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Environmental Strategy

Responsible Directorate:

Corporate Services

Responsible Director:

Helena Corder

Date Approved:

Committee: Board

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Version Control Current versions of all documents can be found on NHS Kirklees internet and intranet. If printing a document, please check internet/intranet for most up-to-date version. Document Title: Environmental strategy Document number: 1 Author: Helena Corder Contributors: Terry Service, Clemmie Twiggs Version: 5 Date of Production: 31.12.09 Review date: 2013 Postholder responsible for revision:

Helena Corder

Primary Circulation List: Appendix D Web address: Restrictions: None

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Contents Strategic Statement .................................................................................................. 4 1. Introduction ........................................................................................................ 4 2. Associated policies & procedures ............................................................... 4 3. Aims and objectives ......................................................................................... 5 4. Scope of the strategy ....................................................................................... 6 5. Accountabilities and Responsibilities ......................................................... 6 5.1 Chief Executive .............................................................................................. 6 5,2 Director of Corporate Services.................................................................. 6 5.3 Trust managers and staff ............................................................................ 6 5.4 Estates ................................................................................................................... 7 5.5 Local Environmental Group ....................................................................... 7 5.6 Environmental Stakeholders Group ........................................................ 7 6. Methodology to be used to manage the Trust’s environmental impact ........................................................................................................................... 8 6.1 Data review ..................................................................................................... 8 6.2 Performance management ......................................................................... 8 6.3 Carbon reduction programme ................................................................... 8 6.4 New building and refurbishment programmes. .................................... 9 6.5 Energy usage ................................................................................................. 9 6.6 Procurement ................................................................................................... 9 6.7 Waste management ...................................................................................... 9 6.8 Transport ......................................................................................................... 9 6.9 Recycling ......................................................................................................... 9 6.10 Paper Management ....................................................................................... 9 6.11 Printing and administration...................................................................... 10 6.12 Collaboration ................................................................................................... 10 6.13 Staff and information provision .............................................................. 10 7. Equality impact assessment ........................................................................ 10 9. Review ................................................................................................................ 10 10. References .................................................................................................... 11 11. Appendices ................................................................................................... 13

APPENDIX A - Trust carbon footprint and targets 2007 - 2015 .............. 14 APPENDIX C - Operational EnvironmentalGroup Terms of Reference 18 APPENDIX D - Key stakeholders consulted/involved in the development of the strategy/procedure........................................................ 21 APPENDIX E - Equality Impact Assessment Tool ...................................... 22

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Strategic Statement The aim of this environmental strategy is to state how the Trust will set out to minimise the environmental impact of the health agenda including directly managed services and where possible, commissioned services. This includes managing the consumption of energy, procurement of goods, production of waste, emissions to atmosphere, water usage and discharges to drains, traffic to and from health premises and supporting and providing mutual support, influence and guidance to other organisations. The principal aim is to identify and implement environmentally responsible practices and procedures in order to reduce the overall impact on health This can be achieved by a combination of improved working practices, greater staff awareness and involvement and an on-going commitment to the pursuit of technical improvements. As part of the Trust’s commitment to the environment, this strategy will set objectives and targets which are measureable and will enable the Trust to track progress on improvements made. 1. Introduction Environmental awareness has increased greatly in recent years globally, which in turn has led to UK environmental legislation being passed and strict targets being applied across industry. The Government introduced the Climate Change Act in 2008 which sets out a national target of cutting emissions of Carbon by 80% by 2050 with a minimum reduction of 34% by 2020 based upon a 1990 baseline.

The NHS has a carbon footprint quantified in excess of 18 million tonnes of CO2 per year and is, therefore, one of the largest producers of CO2 in the country. In order to manage the impact that the NHS is having on the climate, and to be seen as a leader in helping to reduce CO2 emissions, a number of actions have been introduced across the country, all of which have long term implications.

The Department of Health produced a Sustainable Health Strategy, in October 2008, which has lead to the establishment of the NHS Sustainable Development Unit.

In January 2009 the NHS Sustainable Development Unit launched a Carbon Reduction Strategy, which outlines the NHS commitment to a 10% reduction in CO2 emissions from the NHS by 2015 based upon 2007 levels. Appendix A of this document sets out the CO2 emissions for NHS Kirklees based upon 2007 figures. 2. Associated policies & procedures This strategy should be read in accordance with the following Trust policies, procedures and guidance:

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• Green Travel Plan; • waste management policies; • estates policies; • Parking policies. • Procurement policies • Business Continuity plans

3. Aims and objectives The Trust recognises that as part of the NHS and as a local health economy lead in West Yorkshire, it needs to play its part in managing health’s environmental impact.

This commitment includes the implementation of this strategy, which in turn is expected to offer other benefits to the health and safety of patients, employees and the public, as well as financial savings to the Trust.

The strategy of the Trust is to minimise the environmental impact of activity by its ongoing commitment to:

1. Initiate and improve energy conservation measures and, where

possible and financially viable, to seek alternative forms of energy. 2. Minimise waste production by maintaining efficient waste management

systems and, where possible and financially viable, to implement systems of recycling.

3. Promote environmental awareness in our activities and encourage

environmental initiatives.

4. Implement water conservation measures by minimising water usage reducing leaks and installing efficient equipment.

5. Reduce the amount and impact of gaseous discharges by minimising

equipment use and ensuring correct maintenance so that any equipment used is running at peak efficiency.

6. Reduce levels of pollution in liquid discharges by minimising the use of

detergents and solvents, using biodegradable products where available and avoiding inappropriate discharges.

7. Recycle waste materials and redundant equipment where practical.

8. Purchase recycled or naturally sustainable products if they are fit for

the purpose required and are financially viable.

9. Ensure environmental considerations are made in all tenders / contracts drawn up by the Trust, and that all contractors adhere to our environmental recommendations whilst on Trust property.

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10. Provide environmental education and training to appropriate staff and ensure all staff are aware of this environmental strategy and how they can contribute to the Trust’s overall environmental performance.

11. Communicate openly the Trust’s environmental performance to staff,

patients, government authorities and other interested parties on request, using the Trust newsletter and website.

12. Have in place suitable plans and procedures to manage adverse

effects of weather via organisational Business Continuity plans. 4. Scope of the strategy This strategy must be followed by all NHS Kirklees employees including staff on temporary or honorary contracts, bank staff and students. Independent contractors are welcome to use the document in total or in part to assist with their own obligations in managing environmental issues. 5. Accountabilities and Responsibilities 5.1 Chief Executive The Chief Executive has overall accountability for ensuring environmental issues are effectively addressed within the Trust.

5,2 Director of Corporate Services The Director of Corporate Services is responsible for the overall management of systems to monitor the Trust’s environmental impact. These include:

1) An environmental action plan that is maintained and reviewed. 2) An effective Operational Environmental Group is in place and which

reports to the Governance Committee. 3) The Trust supports an environmental network which includes other

NHS Trusts, Local Authority and specialist organisations. 4) Environmental issues feature in Trust business plans.

The Director of Corporate Services is assisted by the Assistant Director of Corporate Services and the Trust Carbon Reduction Officer. 5.3 Trust managers and staff All Trust managers and staff have a role to play in managing both their individual and the organisational impact on the environment. This will include direct actions such as utilising recycling schemes, saving energy and highlighting any suggestions that can be used to manage energy and waste more effectively. Each Directorate will identify staff who can act as ‘Green Champions’ with a remit to advise staff and colleagues on ways in which they can all assist with managing the environmental agenda. Key actions can include signposting staff to recycling schemes, advising on waste reduction programmes, such as switching unnecessary lights off and using alternative transport schemes.

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5.4 Estates Estates’ managers have a responsibility for ensuring all Trust premises have systems in place to measure utility usage including (but not limited too) gas, electricity, water, sewage, waste (domestic and clinical) and to be able to provide the data on a regular basis to allow the Trust to measure and manage the CO2 agenda. The Estates department is also responsible for all aspects of building works, including ensuring that the buildings meet or exceed agreed and applicable standards and that the information is made available to the Board, staff and general public. 5.5 Local Environmental Group The Local Environmental Group has a remit to make sure that effective management systems related to environmental issues are in place within the Trust and that the environmental agenda is promoted and driven across all aspects of the organisation. The group consists of managers with responsibilities for the management of environmental issues with co-opted specialists and experts from other organisations invited as necessary. The group will be responsible for ensuring that appropriate objectives and targets are set and achieved. The Local Environmental Group will report to the Governance Committee who in turn will report to the Board. The Terms of Reference for the Group are included as appendix B. 5.6 Environmental Stakeholders Group The Environmental Stakeholders Group is an informal network of staff, managers and experts from within the Trust or from other organisations with a sole remit for providing mutual advice, support and guidance. The group will be chaired by the Director of Corporate Services supported by the Assistant Director of Corporate Services and will meet on a six-monthly basis. Administrative support will be provided by Corporate Services. Terms of reference will be agreed with the group and accountability will be through individual organisations. Suggested partners for the Group will include; Calderdale and Huddersfield NHS Foundation Trust, Mid Yorkshire Hospitals NHS Trust, South West Yorkshire Partnership NHS Foundation Trust, NHS Calderdale, NHS Wakefield, Kirklees Council, C02 Sense, Yorkshire Forward, NHS Yorkshire and Humber and representatives from independent services including general

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practice, dental, ophthalmology, pharmacy and private providers of healthcare. 6. Methodology to be used to manage the Trust’s environmental

impact Key to managing the Trust’s environmental impact is the systems to identify quantify and report on carbon production. The measurement of carbon and any subsequent reductions are vital to the Trust and will form indicators linked to other NHS programmes such as Use of Resources assessments, Operating Frameworks and Local Area Assessments. The Trust is committed to participating in activities that will help to meet national / international and NHS targets and working with staff, other NHS organisations, local authorities, Strategic Health Authorities and specialised organisations such as Co2 Sense. 6.1 Data review A full review of all activities and aspects of the Trust will be completed by March 2010 to establish a baseline of CO2 production. The information will be generated from available data sources and will be auditable. The data will include all available aspects of energy usage, waste production and staff travel whilst on Trust business. The data set is based upon 2007 usage across all premises and may include some data which is averaged due to the systems to monitor usage, by third parties, not being in place during 2007. Data sets which are ‘averaged’ will be clearly indicated to ensure transparency and legitimacy. National and international systems to record and monitor CO2 production will be applied at all times. These include EMAS (Eco-Management and Audit Scheme), ISO 14001, National Indicator 185/186 and ERIC data returns. The Trust will implement systems to make sure that data is provided from key sources including Trust estates, suppliers and managers. 6.2 Performance management The Trust is required to reduce its CO2 footprint by 10% by 2015 based on 2007 figures. The data relating to 2007 is included as appendix A. The Local Environmental Group will monitor CO2 production on a quarterly basis and report to the Governance Committee biannually as part of the six-monthly performance reports. Reports to the Governance Committee will include data on energy usage, waste production, transport and procurement as well as predictions of CO2production against targets. Exception reports will be provided by the Director of Corporate Services. 6.3 Carbon reduction programme A number of factors will be introduced to manage the Trust environmental programme including;

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6.4 New building and refurbishment programmes. All new works will be monitored and, as far as possible, managed in compliance with BREEAM 2008 standards (Building Research Establishment Environmental Assessment Method) which may be subject to a £2m spend tariff. Consideration will be given to alternative products, waste management, recycling, water use minimisation, building quality and alternative energy usage for all new premises. The Trust Estates Department and Management structure will be responsible for all actions related to estates and estates related environmental agendas. 6.5 Energy usage The energy usage of all buildings, used by the Trust, will be monitored by the Estates department to identify any viable systems that could introduce efficiency. This will include making sure boilers are running at peak efficiency, new equipment is energy efficient and any wastage e.g. water leaks are repaired as rapidly as possible. 6.6 Procurement All procurement will be in compliance with national and international regulations and will include key factors on recycling, sustainability, local production and waste management. The Trust has in place a Service Level Agreement with Calderdale and Huddersfield Foundation Trust to manage procurement for the Trust. 6.7 Waste management The Trust has in place policies for the management of waste and contracts Kirklees Council, SRCL (formally known as White Rose Environmental) and other third party suppliers for the collection and safe disposal of domestic and clinical waste. Contracts include caveats for segregating, recycling and alternative disposal of waste produced by the Trust. SRCL provide data on clinical waste produced by the Trust on an annual basis. 6.8 Transport Policies and strategies are in place to manage travel incurred by staff while on business. Where possible, greater use of shared transport or alternative transport such as public transport, cycling and vehicles with reduced emissions is encouraged and parking controls are implemented to encourage alternatives. The Trust will also invest in alternative systems that may reduce the need to travel, including video conferencing and home working (subject to Trust policies). 6.9 Recycling The Trust will adopt as many recycling schemes as possible, subject to financial viability, including paper, print cartridges, metals, batteries, information technology, furniture and fittings and glass. 6.10 Paper Management

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Where possible, the Trust has in place systems to manage the use of paper including recycling, duplex printing and using recycled materials. Confidential waste is managed and disposed of using NHS agreed standards and certified companies only. 6.11 Printing and administration Where possible the Trust will implement systems to reduce the need to print documents through the use of technology e.g. central repositories of documents. Where printing is required, then the Trust will utilise carbon efficient print systems and controls to reduce any wastage such as duplex printing, ink management, print authority and cartridge recycling. 6.12 Collaboration It is an accepted action that collaboration with stakeholders will bring benefits through programmes that have been shared and lessons learned have been implemented. This will include direct outcomes, such as car sharing and using more local premises for meetings, but also with indirect outcomes including sharing policies, ideas and strategies. The local authority and Yorkshire-wide networks are key organisations to the Trust in helping to manage Trust and inter agency objectives. The Trust will also work with all commissioned services including independent contractors and private health providers to assist them with the management of their own environmental agendas. This method of working is designed to reduce duplication and aid the overall strategy of reducing the levels of carbon reduction across the UK. 6.13 Staff and information provision The inclusion of staff in helping to manage the environmental agenda is vital, both at work and in other aspects of people’s lives. As a result the Trust will provide information and guidance on actions that the staff can take at home to reduce their own personal environmental impact. This may include access to information and specialist knowledge, details of schemes such as recycling and transport sharing and, where available, grants for funding via the local authority. 7. Equality impact assessment All public bodies have a statutory duty under the Race Relation (Amendment) Act 2000 to “set out arrangements to assess and consult on how their policies and functions impact on race equality.” This obligation has been increased to include equality and human rights with regard to disability, age and gender. The Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others. In order to meet these requirements, a single equality impact assessment is used to assess all its policies / guidelines and practices. This strategy was found to be compliant with this philosophy (see appendix C). 9. Review

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The Trust Environmental Strategy will be reviewed every three years, subject to direction from the Trust Board. 10. References Reports NHS England Carbon Emissions; Carbon footprint study, 2008. London: Sustainable Development Unit, Sustainable Development Commission & Stockholm Environment Institute Take Action on Active Travel, 2008.Bristol: SUSTRANS and the Association of Directors of Public Health Taking the Temperature-Towards an NHS response to Global Warning, 2007. London: NHS Confederation and NEF Official publications Department of Health, 2008. Health Technical Memorandum 07-04: Water management and water efficiency (HTM) London: HMSO Department Of Health, 2008. The Operating Framework for 2009/10 for the NHS in England, London: HMSO Department of Health, 2008. Taking the long term view: the Department of Health’s strategy for delivering sustainable development 2008-2011, London: HSMO Journals Bhattacharya, S., 2003, European heat wave caused 35,000 deaths, The New Scientist, Available at: http://www.newscientist.com/article/dn4259 [Accessed 07 January 2009] Online resources Forum for the Future, 2008. Climate Futures: responses to climate change in 2030 http://www.forumforthefuture.org/files/Climate%20Futures_WEB.pdf [Accessed 09 January 2009] ERIC data 2007/08 [Online] Available at: http://www.hefs.ic.nhs.uk/ [Accessed 09 January 2009] HM Treasury, 2008. Budget 2008: Stability and opportunity: building a strong, sustainable future [Online] Available at: http://www.hm-treasury.gov.uk/d/bud08_completereport.pdf [Accessed 09 January 2009http://www.institute.nhs.uk/health_and_social_care_awards/award_categories/low_carbon_award.html [Accessed 06 January 2009] London Energy Partnership, 2006. London Carbon Scenarios to 2026 [Online]

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Available at: http://www.london.gov.uk/mayor/environment/energy/partnership-steering-group/docs/energy-scenarios.pdf [Accessed 09 January 2009]

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The Oil Depletion Analysis Centre (ODAC) [Online] Available at: http://www.odac-info.org/ [Accessed 08 January 2009] PH13 Promoting Physical Activity and the Workplace, 2008. Public Health Programme Guidance, NICE [Online] Available at: http://www.nice.org.uk/guidance/index.jsp?action=download&o=40673 [Accessed 08 January 2009] PricewaterhouseCoopers, 2008. The world in 2050: Can rapid global growth be reconciled with moving to a low-carbon economy? [Online] Available at: http://www.pwc.com/Extweb/pwcpublications.nsf/docid/1F23CBEB991587A6852574770053771D/$FILE/World_in_2050_Carbon_emissions_08_2.pdf [Accessed 09 January 2009] Reform, 2008. Demand for a new era: The future of health [Online] Available at: http://www.reform.co.uk/demandforanewerathefutureofhealth_178.php [Accessed 09 January 2009] Salix finance [Online] Available at: www.salixfinance.co.uk [Accessed 08 January 2009] The Sustainable Development Commission , Good Corporate Citizenship Assessment Model [Online] Available at: www.corporatecitizen.nhs.uk [Accessed 07 January 2009] Sustainable Operations of the Government Estate; Targets, 2006 [Online] Available at: http://www.defra.gov.uk/sustainable/government/gov/estates/targets.htm [Accessed 07 January 2009] UKCIP, 2008. UKCP09: The climate of the United Kingdom and recent trends. [Online] Available at: www.ukcip.org.uk [Accessed 07 January 2009] www.carbontrust.co.uk/nhs 11. Appendices

A. Trust carbon footprint and targets 2007 – 2015 B. Strategy action plan C. Operational Environmental Group TOR D. Stakeholders E. Equality Impact Assessment

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APPENDIX A – Trust carbon footprint and targets 2007 - 2015 BASELINE & TARGETS - 2010 to 2015 BASELINE TARGETS - 2010 to 2015 2007 tonnes of CO2 Waste CO2 2010 2011 2012 2013 2015 in Litres tonnes Clinical Waste Total Clinical Waste 1699944 665.7 652.2 639.1 625.8 612.4 599.1 Domestic Waste 2217600 868.4 851.0 833.7 816.3 798.9 781.6 Cars 586 574.28 562.56 550.84 539.12 527.4 PCT Lease Cars 204 199.92 195.84 191.76 187.68 183.6 Public Transport 2 1.96 1.92 1.88 1.84 1.8 Water 9 8.82 8.64 8.46 8.28 8.1 Utilities (Gas and Electricity) 8173.97 8010 7847 7684 7520 7357 GRAND TOTAL 3917544 10509 10298 10089 9879 9668.2 9458.6

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Appendix B

Action Plan

No. Action Performance measurement Lead Target date 1 Confirm and agree Trust 2007 data

set of CO2 production. Internal Audit verification Clemmie Twiggs (Director Helena Corder) Complete

2 Strategy to be sent out for consultation

Strategy sent out and comments received and included.

Terry Service (Director Helena Corder) Complete

3 Review and where necessary implement systems for capturing data required to measure CO2 production

System in place with data being provided to Operational Environmental Group

David Henwood (Director Bryan Machin) Complete

4 Review clinical waste management systems and introduce programme to reduce clinical waste production

Commission external review of current systems (completed November 2009) and implement changes

Jane O’Donnell & Clemmie Twiggs

02 July 2010

TBC

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Review domestic waste management systems and introduce programme to reduce domestic waste production waste production

Introduce systems to promote recycling within all Trust premises

Clemmie Twiggs (Director Helena Corder)

02 July 2010

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Initiate and improve energy conservation measures and where possible and financially viable to seek alternative forms of energy.

Review of Trust tariffs and energy usage

David Henwood (Director Bryan Machin) Ongoing

7 Promote environmental awareness in our activities and encourage environmental initiatives

Sarah Lindley & Clemmie Twiggs

(Director Helena Corder) Ongoing

8 Implement water conservation measures by minimising leaks and installing efficient equipment

Review of Trust tariffs and water usage

David Henwood (Director Bryan Machin) Ongoing

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Reduce the amount and impact of gaseous discharges by minimising equipment use and ensuring correct maintenance so that any equipment used is running at peak efficiency

Review of current systems and maintenance schedule of all units that produce waste products.

David Henwood (Director Bryan Machin) Ongoing

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Reduce levels of pollution in liquid discharges by minimising the use of detergents and solvents, using biodegradable products where available and avoiding inappropriate discharges

Review of all chemicals used within the organisation (utilise COSHH assessment process) and consider/implement viable alternatives. Review of COSHH register

All Directors.

Chris Bedford (Director Helena Corder)

Ongoing

11 Recycle waste materials and redundant equipment where practical

Implement recycling & environmental disposal of non IT equipment for high value projects e.g. furniture/Bradley. Review recycling and environmental disposal of IT equipment

Patsy Patrice (Director Helena Corder)

Ian Wightman (Director Peter Flynn)

Complete

In place

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Purchase recycled or naturally sustainable products if they are fit for the purpose required and are financially viable

Incorporate within Trust procurement agreements for CHFT and CPC

Terry Service (Director Helena Corder)

Ongoing

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Ensure environmental considerations are made in all Tenders / Contracts drawn up by the Trust, and that all contractors adhere to our environmental recommendations whilst on Trust property

Incorporate within Trust standard tendering processes and contracts for services.

Rachel Carter (Director carol McKenna) Ongoing

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Provide environmental education and training to appropriate staff and ensure all staff are aware of the environmental strategy and how they can contribute to the Trust’s overall environmental performance

Agreed strategy on Intranet Develop and distribute information on Trust environmental actions. Utilise intranet for staff to provide feedback and suggestions.

Sarah Lindley & Clemmie Twiggs

(Director Helena Corder) Ongoing

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Communicate openly the Trusts environmental performance to staff, patients, government authorities and other interested parties on request, using the Trust newsletter and website

Agreed strategy on website Develop and distribute information on Trust environmental actions via intranet, internet and newsletters

Sarah Lindley & Clemmie Twiggs

(Director Helena Corder)

Complete

16 Identify ‘green champions’ Directors to agree named individuals. All Directors 31 March 2010

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Production of document to identify what champions can do to support the environmental agenda

Clemmie Twiggs

(Director Helena Corder)

17 Programme of reports to Governance Committee and Board

Agreed programme and reports submitted

Terry Service (Director Helena Corder) Complete

18 Implementation of Operational Environmental Group Agree TOR and meeting schedule Helena Corder 31 March 2010

19 Implementation of Environmental Stakeholders Group Agree TOR and meeting schedule Helena Corder 31 March 2010

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Generate systems to link Environmental data sets with Use of Resources assessments, Operating Frameworks and Local Area assessments

Reportable links to systems and reports to committees Helena Corder Complete

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Introduction of system that will ensure that all new builds (subject to applicable caveats) meet or exceed BREEAM 2008 standards.

Capital builds project plans David Henwood (Director Bryan Machin) Ongoing

22 Transport systems are reviewed with consideration to environmental impacts

Green Travel plan. Transport contracts (YAS, Taxis etc)

Clemmie Twiggs (Director Helena Corder)

Rachel Carter (Director carol McKenna)

Draft completed

TBC

23 Paper and printing solutions are reviewed with consideration to environmental impacts

Paper scanning systems. New print solutions.

Ian Wightman (Director Peter Flynn) Complete

• Subject to Board review • All targets and leads to be confirmed by Directors

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APPENDIX C Operational Environmental Group Terms of Reference

1. Purpose of the Group

The Operational Environmental Group will oversee the Trust’s environmental management programme in accordance with current Department of Health and national guidance. The programme will be approved and monitored by the Governance Committee. The Operational Environmental Group is responsible for ensuring effective systems are in place to quantify and report on all aspects of the Trust’s environmental agenda and for reporting to the Governance Committee and Board. The remit includes the review and the management of environmental impacts from a number of activities including:

• Utility usage across the Trust.

• Waste production including clinical, special, domestic and paper.

• Travel while on Trust business including alternative transport methods or systems of work.

• Local procurement of services and goods are made with consideration of the

environment including packaging, transport and recycling. There is a distinction between the Trust’s responsibility for employed staff where the Trust has direct responsibility and its responsibility towards commissioned services where GPs and other primary care providers have their own level of responsibility. The Operational Environmental Group defines its approach to environmental management for commissioned services as follows: To actively engage with service providers including community services, independent contractors, secondary care and local authority to provide mutual support and good practice in environmental management i.e. offer support, help to develop. To actively work to develop contractual agreements with directly commissioned services so that carbon reduction forms a key indicator of services. 2. Objectives The objectives of Operational Environmental Group are;

1) To seek to ensure that the group is seen as the Trust’s focus on managing the organisational environmental agenda.

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2) To ensure that the environmental agenda is communicated to staff and stakeholders, so that values on reducing carbon are known, understood and implemented.

3) To ensure that systems to assist in managing the Trust’s carbon targets are

implemented including recycling, transport and waste reduction.

4) To ensure systems are in place to identify, quantify, prioritise and plan action in areas that generate a significant environmental impact as a result of Trust business.

5) To establish and maintain links with other relevant committees within the Trust

and, where possible, with commissioned Services and other stakeholders.

6) To receive reports on the utility, waste and transport in order to be able to measure against Trust annual targets for carbon reduction.

7) To seek and advise the Trust and commissioned services on any areas where

improvements may be possible regarding environmental impact.

8) To manage the action plans across the Trust and report exceptions to the Governance Committee.

9) To produce regular reports to the Director of Corporate Services, Governance

Committee and where required to Trust Board on the environmental targets.

10) To support the development of the Annual Report for approval by the Governance Committee.

11) To monitor key performance programmes including regulatory standards.

3. Membership of the Operational Environmental Group The Operational Environmental Group membership must include key staff who can advise on the complexity of the environmental agenda and, therefore, must include a wide remit of staff. Members

o Non-Executive Director with responsibility for the environmental agenda. o Assistant Director of Corporate Services and Risk (co opted as required). o Carbon Reduction Officer (Chair). o Estates Management lead. o Communications lead. o Training, Education and Development lead. o Health and Safety lead. o Directorate leads including HR, Public Health, Commissioning, Performance,

Patient and Professions and Kirklees Community Health Service. o Independent Practitioner leads (Dental, General Practice, Pharmaceutical and

Optometry).

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4. In Attendance (co-opted staff) Other officers may be co-opted as necessary to report on or manage the environmental agenda. 5. Quorate The group is quorate when five members are present. Each member will appoint a deputy to attend in the absence of the member. Attendance will be monitored and details provided to the Governance Committee within the Annual Report. 6. Frequency of meetings The group will meet quarterly. The Chair will convene additional meetings if required for emergency items. 7. Support for the committee The group will be supported by administration from the corporate services team. 8. Reporting arrangements The Operational Environmental Group will provide minutes to the Governance Committee and circulation to all related committees with a remit for environmental management. 9. Level of financial authority / decision making. The Operational Environmental Group is an advisory committee and therefore has no financial authority other than what is provided via the Directors or other budget holders. 10. Accountability and reporting The Governance Committee has overall responsibility for environmental management and for monitoring environmental management work streams. The Governance Committee in turn report to the Board who remain accountable at Trust level.

11. Conduct of Business The Operational Environmental Group will conduct business in line with all Trust policies. 13. Review Date The Operational Environmental Group TOR will be reviewed bi-annually within the context of the Environmental Management Strategy.

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APPENDIX D Key stakeholders consulted/involved in the development of the strategy/procedure

Stakeholders name and designation Key Participant Yes/No

Feedback requested

Yes/No

Feedback accepted Yes/No

Helena Corder Yes Yes Yes Terry Service Yes Yes Yes Clemmie Twiggs Yes Yes Yes Stuart Bunney (Co2Sense) Yes Yes Yes Mick Gudgeon (Comms) Yes Yes Yes Helena Tinker (KMC) Yes Yes Derrick Kelly (SWYPFT) Yes Yes Sue Scholefield (CHFT) Yes Yes Elizabeth Russell (NHS East Riding) Yes No Naomi Makin (Bradford District care Trust) Yes No Robert Flack MD KCHS Yes No NHS Kirklees Senior Management Team Yes Yes Yes NHS Kirklees Non Executive Directors Yes Yes Yes

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APPENDIX E

Equality Impact Assessment Tool To be completed and attached to any procedural document when submitted to the appropriate committee for consideration and approval.

Insert Name of Strategy / Procedure

Yes/No Comments

1. Does the strategy/guidance affect one group less or more favourably than another on the basis of:

• Race No

• Ethnic origins (including gypsies and travellers) No

• Nationality No

• Gender No

• Culture No

• Religion or belief No

• Sexual orientation including lesbian, gay and bisexual people No

• Age No

• Disability - learning disabilities, physical disability, sensory impairment and mental health No

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Insert Name of Strategy / Procedure

Yes/No Comments problems

2. Is there any evidence that some groups are affected differently?

No

3. If you have identified potential discrimination, are any exceptions valid, legal and/or justifiable?

No

4. Is the impact of the strategy/guidance likely to be negative?

NA

5. If so can the impact be avoided? NA

6. What alternatives are there to achieving the strategy/guidance without the impact?

NA

7. Can we reduce the impact by taking different action?

NA