMS deficiencies and other factors that may be causing or contributing to
the occurrence of incidents. The investigations shall be performed in a timely
manner.
3
6.3 Audits The organization shall establish and implement processes to:
A. Conduct periodic audits to determine whether the organization has
appropriately applied and effectively implemented OHSMS elements,
including identifying hazards and controlling risks;
B. Document and communicate audit results to:
1. Those responsible for corrective and preventive action;
2. Area supervision;
3. Other affected individuals, including employees and employee
representatives.
C. Immediately communicate situations identified in audits that could be
expected to cause a fatality, serious injury, or illness in the immediate future,
so that prompt corrective action under section 6.4 is taken.
0
6.4 Corrective and Preventive Actions The organization shall establish and implement corrective and preventative
action processes to:
A. Address OHSMS deficiencies and inadequately controlled hazards;
B. Identify any newly created hazards resulting from corrective and preventive
actions and evaluate the overall risk reduction;
C. Expedite action on inadequately controlled hazards that could cause serious
injury and illness; and
D. Track actions taken to ensure their effective implementation
1
6.5 Feedback to the Planning Process The organization shall establish and maintain processes to ensure that the
results of monitoring and measurement, audits, incident investigation, and
corrective and preventive actions are included in the ongoing planning process
and the management review
1
7 Management Review This section defines the requirements for periodic management reviews of the
OHSMS.3
7.1 Management Review Process The organization shall establish and implement a process for top management
to review the OHSMS at least annually, and to recommend improvements to
ensure its continued suitability, adequacy, and effectiveness. Inputs to the
management review process shall include, among other information:
A. Progress in the reduction of risk;
B. Effectiveness of processes to identify, assess, and prioritize risk and system
deficiencies
C. Effectiveness in addressing underlying causes of risks and system
deficiencies;
D. Input from employees and employee representatives;
E. Status of corrective and preventive action items;
F. Follow-up actions from OHSMS audits and previous management reviews;
G. The extent to which objectives have been met; and
H. The performance of the OHSMS relative to expectations, taking into
consideration changing circumstances, resource needs, alignment of the
business plan and consistency with the Occupational Health and Safety policy.
4
7.2 Management Review Outcomes and Follow Up At the conclusion of the review, top management shall determine the:
A. Future direction of the OHSMS based on business strategies and conditions;
and
B. Need for changes to the organization`s policy, priorities, objectives,
resources, or other OHSMS elements.
Action items shall be developed from the findings of the management review.
Results and action items from the management reviews shall be documented,
communicated to affected individuals, and tracked to completion.
2
CHECK
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Create or make your own HSE MS
0
1
22 www.bos-solutions.com
© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Create or make your own HSE MS
Policies, Objectives
Organization and Resources
Standards, Procedures,
Plans
Risk Management
Business Processes
Performance Monitoring
Commitment and
Leadership
BOS HSE Management System
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Implement your HSE MS
Make the HSE MS the way you do business.
Everything you do HSE related should fit in your HSE MS. If not it is either not needed or your HSE MS is inadequate.
If implemented and followed correctly you will;
PLAN your HSE needs
DO what your HSE needs are
CHECK to see it is in place
ACT on areas to improve
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
What an HSE MS can do...
Hearts and minds Institute http://www.eimicrosites.org/heartsandminds/index.php
PATHOLOGICAL who cares as long as we’re not caught
REACTIVE Safety is important, we do a lot every time
we have an accident
Increasing Trust/Accountability
Increasingly informed
PROACTIVE Safety leadership and values drive
continuous improvement.
GENERATIVE (High Reliability Orgs.)
HSE is how we do business round here
CALCULATIVE we have systems in place to manage all
hazards
The Safety Culture Ladder
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
HSE Evolution/Inverted Culture Ladder
0
2
4
6
8
10
Inju
ry o
r o
the
r Lo
ss R
ate
s
Time
Reactive HSE Safety is important, we do a lot every time we have an accident
Calculative HSE We have systems in place to
manage all hazards
Proactive HSE Safety leadership and values
drive continuous improvement
Generative HSE HSE is how we do
business around here
Hearts and minds Institute http://www.eimicrosites.org/heartsandminds/index.php
26 www.bos-solutions.com
© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Keys to “Generative HSE”
0
2
4
6
8
Inju
ry/L
oss
Rat
es
Time
Calculative HSE
Proactive HSE
Generative HSE
Basic HSE Controls • Engineering and design • Regulatory compliance • Injury/Loss Reporting • Basic HSE training • Investigations PPE • Inspections/Maint. Signage
Advanced HSE Controls • HSE Management System • HSE Programs/Standards/Rules • Pre-Job Risk Assessments (JRA’s) • Proactive reporting (haz ID and near hit) • Competence (advanced training) • Risk Management (risk acceptance) • HSE Objectives and Results Monitoring • Auditing plan
HSE Culture • CI on ALL Controls • Shared purpose and belief • HSE Company Core Value • Visible leadership • Concentration on Leading
Indicators • Human Factors • Behaviour Based Safety • “Stop the Job” • Accountability
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
0
2
4
6
8
10
Inju
ry/L
oss
Rat
es
Time
What HSE MS can do… (HSE Performance)
Reactive HSE Safety is important, we do a lot every time we have an accident
Calculative HSE We have systems in place
to manage all hazards
Proactive HSE Safety leadership and
values drive continuous improvement Generative
HSE HSE is how we do business around
here
0.94
0.34
0.00 0
1
2
3
4
5
6
7
8
9
10
Q1
-20
09
Q3
-20
09
Q1
-20
10
Q3
-20
10
Jan
-11
Mar
-11
May
-11
Jul-
11
Sep
-11
No
v-1
1
Jan
-12
Mar
-12
May
-12
Jul-
12
Sep
-12
No
v-1
2
Jan
-13
Mar
-13
May
-13
Jul-
13
Sep
-13
Oct
-13
Dec
-13
Feb
-14
Ap
r-1
4
Jun
-14
14
-Au
g
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
What HSE MS can do… (HSE Performance)
Meeting 100% of objective Meeting 80% of objective Meeting 60% of objective Meeting 40% of objective
Blue coverage indicates the performance of meeting objectives
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Summary of HSE MS
Have Management commitment
Decide HSE MS applicable to
your organization
Audit against it
Create, Implement or enhance
your HSE MS
Live it! Make it the way your
manage HSE at your
organization
Plan
Do Check
Act
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© BOS Solutions OSHA O&G Conf. –HSE MS Presentation December 2-3, 2014
Questions
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